Meeting mode integrates tightly with Microsoft Exchange or Microsoft Outlook, letting meeting organisers invite Exchange/Outlook users to meetings by using Exchange forms.
Note: An Exchange form is an electronic form which may be viewed in Microsoft Exchange or Microsoft Outlook.
When you invite an e-mail recipient to a meeting using the MAPI Mail Service, OfficeTalk sends out an ordinary text-only message to the e-mail recipient. OfficeTalk also sends information which will be ignored by the recipient's e-mail client unless the client is Microsoft Exchange with the OfficeTalk Meeting form installed.
If the OfficeTalk Meeting Form is installed, the Microsoft Exchange user will receive an invitation form as shown below:
The Exchange/Outlook user can accept or decline your meeting invitation by selecting the appropriate radio button and pressing the Submit button. Any relevant comments may be added into the Comments field.
When the Exchange/Outlook user presses the Submit button, the reply information is sent back to the originator of the meeting invitation as a mail message. On receiving the mail message, OfficeTalk will recognise the instruction and will automatically update the status of the associated meeting.
For information on how to install the Meeting Invitation form into Microsoft Exchange or Microsoft Outlook, see Installing Forms into Microsoft Exchange/Outlook .