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Headers and Footers

Headers and footers are the areas above and below the top and bottom of the print range on a page, respectively. These areas are typically used for printing titles and page numbers.

OfficeTalk provides a Headers and Footers page in every Print dialog box.

OfficeTalk lets you define left, centre and right justified headers and footers, using the six fields in the Headers and Footers page. You may insert any text in these fields including certain substitution codes which give you additional print time information. The substitution codes available to you are as follows:

Column Description
%Page Page number
%TotalPages Total number of pages
%Row Row number for xy printing
%Column Column number for xy printing
%Date Current date
%Time Current time
%% Percent sign
%User OfficeTalk user
%Workgroup OfficeTalk workgroup name
When a view has a date/time associated with it, for example, when printing your diary information or printing a project, the following substitutions may be used:

Column Description
%YearShort Year without century (00-99)
%Year Year with century
%MonthShort Abbreviated month name
%Month Full month name
%MonthNum Month number (1-12)
%WeekDayShort Abbreviated weekday name
%WeekDay Full weekday name
%WeekDayNum Weekday number (1-7)
%Week Week of the year (00-51)
%Day Day of month as a decimal (01-31)
%DayOfMonth Day of month as a decimal (01-31)
%DayOfYear Day of year as a decimal (01-365)
%Hour Hour in 24 hour format (00-23)
%Hour12 Hour in 12 hour format (01-12)
%Minute Minute as a decimal (00-59)
%Second Seconds as a decimal (00-59)
%TimeZone Time zone abbreviation if known
The substitutions below apply only when printing certain views. For example, %StartMonthStart would represent the first month printed in a project chart print out or a monthly appointments print out, but it would be invalid for a task list print out.

Column Description
%s or %Section Section letter (company/contact, e.g. A, B ...Z)
%o or %Owner Owner of a schedule/task list
%n or %Name Name of a project/group/planner
%StartYearShort Start year of page without century (00-99)
%EndYearShort End year of page without century (00-99)
%StartYear Start year of page with century
%EndYear End year of page with century
%StartMonthShort Abbreviated start month name for page
%EndMonthShort Abbreviated end month name for page
%StartMonth Full start month name for page
%EndMonth Full end month name for page
%StartMonthNum Start month number for page(1-12)
%EndMonthNum End month number for page(1-12)
%StartWeekDayShort Abbreviated start weekday name for page
%EndWeekDayShort Abbreviated end weekday name for page
%StartWeekDay Full start weekday name for page
%EndWeekDay Full end weekday name for page
%StartWeekDayNum Start weekday number for page (1-7)
%EndWeekDayNum End weekday number for page (1-7)
%StartWeek Start week of the year for page (00-51)
%EndWeek End week of the year for page (00-51)
%StartDay Start day of month for page as a decimal (01-31)
%EndDay End day of month for page as a decimal (01-31)
%StartHour Start hour for page in 24 hour format (00-23)
%EndHour End hour for page in 24 hour format (00-23)
%StartHour12 Start hour for page in 12 hour format (01-12)
%EndHour12 End hour for page in 12 hour format (01-12)
%StartMinute Start minute for page as a decimal (00-59)
%EndMinute End minute for page as a decimal (00-59)
%StartSecond Start seconds for page as a decimal (00-59)
%EndSecond End seconds for page as a decimal (00-59)
%StartDate Start date of page
%StartTime Start time of page
%EndDate End date of page
%EndTime End time of page
Example: The following text could be put into the footers field:

Printed by %u on %D at %T

If the current user is called Joe Smith and you print using this text in your footer field then OfficeTalk will print something similar to the following:

Printed by Joe Smith on 21/02/98 at 14:10

You may choose to use this example substitution on all OfficeTalk print outs. If you check the Line below Header check box then a horizontal line will be drawn below each header. If you check the Line above Footer check box then a horizontal line will be drawn above each footer. You may choose between having a header on the first page only or having a header on all pages. Similarly, you may choose between having a footer on the first page only or having a footer on all pages.

You can specify the fonts for the header and footer using the Header Font button and the Footer Font button. The header and footer fonts will apply only to the Print dialog from which this dialog was invoked. Once defined, the font settings will remain between OfficeTalk sessions.


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