(Contents)(Previous)(Next)

Controlling Access to a User's Diary

Security is often an important issue when information is being shared. For example, you may require that some users can add information to your personal diary and that other users should not be able to see your diary information at all. OfficeTalk lets you specify the access rights of one user to another user's diary through security profiles.

Each user is assigned a specific security profile, for example, 'Managers' , or 'Support Staff'. Each security profile is then granted specific access to a particular user. The access to a user's diary may be specified separately to the access to the user's personal data, such as any planners, projects or conversations belonging to the user. Furthermore, the access to the user's diary may be specified separately in terms of the access to the user's appointments and the access to the user's tasks.

To specify the access rights of a security profile to a user, click on the user in the right hand list of users in Supervisor mode and select Edit… from the context menu. The User property sheet will appear. Select the Access page.

You may specify one of five levels of access for a security profile to a user's diary:

No Access

Read Access

Create Access

Edit Access

Delete Access

If a security profile is granted No Access to a user's diary then members of the security profile are not able to select the user from the drop down list of users in Diary mode. If a security profile is granted the next level of access, Read Access, then members of the security profile are able to select the user's diary and see the user's appointments and tasks but are not able to make any modifications.

More:

Defining a Security Profile's Access to a User

Defining the Access of a Remote Workgroup to a User's Diary


Next