Getting Started with OmniPage Pro

	OmniPage Pro offers a smart way to increase your work productivity while you work at your computer.  OmniPage Pro's optical character recognition (OCR) technology accurately and easily converts scanned paper documents and image files into editable text for use in your favorite computer applications. OmniPage Pro eliminates the need for manual retyping.
Click for more information:

   What is OCR?

   The Basic Steps of OmniPage Pro OCR

   The AutoOCR Toolbar

   New Features

   Tutorial 1:  Converting an Image File to Text

   Tutorial 2:  Converting a Scanned Page to Text


 What is OCR?

Optical character recognition (OCR) is the process of turning an image into computer-editable text. During OCR, OmniPage Pro analyzes an image and defines text characters. After OCR, you can export the resulting text to a variety of word-processing, page layout, and spreadsheet applications.

OmniPage Pro can retain these other elements of a document during OCR:

Graphics

Photographs, drawings, and logos are examples of graphics.

Text formatting

Font types, font sizes, and font styles such as bold or italic are examples of text formatting.

Page formatting

Column structure, paragraph spacing, and placement of graphics are examples of page formatting.

   How much original formatting do you want to keep?

   The Basic Steps of OmniPage Pro OCR

  OmniPage Pro only recognizes machine-printed characters such as laser-printed or typewritten text. However, it can retain handwritten text, such as a signature, as a graphic.


The Basic Steps of OmniPage OCR
 The Basic Steps of OmniPage Pro OCR

1	Bring a document image into OmniPage Pro.

You can scan a paper document, load an image file, or load a fax from Microsoft. The resulting image appears in OmniPage Pro's image viewer.

    Click here for ways to get images.

2	Create zones to identify areas you want to recognize as text or retain as graphics.

You can create zones on the image manually, automatically, or with a template. Any areas not enclosed by zones are ignored during OCR.

    Click here for ways to create zones.

3	Perform OCR to convert text information into editable text characters.

During OCR, OmniPage Pro defines text characters in an image. After OCR, you can check and correct errors in the text.

    Click here for ways to initiate OCR.

4	Export the document to the desired location.

You can save your document to a specified file format, send your document as a mail attachment, or copy your document to the Clipboard.

    Click here for ways to export your document.


 New Features

This version of OmniPage Pro has the following new features.

Improved OCR Accuracy

Tested with a broad range of pages, this version of OmniPage Pro produces (on average) 62% fewer errors than the previous version. The new OCR engine provides even higher accuracy improvements on problem documents such as faxes, crookedly scanned pages, severely degraded pages, or pages containing very small text.

Check Recognition in Microsoft Word

You can now check for OCR errors and compare recognized text with original images directly in Microsoft Word version 7 or 97. You can also use the Microsoft Word user dictionary with OmniPage Pro to eliminate the need to maintain separate dictionaries in both applications.

Checking for Errors in Microsoft Word

Multi-Tasking

You can now simultaneously scan, recognize, and edit documents in OmniPage Pro. This greatly improves your work efficiency by eliminating the need to wait for each process to complete before moving on to the next task.

Doing Multiple Tasks at a Time

Automatic Straightening of Images

OmniPage Pro can now automatically straighten images that are crooked (or skewed) up to 10 degrees before performing OCR. This will improve OCR accuracy.

If you prefer not to use the automatic straightening feature, you can also click a button that will straighten specific pages.

Straightening a Page Image

Improved Zoning

You can now use new zoning tools to draw irregular-shaped zones, modify existing zones, and customize settings on a zone by zone basis.

    Click here for zoning topics

Recognition of Inverted Text

OmniPage Pro can now detect and recognize white text on a dark background. This is especially useful if you often work with magazine pages that include inverted text.

Improved Formatting

Text and page formatting improvements have been made, including better preservation of font size, font style (such as bold and italics), lists and tables, and original page size.

Enhanced HTML Output

OmniPage Pro now provides HTML Level 3 output to facilitate the creation of Web pages after OCR.

Support for Multiple Languages

You can now set a main language setting and additional language settings for pages that contain more than one language. OCR accuracy for these types of pages has been increased because dictionaries and linguistic information for each language will be used during OCR.

Language Settings


 Performing Multiple Tasks at a Time

OmniPage Pro takes advantage of your computer's ability to handle more than one process at a time. You can simultaneously scan, create zones, recognize, and edit documents. You do not have to wait for any process to complete before moving on to the next task.

For example, if you scan a multiple-page document, you can draw zones on an image as soon as the first page is scanned and you can edit recognized text as soon as it appears in the text viewer. These tasks can be done at the same time other pages are being scanned and recognized.


Microsoft Office Compatible

OmniPage Pro is a Microsoft Office Compatible product. This means that its toolbars, menu commands, and accelerator keys are similar to those used by Microsoft Office. If you are already using Office or an Office Compatible product, then you will see that many tasks can be completed in a similar manner in OmniPage Pro. These similarities will make it easier for you to use Office Compatible products together.

Office Compatible Features Supported by OmniPage Pro

Standard and Custom Toolbars

OmniPage Pro has a Standard toolbar which is similar to the ones in Microsoft Office. It lets you invoke commands without the need to open a menu and choose a command. For example, you can open a file by clicking the Open button.

OmniPage Pro also has an AutoOCR toolbar that contains buttons for performing the basic steps of OCR and a Zone toolbar that contains tools for creating zones on page images.

OmniPage Pro's toolbars can be hidden, "floating," or "docked" to the top, bottom, left, or right sides of the desktop. The last positions are retained the next time you start OmniPage Pro.

Menus

OmniPage Pro's menus are similar to the ones in Microsoft Office. For example, the File menu contains a recent files list that displays the last four files that were opened. Also, the Tools menu has an Options... command that opens a tabbed dialog box similar to the ones in Microsoft Office. You can click individual tabs to select various settings.

OLE 2.0 Compliance

OmniPage Pro is a fully compliant OLE 2.0 server. It supports "drag and drop" capability from window to window between OmniPage Pro and other OLE 2.0 compliant container programs such as Microsoft Word for Windows. It also supports in-place activation so you can edit retained graphics with supported image editors.

OCR Wizard

OmniPage Pro provides a wizard that guides you through each step of the OCR process. This makes it easier for new users to select appropriate settings for their documents and to complete the tasks they need to accomplish. The OCR wizard can be selected in the AUTO button's drop-down list. Click the button to activate the wizard.

Context-Sensitive Help

OmniPage Pro provides context-sensitive help for quick information retrieval. Click the Help button in the Standard toolbar and then click a menu command, toolbar button, or window to open a corresponding help topic. You can also click the ? button in the title bar of a dialog box and then click various components in the dialog box to get brief "pop-up" descriptions.

ToolTips

You can discover each toolbar button's function just by putting the mouse pointer over it. This activates a ToolTip that displays a short description of the button.

Using OmniPage Pro with Microsoft Office

Checking Recognition in Microsoft Word

You can check for OCR errors and compare recognized text with original images directly in Microsoft Word version 7 or 97. You can also use the Microsoft Word user dictionary with OmniPage Pro to eliminate the need to maintain separate dictionaries in both applications.

   Checking for Errors in Microsoft Word

Using OmniPage Pro with Microsoft Exchange or Outlook

You can load fax images into OmniPage Pro from Microsoft Exchange or Outlook if you have the Microsoft Fax component installed with those applications.

   Loading Exchange Faxes

You can also attach recognized documents to Exchange or Outlook mail messages.

   Sending a Document as a Mail Attachment

Copying Recognized Text

You can copy recognized text from OmniPage Pro and paste it directly into Microsoft Office applications.

   Copying Recognized Documents to the Clipboard

Using OCR Aware

You can set up OmniPage Pro so that you can initiate OCR from Microsoft Office applications.

   Using OCR Aware

Using OLE 2.0 to Drag Documents to Microsoft Applications

You can drag an image from OmniPage Pro to OLE 2.0 compliant container programs such as Microsoft Word for Windows. The image will be converted to text and inserted into a document.

   Using OLE Drag and Drop


 Starting OCR Outside OmniPage Pro

You can start OmniPage Pro OCR outside OmniPage Pro in the following ways.

OCR Aware

You can start OCR from another application by using OmniPage Pro’s OCR Aware feature. An "OCR Aware" application can scan or load an image, recognize text, and insert text at the cursor location.

   Using OCR Aware

OLE 2.0 Drag and Drop

You can start OCR by dragging an image from OmniPage Pro's image viewer to any application that supports OLE 2.0.

   Using Drag and Drop Processing

Visioneer PaperPort

You can start OCR from Visioneer's PaperPort Desktop by dragging images onto the OmniPage Pro icon in the PaperPort Link Bar. The selected images are opened in OmniPage Pro where you can continue with OCR processing.

   Using Visioneer Scanners with OmniPage Pro

Shortcut Menus

You can start OCR by using the Convert To command in the shortcut menu associated with a supported image file. The image file is converted to editable text on the spot.

   Using Shortcut Menus

Microsoft Exchange or Outlook

If you have the Microsoft Fax component installed with Microsoft Exchange or Outlook, you can start OCR within either of those applications by double-clicking a fax. The selected fax is opened directly in OmniPage Pro where you can continue with OCR processing.

   Launching OmniPage Pro from Microsoft Exchange or Outlook


Using OCR Aware

You can use OmniPage Pro's OCR Aware feature to use OCR in other applications. For example, you can scan, recognize, and paste text directly into a word-processing document without ever leaving the application.

You can use OCR Aware with 32-bit (and some 16-bit) applications that have been registered with OmniPage Pro. An application must be installed on your computer in order to use it with OCR Aware.

   Registering Applications with OCR Aware

   To make sure OCR Aware is turned on, open the Options dialog box and check that Enable OCR Aware is selected in the OCR Aware settings.

To use OCR Aware in an application:

1	Align your document in your scanner if you plan to scan.

2	Open the application in which you want to insert recognized text.

The application must be registered to work with OCR Aware. You do not need to open OmniPage Pro itself.

3	Place the cursor at the location in your document where you want to insert recognized text.

If no document is open, recognized text will be pasted to the Clipboard.

4	Choose Acquire Text Settings... in the application's File menu if you want to check the current settings. Otherwise, skip to step 6.

In the OCR Aware settings:

Select whether you will scan or load an image in the Image Source drop-down list.

Select Auto Zones if you want OmniPage Pro to automatically create zones on the image for you. Otherwise, the image will be displayed with tools for creating zones manually.

Select Check Recognition if you want to automatically check for errors after OCR.

5	Click OK when you are done selecting settings.

6	Choose Acquire Text... in the application's File menu when you are ready to start the OCR process.

OCR processing occurs according to the selected settings. Recognized text appears at the cursor location in your application. If no document is open, text is pasted to the Clipboard.

  Text formatting, such as bold and italics, is retained if the application supports RTF information. Otherwise, only plain text will be pasted. Graphics are retained if the application supports bitmap images.


Cancel (OCR Aware)

Click Cancel if you want to cancel OCR processing and return to your application.


Perform OCR (OCR Aware)

Click Perform OCR if you are ready to convert images to text.

If no zones are currently drawn, OmniPage Pro will create zones automatically.

Recognized text will appear at the cursor location in your application. If no document is open, text will be pasted to the Clipboard.


Using Shortcut Menus to Initiate OCR

OmniPage Pro adds a Convert To command to the shortcut menus associated with supported image files. This allows you to convert image files to editable text on the spot.

For example, if you click your right mouse button over a TIFF image file in Windows Explorer, a shortcut menu appears. You can use shortcuts in the menu to select OCR settings and perform OCR on the image.

To select OCR settings in an image file's shortcut menu:

1	Locate the image file in Windows Explorer, My Computer, or on the Windows desktop.

You do not need to open OmniPage Pro.

2	Click the file with your right mouse button to open the shortcut menu.

3	Choose Properties in the shortcut menu.

The OCR Settings  tab appears in the Properties dialog box if an image file has an appropriate file extension.  Rename the file with an appropriate extension if necessary.

4	 Click the OCR Settings tab.

Select options in the Registered Document Type list to specify the document types to which you can convert an image. Selected document types will appear in the Convert To submenu.

Select Launch Application to automatically launch the recognized document in its application after OCR.

Select Check Recognition to check for errors after OCR.

Click Options… to display other settings for OCR.

4	 Click OK  when you are finished selecting settings.

To start OCR from an image file's shortcut menu:

1	Locate the image file in Windows Explorer, My Computer, or on the Windows desktop.

You do not need to open OmniPage Pro.

2	Click the file with your right mouse button to open the shortcut menu.

The Convert To command only appears in the shortcut menu if an image file has an appropriate file extension. Rename the file with an appropriate extension if necessary.

4	Choose Convert To in the shortcut menu and select the desired output option in the submenu.

You can convert the recognized image to a specific document type or paste it to the Clipboard. If an image is converted to a document type, the resulting file is saved in the same folder and with the same name (but different extension) as the original image file.


Launch Application

Select this if you want the recognized document to automatically open in its associated application after OCR is complete.

For example, if you convert an image file to a Microsoft Word document, the document would automatically be opened in Microsoft Word.

To associate document types with applications, please see Windows online help.


Check Recognition

Select this to check for errors before saving recognized text or pasting it to the Clipboard.


Registered Document Type

Select the document types that you want to make available in the Convert To submenu.

The document type you choose in the Convert To submenu determines the file format to which the recognized document will be saved. Recognized text is placed on the Clipboard if no document types are available.


Options

Click this button to select settings for OCR.

Some OmniPage Pro settings are not available when you initiate OCR from a shortcut menu. These options are grayed out in or removed from the Options dialog box.


Using Drag and Drop Processing

You can initiate OCR processing by dragging an image from the OmniPage Pro desktop to any text-based application that supports OLE 2.0 drag and drop. You can also drag an image file into OmniPage Pro.

To drag an image from OmniPage Pro to a text-based application:

1	Launch your target application and open a document in it.

2	Place the cursor at the location in the document where you want to insert recognized text.

3	Launch OmniPage Pro and resize the desktop so you can see both OmniPage Pro and your target application.

4	Set the appropriate settings in OmniPage Pro.

   Selecting OmniPage Pro Settings

5	Load or scan an image into OmniPage Pro.

6	Create zones around the areas you want to recognize.

7	Hold down the Ctrl key and click in OmniPage Pro's image viewer.

8	Keeping the Ctrl key and mouse button pressed, drag the mouse pointer to your target application.

OCR processing occurs according to the selected settings. Recognized text appears at the cursor location in your application.

To drag an image file into OmniPage Pro:

1	Locate the image file in Windows Explorer, My Computer, or on the Windows desktop.

2	Launch OmniPage Pro and resize the desktop so you can see both OmniPage Pro and your image file.

3	Drag the image file onto OmniPage Pro's image viewer.

If a document is already open, the image file is inserted as a new page. The image that is inserted is actually a copy of the image file. The original file remains in its original location.


Changing the Scroll Mode in the Image Viewer

You can set the scroll mode in the image viewer to Auto or Drag:

Auto  is the normal scroll mode that allows you to scroll using the scroll bar.

Drag  adds more functionality to the scroll mode. It turns the mouse pointer in the image viewer into a “hand” that allows you to “grab” the page and scroll in all directions.

  To use the Drag  scroll mode, all of the buttons in the Zone toolbar need to be deselected.

To change the scroll mode:

1	Click your right mouse button anywhere outside of a zone in the image viewer.

2	Choose Scroll Mode  [image] in the shortcut menu and then choose Auto or Drag in the submenu.


Launching your Web Browser from this Online Help

Some of the topics in this online help have links to World Wide Web sites. Clicking such a link will open your Web browser to the appropriate address if you are connected to the Web at that time.

If you have more than one Web browser installed, you can specify which browser to launch by following this procedure:

1	Double-click the SETBROWS.EXE program in OmniPage Pro’s installation folder.

2	Do one of the following:

Enter the path and name of the browser you want to use.

Click Browse, locate the browser you want to use, and click OK.

3	Click OK.


 Creating a Document

Click the New button or choose New in the File menu to create a new document.

OmniPage Pro scans or loads a page image depending on the currently selected Image command. If a document is currently open, you are prompted to close that document.

  Click for more information.


 Opening a Document

OmniPage Pro can have one working document open at a time. You are prompted to close the current document if you attempt to open another.

To open a document in OmniPage Pro:

1	Choose Open... in the File menu or click the Open button in the Standard toolbar.

The Open dialog box appears.

2	Select the file type and folder location of the file you want to open.

You can open an image file or an OmniPage Document.

3	Double-click a file to open it.

An image file opens in the image viewer. An OmniPage Document opens with its original image in the image viewer and recognized text, if any, in the text viewer.

  Click for ways to add pages to an open document.


Closing a Document

Choose Close in the File menu to close a document.

You are prompted to save your document if you have not saved it or have modified it since the last save.

  Save a document as an OmniPage Document file if you want to reopen it in OmniPage Pro again.


 Saving Updates to a File

Click the Save button in the Standard toolbar or choose Save in the File menu to save any changes in the current document to the last-saved file.

For example, suppose you save a recognized document as a text file called Sample.txt. If you continue working with the text in OmniPage Pro, clicking the Save button will save any text changes to Sample.txt. If you then save the document as another file called Memo.txt (using the Save As… command in the File menu), clicking the Save button will save changes to Memo.txt.

If the current document has not been saved, the Save As dialog box will appear the first time you click the Save button. Click Saving Recognized Text for more information.

  Save a document as an OmniPage Document file if you want to reopen it in OmniPage Pro again.


Saving Recognized Text

You can save recognized text and retained graphics to disk in a variety of  file formats.

To save recognized text:

1	Choose Save As in the File menu.

Or, click the Export button with Save As selected in the drop-down list.

2	Select a folder location and file type for your document in the Save As dialog box.

File types that support True Page formatting are marked with a [TP].

  Save the document as an OmniPage Document file if you want to reopen it in OmniPage Pro again.

3	Type in a file name and select save options.

Select Create one file for all pages to save all the pages in your document as one file.

Select Create one file per page to save each page in your document as a separate file. File names are automatically appended with unique numbers.

Select Create a new file at each blank page if you want to divide large jobs into separate files by inserting blank pages as separators. All pages following a blank page will be saved as a separate file.

Select Retain graphics if you want to retain graphics, such as photographs or drawings, in the document.

4	Click OK.

The document is saved to disk as specified. Graphics and formatting are saved in the document only if the selected file type supports them.

  Click the Save button in the Standard toolbar or choose Save in the File menu to save updates to the last-saved file.

   Saving Original Images


Create One File for All Pages  - deleted

Deleted:  #define IDH_SAVE_WT_one_file 505

Select this to save all the pages in your document as one file.

Blank pages will not be saved.


Create One File Per Page- deleted

Deleted:  #define IDH_SAVE_WT_one_file_per_page 506

Select this to save each page in your document as a separate file. File names are automatically appended with unique numbers.

Blank pages will not be saved.


Create New File at Each Blank Page- deleted

Deleted:  #define IDH_SAVE_WT_new_file_at_blank_page 507

Select this to create a new file after each blank page detected in your document. File names are automatically appended with unique numbers.

Blank pages will not be saved.


Show True Page formats only -- deleted

Select this if you only want to display file formats that support True Page formatting in the Save as type  drop-down list. Other file formats will not be visible.

Deselect this to show all file formats in the list.


Retain graphics

Select this if you to retain graphics, such as photographs or drawings, in the saved document.

Graphics will only be saved if they are supported by the selected file format.


Add to PageKeeper

Select this if you have PageKeeper Lite or PageKeeper Pro 3.0 installed and want to add the saved document to PageKeeper’s filing system.

The document will be added to PageKeeper’s default folder.


File options

Select an option for the way you want to save pages in this document.


Hard carriage return after every line

Select this if you want to insert a manual line return after every line in the document.


Saving Original Images

You can save original images to disk in a variety of image file formats.

To save original images:

1	Choose Save Image... in the File menu.

2	Select a folder location and file type for your document in the Save Image dialog box.

3	Type in a file name and select Save and Image options for your document.

4	Click OK.

The image is saved to disk as specified (zones and recognized text are not saved with the file).

  OmniPage Pro saves each page of a multiple-page image separately. If you select Save all pages in the Save Image dialog box, Page# is appended to file names to distinguish separately saved pages. If you select Save each graphic zone to a file, then Zone# is appended to file names to distinguish separately saved graphic zones.

   Saving Recognized Text


Save current page only

Select this if you want to save only the current page as an image file.


Save all pages

Select this if you want to save each page as a separate image file. File names are automatically appended with unique numbers.


Save each graphic zone to a file

Select this if you want to save only the graphic zones on your page. Each zone will be saved as a separate file.

(To save graphic zones, you must perform OCR on a document first.)


Save entire page to a file

Select this if you want to save the entire page as an image file.


Reverting to the Last-Saved Changes

Choose Revert to Saved in the File menu to cancel all unsaved edits and return to the last-saved version of an OmniPage Document. This command is grayed out if the document has not been saved in OmniPage Document format.

  Choose Undo in the Edit menu to cancel the very last edit.


Document Properties

Choose Properties… in the File menu to get accuracy statistics and file information for the current document.

Click the General Information tab to display information on the file name, location, size, and page count of a document.

Click the Accuracy Statistics tab to get a statistical report on OCR accuracy for the current page.


General Information

This information pertains to the current document.


Accuracy Statistics

Choose Properties… in the File menu and click the Accuracy Statistics tab to get the following information for the current page in your document:

Current page number

Number of characters

Reject characters

This is the number of unrecognizable characters. By default, reject characters are represented by a tilde (~) and appear in red in the recognized document.

Number of words

Suspects words

This is the number of words that might contain spelling or recognition errors. Suspect words appear in green in the recognized document.

Recognition time

This does not count scanning time, the time it takes to create zones, or the time spent writing data to disk.

Words per minute

This is the number of words recognized per minute.


Accuracy Statistics

These accuracy statistics are for the current page in your document. If you have not yet performed OCR on the current page, accuracy statistics are set to a 0 value.


 Printing a Document

You can print the current document's original page images or recognized text.

To print a document:

1	Choose Print…  in the File menu and choose one of the following in the submenu:

Choose Image… to print original page images.

Choose Text… to print recognized text.

2	Select the desired print settings in the Print dialog box.

3	Click OK to start the print job.

  Click the Print button in the Standard toolbar to print from the viewer (text or image) that is currently active.


Sending a Document as a Mail Attachment

You can send a recognized document as a file attached to a mail message if you have a MAPI-compliant mail application, such as Microsoft Exchange or Outlook, installed.

To send a document as a mail attachment:

1	Choose Send Mail… in the File menu.

Or, click the Export button with Send Mail  selected in the drop-down list.

The Send Mail dialog box appears.

2	Specify a file type and attachment options for your document.

3	Click OK.

4	Log into your mail application if you are prompted to do so.

A new message appears ready for addressing.

5	Address your mail message as desired and click the Send  button.

The document is sent as an attachment to the mail message.


Send attachment as

Select the file format for the document you want to send.


Create one attachment for all pages

Select this to attach all pages as a single document file.


Create one attachment per page

Select this to attach each page as a separate document file.


Create new attachment at each blank page

Select this to attach pages between blank pages as separate document files.


Opening a Recent File

The last four OmniPage Document files that were opened in OmniPage Pro are listed at the bottom of the File menu. Select a file to reopen that document in OmniPage Pro.

  OmniPage Pro can have one document open at a time. You are prompted to close an open document if you attempt to open another.


Closing OmniPage Pro

Choose Exit  in the file menu to close OmniPage Pro. You are prompted to save the current document if you have not saved it or have modified it since the last save.

  Save a document as an OmniPage Document file if you want to reopen it in OmniPage Pro again.


 Undoing Changes

Click the Undo button or choose Undo  in the Edit menu to cancel the very last change you made in the text viewer. You can also choose Undo to cancel zone deletions in the image viewer.

  Page deletions cannot be undone.


 Cutting Text or Graphics

You can cut recognized text or retained graphics to the Clipboard.

To cut text or graphics:

1	Select the text or graphic that you want to cut in the text viewer.

  Text and graphics must be selected and cut separately. You can only select and cut one graphic at a time.

2	Click the Cut button in the Standard toolbar or choose Cut  in the Edit menu.

The selected text or graphic disappears from the text viewer and is placed on the Clipboard.


 Copying Text or Graphics

You can copy recognized text or retained graphics from the text viewer to the Clipboard.

To copy text or graphics:

1	Select the text or graphic that you want to copy in the text viewer.

  Text and graphics must be selected and copied separately. You can only select and copy one graphic at a time.

2	Click the Copy button in the Standard toolbar or choose Copy in the Edit menu.

The selected text or graphic is placed on the Clipboard.

   Copying Recognized Documents to the Clipboard


 Pasting Text or Images

You can paste text from the Clipboard into the text viewer. You can also paste an image from the Clipboard into the image viewer as a new page.

To paste text into the text viewer:

1	Place the cursor at the location in the text viewer where you want to place the text.

There must already be recognized text in the text viewer.

2	Click the Paste button in the Standard toolbar or choose Paste in the Edit menu.

The text appears at the cursor location.

To paste an image into the image viewer:

1	Click in the image viewer to make it the active viewer.

2	Click the Paste button in the Standard toolbar or choose Paste in the Edit menu.

The image is added to the image viewer as a new page.


Deleting Text or Zones

To delete text or retained graphics:

1	Select the text or graphic you want to delete in the text viewer.

Choose Select All in the Edit menu to select everything on the current page.

2	Press the Delete key or choose Clear in the Edit menu.

The selected items are removed.

To delete zones:

1	Select the zone you want to delete by clicking it in the image viewer.

Shift-click to select additional zones.

Choose Select All in the Edit menu to select all zones on the current page.

2	Press the Delete key or choose Clear in the Edit menu.

The selected zones disappear but the contents of the page image remain as is. Any part of a page image not enclosed by a zone will be ignored during OCR.


Selecting Everything on a Page

Choose Select All in the Edit menu to select all items on the current page in the active viewer.

All thumbnails are selected if the thumbnail viewer is active.

All zones are selected if the image viewer is active.

All text and retained graphics are selected if the text viewer is active.


Changing Pages

The thumbnail viewer, image viewer, and text viewer all display the current page in a document:

You can change to another page by doing one of the following:

Click the thumbnail of the page you want to display. The current page's thumbnail will have a dark border around it.

Click the Next Page or Previous Page buttons at the lower-right corner of the OmniPage Pro desktop.

Choose Next Page, Previous Page, or Go to Page in the Edit menu.

  You can use the scroll bars to move up or down on the current page, but you cannot scroll through multiple pages.


First page

Select this to go to the first page in the document.


Last page

Select this to go to the last page in the document.


Page

Select this to go to a specific page number in the document. Type the page number in the edit box.


Deleting a Page

To permanently delete the currently displayed page:

Choose Delete Current Page in the Edit menu.

Select the thumbnail of that page and press the Delete key.

The original image and recognized text for that page will be deleted.


Customizing Toolbars

Choose Toolbars… in the View menu to select options for the AutoOCR, Standard, and Zone toolbars.

Showing or Hiding Toolbars

Select the toolbars that you want to display in the Toolbars list box. Deselect any toolbars that you want to hide.

Click for more information on toolbars:

AutoOCR toolbar

Standard toolbar

Zone toolbar

   You can drag each of the toolbars to new positions on the OmniPage Pro desktop. You can "dock" a toolbar by dragging it next to the top, bottom, left, or right edge of the OmniPage Pro desktop.

Showing Color or Black-and-White Toolbar Buttons

Select Color Buttons to display all toolbar buttons in color. Deselect Color Buttons to display all toolbar buttons in black and white.

Showing Large Toolbar Buttons

Select Large Buttons to increase the size of toolbar buttons. (The large buttons in the AutoOCR toolbar also include text.) Deselect Large Buttons to show the smaller versions of toolbar buttons.

Showing or Hiding ToolTips

Select Show ToolTips  so that a brief description pops up when you put the mouse pointer over a toolbar button. Deselect Show ToolTips  to turn off toolbar descriptions.

Select With Shortcut Keys to include the keyboard shortcuts in ToolTip descriptions of toolbar buttons. This is only available if Show ToolTips is selected. Not all buttons have keyboard shortcuts.

Resetting Default Toolbar Values

Click Reset to restore toolbars to their default positions and values.


Toolbars list box

Select the toolbars that you want to display on the OmniPage Pro desktop. Deselect any toolbars that you want to hide.


Color Buttons

Select this to show toolbar buttons in color. Deselect this to show toolbar buttons in black and white.


Large Buttons

Select this to show the larger versions of toolbar buttons. Deselect this to show the smaller versions of toolbar buttons.

(The larger versions of the AutoOCR toolbar buttons display text.)


Show ToolTips

Select this to show brief descriptions when the mouse pointer is placed over toolbar buttons. Deselect this to hide toolbar descriptions.


With Shortcut Keys

Select this to include the shortcut key commands within ToolTips. Deselect this to hide shortcut key commands.

This is only available if Show ToolTips is selected.


 Viewing Pages

OmniPage Pro can display three viewers:

The thumbnail viewer displays miniature representations of pages. This is always displayed, but you can drag its right border to reduce or enlarge its view.

The image viewer displays original images.

The text viewer displays recognized text.

To select page views for the current document:

Click the View button in the Standard toolbar,

  and select the viewer you want to display. You can select Image Viewer, Text Viewer, or All Viewers.

Choose the viewer you want to display in the View menu.


Reset

Click this button to reset all toolbar views to their default values and locations.


 Thumbnail Viewer

The thumbnail viewer is the area on the OmniPage Pro desktop that displays miniature representations of original page images in an open document. The thumbnail viewer is always displayed, but you can drag its right border to reduce or enlarge its view.

The thumbnail viewer displays page numbers and puts a dark border around the current page.

This picture appears below a thumbnail if it has been zoned.

This picture appears below a thumbnail if it has been recognized.

You can use the thumbnail viewer to:

Go to different pages in the document by clicking their thumbnails.

Reorder pages by selecting their thumbnails and dragging them to new positions. Ctrl-click to select more than one thumbnail. Selected thumbnails have darkened page numbers.

Delete pages by selecting their thumbnails and pressing the Delete key.


 Image Viewer

The image viewer is the area on the OmniPage Pro desktop that displays original page images. You can create and modify zones in the image viewer before OCR.

To display the image viewer:

Choose Image Viewer in the View menu.

Click the View button in the Standard toolbar and select Image Viewer.


 Text Viewer

The text viewer is the area on the OmniPage Pro desktop that displays recognized text and any retained graphics. You can verify text against its original image, correct errors, and modify text in the text viewer before exporting a document.

To display the text viewer:

Choose Text Viewer in the View menu.

Click the View button in the Standard toolbar and select Text Viewer.


Zooming In or Out on a Page

You can resize (enlarge or reduce) a page displayed in the image viewer or text viewer.

To zoom in or out on a page view:

1	Click in the viewer you want to enlarge or reduce to make it active.

2	Choose a size option in the Zoom drop-down list in the Standard toolbar.

Or, choose Zoom in the View menu and select a size option in the drop-down list.

The page resizes as specified.

  You can also click your right mouse button in the viewer you want to resize and select a size option in the shortcut menu.


 Rotating a Page Image

You can rotate a page image that is not properly oriented before zoning and OCR take place. This is recommended to improve OCR accuracy.

  If you need to rotate a page, be sure to do so before  you create zones because all zones are deleted when the page image is rotated.

To rotate a page image:

1	Click on the page image to make the image viewer active.

2	Click the Rotate Image button in the Standard toolbar to rotate the image 90-degrees (clockwise) at a time.

Or, choose Rotate [image]  in the View menu and select 90, 180, or 270 degrees.

The page image rotates as specified.


 Straightening a Page Image

You can straighten a page image that is slightly crooked in the image viewer before zoning and OCR take place. This is recommended to improve OCR accuracy.

  If you need to straighten a page, be sure to do so before  you create zones because all zones are deleted when the page image is rotated.

To straighten a page image:

1	Click on the page image to make the image viewer active.

2	Click the Straighten Image button in the Standard toolbar.

Or, choose Straighten Image  in the View menu.

OmniPage Pro straightens the page image up to a maximum of 10 degrees. OmniPage Pro will not straighten a page if it determines that it is unnecessary.


 Fixing a Page Image

This feature is only available if you have installed ScanFix® software from TMSSequoia®.

Choose Fix Image  in the Edit menu or click the Fix Image button to use ScanFix to straighten and clean up the current page image.

For more information on this feature, please see the ScanFix documentation.


Showing or Hiding Color Markers

Recognized text may be marked with different colors depending on the OCR results:

Green indicates words in which a spelling or OCR error is suspected.

Red indicates unrecognizable characters. These are represented by a reject character. (A tilde  ~ is the default reject character.)

Choose Show Markers in the View menu to display color markers. To hide color markers, choose Show Markers in the View menu again. All text will revert to black.

   Colors are not exported when you save a document to another file format. All text exports in the default screen color. The only exception is when you are checking OCR results in Microsoft Word.


Automatic Processing

Use the AUTO button to process a new document from start to finish or finish processing an open document.

To process your document automatically:

1	Set AutoOCR as the command in the AUTO button's drop-down list.

2	Set the desired Image, Zone, OCR, and Export process commands.

   Selecting Process Commands

3	Choose Options… in the Tools menu and check that settings are appropriate for your document.

   Settings Guide

4	Place your document in your scanner if you are scanning.

5	Click the AUTO button or choose AutoOCR in the Process menu.

Each page of the document is processed and finished in order according to the selected commands. If page images in an open document already have zones, OmniPage Pro will skip zoning for those pages and continue with the selected OCR and export operations.


Using the OCR Wizard

The OCR Wizard guides you through the entire OCR process by asking you questions about your document and selecting the appropriate settings for you.

To process your document using the OCR Wizard:

1	Select OCR Wizard as the command in the AUTO button's drop-down list.

2	Click the AUTO button or choose OCR Wizard in the Process menu.

The first wizard screen appears.

3	Answer the question in the first screen and click Next.

4	Continue answering questions in the screens that follow.

   Although the OCR Wizard customizes most settings for you, it uses the last-selected Scanning Mode, Page Size, Orientation, and Language  settings. You can change these settings in the Options dialog box.


Loading Image Files

You can load existing image files, such as PCX or TIFF, into OmniPage Pro. If a document is already open, loaded image files are inserted as new pages.

  The following procedure is for loading image files only. To open an OmniPage Document (*.met), use the Open... command in the File menu.

To load image files into OmniPage Pro:

1	Set Load Image as the command in the Image button's drop-down list.

2	Click the Image button or choose Load Image in the Process menu.

The Load Image dialog box appears.

3	Select the folder location and file type of the file you want to load.

Files of that type in the selected location appear in the list box.

4	Select the files you want to load.

You can Shift-click or Ctrl-click to select multiple files in the same folder.

5	Click Advanced if you want to select files in other folders.

Select a file and click Add to put it in the Selected Files list.

Click Add All to add all files from the current folder.

6	Click Open  when you have selected all the files you want to load.

Image files are loaded in the order selected and combined into one working document.


Loading Exchange Faxes

You can load fax images into OmniPage Pro from Microsoft Exchange or Outlook if you have the Microsoft Fax component installed with those applications. Please see Microsoft documentation for information on configuring these applications. If a document is already open, loaded faxes are inserted as new pages.

  For best results, ask senders to use Fine or Best mode when they send you faxes.

To load Exchange or Outlook faxes into OmniPage Pro:

1	Set Load Exchange Fax as the command in the Image button's drop-down list.

This command only appears in the drop-down list if you have the Microsoft Fax component installed with Microsoft Exchange or Outlook.

2	Click the Image button or choose Load Exchange Fax in the Process menu.

The Exchange dialog box appears.

3	Select the folder that contains the faxes you want to load.

4	Select the faxes you want to load.

You can Shift-click or Ctrl-click to select multiple faxes.

5	Click Open when you have selected all the faxes you want to load.

Exchange faxes are loaded in the order selected and combined into one working document.


Select the folder that contains the faxes you want to load.


Select the faxes you want to load. You can Shift-click or Ctrl-click to select multiple faxes.


Launching OmniPage Pro from Microsoft Exchange or Outlook

If you have the Microsoft Fax component installed with Microsoft Exchange or Outlook, you can open a Microsoft fax directly in OmniPage Pro from either of those applications. After opening it in OmniPage Pro, you can convert a fax to editable text.

To launch OmniPage Pro from Microsoft Exchange or Outlook:

1	Open Microsoft Exchange or Outlook.

2	Make sure that View Fax with OmniPage Pro is selected (has a check mark) in the Tools menu.

3	Select a Microsoft fax and choose Open in the File menu. (Or, if you have Microsoft Exchange, you can double-click the fax.)

OmniPage Pro launches if it is not already open and the selected fax appears in the image viewer. If a document is already open, the fax is inserted as a new page.

4	Create zones and perform OCR on the fax image to convert it to editable text.

   Click for zoning and OCR topics.


Select the folder location of the fax you want to load.


Select one or more Exchange faxes to load.


Scanning Pages

You can scan paper documents to convert them to electronic images in OmniPage Pro. If a document is already open, scanned pages are inserted as new pages.

  To scan in OmniPage Pro, you must install the Scan Manager and select your default scanner. The Scan Image command does not appear until you have done this. If you use a Visioneer scanner, click Using Visioneer PaperPort with OmniPage Pro.

To scan pages into OmniPage Pro:

1	Place your page in your scanner.

You can scan a stack of pages if you have an ADF.

2	Set Scan Image as the command in the Image button's drop-down list.

3	Choose Options… in the Tools menu and click the Scanner tab to make sure the appropriate settings are selected.

Select Scan Until Empty if you want to scan all pages in your ADF at once. Otherwise, you must click the Image button to scan each subsequent page.

4	Click the Image button or choose Scan Image in the Process menu.

Pages are scanned in order and combined into one working document.

  Click for more scanner topics.


Creating Zones Automatically

OmniPage Pro can analyze a page and create zones automatically for you. It uses the selected setting in the Zone button to determine the text flow on a page and breaks it into ordered zones.

To create zones automatically:

1	Choose a setting in the Zone button's drop-down list that most closely matches the format of your document.

You can choose Single-Column Pages, Multiple-Column Pages, Tables, Mixed Pages, or a template of your own.

  You can choose HP AccuPage as the zone setting if your scanner supports HP AccuPage and it was selected with the HP AccuPage option in the Scan Manager.

2	Click the Zone button or choose Auto Zones in the Process menu.

OmniPage Pro automatically draws zones on the current page in the image viewer. Each zone has a number indicating its order and a letter indicating its zone properties.

  Click for more zoning topics.


 Drawing Rectangular Zones

You can draw zones manually using tools in the Zone toolbar. Rectangular zones are the most common, but you can also draw irregular-shaped zones.

  You may want to draw zones manually if you scan a full page of text but only wish to recognize several paragraphs on the page. OmniPage Pro will ignore any areas of the page that are not part of a zone.

To draw rectangular zones:

1	Click the Zone Properties button and select the zone type and content for the zone you are about to draw.

2	Click the Draw Rectangular Zones button in the Zone toolbar.

The mouse pointer in the image viewer becomes a drawing tool.

3	Enclose an area of the image you want as a zone by holding down the mouse button and dragging the drawing tool to form a rectangular box.

Try to keep areas of text, such as paragraphs or single columns, together in the same zone.

4	Release the mouse button when you are done.

A number appears within the zone indicating its processing order.

5	Repeat steps 3 and 4 until you have finished drawing zones around the desired areas of the page.

Any area of the page not enclosed by a zone is ignored during OCR.

  You cannot draw overlapping zones. If you attempt to draw a zone over an existing zone, the borders of the new zone will wrap around the boundaries of the existing zone.

  Click for more zoning topics.


 Drawing Irregular Zones

You can draw zones manually using tools in the Zone toolbar. Rectangular zones are the most common, but you can also draw irregular-shaped zones.

To draw irregular-shaped zones:

1	Click the Zone Properties button and select the zone type and content for the zone you are about to draw.

2	Click the Draw Irregular Zones button in the Zone toolbar.

The mouse pointer in the image viewer becomes a drawing tool.

3	Position the drawing tool where you want to start drawing the first side of the zone.

4	Click the mouse button once.

5	Drag the drawing tool to form the first side of your zone.

6	Click the mouse button when you have drawn the desired line length.

7	Draw a perpendicular line in either direction to form the next side of the zone.

8	Repeat steps 6 and 7 to finish drawing each side of your zone.

You will not be allowed to draw a line if it constitutes a restricted shape. U-shaped zones and upside down U-shaped zones are restricted shapes.

  Click for more zoning topics.


Moving Zones

You can move zones on a page image any time before OCR.

To move zones:

1	Deselect all buttons in the Zone toolbar.

If one of the first two drawing buttons is selected, you do not have to deselect it.

2	Place the mouse pointer inside the zone so that it changes to a four-way arrow.

3	Hold down the mouse button and drag the zone to the desired location.

  Click for more zoning topics.


Resizing Zones

You can resize zones on a page image any time before OCR.

To resize zones:

1	Deselect all buttons in the Zone toolbar.

If one of the first two drawing buttons is selected, you do not have to deselect it.

2	Select the zone you want to resize by clicking inside it.

The selected zone is shaded and handles appear on its border.

3	Place the mouse pointer over a handle so that it changes to a two-way arrow.

4	Hold down the mouse button and drag the handle in the direction that you want to enlarge or reduce the zone.

5	Release the mouse button when you are done.

  Click for more zoning topics.


 Adding to Zones

You can extend an area of a zone or join two zones together using the Add to Zone tool in the Zone toolbar.

To extend an area of a zone:

1	Click the Add to Zone button.

The mouse pointer in the image viewer becomes a drawing tool with a plus sign.

2	Position the drawing tool at the point where you want to start extending the zone.

3	Hold down the mouse button and drag the drawing tool in the direction that you want to extend the zone.

4	Release the mouse button when you are finished extending the zone.

The zone border changes to display the modified zone area.

To connect two or more zones:

1	Click the Add to Zone button.

The mouse pointer in the image viewer becomes a drawing tool with a plus sign.

2	Hold the mouse button down and drag the drawing tool over the area where you want the zones to be connected.

4	Release the mouse button when you are done.

The zone border changes to display the modified zone area.

  Click for more zoning topics.


 Subtracting from Zones

You can reduce an area of a zone or divide a zone into two or more zones using the Subtract from Zone tool in the Zone toolbar.

To subtract an area of a zone:

1	Click the Subtract from Zone button.

The mouse pointer in the image viewer becomes a drawing tool with a minus sign.

2	Position the drawing tool at the point where you want to start subtracting from the zone.

3	Hold down the mouse button and drag the drawing tool in the direction that you want to subtract from the zone.

4	Release the mouse button when you are finished subtracting from the zone.

The zone border changes to display the modified zone area.

To divide a zone:

1	Click the Subtract from Zone button.

The mouse pointer in the image viewer becomes a drawing tool with a minus sign.

2	Hold the mouse button down and drag the drawing tool over the area where you want to divide the zone.

3	Release the mouse button when you are done.

The zone border changes to display the modified zone area.

  Click for more zoning topics.


 Reordering Zones

You can reorder zones on a page image any time before OCR.

  The numbered order of zones determines the order in which text will be placed on a recognized page. However, if you select True Page or Retain flowing columns as the Output Option for a page, the order of the text will be based on the order of the original page.

To reorder zones:

1	Click the Reorder Zones button in the Zone toolbar.

The numbers in the zones disappear.

2	Click within the zone you want recognized first.

The number 1 appears in the zone.

3	Click in the zone you want recognized next.

The number 2 appears in the zone.

4	Repeat step 3 until all the zones are appropriately ordered.

If you do not number all the zones, they are automatically numbered for you when you start OCR.

  Click for more zoning topics.


 Zone Properties

Each zone on a page has a zone type and zone content setting. The zone type determines how OmniPage Pro handles each particular zone during OCR. The zone content specifies the characters OmniPage Pro looks for within a text zone during OCR. You can change zone properties any time before OCR.

  OmniPage Pro assigns zone properties to each zone when it creates zones automatically, or when you draw zones manually . You do not need to change the zone properties unless you want to modify the way zones will be treated during OCR.

Zone Type

Every zone on a page has a zone type setting. You can select the following zone types:

Single-column zone for text zones that contain a single column.

Multiple-column zone for text zones that contain multiple columns, such as magazine or newspaper pages.

Table zone for text zones that contain text in tabbed columns, such as spreadsheets.

Mixed zone for zones that contain a mixture of layouts, such as text and tables.

Graphic zone for photos, drawings, logos, and areas of text that you want to retain as a graphic. The letter G appears within graphic zones. OCR is not performed on graphic zones.

Zone Content

All text zones on a page also have a zone content setting. You can select the following zone contents:

Alphanumeric for zones that contain letters. The letter A appears within an alphanumeric zone.

Numberic for zones that only contain numbers and mathematical signs. The letter N appears within a numeric zone.

  Click for more zoning topics.


 Changing Zone Properties

Each zone on a page image is assigned properties including a zone type and zone contents.

  OmniPage Pro assigns zone properties to each zone when it creates zones automatically. You do not need to change the zone properties unless you want to modify the way zones will be treated during OCR.

To change the properties of a zone:

1	Select the zone you want to change by clicking it.

You can Shift-click to select multiple zones. Selected zones are shaded.

2	Click the Zone Properties button to open the Zone Properties dialog box.

The Zone Properties dialog box displays the settings for the selected zone. If you selected multiple zones, the Zone Properties dialog box only shows settings that the zones have in common. Other settings are blank.

3	Select a zone type for the selected zones.

4	Select a zone content for the selected zones.

You can only select a zone content setting for text zones.

5	Click the standard Close button  [image]  when you are done.

If you had selected more than one zone, all zones are changed to the selected zone properties.

You can also change a zone's type and content settings individually by clicking your right mouse button over the zone and choosing a setting in the shortcut menu that appears.

  Click for more zoning topics.


Main language in zone

Select the main language that is in the currently selected zones or zones you are about to draw.


Additional languages in zone

Select additional languages that are in the currently selected zones or zones you are about to draw. For the best results, select only the necessary languages.


Zone type

Select the zone type for the currently selected zones or zones you are about to draw.

For a text zone, select a setting that describes the formatting within the zone (Single-column, Multiple-column, Table, or Mixed).

For a graphic zone, such as a photo, select Graphic. OCR is not performed on graphic zones.


Zone content

Select the character content for currently selected text zones or text zones you are about to draw. You can select Alphanumeric or Numeric as the zone content setting.

This setting is not applicable to Graphic zones.


Creating Zone Templates

You can use zone templates to create zones on a page image. A zone template contains zone attributes including size, shape, position, order, type, and content.

Zone templates are useful if you frequently process documents that have the same layouts and similar content.

To create a zone template:

1	Load a page image and create the desired zones.

2	Choose Save Zone Template... in the Tools menu.

The New Template dialog box appears.

3	Type a name for your file in the File name text box.

4	Click OK.

The zone template file is saved in the data folder in your installation folder. The zone template can be selected in the Zone button drop-down list.

  Click for more zoning topics.


Creating Zones with a Template

You can create zones by applying a previously created zone template.

To create zones with a template:

1	Choose Template  [image]  in the Zone button drop-down list and select the zone template you want to use.

Template  [image]  appears in the Zone button’s drop-down list only if you have created a zone template. Click Creating zone templates for more information.

2	Click the Zone button or choose Template in the Process menu.

OmniPage Pro creates zones on the page image using the zone template.

  Click for more zoning topics.


Performing OCR

Performing OCR converts an image to computer-editable text. This is also referred to as recognizing text.

  OmniPage Pro only recognizes machine-printed characters such as laser-printed or typewritten text. However, it can retain handwritten text, such as a signature, as a graphic.

To perform OCR:

1	Choose Options... in the Tools menu and click the Page Format  tab.

2	Select an Output Format setting for your document.

OmniPage Pro uses this setting to determine the output formatting of the document during OCR.

3	Create the desired zones on the page image.

4	Set OCR and Check  as the command in the OCR button's drop-down list.

Or, set Perform OCR  as the command if you do not want error checking to begin automatically after OCR.

5	Click the OCR button or choose OCR and Check (or Perform OCR) in the Process menu.

The page is recognized according to the current zones and settings. If there are no zones on the page, zones are created according to the Zone button’s current command.

Recognized text appears in the text viewer.


Training OCR for Special Characters

You can create a training file for special characters that might normally be difficult to recognize such as the copyright symbol © or the registered trademark symbol ®.

To create a training file:

1	Open the image file or scan the page that includes characters you want to train.

2	Create zones around the text that you want to train.

3	Set Train OCR as the command in the OCR button's drop-down list.

4	Click the OCR button or choose Train OCR in the Process menu.

OmniPage Pro analyzes the document and then opens the Train Characters dialog box.

5	Double-click a character you want to train. Or select it and click Specify.

Most characters do not need to be trained. Look for uncommon characters such as the copyright symbol ©.

The Specify Character dialog box shows how the selected character appeared in the original page image.

6	Specify how you want OmniPage Pro to interpret the character during OCR by entering a character in the Character edit box.

7	Click OK to return to the Train Characters dialog box.

8	Repeat steps 5 - 7 to continue specifying characters.

9	Click Save  to save the specified characters to a training file.

Or, click Append  to add the specified characters to another training file.

After saving or appending to a file, you are asked if you want to make this the current training file. Click Yes  to recognize the current page using the training file you just created. Click No  to return to the image without recognizing it.

Training files are saved in the data  folder in your installation folder. You can select them in the Accuracy section of the Options dialog box.

For instructions on creating a training file, click Editing a Training File.


Displays an original picture of the character OmniPage Pro tried to identify. The character that OmniPage Pro identified is right below the picture.

The reject character (a tilde ~ by default) appears if the character could not be identified.


Specify

Click this to identify ("train") the selected character for inclusion in the training file.

Not all characters need to be specified. Look for uncommon characters such as the copyright symbol © or the registered trademark symbol ®


Delete

Click this to delete a character that you have specified but decided not to include in the training file after all.


Append

Click this to add all the characters that you have specified to an existing training file.


Select the training file to which you want to add the specified characters.


Save

Click this to save all the characters that you have specified to a training file.


Extended ANSI list box

Double-click a character in the Extended ANSI  list box to identify the specified character with it.


Character edit box

Type or paste a character into the Character edit box that you want to identify with the specified character. You can also double-click characters to add them from the Extended ANSI list box.


Deferring OCR

Select Defer OCR as the command in the Export button's drop-down list if you want to delay OCR during automatic processing.

OmniPage Pro will process the document up to the point of OCR and then ask if you want to schedule the document to be finished later.

Click for more information:

   Scheduling OCR

   Automatic Processing

   Performing OCR


Copying Recognized Documents to the Clipboard

You can copy every page of a recognized document to the Clipboard and then paste the text directly into another application.

To copy a recognized document to the Clipboard:

1	Select Copy to Clipboard  as the command in the Export button's drop-down list.

2	Click the Export button or choose Copy to Clipboard in the Process menu.

The document is copied to the Clipboard.

  Text formatting, such as bold and italics, is retained when you paste into an application that supports RTF information. Otherwise, only plain text will be pasted. Graphics are retained if the application supports bitmap images.


Deferring Export

Select Defer Export as the command in the Export button's drop-down list if you do not want to export your document right after automatic processing.

OmniPage Pro will process your document up to the point of export and then stop.

Click for more information:

   Automatic Processing

   Saving a Document


Scheduling OCR

You can schedule OCR to take place on one or more OmniPage Documents, supported image files, and pages in your scanner’s ADF. This processing can take place while you are away from your computer as long as OmniPage Pro is still running.

  Scheduled documents are deleted from the processing queue if you close OmniPage Pro. Therefore, you should keep OmniPage Pro running until the documents are processed.

To schedule individual documents for OCR:

1	Choose Schedule OCR... in the Process menu.

The Schedule OCR dialog box appears.

2	Click Add... to open the Add Jobs dialog box.

3	Locate and select the files you want to add to the schedule.

You can select OmniPage Documents and supported image files.

4	Click Open  after selecting the desired files.

The Schedule OCR dialog box displays the newly added files.

OmniPage Pro uses the default output options for scheduled files. Select a scheduled file and click Modify… if you want to change any of its output settings.

5	Select the time that you want OmniPage Pro to process the scheduled documents:

Select Finish Now  if you want OmniPage Pro to process all scheduled documents as soon as you close the dialog box..

Select Finish at  to finish the scheduled jobs at a specified time. Use the up/down arrows to set the time.

6	Click OK  in the Schedule OCR dialog box to accept the selected settings and close the dialog box.

All scheduled files are processed, in order, at the scheduled time. (OmniPage Pro must be running.) Processed files are saved to the specified format and output folder.

To schedule documents in your scanner’s ADF:

1	Choose Schedule OCR... in the Process menu.

The Schedule OCR dialog box appears.

2	Click the Options... button to open the Schedule OCR Options dialog box.

3	Select Scan Pages in ADF and click OK.

The Schedule OCR dialog box reappears and adds documents in the ADF to the processing queue.

OmniPage Pro uses the default output options for scheduled files. Select a scheduled file and click Modify… if you want to change any of its output settings.

4	Select the time that you want OmniPage Pro to process the scheduled documents.

5	Place the pages you want to process in your ADF.

6	Click OK  in the Schedule OCR dialog box to accept the selected settings and close the dialog box.

All scheduled files are processed, in order, at the scheduled time. (OmniPage Pro must be running.) Processed files are saved to the specified format and output folder.

To schedule documents from an input folder:

1	Choose Schedule OCR... in the Process menu.

The Schedule OCR dialog box appears.

2	Click the Options... button to open the Schedule OCR Options dialog box.

3	Select Auto add new jobs from folder and select the desired input folder.

If you use the auto-add feature to schedule documents and you do not select Delete original file after OCR, original files will be moved from the input folder to the output folder after processing.

4	Click OK  in the Schedule OCR Options dialog box to accept the selected settings.

The Schedule OCR dialog box reappears and adds documents from the input folder to the processing queue.

OmniPage Pro uses the default output options for scheduled files. Select a scheduled file and click Modify… if you want to change any of its output settings.

5	Select the time that you want OmniPage Pro to process the scheduled documents.

6	Click OK  in the Schedule OCR dialog box to accept the selected settings and close the dialog box.

Processing begins at the specified time. Right before processing begins, OmniPage Pro checks the input folder again and adds any new documents to the processing queue.

  After scheduled jobs are processed, the Auto add new jobs from folder  option will be deselected.


Schedule OCR Options

Click Options… in the Schedule OCR dialog box to select settings for scheduling OCR.

   If you change the default output settings, the changes are not applied to currently scheduled files. To change the settings for a currently scheduled file, select the file and click Modify… in the Schedule OCR dialog box.

You can change these default settings:

Default output folder

This is the folder where finished jobs will be saved after OCR.

Default output format

This is the format to which finished jobs will be saved after OCR.

Default output options

This determines the way pages in a document will be saved (as one file or multiple files).

Delete the original file after OCR

Select this if you want to permanently delete original documents (OmniPage Documents or image files) after finishing OCR processing. Otherwise, original files remain in their original folder location.

   You cannot reopen a document in OmniPage Pro if the original OmniPage Document or image file is deleted.

Scan pages in ADF

Select this if you want to scan and process a document in your ADF. Be sure to place the pages in your ADF before processing is set to begin.

Auto add new jobs from folder

Select this if you want to automatically add OmniPage Documents and image files from a specific folder. If you do not select Delete original file after OCR, original files will be moved from the input folder to the output folder after processing.

Create log file of OCR events

Select this if you want to record information about the jobs that have been processed.


This is the list of jobs that will be finished at the scheduled time. Jobs can include image files, OmniPage Document files, and paper documents in your scanner's ADF.


Options

Click this button to select default scheduling options for future documents.


Add

Click this button to add files to the scheduled jobs list.


Remove

Click this button to remove selected files from the scheduled jobs list.


Modify

Click this button to change the output settings for the selected file.


Finish Now

Select this to start processing scheduled jobs as soon as you click OK.


Finish at

Select this to specify a time for processing to begin. Use the up/down arrows to set the time.


Postpone

Click this button if you want to postpone processing for the specified amount of time.


Cancel

Click this button if you want to cancel processing. Scheduled jobs will be deleted from the processing queue.


Start

Click this button if you want to start processing right now.

A document that is currently open in OmniPage Pro will be temporarily closed.


Default Output Folder

Select the folder where you want finished jobs to be saved after OCR.

Make sure that you select an existing folder.


Delete original file after OCR

Select this if you want to permanently delete the original file (OmniPage Document or image file) after finishing OCR.


Scan pages in ADF

Select this if you want to scan and process paper documents in your scanner's automatic document feeder (ADF).

Be sure to place the pages in your ADF before the scheduled time.


Auto add new jobs from folder

Select this if you want OmniPage Documents and image files in a specified input folder to be added to the schedule automatically.

Specify the input folder in the edit box below. Make sure that you select an existing folder.

(Original files are moved to the output folder after they are processed unless you select Delete original file after OCR.)


Create log file of OCR events

Select this if you want to record information in a text file about the jobs that have been processed.

Specify the folder and name of the log file in the edit box below. Make sure that you select an existing folder.


Scheduled job

This is the job that you are currently modifying.


Folder/Name

Select a folder location and name that will be used for this file after OCR.


Folder

This is the selected folder location. You can select a folder from above or type in the folder location.


 Checking for Errors

After performing OCR, recognized text appears in the text viewer where you can check for errors. Error checking starts automatically if you chose OCR and Check as the OCR process command.

  OmniPage Pro marks suspected errors in green and inserts a red "reject" character (~ is the default) for any character it cannot recognize. To turn off these color markers, choose Show Markers  in the View menu.

To check and correct errors:

1	Choose Check Recognition... in the Tools menu or click the Check Recognition button in the Standard toolbar.

The Check Recognition dialog box displays the first suspected error and a picture of how it originally looked in the image.

2	Select one of these options for the word:

Click Ignore to allow the word to remain as is.

Click Ignore All to ignore all instances of the word in the current document.

Click Change to replace the word with the word in the Change to edit box.

Click Change All to replace all instances of the word with the word in the Change to edit box.

Click Add to add the word to the current user dictionary.

After you choose an option for the word, OmniPage Pro automatically continues to find the next possible error. If there are no more errors detected, the error-checking process automatically ends.

3	Click Close  to save changes and exit the operation at any time.

Color markers are removed from words that have been checked.


This is the word OmniPage Pro found as a possible error. It could be a misspelled word or an incorrectly recognized word.


This is the word that will replace the found word.


This lists suggested replacement words for the found word. You can select a word in this list to place it in the Change to edit box.


Check Markers Only -- deleted

#define IDH_CHECK_REC_db_Check_Markers 590

Select this if you only want to check words replaced by the Language Analyst, words with reject characters, and words with suspect characters.

OmniPage Pro will not check for spelling errors if this is selected.


Ignore

Click this to leave the found word as is and continue checking.


Ignore All

Click this to leave the found word and all instances of it as is. OmniPage Pro will not stop at any instances of the word in the current document.


Change

Click this to replace the found word with the word in the Change to edit box.


Change All

Click this to replace every instance of the found word with the word in the Change to edit box.


Add

Click this to add the found word to the current user dictionary.


Suggest -- deleted

Deleted:  #define IDH_CHECK_REC_db_Suggest 596

Click this to display a list of proposed alternatives for the current word in the Change To edit box.


Options -- deleted

#define IDH_CHECK_REC_db_Options 597

Click this to select dictionaries and options that will be used for checking recognition.


User dictionary

Select the user dictionary that you want to use while checking for errors. Any words that you add are added to the selected dictionary.

The default user dictionary for OmniPage Pro is called USER. If you have Microsoft Word, you can select its user dictionary called CUSTOM.


Verifying Text

After performing OCR, you can compare recognized text against the original image to verify that the text was recognized correctly.

To verify text against its original image:

1	Double-click any word in the text viewer or select a word and choose Verify Text in the Tools menu.

The Verify Text window opens and shows a picture of the original word and its surrounding area.

2	Click inside the window to enlarge or reduce the picture.

3	Continue double-clicking words that you want to verify.

The window display changes as you select new words.

4	Click the standard Close button to close the window.


Checking OCR Results in Microsoft Word

You can check for OCR errors directly in Microsoft Word 7 or Microsoft Word 97 if you have those versions installed on your computer.

  To enable this feature in Microsoft Word, you must select settings in the Microsoft Word section of OmniPage Pro's Options dialog box. Also, make sure the *.doc extension is associated with the version of Word you plan to use. Refer to your Windows documentation for more information on associating file extensions with applications.

To check and correct errors in Microsoft Word:

1	Perform OCR on your document and then save it as the appropriate file type:

Save as Word for Windows 7.0 if you are using that version.

Save as Word 97 if you are using that version.

2	Open the document in Microsoft Word.

An OmniPage menu appears in Microsoft Word's menu bar along with a corresponding toolbar.

3	Choose Check Recognition... in the OmniPage menu.

When the first suspected error is located, the Verify Text window appears displaying the original image of the text.

The Check Recognition dialog box also appears.

4	Select one of these options for the word:

Click Ignore  to allow the word to remain as is.

Click Ignore All  to ignore all instances of the word.

Click Change  to replace the word with the word in the Change to  edit box.

Click Change All  to replace all instances of the word with the word in the Change to  edit box.

Click Add to add the word to the current user dictionary.

After you choose an option for the word, the next possible error is located. Color markers are removed from words that have been checked.

5	Click Close to stop checking recognition.

To verify text against its original image in Microsoft Word:

1	Follow steps 1 and 2 in the preceding instructions if your document is not already open in Microsoft Word.

2	Select a suspect word.

Suspect words are marked in the color that was selected in the Microsoft Word section of OmniPage Pro's Options dialog box.

  You can only verify words that are marked as suspected errors. However, once the Verify Text window is open, you can use its scroll bars and zoom buttons to see any part of the original image.

3	Choose Verify Text... in the OmniPage menu.

The Verify Text window opens and shows a picture of the original word and its surrounding area.

4	Repeat steps 2 and 3 to continue checking other suspect words.

The window display changes as you select new words.

5	Choose Close Image Viewer  in the OmniPage menu to close the window when you are done.

Removing OmniPage Pro Data from Word

After checking for OCR errors, you should remove OmniPage Pro data from your document to reduce its file size. You are automatically prompted to remove OmniPage data after all suspect words have been checked. You can also choose Remove Check Recognition Support  in the OmniPage menu.


Editing a Training File

You can edit a training file to change the characters it contains.

For instructions on creating a training file, click Training OCR.

To edit a training file:

1	Choose Edit Training File... in the Tools menu.

2	Select the training file you want to edit in the Select File dialog box and click Edit.

The Train Character dialog box shows all of the trained characters (and their original images) contained in the training file.

3	Edit the characters as desired.

Double-click a character that you want to edit.

Click a character that you want to remove and click Delete.

4	Do one of the following to after editing the training file:

Click Save to save changes in the training file.

Click Append to add the edited training file to another training file. You will be prompted to select an existing training file.

Click Cancel to exit without saving the edits to the training file.


Creating or Editing Zone Types  -- deleted

#define IDH_Edit_Zone_Contents_File 600

OmniPage Pro is supplied with Alphanumeric, Numeric, and Graphic zone types. You can also create new text-based zone types.

To create a new zone type:

1	Choose Edit Zone Type... in the Tools menu.

2	Click New in the Edit Zone Type dialog box.

3	Type in a name for the new zone type in the File Name edit box and click OK.

The Edit Zone Type dialog box reappears. The Character Set edit box contains the alphanumeric (typical keyboard) ASCII character set.

4	Add or delete characters in the Character Set edit box as desired.

Type characters or double-click characters in the Extended ANSI list box.

Click Reset to replace current characters with the alphanumeric ASCII character set.

5	Click Save when you are done.

The new zone type is saved in the data folder in your installation folder. It appears automatically in the Zone Type drop-down list. If you identify a zone as this type, the zone is marked with a U (user-defined text zone).

To edit a user-defined zone type:

1	Choose Edit Zone Type... in the Tools menu.

2	Select the zone type you want to edit in the File Name list box of the Edit Zone Type dialog box.

The Character Set edit box displays the current characters for that zone type.

3	Add or delete characters in the Character Set edit box as desired.

4	Click Save when you are done.

  Click for more zoning topics.


Character Set  -- deleted

#define IDH_Edit_Zone_Cont_db_Char_Set 601

These are the characters included in the currently selected zone type. You can add or delete characters as desired.


Extended ANSI list box  -- deleted

#define IDH_Edit_Zone_Cont_db_Extended_ANSI 602

Double-click a character in the Extended ANSI box to add it to the character set of the currently selected zone type.


Reset  -- deleted

#define IDH_Edit_Zone_Cont_db_Reset 603

Click this button to replace the current characters for the selected zone type with the alphanumeric ASCII character set.


Creating or Editing a User Dictionary

A user dictionary is used when you perform OCR and check for errors afterward. You can select a user dictionary in the Language  section of the Options dialog box.

  You can use Microsoft Word’s user dictionary, called CUSTOM, with OmniPage Pro. You can also edit the dictionary using the following procedure.

To customize a user dictionary:

1	Choose Edit User Dictionary... in the Tools menu.

A dialog box lists all user dictionary files.

2	Do one of the following:

Select a file and click Edit  to edit an existing user dictionary.

Click New  to create a new user dictionary. Enter a name in the dialog box that appears and click OK.

The User Dictionary dialog box appears.

3	Add or delete words as desired:

Type a word in the User word  edit box and click Add  to add it to the dictionary.

Select a word in the list box and click Delete  to delete it. Click Delete All  to remove all words from the dictionary.

Click Import... to add words from a text file to the dictionary.

4	Click Close when you are finished editing the user dictionary.

OmniPage Pro's user dictionaries are saved in the data  folder in your installation folder.


These are the words in the current user dictionary. This list box is empty when you first create a dictionary.


User word

Enter a word that you want to add to this user dictionary.


Add

Click this to add the word in the User word  edit box to the current user dictionary. The added word will appear in the list box.


Delete

Click this to remove the word selected in the list box from the current user dictionary.


Delete All

Click this to remove all words from the current user dictionary.


Import

Click this to import words from a text file into the current user dictionary.


Export

Click this to save all words in the current user dictionary as a text file.


Save As

Click this to save the current user dictionary as another user dictionary with a specified name and file location.


 Editing Graphics

OmniPage Pro can retain graphics, such as logos or photos, during OCR. OmniPage Pro can also link to the following image-editing applications so you can edit retained graphics on the spot:

Microsoft Paint

Corel Photopaint

Corel Draw

Adobe Photoshop

Micrografx Picture Publisher

Micrografx PhotoMagic

   To edit graphics in any of these image-editing applications, you must have the application installed on your system.

To edit a retained graphic:

1	Make sure that bitmap images are associated with the image-editing application you want to use.

Use Windows Explorer to associate bitmap images with the application. See Windows online help for more information.

2	Make sure that graphics in your image are identified as Graphic zones before OCR.

3	Perform OCR on your document.

4	Double-click a graphic in OmniPage Pro's text viewer.

You can also select the graphic and choose Image Editor in the Tools menu or click the Image Editor button in the Standard toolbar.

If the image-editing application you use supports OLE in-place activation (such as Micrografx Picture Publisher), its tools and menus will be added to OmniPage Pro's desktop. Otherwise, the application will launch separately with the selected graphic displayed for editing.

5	Edit the graphic as desired.

Refer to the image-editing application's documentation for information on using its tools.

6	To end the image-editing session:

Click outside the graphic in the text viewer if your image-editing application uses in-place activation.

Save the graphic and exit the image-editing application if the application launched separately.

Changes are updated in the graphic displayed in OmniPage Pro’s text viewer.


 Selecting OmniPage Pro Settings

Click the Options button in the Standard toolbar or choose Options… in the Tools menu to open the Options dialog box. This is the central location for OmniPage Pro settings.

Click each tab in the Options dialog box to access different groups of settings:

Accuracy Settings

Page Format Settings

Language Settings

Process Settings

Scanner Settings

OCR Aware Settings

Microsoft Word Settings

  You can select process commands in the drop-down lists of the AutoOCR toolbar buttons.


Future pages

Select this if you do not want OmniPage Pro to automatically reprocess all the pages in the current document.

To apply the changed settings to a particular page, click the appropriate AutoOCR toolbar button.


All pages

Select this if you want OmniPage Pro to automatically reprocess all pages in the document using the new settings.


If you change the Scanning Mode setting, current pages must be loaded or scanned again in order to apply the changes.

OmniPage Pro will close the current document without saving it. You can then rescan or reload the pages.


If you change the Original Page Layout setting, current pages must be rezoned in order to apply the changes.

OmniPage Pro will automatically rezone all pages (except for the pages that have not yet been zoned).


If you change the Page Format, Accuracy, and/or Language settings, current pages must be recognized again in order to apply the changes.

OmniPage Pro will automatically recognize all pages (except for the pages that have not yet been recognized).


Setting Process Commands

The current process commands determine what operations can be performed on a document. You can select Image, Zone, OCR, and Export commands.

You can set process commands in two locations:

Click the down arrow  [image]  next to each AutoOCR toolbar button and select a process command in the drop-down list.

Choose Process Settings… in the Process menu and select process commands in the Options dialog box.


Saving a Settings File

You can save OmniPage Pro settings to a file. A settings file is useful for quickly loading particular settings that you need for certain documents.

The settings you select in OmniPage Pro can greatly affect OCR results. For help in selecting settings for different kinds of documents, click Settings Guide.

To save settings to a file:

1	Choose Options... in the Tools menu.

2	Select the desired settings in the Options dialog box.

3	Click Save Settings... to open the Save Settings dialog box.

4	Select a folder location for the settings file.

5	Type in a file name for the settings file and click OK.

All the current settings in the Options dialog box are saved into a settings file with an .ini extension.

6	Click OK  to close the Options dialog box.

For instructions on loading a settings file, click Loading a Settings File.


Loading a Settings File

You can load a previously saved settings file to quickly restore OmniPage Pro settings for particular documents.

To load a settings file:

1	Choose Options... in the Tools menu.

2	Click Load Settings... to open the Load Settings dialog box.

3	Select the folder location of the settings file you want to load.

4	Select the name of the settings file you want to load and click OK.

The settings change according to the selected file.

5	Click OK to close the Options dialog box.

For instructions on saving a settings file, click Saving a Settings File.


 Registering OmniPage Pro with Caere

Registering your copy of OmniPage Pro entitles you to product support, notification of special offers, and the lowest price offered on the next OmniPage Pro upgrade.

You can use OmniPage Pro for 25 sessions without registering it. On the 26th launch of OmniPage Pro, the program will exit if you do not register at that time.

  If you purchased your product directly from Caere or if you are already a registered user, you should NOT be prompted to register again.

You can also register at Caere’s Web site. Click Registering OmniPage Pro at Caere's Web Site for instructions.

To register OmniPage Pro by telephone:

1	Click the Register  menu to open the Register dialog box.

2	Click the Call  drop-down list and locate the phone number for your country.

3	Call the phone number and ask for a registration number.

You will be asked to provide the serial and key numbers that are listed in the Register dialog box.

4	Enter the registration number in the Registration Number  text box and click OK.

The Registration menu disappears from the menu bar after you register.


 Registering OmniPage Pro at Caere's Web Site

You can register OmniPage Pro at Caere’s Web site if you have access to the World Wide Web.

If you prefer to register by telephone, click Registering OmniPage Pro with Caere for instructions

To register OmniPage Pro at Caere’s Web Site:

1	Click OmniPage Pro’s Register  menu to open the Register dialog box.

2	Open your Web browser and go to the following address:

http://www.caere.com/registration

(Click the above address to launch your Web browser and go to the Web site.)

3	Enter the requested information in the fields provided at the Web site.

You will need to enter your serial number and key number which are listed in the Register dialog box.

4	Click Submit Information when you are finished entering information at the Web site.

You will be given a registration number.

5	Enter the registration number in the Register dialog box.

6	Click OK.

The Register menu disappears from the menu bar after you register.


Look for the phone number for your country in the Call drop-down list. Call this number and ask for a registration number.


Enter your registration number (you must call to get one assigned to you) in the Registration Number  box and click OK.

This will complete the registration process [image] the Registration menu will disappear.


Register Later

Click this button if you do not want to register right now.

If this is your 25th launch, some versions of OmniPage Pro will exit if you do not register now.


Print

Click this button to print out your registration information.


Web Registration

Click this button to open a help topic explaining how you can register at Caere’s Web site and providing a link to the Web site.


Purchasing OmniPage Pro

You are now using a trial version of OmniPage Pro which offers the full capabilities of the retail package.  You can use this trial version of OmniPage Pro 15 times.

If you prefer the advanced features of OmniPage Pro, you can purchase this version at a substantial discount. To do so, please click the Purchase menu and follow the instructions.


Purchase Later

Click this button if you do not want to purchase OmniPage Pro right now.

If this is your 15th launch, your free trial period has ended. OmniPage Pro will exit if you decide not to purchase now.


Enter your unlock number. To get a number assigned to you, please call the phone number listed above.


 Getting Help

OmniPage Pro's online help follows Windows online help conventions. Please see Windows documentation to learn more about using Windows online help systems.

   You can resize and move help windows as needed to view areas of the OmniPage Pro desktop.

Context-Sensitive Help

You can get specific information about a particular OmniPage Pro command, toolbar button, or dialog box option in the following ways:

Click the Help button  [image]  in the Standard toolbar and then click any toolbar button, menu command, or area of the OmniPage Pro desktop.

Click the question-mark button in the upper-right corner of a dialog box and then click an item in the dialog box.

Some dialog boxes have a Help button that you can click to get information about that dialog box. Click Help to get information about that dialog box.

Help Menu Commands

Choose OmniPage Pro Help Topics  in the Help menu to get contents and index listings for OmniPage Pro help topics.

Choose Getting Started  in the Help menu to get introductory topics to OmniPage Pro, including tutorial exercises.

Choose Product Support  in the Help menu to find out how to get product support services for OmniPage Pro.


 Product Support

For the fastest and easiest way to get help, please look for solutions in this online help.

  Click for troubleshooting solutions.

If you need additional help, product support and information are available to registered users through the services listed in this table.

Product Support Services

Service	How to Contact	Service Provided
World Wide Web home page	http://www.caere.com (Click this address to launch your Web browser and go to the Web site.)	common Q&A, patches, updates, troubleshooting procedures, tips, and product information
Download Service (BBS)	408-395-1631	patches, updates
Automated Fax Response Service	408-354-8471	common Q&A and updates
Telephone Support in North America (fee-based)	408-395-8319	troubleshooting
For international telephone numbers, please refer to the Caere Product Support  insert in your OmniPage Pro package

Information Product Support Needs from You

Please have the following information ready for the best service if you call Caere Product Support:

OmniPage Pro version and serial number

The make and model of your computer system, scanner, and other peripheral devices (printer, monitor, and so on)

The names and version numbers of any other scanning software you use

The amount of memory (RAM) on your system

To get memory information, choose Start  [image]  Settings  [image]  Control Panel  in the Windows taskbar. Double-click the System icon in the Control Panel to open the System Properties dialog box. On Windows 95, click the Performance  tab to see memory information. On Windows NT, click the General  tab to see memory information.

The amount of free hard disk space on your system

To get disk space information, open Windows Explorer and select the drive letter for your hard disk. The status bar will report how much free hard disk space is available.


About OmniPage Pro

Choose About OmniPage Pro… in the Help menu to display:

version number

copyright, legal, and licensing notices

user and organization name

software serial number

information about your computer and your operating system


System Info

Click this button to display information about your system's configuration.


Product Support

Click this button to find out how to get Caere Product Support.


OmniPage Limited Edition Help

If you upgraded from OmniPage Limited Edition, you will find that some features are accessed differently in OmniPage Pro. Read the following to find out where to get features in OmniPage Pro that are similar to features in OmniPage Limited Edition.

OmniPage Limited Edition feature:	OmniPage Pro feature:
Preview toolbar	AutoOCR toolbar
Standard toolbar	Standard toolbar
Preview window	Image viewer
Acquire Image button (Preview toolbar)	Image button (AutoOCR toolbar)
OCR button (Preview toolbar)	OCR button (AutoOCR toolbar)
Auto OCR (Settings menu)	AUTO button (AutoOCR toolbar)
Auto Save (Settings menu)	Export button (AutoOCR toolbar)
New button (Standard toolbar)	New button (Standard toolbar)
Save button (Standard toolbar)	Save button (Standard toolbar)   or Export button (AutoOCR toolbar)
Print button (Standard toolbar)	Print button (Standard toolbar)
Paste button (Standard toolbar)	Paste button (Standard toolbar)
Copy button (Standard toolbar)	Copy button (Standard toolbar)   or Copy to Clipboard in the Export button (AutoOCR toolbar)
Zoom drop-down list (Standard toolbar)	Zoom drop-down list (Standard toolbar)
Help button (Standard toolbar)	Help button (Standard toolbar)
Rotate button (Preview toolbar)	Rotate Image button (Standard toolbar)
Language settings (Tools menu)	Language settings (Options dialog box)
OCR Aware settings (Tools menu)	OCR Aware settings (Options dialog box)
Text Settings (Settings menu)	Language and Accuracy settings (Options dialog box)
Scanner settings (Settings menu)	Scanner settings (Options dialog box)


Getting the Tip of the Day

The Tip of the Day provides hints about working in OmniPage Pro.

By default, the Tip of the Day appears each time you launch OmniPage Pro. Deselect Show tips at startup in the Tip of the Day dialog box if you do not want to see the Tip of the Day every time OmniPage Pro launches.

You can also choose Tip of the Day… in the Help menu to see the Tip of the Day.


Next Tip

Click this button to show another tip.


Show tips at startup

Select this to show the Tip of the Day dialog box whenever OmniPage Pro launches.

Deselect this if you do not want to display this dialog box when OmniPage Pro launches.


OK

Click this button to close the dialog box and save any changes you have made.


Close

Click this button to close the dialog box and save any changes you have made.


Cancel

Click this button to close the dialog box without saving any changes you have made.


New

Click this button to create another file.


Delete

Click this button to delete the selected file.


Done

Click this button to save your changes and close the dialog box.


Help

Click this button to open the online help topic that explains this part of OmniPage Pro.


Select the file that you want to edit.


Edit

Click this button to open the selected file for editing.


Click this button to save the file or settings as specified.


Select the file format to which you want to save the document.


To go to a different drive or folder, locate and select it in the drop-down list. The contents of the selected drive or folder are displayed below.


This box lists files and folders in the currently selected drive or folder.


Type a name for the file or folder.


Load

Click this button to load the selected files.


Open

Click this button to open the selected file or folder.


File name

To specify the document that you want to open or find, type its name in the File name box.


Files of type

Select the file type you want to open in the Files of type drop-down list.


Look in

To open a document on a different drive, click the location you want in the Look in box. The contents of the selected drive or folder are displayed below.


Advanced

Click this button to select files from different folders.


Basic

Click this button to hide the Advanced selections.

(If you exit the dialog box, the Advanced selections will be canceled.)


These files will be loaded into OmniPage Pro as one working document.

Or, if you are scheduling OCR, the files will be added to the processing queue.


Add

Click this button to add a selected file to the list.


Add All

Click this button to add all files (of the specified type) from the current folder to the list.


Remove

Click this button to remove a selected file from the list.


Remove All

Click this button to remove all files from the list.


This is just an illustration.


This is a picture of the text characters on the original page image.


Accuracy Settings

Click the Accuracy tab in the Options dialog box to select settings that affect OCR accuracy the most.

   Click the Options button in the Standard toolbar to open the Options dialog box.

Use Language Analyst

Select Use Language Analyst to have the Language Analyst evaluate and replace unknown words with the words most likely to be correct during OCR.

You can also select these options:

Ignore acronyms

Ignore abbreviations

Ignore proper nouns

Use Training File

Select Use training file and select a character training file in the drop-down list to help recognize special characters during OCR. Any training files that you create appear in this list.

Character Type

Select a character type to identify the printed text characteristics in your document:

Normal

Dot matrix or monospaced

Small Text

The Small Text option only appears if your scanner supports HP AccuPage 2 and an HP AccuPage scanner is specified in the Scan Manager. Select this option if the text on a page is less than six points. This option increases OCR accuracy on small text, but also increases processing time slightly.

Scanning Mode

Select one of these Scanning Mode options:

Select Black and white to scan your document as a black-and-white image. Use the slider box to manually lighten or darken the brightness setting. This setting is recommended if you scan high-quality documents with crisp text on a white background.

Select Grayscale with 3D OCR to scan your document as a grayscale image. This setting is recommended for the highest OCR accuracy possible for poor-quality pages, pages with very small type, and pages with text on colored or shaded backgrounds. This setting is only available if your scanner supports grayscale.

Select Grayscale with HP AccuPage to use HP AccuPage technology to scan your document as a grayscale image. This setting is available only if your scanner supports HP AccuPage and HP AccuPage is specified in the Scan Manager.


Use Language Analyst

Select this to have the Language Analyst evaluate characters and replace unknown words with the words most likely to be correct during OCR.


Ignore acronyms

Select this to ignore entirely capitalized words of four characters or less (HUD, USDA, RAM).


Ignore abbreviations

Select this to ignore a capitalized letter followed by three or fewer lowercase letters and a period (Mrs., Dr., Sr.).


Ignore proper nouns

Select this to ignore a word not beginning a sentence that has a capitalized first letter (in  He saw Anna.  OmniPage ignores the name Anna).


Use training file

Select this if you want to use a character training file to help recognize special characters during OCR.

Specify the training file you want to use in the drop-down list below. Any training files that you have created appear in this list.


Auto Detect of Dot Matrix -- Deleted

Deleted:  #define IDH_WT_ACCURACY_Auto_Detect 807

Select this to have OmniPage automatically distinguish between conventional and dot-matrix printed text characters.


Normal

Select this if a page has conventionally printed text characters.


Dot matrix or monospaced

Select this if a page has characters printed in draft mode by a 9-pin dot-matrix printer or monospaced characters such as a typewriter would produce.

(If the page is printed in near-letter-quality mode or printed by a 24-pin dot-matrix printer, select the Normal character type.)


OCR-A Font --  Deleted

Deleted: #define IDH_WT_ACCURACY_OCRA 810

Select this if all the characters on a page are printed in OCR-A font. This font is used for items such as part numbers and utility bills.


Grayscale with 3D OCR

Select this to scan a page as a grayscale image. This setting provides the best scanned image and highest recognition accuracy possible for poor-quality pages, pages with very small type, and pages with text on colored or shaded backgrounds.

This is only available with supported grayscale scanners.


Grayscale with HP AccuPage

Select this to scan a page as a grayscale image using HP AccuPage technology. This setting is available only if your scanner supports HP AccuPage and HP AccuPage is specified in the Scan Manager.


Auto Brightness

Deleted:  #define IDH_WT_Auto_Brightness 812

Select this to automatically set the optimum brightness level for each area of a page image.

This is only available with supported grayscale scanners.


Black and white

Select this to scan a page as a black and white image. This is the fastest setting if you scan high-quality documents with crisp text on a white background.


Lighten or darken the brightness for black-and-white scanning by moving the square in the slider box or clicking the arrow on either side of the slide.

This is similar to adjusting the brightness on a copy machine.


Grayscale with Epson Text Enhancement Technology

Select this to remove colored backgrounds from scanned documents.

This setting is only available with certain Epson scanners. Please see your Epson documentation for more information about this feature.


Grayscale with Epson Auto Area Segmentation

Select this to automatically distinguish text and graphic areas on scanned documents.

This setting is only available with certain Epson scanners. Please see your Epson documentation for more information about this feature.


Page Format Settings

Click the Page Format tab in the Options dialog box to select settings that determine how the formatting of a page is handled during OCR.

   Click the Options button in the Standard toolbar to open the Options dialog box.

Original Page Layout

Select a setting that describes how your original page looks:

Single column

Multiple columns

Table

Mixed pages

  If you are processing a batch of documents with varied formats, select Mixed pages.

Output Format

Select a setting that specifies how much formatting you want to retain in the recognized document.

Select Remove formatting to strip all formatting. Recognized text will be in one font and font size.

Select Retain font and paragraph formatting to retain font characteristics and some paragraph formatting. This does not retain graphic positioning or side-by-side column layouts.

Select Retain flowing columns to retain font characteristics, some paragraph formatting, graphic positioning, and side-by-side column layouts.

Select True Page to retain the page’s appearance as much as possible. This setting uses frames to preserve the look of a page.

  A document's formatting also depends on the file format that you select when you export it. For example, documents saved in ASCII format do not retain any formatting other than spaces and carriage returns.

Font Mapping

Click the Font Mapping... button to select font options for recognized text.

Automatically Straighten Page Image

Select Automatically straighten page image to have OmniPage Pro check if a page image is straight and straighten it up to 10 degrees (if necessary) to improve OCR accuracy.

Automatically Correct Page Orientation

Select Automatically correct page orientation to have OmniPage Pro check orientation and automatically adjust an improperly oriented page image during OCR.


True Page

Select True Page in the Page Format settings if you want to retain a document's appearance as closely as possible during OCR.

True Page uses frames to preserve appearance. Frames are exported intact when you save a document in an appropriate file format and open it in an application that supports frame-based layouts. Text does not flow from frame to frame.

Frame formatting retains a document's appearance more precisely. However, it is more difficult to edit a document formatted with frames.

Select Show True Page formats only when you save a document if you want the Save As dialog box to display only the file formats that support True Page formatting. Other file formats will not be selectable.


Font Mapping

You can retain the font characteristics in your document during OCR if you select an output option other than Remove formatting in the Page Format settings.

OmniPage Pro will automatically map detected font types to specified fonts. During OCR, OmniPage Pro analyzes text and categorizes it as one of these font types:

Serif Proportional

Character spacing varies depending on each character; short lines finish off the letter strokes. Times New Roman is an example of this font type.

Sans-Serif Proportional

Character spacing varies depending on each character; letter strokes do not have finishing lines. Arial is an example of this font type.

Serif and Monospaced

Character spacing is the same for each character; short lines finish off the letter strokes. Courier New is an example of this font type.

Sans-Serif and Monospaced

Character spacing is the same for each character; letter strokes do not have finishing lines. Letter Gothic is an example of this font type.

To customize the font mapping for font types:

1	Choose Options… in the Tools menu to open the Options dialog box.

2	Click the Page Format tab.

3	Click Font Mapping... to open the Font Mapping dialog box.

4	Select the fonts you want mapped to each font type.

The fonts available in the drop-down list depend on the TrueType fonts available on your system.

4	Click OK  when you are done.


Multiple columns

Select this if your document has side-by-side column formatting such as a newspaper article or magazine page.


Single column

Select this if your document is formatted in one column such as a memo or letter.


Table

Select this if your document is formatted in columns and rows such as a spreadsheet. OmniPage inserts tabs as delimiters between columns if it detects five or more spaces between text.


Mixed pages

Select this if your document has a combination of multiple columns, single columns, or tables.

This is also recommended if you are processing a batch of documents with varied formats.


True Page

Select this if you want the recognized document to match the original document’s appearance as closely as possible.


Remove Frames on Export  -- Deleted

Deleted:  #define IDH_WT_PAGEFORM_no_frames 824

Select this for the True Page setting if you want frames (formatting boxes) to be removed when you export your document. This is recommended if your target application does not support frame-formatting.

Removing frames from your document may make it easier to edit. However, frame formatting may retain a document's appearance more precisely.


Retain font and paragraph formatting

Select this to retain font characteristics (font types, font sizes, bold, and italics) and some of the paragraph formatting in the recognized document.

This setting does not retain graphic positioning or side-by-side column layouts.


Retain flowing columns

Select this to retain font characteristics (font types, font sizes, bold, and italics), paragraph formatting, graphic positioning, and side-by-side columns.


Remove formatting

Select this to strip the original document's formatting during recognition. Recognized text will be in one font and one column with any graphics at the bottom of the page.


Retain graphics  -- Deleted

#define IDH_WT_PAGEFORM_Retain_Graphics 827

Select this if you want OmniPage to retain graphics, such as photographs or drawings, in the recognized document.

Make sure graphics are identified as a Graphic zones (with a G in the upper-right corner).


Automatically correct page orientation

Select this to have OmniPage Pro check orientation and automatically adjust an improperly oriented page image during OCR.


Automatically straighten page image

Select this to have OmniPage Pro automatically straighten a page image by up to 10 degrees if necessary.

This setting is recommended for improving OCR accuracy.


Automatically fix page image with ScanFix

Select this to use ScanFix® image-processing technology to straighten and clean up the current page image before performing OCR. For more information on this feature, please see the ScanFix documentation from TMSSequoia®.


Font Mapping

Click this to select how fonts are mapped to font types detected in your document.


Select the particular font you want OmniPage Pro to map to this font type.


Language Settings

Click the Language tab in the Options dialog box to select language settings for your document.

   Click the Options button in the Standard toolbar to open the Options dialog box.

Main Language in Document

Select the main language in the document you are processing. This is the primary language that OmniPage Pro looks for in your document.

Additional Languages in Document

Select additional languages in the document you are processing. For faster recognition, select only the languages that are in the document.

   How Many Languages Are in Your Document?

User Dictionary

Select the user dictionary you want to use with the Language Analyst and for checking recognition. This is your personal dictionary to which you can add words. Click Edit… to edit or create a user dictionary.

User Interface Language

Select the language that you want to appear in all parts of the user interface including dialog boxes, windows, and menu commands. OmniPage Pro is delivered with the interface languages appropriate to your country.

  The user interface language selection does not affect the languages used to process your documents. These options must be selected separately.

Reject Character

Unrecognizable characters are represented by a red reject character (~ by default) in your document. For example, if OmniPage could not recognize the J in REJECT, and ~ is the reject character, the string RE~ECT would appear in your document.

Type the character you want to use in the Reject character edit box.


Character Set -- Deleted

Deleted:  #define IDH_WT_LANGUAGE_Character_Set 834

Select the character sets for all languages contained in your document. For faster recognition, select only the languages that you want to recognize.

Select only one language character set if you use the Language Analyst or 3D OCR.


Main Dictionary --

Deleted:  #define IDH_WT_LANGUAGE_Main_Dictionary 835

Select a main dictionary that matches the language in your document. This is used for the Language Analyst and checking recognition.


Main language

Select the main language that is on the page that you are going to recognize.

This is the primary language that OmniPage Pro looks for on the page.


Additional languages

Select any additional languages that are on the page that you are going to recognize.

(For faster recognition, select only the languages that are on the page.)


User dictionary

Select the user dictionary that you want to use with the Language Analyst and for checking recognition. USER is OmniPage Pro’s default user dictionary. CUSTOM is Microsoft Word’s user dictionary.


Edit

Click this to edit or create a new file.


User interface language

Select a language that will be used in all parts of the OmniPage interface including dialog boxes, windows, and menu commands.

OmniPage is delivered with the interface languages appropriate to your country.


Changing the User Interface Language

OmniPage is delivered with the user interface languages appropriate to your country. To order additional interface languages, call your local Caere distributor or, in North America, call Caere at (800) 535-7226.

To change OmniPage Pro's user interface language:

1	Choose Options… in the Tools menu to open the Options dialog box.

2	Click the Language tab.

3	Select the language that you want in the User interface language drop-down list.

The selected language is used in all parts of the interface including dialog boxes, windows, and menu commands.

  The user interface selection does not affect the languages used to process your documents. These options must be selected separately.


Reject Character

Type in the character that you want OmniPage Pro to substitute for characters that it cannot recognize. Reject characters (~ by default) appear in red in the recognized document.


Process Settings

Choose Process Settings in the Process menu to set process commands and settings for each step of OCR. You can also select process commands in the drop-down lists of the AutoOCR toolbar buttons.

   Click the Options button in the Standard toolbar to open the Options dialog box.

Auto Settings

Select Use OCR Wizard  if you want the OCR Wizard to guide you through the entire OCR process when you click AUTO. Deselect Use OCR Wizard if you want to process a document using the current process commands when you click AUTO.

Select Prompt for more pages if you want to be prompted to add (scan or load) more pages before exporting a document during automatic processing.

Image Commands

Set an Image command in the Source drop-down list:

Select Load Image if you want to load image files.

Select Scan Image if you want to scan paper documents.

Select Load Exchange Fax if you want to load Microsoft Exchange faxes.

Select an option in the Insert drop-down list to specify where newly loaded or scanned images are added to an open document.

Zone Commands

Select Auto Zones if you want OmniPage Pro to draw and order zones automatically using the selected page-layout setting.

Select Use Template and select a zone template in the drop-down list if you want to create zones based on that template.

Select HP AccuPage if you want to automatically draw and order zones using HP AccuPage technology. This is only available for pages that have been scanned with HP AccuPage scanners. The setting will revert to Auto Zones for pages not scanned with HP AccuPage scanners.

OCR Commands

Select Perform OCR if you want to convert images to text.

Select OCR and Check if you want to convert images to text and then automatically check for errors.

Select Train OCR if you want to create a character training file that teaches OmniPage Pro how to recognize special characters.

Select Defer OCR if you want to delay text recognition during automatic processing.

Export Commands

Select Save As… if you want to save a copy of the document to disk after recognition.

Select Send Mail… if you want to attach a copy of the document to a Microsoft Exchange mail message.

Select Copy to Clipboard if you want to place a copy of the document on the Clipboard.

Select Defer Export if you want to delay export during automatic processing.


Use OCR Wizard

Select this to have the OCR Wizard guide you through the entire OCR process.


Prompt for more pages

Select this if you want OmniPage to prompt you to add (scan or load) more pages before exporting a document during automatic processing.


Image Source

Select the source of the image you want to process. You can scan a paper document, load an image file, or load an Exchange fax.


Insert

Select the location where you want to insert pages into an open document.


Auto Zones

Select this to have OmniPage Pro automatically draw and order zones on page images according to the selected page-layout setting.


HP AccuPage

Select this to automatically draw and order zones using HP AccuPage technology.

This is only available for pages that have been scanned with HP AccuPage scanners. The setting will revert to Auto Zones for pages not scanned with HP AccuPage scanners.


Manual Zones  --

Deleted:  #define IDH_WT_PROCESS_Manual_Zones 846

Select this to draw and order your own zones on page images.


Use Template

Select this to have OmniPage create zones with the selected zone template. Select a template file in the drop-down list.


Perform OCR

Select this to convert images to text.


OCR and Check

Select this to convert images to text and then automatically start checking for errors.


Train OCR

Select this to teach OmniPage how to recognize special characters.


Defer OCR

Select this to delay text recognition during automatic processing.


Save As

Select this to save a copy of the document to disk in a specified format.


Send Mail

Select this to attach a copy of the document to a Microsoft Exchange mail message in a specified format.


Copy to Clipboard

Select this to place a copy of the document on the Clipboard.


Defer Export

Select this if you do not want to export your document right after automatic processing.


Show True Page formats only  -- Deleted

Deleted:  #define IDH_WT_PROCESS_Show_True_Page 902

Select this if you only to display file formats that support True Page formatting in the list. Other file formats will not be visible.

Deselect this to show all file formats in the list.


Scanner Settings

Click the Scanner tab in the Options dialog box to select settings for scanning paper documents into OmniPage Pro.

   Click the Options button in the Standard toolbar to open the Options dialog box.

Page Settings

Select the size of the pages you are about to scan in the Page size  drop-down list.

Select the orientation of the pages you are about to scan in the Orientation  drop-down list.

ADF Settings

Select ADF settings if you use an automatic document feeder to scan pages.

Select Scan until empty if you want to scan all the pages in your ADF at once. Deselect this if you want to scan a page and evaluate the image quality before scanning more pages; you must click the Image button to scan each subsequent page.

Select Double-sided pages if you are scanning pages with print on both sides. OmniPage Pro processes all pages in the ADF and then prompts you to turn the entire stack over to process the reverse sides.

Small Text

The Small Text option only appears if your scanner supports HP AccuPage and an HP AccuPage scanner is specified in the Scan Manager. Select this option if the text on a page is between four and seven points. This option increases OCR accuracy on small text, but also increases processing time slightly.

Scanning Mode

Select one of these Scanning Mode options:

Select Black and white to scan your document as a black-and-white image. Use the slider box to manually lighten or darken the brightness setting. This setting is recommended if you scan high-quality documents with crisp text on a white background.

Select Grayscale with 3D OCR to scan your document as a grayscale image. This setting is recommended for the highest OCR accuracy possible for poor-quality pages, pages with very small type, and pages with text on colored or shaded backgrounds. This setting is only available if your scanner supports grayscale.

Select Grayscale with HP AccuPage to use HP AccuPage technology to scan your document as a grayscale image. This setting is available only if your scanner supports HP AccuPage and HP AccuPage is specified in the Scan Manager.


Brightness -- Delete

You can select one of these Brightness options:

Select 3D OCR to get the best scanned image and highest OCR accuracy possible if you have a grayscale scanner. This is recommended for scanning degraded copies, text on colored or shaded backgrounds, and run-together or broken text characters.

This setting uses HP AccuPage if your scanner supports HP AccuPage and an HP AccuPage scanner is specified in the Scan Manager.

Select Auto Brightness to automatically set the optimum brightness level for each area a page image if you have a grayscale scanner.

This setting uses HP AccuPage if your scanner supports HP AccuPage and an HP AccuPage scanner is specified in the Scan Manager.

Select Manual Brightness to manually adjust (lighten or darken) the brightness setting. This is the fastest setting if you scan high-quality documents with crisp text on a white background. This is the only option available if you have a black-and-white scanner.

  Click for more scanner topics.


Adjusting the Black and white setting

Select Black and white as the scanning mode for the fastest processing when you scan high-quality documents with crisp text on a white background.

To adjust the Black and white setting:

1	Choose Options… in the Tools menu and click the Accuracy tab.

2	Select Black and white as the scanning mode.

3	Move the square in the slider box to lighten or darken the setting. You can also click the left or right arrow on either end of the slide or type a number in the edit box if you know the appropriate value.

Use a setting in the middle to scan high-quality documents with crisp text on a white background.

Use a darker setting for a page that has thin, broken characters.

Use a lighter setting for a page that has thick, run-together characters.


Small Text

Select this option if the text in your page is less than six points. This uses HP AccuPage technology to increase OCR accuracy on small text.


Page size

Select the dimensions of the pages you are going to scan.


Orientation

Select the orientation of the pages you are going to scan.


Double-sided pages

Select this if you are going to scan pages in your automatic document feeder (ADF) that have print on both sides.


Scan until empty

Select this if you want to scan multiple pages in your automatic document feeder (ADF) at once. Otherwise, you must click the Image button to scan each subsequent page.


OCR Aware Settings

Click the OCR Aware tab in the Options dialog box to select settings for the OCR Aware feature.

   Click the Options button in the Standard toolbar to open the Options dialog box. Or, to select settings right before using OCR Aware, choose Acquire Text Settings… in your application's File menu.

Enable OCR Aware

(This option is selectable only during regular OmniPage Pro sessions.)

Select Enable OCR Aware to turn on the OCR Aware feature. The Acquire Text... and Acquire Text Settings... commands are placed in the File menus of registered applications when OCR Aware is enabled.

Draw Zones Automatically

Select Draw zones automatically if you want OmniPage Pro to draw and order zones automatically. If this is deselected, a window appears during OCR Aware processing so you can draw zones.

Check Recognition

Select Check recognition to check for errors before pasting recognized text into your application or to the Clipboard.

Image Source

(This is option is selectable only when you choose Acquire Text Settings… in your application's File menu.)

Select whether you will scan or load an image in the Image source drop-down list.

Register Applications

(This option is selectable only during regular OmniPage Pro sessions.)

An application must be registered to work with OCR Aware. Select an application in the Unregistered list box and click Add >> to register it with OCR Aware. Click Browse… to locate your application if it is not in the list box. An application must be installed on your computer in order to register and use it with OCR Aware.


Enable OCR Aware

Select this to make registered applications "OCR Aware" and add the Acquire Text… command to their File menus.


Draw zones automatically

Select this to have OmniPage Pro automatically draw and order zones on a page image.

Deselect this if you want a zone window to display so you can draw zones before OCR.


Check recognition

Select this to automatically check for errors after OCR.


Unregistered list

These applications are not yet registered to work with OCR Aware. Select an application and click Add>> to register it with OCR Aware.

If your application is not in the list, click Browse… to locate and automatically add it to the Registered list box.


Register Office 97

Click this to register Office 97 applications, including Microsoft Word, Excel, and PowerPoint.


Registered list

These applications are registered to work with OCR Aware. The Acquire Text command will appear in the File menu of these applications.

To unregister an application, select it and click <<Remove.


PaperPort Settings

Click the PaperPort  tab in the Options dialog box to select settings that affect how OmniPage Pro processes PaperPort images.

  The PaperPort tab only appears when you open the Options dialog box from the Visioneer PaperPort Desktop. To do so, choose Link Preferences… in PaperPort’s Edit menu, click a text-based application icon (such as Word), and then click OCR Settings….

Draw Zones Automatically

Select this if you want OmniPage Pro to draw and order zones automatically. If this is deselected, a window appears during OCR Aware processing so you can create zones.

Check Recognition

Select Check Recognition to check for errors before pasting recognized text into your application or to the Clipboard.


Auto Zones

Select Auto Zones if you want OmniPage Pro to draw and order zones automatically before OCR. If Auto Zones is deselected, a window appears before OCR so you can create zones manually.

Check Recognition

Select Check Recognition to check for errors before placing recognized text into your application.


Registering Applications with OCR Aware

You can use OCR Aware with most 32-bit (and some 16-bit) applications that have been registered. An application must be installed on your computer in order to register and use it with OCR Aware.

To register an application with OCR Aware:

1	Launch the application you want to register and open a document in it.

This will ensure that the application name appears in the list box in step 5.

2	Choose Options… in the Tools menu to open the Options dialog box.

3	Click the OCR Aware tab in the Options dialog box.

4	Make sure that Enable OCR Aware is selected.

5	Select the name of the application you want to register in the Unregistered list box.

If your application is not in the list, click Browse… to locate it. Select the application's executable file (*.exe) and click Open to automatically add it to the Registered list box.

6	Click Add >> to add the selected application to the Registered list box.

OmniPage adds the Acquire Text... and Acquire Text Settings... commands to the File menus of registered applications.

  Some applications may be pre-registered with OCR Aware during OmniPage Pro installation. These applications will display in the Registered list box.


Microsoft Word Settings

Click the Microsoft Word tab in the Options dialog box to select settings for checking recognition directly in Word. (You must have Word installed in order to use this feature.)

   Click the Options button in the Standard toolbar to open the Options dialog box.

Check Recognition in Microsoft Word

Select this if you want to check for OCR errors in Microsoft Word version 7 or 97.

Checking recognition in Microsoft Word is only supported in Microsoft Word versions 7 and 97. Make sure you associcate the *.doc extension with the version you plan to use. See Windows online help for more information.

Mark Suspect Words

Select the color in which you want suspected errors to appear when the document is opened in Word.


Check recognition in Microsoft Word

Select this if you want to check for OCR errors in Microsoft Word.


All Words -- Delete

Select this if you want to be able to compare every word against its original image in Microsoft Word.


Suspect Words Only -- Delete

Select this if you only want to compare suspected errors against their original images.

This is recommended if you want to save disk space.


Mark suspect words

Select the color in which you want suspect words to appear when the document is opened in Microsoft Word.


Use Defaults

Click this to reset all OmniPage Pro settings to their default values.


Load Settings

Click this to change all OmniPage Pro settings according a presaved settings file.


Save Settings

Click this to save all current OmniPage Pro settings to a file. A settings file can be loaded anytime.


Browse

Click this to search through the files and folders on your system.


Standard Toolbar

Use the buttons on the Standard toolbar to perform various tasks.

Click any button on the picture below to find out what it does.


Zone Toolbar

Use the buttons on the Zone toolbar to work with zones in an image. Click any button on the picture below to find out what it does.


AutoOCR Toolbar

The AutoOCR toolbar buttons allow you to take a document through each step of the OCR process. Every toolbar button has different process commands that can be set for the tasks you want to perform.

Click any button on the picture below to find out what it does.

AUTO Button

Image Button

Zone Button

OCR Button

Export Button

Click  [image]  next to each toolbar button and select a process command in the drop-down list. The pictures in the AutoOCR toolbar buttons change as you set different process commands.

Click the AutoOCR toolbar buttons to activate the current commands. You can also choose the same commands in the Process menu.


backup

AUTO Button	Image Button	Zone Button	OCR Button	Export Button


AUTO Button

Use the AUTO button in the AutoOCR toolbar to process a document from start to finish.

The AUTO button drop-down list contains the AutoOCR and OCR Wizard commands. The picture in the AUTO button changes as you set different commands.

AutoOCR

Select AutoOCR to finish processing a new or open document according to the selected process commands.

OCR Wizard

Select OCR Wizard to have the OCR Wizard guide you through each step of the OCR process. It will ask you questions about your document and set process commands for you.


Image Button

Use the Image button in the AutoOCR toolbar to bring document images into OmniPage Pro's image viewer.

The Image button drop-down list contains the Scan Image, Load Image, and Load Exchange Fax commands. The picture in the Image button changes as you set different commands.

Scan Image

Select Scan Image to scan paper documents in your scanner. This command only appears in the drop-down list if you have installed the Scan Manager and have selected your default scanner.

Load Image

Select Load Image to load existing image files such as TIFF or PCX files.

Load Exchange Fax

Select Load Exchange Fax  to load faxes from Microsoft Exchange or Outlook. This command only appears in the drop-down list if you have the full Microsoft Fax application installed.


Zone Button

Use the Zone button in the AutoOCR toolbar to create zones on page images.

The Zone button's drop-down list contains various layout options for the Auto Zones command and the names of any zone templates you have created.

Auto Zones

Select Multiple-Column Pages to have OmniPage Pro automatically draw and order zones for page images with that type of layout.

Select Single-Column Pages to have OmniPage Pro automatically draw and order zones for page images with that type of layout.

Select Tables to have OmniPage Pro automatically draw and order zones for page images with that type of layout.

Select Mixed Pages to have OmniPage Pro automatically draw and order zones for page images with mixed layouts.

Templates

Select a zone template to create zones on page images using that template. You can create a zone template by drawing and saving zones.

HP AccuPage

You can select HP AccuPage as the auto zoning option if you scan pages with a scanner that supports HP AccuPage. (An HP AccuPage scanner must be specified in the Scan Manager.)

  Click for more zoning topics.


OCR Button

Use the OCR button in the AutoOCR toolbar to perform the selected OCR operation on page images.

The OCR button's drop-down list contains the Perform OCR, OCR and Check, Train OCR, and Defer OCR commands.

Perform OCR

Select Perform OCR to recognize text on page images. During OCR, OmniPage analyzes an image and defines characters to produce editable text.

OCR and Check

Select OCR and Check to recognize text on page images and automatically start checking for errors after OCR. The Check Recognition dialog box appears so you can correct unrecognizable characters, suspect characters, and misspelled words.

Train OCR

Select Train OCR to teach OmniPage Pro how to recognize special characters. These pre-recognized characters are saved in a character training file which OmniPage Pro can use to compare with the characters in page images during OCR.

Defer OCR

Select Defer OCR to delay text recognition during automatic processing. OmniPage Pro will only process your document up to the point of OCR.


Export Button

Use the Export button in the AutoOCR toolbar to export recognized text and retained graphics for use in other applications.

The Export button's drop-down list contains the Save As, Send Mail, Copy to Clipboard, and Defer Export commands.

Save As

Select Save As to save a copy of a document to disk in a specified file format.

Send Mail

Select Send Mail to attach a copy of a document to a Microsoft Exchange or Outlook mail message in a specified file format. (This command only appears if you have Microsoft Exchange or Outlook installed.)

Copy to Clipboard

Select Copy to Clipboard to place a copy of a document on the Clipboard.

Defer Export

Select Defer Export if you do not want to export your document during automatic processing. OmniPage Pro will process your document up to the point of export and then stop.


Scroll Bars

Scroll bars are the shaded bars along the right side and bottom of the thumbnail viewer, text viewer, or image viewer.

Drag the box or click the arrows in the scroll bar to move up or down on the current page.


Status Bar

The status bar displays Information about commands and toolbar buttons when you place your mouse pointer over them.

The status bar also displays:

The current page number in the right corner. You can change pages by clicking the left or right arrow button  [image].

Lang if the Language Analyst is turned on.

The currently selected character type.

The currently selected training file, if any.


Title Bar

Drag the title bar to move the OmniPage Pro desktop around. Double-click the title bar to maximize the desktop or restore it to its previous size and location.

The title bar shows the name of the file to which the current document was saved last.


To close an application or dialog box, click the standard Close button [image]  in the upper-right corner of the window, or choose Close in the application Control menu.


To reduce a window to an icon, click the standard Minimize button [image] in the upper-right corner of the window, or choose Minimize in the application Control menu. To restore the window to its previous size and location, double-click the icon.


To restore a window to its previous size and location, click the standard Restore button [image] in the upper-right corner of the window, or choose Restore in the application Control menu.


 Settings Guide

Documents require different settings depending on their input attributes and your output goals. You may have to experiment with different settings to get the results you want.

Answer these questions to get settings recommendations for your documents:

What is the quality of the original document?

What type of document are you processing?

How much original formatting do you want to keep?

Do you want to retain graphics in your document?

How many languages are in your document?

Are you processing a multiple-page document?

   Select OmniPage Pro settings in the Options dialog box. To open the Options dialog box, click the Options button in the Standard toolbar.


 What is the quality of the original document?

Poor or not sure Degraded copies, colored or shaded backgrounds, run-together or broken text characters	Recommendations for scanning    Select Grayscale with 3D OCR in the Accuracy settings if you have a grayscale scanner and your page contains grayscale graphics, colored background, or colored text.    Select Grayscale with HP AccuPage in the Accuracy settings if you have an HP scanner that supports HP AccuPage, and you selected HP AccuPage in the Scan Manager.    For best accuracy, use the Black and white setting if your pages are black and white.  Lighten the setting for thick, run-together text characters and/or dark backgrounds. Darken the setting for thin, broken text characters.    Try to scan original documents rather than photocopies. Other recommendations    Select Use Language Analyst in the Accuracy settings.  OmniPage Pro will evaluate words and make logical replacements for hard-to-recognize characters.    Draw zones manually to omit any smudges or scribbles on the page.  Drawing Zones Manually     Choose Check Recognition... in the Tools menu to locate possible errors after OCR.     Ask senders to select Fine or Best mode when they send faxes that you plan to recognize.
Good  Clear, well-formed text characters on a clean, white background	Recommendations    Select Black and white  in the Accuracy settings for the fastest processing if you are scanning.  Use a setting near the middle of the slider box.    Deselect Use Language Analyst in the Accuracy settings for faster processing.
  Click for more settings guidelines.


 What type of document are you processing?

Magazine and newspaper pages	Recommendations    Select Multiple columns in the Page Format settings.    Select the appropriate page size and orientation in the Scanner settings if you are scanning.    Draw zones manually or modify automatically created zones if auto zoning does not successfully create zones around all page areas you want to process.  Keep associated sections of text, such as paragraphs, together in one zone. Omit unnecessary parts of the page such as separator lines between columns.
Memos and letters	Recommendations    Select Single column in the Page Format settings.    Select the appropriate page size and orientation in the Scanner settings if you are scanning.    Identify graphics that you want to retain as Graphic zone types.
Spreadsheets and tables	Recommendations    Select Table in the Page Format settings.    Select the appropriate page size and orientation in the Scanner settings if you are scanning.    Select Retain flowing columns in the Page Format settings.    Identify the zone type as Graphic for zones that contain graphics you want to retain zone types.    Identify the zone content as Numeric for zones that only contain numbers.
Legal documents	Recommendations    Select Multiple columns in the Page Format settings if text appears in two or more columns.    Select Single column if the document has one, page-wide text column.    Select the appropriate page size and orientation in the Scanner settings if you are scanning.    Draw zones manually or modify automatically created zones to omit unnecessary parts of the page.  For example, do not include line numbers in a zone if you plan to renumber lines in your word processor.    Select Table in the Page Format settings and select Hard carriage return after every line in the Save As dialog box if you want to preserve line numbering.
Mixed formats or not sure	Recommendations    Select Mixed pages in the Page Format settings.    Select the appropriate page size and orientation in the Scanner settings if you are scanning.    Draw zones manually or modify automatically created zones if auto zoning does not successfully create zones around all page areas you want to process.  Keep associated sections of text, such as paragraphs, together in one zone. Omit unnecessary parts of the page such as unwanted graphics.
  Click for more settings guidelines.


 How much original formatting do you want to keep?

Minimal  Keep one font and one font size only	Recommendations    Select Remove formatting in the Page Format settings.    Click Font Mapping… in the Page Format settings and select one font and one font size to be used for all text. Font Mapping
Some Keep font characteristics and paragraph formatting	Recommendations    Select Retain font and paragraph formatting in the Page Format settings.    Click Font Mapping… in the Page Format settings and select the fonts you want mapped to various font types. Font Mapping     Save to a file format, such as Rich Text Format (RTF), that supports the formatting.      Text formatting, such as bold and italics, is retained if the application supports RTF information. Otherwise, only plain text will be retained. Graphics are retained if the application supports bitmap images.
As much as possible Keep font characteristics, paragraph formatting, column formatting and graphic positioning	Recommendations    Select True Page in the Page Format settings if you want to keep the document’s appearance. The formatting is more precise but will be more difficult to edit.    Select Retain flowing columns if your page contains multiple columns and you want text to flow between paragraphs and columns in your target application.  The formatting is less precise than True Page but will be easier to edit. Please note: The Retain flowing columns setting uses frames when necessary to maintain column formatting and graphic positioning. Although frames will appear in the Text Viewer, only required frames, such as frames around graphics, will be exported.    Click Font Mapping… in the Page Format settings and select the fonts you want mapped to various font types. Font Mapping     Make sure all parts of the page are included within zones.  Any part not enclosed within a zone is ignored during OCR and does not appear in the recognized document.    Save to a file format that supports the formatting such as Rich Text Format (RTF).  Text formatting, such as bold and italics, is retained if the application supports RTF information. Otherwise, only plain text will be retained. Graphics are retained if the application supports bitmap images.
  Click for more settings guidelines.


 Do you want to retain graphics in your document?

Yes Keep graphics such as logos and photos during OCR	Recommendations for scanning    Select Grayscale with 3D OCR in the Scanner settings if you are scanning with a grayscale scanner or loading a grayscale image file and want to retain grayscale graphics.    Select Black and white in the Accuracy settings if you are scanning line-art drawings. Please note: The Grayscale with HP AccuPage setting does not support grayscale graphics. Other recommendations     Select Multiple columns or Mixed pages in the Page Format settings. The Single column setting will not automatically detect graphics.    Manually draw zones around graphic areas if necessary.    Make sure separate zones are drawn around graphic areas and text areas.    Make sure graphic zones are identified as Graphic zone types. These are marked with a G in the upper-right corner.    Select Retain graphics in the Save As dialog box when you save your document.     To save gaphics separately from text after OCR, choose Save Image… in the File menu and select Save each graphic zone to a file.
No Ignore graphics such as logos and photos during OCR	Recommendations    For best accuracy, select Black and white in the Accuracy settings if your page contains black text on a white background.    Deselect Retain graphics in the Save As dialog box if the document was processed with graphic zones.
  Click for more settings guidelines.


 How many languages are in your document?

One language	Recommendations    If your document contains a language that is not installed in OmniPage Pro, you can add languages to OmniPage Pro by uninstalling and then reinstalling it. You will be prompted during installation to select which languages you want installed. Select the language that your document contains, as well as any other languages you commonly use.    Select the document language in the Language settings.    For faster processing and more accurate results, select only the language that appears in your document in the Language settings.
More than one language	Recommendations    If your document contains languages that are not installed in OmniPage Pro, you can add languages to OmniPage Pro by uninstalling and then reinstalling it. You will be prompted during installation to select which languages you want installed. Select all languages that your document contains, as well as any other languages you commonly use.    Select the main language for the document in the Language settings.    For faster processing and more accurate results, select only the languages that appear in your document in the Language settings.
  Click for more settings guidelines.


 Are you processing a multiple-page document?

Yes	Recommendations if You Have an ADF    Select Scan until empty in the Scanner settings to scan a stack of pages at once.  Otherwise, you must click the Image button to scan each subsequent page.    Select Double-sided pages to scan pages with print on both sides.  You will be prompted to turn the stack over.     Insert blank pages to separate more than one job within a stack of pages. You can save jobs to separate files after OCR. Other Recommendations    Set the desired process commands and click AUTO to automatically process each page of your document in order.    Create and use a zone template if all pages have similar zoning requirements.    Choose Schedule OCR... in the Process menu to schedule processing for a specific time.  Pick a time that you plan to be away from your computer. Scheduling OCR     After OCR, choose Save As... in the File menu.  You can select an option to save recognized text as a single file, one file per page, or a new file after each blank page.
No	Recommendations    Set the desired process commands and click AUTO to automatically process the page.    Click the Image button to add more pages to the document by scanning or loading images.
  Click for more settings guidelines.


General Troubleshooting Solutions

Try these possible solutions if you experience problems with OmniPage Pro:

Make sure that your system meets all minimum requirements as listed in the manual.

Restart your computer and make sure other applications are functioning properly.

Use the software that came with your scanner to verify that it works properly before using it with OmniPage Pro.

Make sure that your scanner is plugged in and that all cable connections are secure.

Turn off your computer and your scanner, turn your scanner back on, and then restart your computer.

Make sure you have the correct drivers for your scanner, printer, and video card. See the Scanner Setup Notes for more information.

Run ScanDisk for Windows 95 or Check Disk for Windows NT to check your hard disk for errors. See Windows online help for more information.

Defragment your hard disk. See Windows online help for more information.

Uninstall and then reinstall OmniPage Pro and the Caere Scan Manager.

  Click for more troubleshooting solutions.

  Please see Windows documentation for information on optimizing your system and application performance.


Uninstalling the Software

Sometimes uninstalling and then reinstalling OmniPage Pro and the Caere Scan Manager will solve a problem. To uninstall the software, print this topic and then follow the instructions.

OmniPage Pro’s Uninstall program will not remove any files saved to the OmniPage Pro Install directory or subdirectories, as well as the following files:

Zone templates (*.zon)

Training files (*.trn)

User dictionaries (*.ud)

Temp files (*.tmp)

To uninstall OmniPage Pro:

1	Close OmniPage Pro.

2	Click Start in the Windows taskbar and choose Programs [image] Caere Applications [image] Uninstall OmniPage Pro 8.0.

3	Click Yes to confirm that you want to remove OmniPage Pro.

4	Restart your computer.

To uninstall the Caere Scan Manager:

1	Close OmniPage Pro.

2	Click Start in the Windows taskbar and choose Settings [image] Control Panel [image] Add/Remove Programs.

3	Select Caere Scan Manager 3.0 and click Add/Remove.

4	Click OK to confirm that you want to remove the Caere Scan Manager.

5	Restart your computer.

Some icons and program files may remain on your system if they have been renamed, modified, or moved to different locations.

  Click for more troubleshooting solutions.


Testing OmniPage Pro in Safe Mode
Testing OmniPage Pro

Restarting Windows 95 in safe mode or Windows NT in VGA mode allows you to test OmniPage Pro on a simplified system. This is recommended when you cannot resolve crashing problems or if OmniPage Pro has stopped running altogether. Print this topic and then follow the instructions for testing OmniPage Pro in safe or VGA mode.

  Your scanner will not run with OmniPage Pro in safe or VGA mode, so do not test scanner problems in this configuration.

To test OmniPage Pro in safe mode (Windows 95):

1	Restart your computer in safe mode by pressing F8 immediately after you see the "Starting Windows 95" message.

2	Launch OmniPage Pro and try performing OCR on an image.

Use an existing image file such as Sample.tif.

If OmniPage Pro does not launch or run properly in safe mode, then there may be a problem with the installation. Uninstall OmniPage Pro and then reinstall it in safe mode.

If OmniPage Pro runs in safe mode, then a device driver on your system may be interfering with OmniPage Pro operation. Troubleshoot the problem by restarting Windows 95 in Step-by-Step Confirmation mode. See Windows 95 online help for more information.

  Click for more troubleshooting solutions.

To test OmniPage Pro in VGA mode (Windows NT):

1	Restart your computer.

2	Select Windows NT Workstation Version 4.00 [VGA mode] and press Enter.

3	Press Ctrl+Alt+Delete and select Task Manager.

4	In the Task Manager dialog box, select all background applications and click End Process. See your Windows documentation for more information.

5	Launch OmniPage Pro and try performing OCR on an image. Use an existing image file such as the Sample.tif file.


Low Memory Problems

OmniPage Pro may run poorly under low memory conditions. This may be indicated by various error messages or if OmniPage Pro works slowly and accesses the hard drive often.

Try these solutions for low memory conditions:

Restart your computer.

Close other open applications to free up memory.

Close unnecessary OmniPage Pro windows.

Defragment your hard disk occasionally to free up contiguous blocks of disk space. See Windows online help for instructions.

Increase the amount of free hard disk space.

Increase your computer's physical memory (RAM).

More memory optimizes OCR performance. Refer to the manual for minimum system requirements.

  Click for more troubleshooting solutions.


Low Disk Space Problems

Problems may occur if your system runs low on free disk space.

Try these solutions for low disk space problems:

Empty the Windows Recycle Bin.

Delete temporary (*.tmp) files in the Temp folder. This folder is usually in your Windows folder.

Run ScanDisk for Windows 95 or Check Disk for Windows NT to check for errors that may be using up disk space. See Windows online help for more information.

Back up unneeded files onto floppy disks or other media and delete them from your hard disk.

Remove Windows applications that you do not use.

Defragment your hard disk. See Windows online help for more information.

Clean the cache for your web browser and limit its size.

  Click for more troubleshooting solutions.


 Setting Up Your Scanner with OmniPage Pro

You must install the Caere Scan Manager and select your current scanner if you plan to scan with OmniPage Pro. You are prompted to install the Scan Manager during OmniPage Pro installation, but you can also install it at a later time.

  Before you use your scanner with OmniPage Pro, make sure it is connected and compatible with your system and runs with the software provided by the manufacturer.

To install the Scan Manager:

1	Make sure your scanner is turned on when you start your computer.

2	Close OmniPage Pro if it is open.

3	Insert OmniPage Pro’s CD-ROM in the CD-ROM drive.

4	Cancel the regular setup program if it starts automatically.

5	Double-click the setup.exe program located in the Scanmgr\Disk 1 folder.

6	Select your scanner when you are prompted.

The Scan Manager finishes installing after you make your scanner selection.

Once your scanner is set up with OmniPage Pro, you can select scanner settings in OmniPage Pro’s Options dialog box.

To change your scanner selection in the Scan Manager:

1	Make sure your scanner is turned on when you start your computer.

2	Close OmniPage Pro if it is open.

3	Click Start in the Windows taskbar and choose Settings [image] Control Panel.

4	Double-click the Caere Scan Manager 3.0 icon to open the Scan Manager.

5	Click the Select Scanner tab.

6	Select the name of the scanner you want to use in the Supported Scanners list box.

7	Click Set as Current Scanner and then click Apply.

Some scanners are listed more than once because they have different driver options. If you are unsure about which scanner to use, see the Scanner Setup Notes.

If you selected TWAIN scanner, the TWAIN Data Sources and TWAIN Scanner Settings tabs are enabled. See the Scanner Setup Notes for information on selecting and changing TWAIN data sources and scanner settings.

You are prompted to select the directory containing the files that need to be installed.

8	Insert OmniPage Pro’s CD-ROM in the CD-ROM drive.

Cancel the regular Setup program if it starts automatically.

9	Select Scanmgr\Disk 1 as the installation directory and click OK.

Click Close in the Scan Manager after processing is complete.

  Click for more scanner topics.


Problems Connecting OmniPage Pro and Your Scanner

Try these solutions if you experience a problem between OmniPage Pro and your scanner or if you receive a scanner error message when you launch OmniPage Pro.

Make sure the scanner is supported by OmniPage Pro with your version of Windows 95 or Windows NT.

A list of tested scanners is provided in the Scanner Setup Notes. If your scanner is not listed, call your scanner manufacturer to find out if it is supported.

Make sure the Scan Manager is installed and that you selected the correct  scanner in the Scan Manager.

Make sure your scanner is connected, compatible with your system, and runs with the software provided by the manufacturer before you use it with OmniPage Pro.

Make sure your scanner is turned on and connected securely.

Scanners drivers must be loaded at startup. Turn your scanner off and on and then restart your computer.

Make sure you have installed the appropriate scanner driver. See the Scanner Setup Notes for more information.

Make sure the scanner is not in use by another application.

Uninstall and then reinstall the Caere Scan Manager.

  Click for more scanner topics.


Using Visioneer PaperPort with OmniPage Pro
Using Visioneer Scanners with PaperPort with OmniPage Pro

OmniPage Pro automatically integrates with Visioneer's PaperPort software.

  You cannot scan directly into OmniPage Pro if you have a Visioneer scanner or if your scanner works with Visioneer's PaperPort software. Instead, scan pages onto the PaperPort Desktop and then drag the page images onto the OmniPage Pro icon.  Or, use OmniPage Pro OCR to convert images to text when you drag them onto text-based application icons.

To open PaperPort images in OmniPage Pro:

1	Select the page images on the PaperPort Desktop that you want to import.

Please see PaperPort's documentation for information on scanning and selecting pages.

2	Drag the selected pages onto the OmniPage Pro icon at the bottom of the PaperPort Desktop.

OmniPage Pro launches if it was not previously launched and the images appear in its image viewer.

3	Create zones and perform OCR on the images to convert them to editable text.

To make sure OmniPage Pro OCR is used with PaperPort application links:

1	Open PaperPort and choose Link Preferences… in the Edit menu.

The PaperPort Preferences dialog box appears.

2	Click the icon of a word processor (or other text-based application) in the Category scroll list.

3	Make sure OmniPage Pro for Visioneer PaperPort  is selected in the OCR Package drop-down list.

Select the particular file format that you want to use for recognized text in the Document Format drop-down list.

Click OCR Settings… to select PaperPort settings and other OmniPage Pro processing options.

4	 Click OK to accept the current selections and close the dialog box.

To convert PaperPort images to text using text-based application links:

1	Select the page images on the PaperPort Desktop that you want to convert to text.

2	Drag the selected pages onto the icon of your text-based application at the bottom of the PaperPort Desktop.

OmniPage Pro OCR is used if it is the selected OCR package for the application link. (See instructions above.)

An OmniPage Pro window appears if Auto Zones is not selected in OmniPage Pro’s PaperPort settings. In this case, draw zones and then click the OCR button.

The Check Recognition dialog box appears after OCR if Check Recognition is selected in OmniPage Pro’s PaperPort settings. In this case, click Done when you are finished checking recognition.

After processing is finished, the application is launched and recognized text is placed into a new document.

  Click for more scanner topics.


Missing Scan Image Command

The Scan Image command does not appear in the Image button's drop-down list in the following cases:

Your scanner is being used by another application. Close all Windows applications and restart OmniPage Pro.

You did not install the Caere Scan Manager or select an appropriate scanner.

Your scanner is not connected to your computer or is not functioning properly.

You use a Visioneer scanner or your scanner is set up to work with Visioneer's PaperPort software.

  Click for more scanner topics.


Scanner Message on Launch

You may get this message the first time you launch OmniPage Pro after installing or changing your scanner in the Caere Scan Manager:

"This scanner's configuration is set using the system-level driver."

Click OK in the dialog box if it asks for no more information. You may have the option to select:

SCSI ID or scanner configuration information

Consult your scanner documentation for the correct information.

Page size information

Enter the largest size page that your scanner supports.


System Crash During Scan
System Crash While Scanning

Try these solutions if a crash occurs during a scan:

Turn your computer off. Turn your scanner off and on again to return the scanner to its default state. Then restart your computer.

Check your scanner setup. See the Scanner Setup Notes for more information.

Check with the scanner manufacturer to make sure you have the appropriate driver for your scanner.

Resolve low memory problems.

Resolve low disk space problems.

Check the TWAIN Scanner Settings tab in the Scan Manager if you are using a TWAIN scanner.

Check Caere Corporation’s web site (www.caere.com) for Scan Manager updates.

  Click for more scanner topics.


Scanner Drivers Supplied by Caere

OmniPage Pro is shipped with special scanner drivers. This is software that allows OmniPage Pro to communicate with supported scanners. These scanner driver files are installed on your computer when you install the Caere Scan Manager.

To use your scanner with OmniPage Pro, you must select it as the current scanner in the Scan Manager.

  Click for more scanner topics.


Scanner Drivers Supplied by the Manufacturer

Many scanners are shipped with one or more scanner drivers. This is software that allows your computer to communicate with your scanner. Some scanners do not require drivers and other scanners require more than one driver. Please refer to your scanner documentation for information about installing any required scanner drivers.

Make sure that your scanner and scanner driver are properly installed and configured before using your scanner with OmniPage Pro. Like all software, scanner drivers are periodically updated. Make sure that you have installed the appropriate scanner driver supplied by the manufacturer.

  For the HP IIp, IIc, IIcx, 3p, and 3c scanners, use the drivers that came with the scanners, or select a TWAIN or ISIS driver in the Caere Scan Manager.

  Click for more scanner topics.


System Crash During OCR

Try these solutions if a crash occurs during OCR or if processing takes a very long time:

Break complex pages (lots of text and graphics or elaborate formatting) into smaller jobs by performing OCR on one zone at a time. Draw zones manually or modify automatically created zones.

Use a higher-quality image. Crashes may occur if you try to perform OCR on very poor-quality images (blotchy or broken text).

Resolve low memory problems.

Resolve low disk space problems.

Restart Windows 95 in safe mode or Windows NT in VGA mode and test OmniPage Pro by performing OCR on the Sample.tif.

If you are performing multiple tasks at once, such as recognizing and printing, OCR may take longer.

Minimize all applications or click Alt+Tab to check for Windows error messages.

  Click for more troubleshooting solutions.


Text Does Not Get Recognized Properly

Try these solutions if any part of the original document is not converted to text properly during OCR:

Look at the original page image and make sure that all text areas are enclosed by text zones. If an area is not enclosed by a zone, it is ignored during OCR.

Make sure text zones are identified correctly. Alphanumeric text zones are marked by an A. User-defined text zones are marked by a U. Graphic zones are marked by a G. Reidentify zones, if necessary, and perform OCR on the document again.

  Reidentifying Zone Types

Select Use Language Analyst in the Accuracy settings. The Language Analyst evaluates words and corrects likely errors during OCR.

Make sure the correct main and secondary document languages are selected in the Languages settings. Only languages included in the document should be selected.

Train OmniPage Pro to recognize special characters, such as the copyright symbol or the registered trademark symbol, that are not being recognized properly.

  Training OCR

If you use True Page as the Output Format setting, recognized text gets put into frames in the text viewer. Some text may be hidden from view if a frame is too small. To view the text, place the cursor in the text frame and use the arrow keys on your keyboard to scroll to the top, bottom, left, or right of the frame.

Check the glass, mirrors, and lenses on your scanner for dust, smudges, or scratches. Clean if necessary.

  OmniPage Pro only recognizes printed text characters such as typewritten or laser-printed text. However, it can retain handwritten text, such as a signature, as a graphic.

  Click for more troubleshooting solutions.


Improving Speed

These are ways to increase processing speed in OmniPage Pro:

Increase Computing Power

This affects speed the most. A Pentium computer is faster than a 486, which is faster than a 386 and so on. You should have a minimum of 8MB RAM, but as with most CPU-intensive programs, more memory improves processing speed in OmniPage Pro.

Select Faster Settings or Deselect Slower Settings

Choose Options… in the Tools menu and click the tab for the settings you want to change:

Deselect Automatically correct page orientation and select the proper Orientation option for your page in the Scanner settings.

Select Black and white in the Scanner settings if you are scanning high-quality printed documents with crisp, black text printed on a white background.

Deselect Use Language Analyst in the Accuracy settings if you are recognizing a high-quality page image with crisp, black letters printed on white paper.

Recognize Only the Text You Need

Draw zones around just the parts of a page you want to process as text or graphics. This saves OmniPage Pro the time of processing text or graphic elements you do not need.

  Click for more troubleshooting solutions.


Improving Accuracy

These are ways to increase OCR accuracy in OmniPage Pro:

Select Accuracy Settings

Choose Options… in the Tools menu and click the Accuracy tab:

Select Grayscale with 3D OCR if you are scanning poor-quality pages, pages with very small type, or pages with text on colored or shaded backgrounds. This is only available with supported grayscale scanners.

If you do not have a grayscale scanner, experiment with the Black and white setting to get a good scan. Lighten the setting for thick, run-together text characters and/or dark backgrounds. Darken the setting for thin, broken text characters.

Select Use Language Analyst if your main dictionary matches the language of your document. The Language Analyst evaluates words and corrects likely errors during OCR.

Select Use training file to use a character training file to help recognize special characters during OCR.

  Training OCR

Identify Zones Correctly

Make sure zones are identified correctly before OCR. Alphanumeric text zones are marked by an A. Graphic zones are marked by a G.

  Reidentifying Zone Types

Use High-Quality Images

Try to use original documents when you are scanning documents. Typeset, high-quality printed page images return the best OCR accuracy. With lesser-quality pages, OCR accuracy may be poorer.

Ask senders to select Fine or Best Mode when they send you a fax.

Page images should be free of notes, lines, or doodles. Anything that is not a printed character slows recognition, and any character distorted by a mark will be unrecognizable. Try to not to include such marks in zones.

Text in page images should be reasonably clean and crisp. Characters should be separated from each other and not blotched together or overlapping.

Text in page images should not be underlined. It is difficult to recognize underlined text because the underline changes the shape of descenders on the letters q, g, y, p, and j.

  Click for more troubleshooting solutions.


Improving Fax Recognition

Try these solutions to improve OCR accuracy on fax images:

Ask senders to select Fine or Best Mode when they send you a fax. This produces a resolution at 200x200 dpi.

Ask senders to transmit files directly to your computer via fax modem if you both have one. You can load Exchange faxes directly into OmniPage Pro. Or, you can save faxes as image files and then load them into OmniPage Pro.

Ask senders to use clean, original documents if possible. Sans serif fonts are easier to recognize than serif fonts.

  Click for more troubleshooting solutions.


Supported File Formats

OmniPage Pro can open these file formats:

Bitmap (*.bmp)	OmniPage Document (*.met) *
DCX (*.dcx)	PCX (*.pcx)
JPEG (*.jpg)	TIFF (*.tif) **

*Caere Documents from version 6.0 and earlier versions can only be opened if the original images were preserved.

**TIFF files can be single- or multiple-page, line art or grayscale, compressed or uncompressed. They can be 200, 300, 400 dpi, but 300 dpi is recommended. OmniPage Pro stores and displays TIFF files as 300 dpi line art.

OmniPage Pro can save original images to these file formats:

Bitmap (*.bmp)	TIFF Uncompressed (*.tif)
OmniPage Document (*.met)	TIFF Packbits (*.tif)
PCX (*.pcx)	TIFF Group 4 Compressed (*.tif)
OmniPage Pro can save recognized text to these file formats:

Ami Professional 2.0, 3.0, 3.1	FrameMaker	Text Only
ANSI	HTML *	Ventura Publisher (MS Word)
ANSI Standard	Lotus 123	Windows Write 3.x
ANSI Stripped	Microsoft Powerpoint (*.rtf)	Word for DOS 5.0, 5.5
ASCII	Microsoft Publisher	Word for Windows 2.0, 6.0, 7.0, 97
ASCII Standard	OmniPage Document (*.met)	WordPad
ASCII Stripped	PageMaker (MS Word)	WordPerfect 5.0, 5.1, 6.0, 6.1
dBase III, III+, IV	Quattro Pro 4.0 (Excel 4.0)	WordPerfect for Windows 5.1, 5.2, 6.0, 6.1
DisplayWrite (DCA/RFT)	Quattro Pro for Windows 4.0	WordPro 96, 97
Excel 3.0, 4.0, 5.0, 6.0, 7.0	Rich Text Format	WordStar for Windows 1.x, 2.0
		XyWrite III Plus, IV

When saving to HTML, all graphics are saved as separate image files using JPEG format.

  Saving Image Files:

OmniPage Pro saves each page of a multiple-page image separately. If you select Save all pages in the Save Image dialog box, Page# is appended to file names to distinguish separately saved pages. If you select Save each graphic zone to a file, then Zone# is appended to file names to distinguish separately saved graphic zones.


Tutorial 1:  Converting an Image File to Editable Text

Tutorial Tips

In this tutorial, you will perform OCR on the sample image file that is supplied with OmniPage Pro. There are two exercises:

Exercise 1 — Step-by-Step Processing

Exercise 2 — Automatic Processing

Exercise 1 — Step-by-Step Processing

Step 1:  Select settings for your document.

1	Click the Options button in the Standard toolbar to open the Options dialog box.

2	Click the Accuracy tab and make sure Use Language Analyst is selected.

3	Click the Page Format tab:

Select Multiple columns as the Original Page Layout setting. (You can also select Multiple-Columns by clicking the Zone button in the AutoOCR Toolbar.)

Select Retain font and paragraph formatting as the Output Format setting.

4	Click the Process tab:

Select Load Image as the Image command in the Source drop-down list. (You can also select Load Image by clicking the Image button in the AutoOCR Toolbar.)

Select Auto Zones as the Zone command. (You can also select an auto zone option by clicking the Zone button in the AutoOCR Toolbar.)

Select Perform OCR as the OCR command. (You can also select Perform OCR by clicking the OCR button in the AutoOCR Toolbar.)

Select Save As… as the Export command. (You can also select Save As… by clicking the Export button in the AutoOCR Toolbar.)

5	Click OK to close the Options dialog box.

Step 2:  Load the image file.

1	Click the Image button in the AutoOCR toolbar to open the Load Image dialog box.

2	Locate and select the sample file in the data folder in your installation folder:

For US English versions, the sample file is called Sample.tif.

For international English versions, the sample file is called GB.tif.

For Dutch versions, the sample file is called NL.tif.

For Swedish versions, the sample file is called SE.tif.

3	Click Open to load the image into OmniPage Pro's image viewer.

Step 3:  Create zones on the image.

Click the Zone button in the AutoOCR toolbar to have OmniPage Pro create zones automatically.

Step 4:  Perform OCR on the image.

Click the OCR button in the AutoOCR toolbar to convert the image to text.

Step 5:  Save the recognized document.

1	Click the Export button in the AutoOCR toolbar to open the Save As dialog box.

2	Select a folder location and enter a file name for your document in the Save As dialog box.

3	Select a file format that your target application supports in the Save as type drop-down list.

4	Click OK.

The document is saved to disk as specified. You can open it in your target application to continue working with it. A copy of the document also remains open in OmniPage Pro.

Exercise 2 — Automatic Processing

1	If you have a document open, choose Close in the File menu to close it.

2	Use the same settings specified in Step 1 of Exercise 1.

3	Make sure the AUTO button is set to AutoOCR.

If necessary, click the down arrow  [image]  next to the AUTO button and select AutoOCR in the drop-down list.

4	Click the AUTO button.

You are prompted to select an image file to load.

5	Locate and select the sample file in the data folder in your installation folder:

For US English versions, the sample file is called Sample.tif.

For international English versions, the sample file is called GB.tif.

For Dutch versions, the sample file is called NL.tif.

For Swedish versions, the sample file is called SE.tif.

6	Click Open to load the image into OmniPage Pro's image viewer.

Zoning and OCR processing occur automatically. Click Stop Loading Pages if you are prompted to add more pages. The Save As dialog box appears when processing is complete.

7	Select a folder location and enter a file name for your document in the Save As dialog box.

8	Select a file format that your target application supports in the Save as type drop-down list.

9	Click OK.

The document is saved to disk as specified. You can open it in your target application to continue working with it. A copy of the document also remains open in OmniPage Pro.

Tutorial 2:  Converting a Scanned Page to Editable Text


Tutorial 2:  Converting a Scanned Page to Editable Text

Tutorial Tips

In this tutorial, you will scan and perform OCR on the page sample that is supplied with OmniPage Pro. There are two exercises:

Exercise 1 — Step-by-Step Processing

Exercise 2 — Automatic Processing

  To complete this tutorial, you must have a supported scanner set up with OmniPage Pro. Do not use this tutorial if your scanner works with Visioneer PaperPort software.

Exercise 1 — Step-by-Step Processing

Step 1:  Select settings for your document.

1	Make sure the Image button is set to Scan Image.

If necessary, click the down arrow  [image]  next to the Image button and select Scan Image in the drop-down list.

2	Click the Options button in the Standard toolbar to open the Options dialog box.

3	Click the Accuracy tab and make sure Use Language Analyst is selected.

4	Click the Page Format  tab:

Select Single column as the Original Page Layout setting. (You can also select Single-Column by clicking the Zone button in the AutoOCR Toolbar.)

Select Retain flowing columns as the Output Format settings.

5	Click the Process tab:

Select Auto Zones as the Zone command. (You can also select an auto zone option by clicking the Zone button in the AutoOCR Toolbar.)

Select OCR and Check as the OCR command. (You can also select OCR and Check by clicking the OCR button in the AutoOCR Toolbar.)

Select Save As… as the Export command. (You can also select Save As… by clicking the Export button in the AutoOCR Toolbar.)

6	Click the Scanner tab:

Select Letter in the Page Size drop-down list.

Select Portrait in the Orientation drop-down list.

Select Black and white as the Scanning Mode setting.

7	Click OK to close the Options dialog box.

Step 2:  Scan the sample page into OmniPage Pro.

1	Place the sample page in your scanner:

For English versions, the sample page is called Quick Scan Page Sample.

For Dutch versions, the sample page is called Quick Scan paginavoorbeeld.

For Swedish versions, the sample page is called Exempel på en snabbinläst sida.

2	Click the Image button to scan the image into OmniPage Pro's image viewer.

Step 3:  Create zones on the image.

1	Click the Zone button to have OmniPage Pro create zones automatically.

2	Click the little zone in the bottom-right corner of the image.

The selected zone will be shaded. This is a part number that does not need to be recognized.

3	Press the delete key so that the zone will not be included during OCR.

Step 4:  Perform OCR on the image.

1	Click the OCR button to convert the image to text.

Since you selected OCR and Check as the Image command, you are automatically prompted to check for errors after OCR.

2	Click Ignore in the Check Recognition dialog box to ignore any proper nouns that it finds.

3	Click OK to close the Check Recognition dialog box when check recognition is complete.

Step 5:  Save the recognized document.

1	Click the Export button to open the Save As dialog box.

2	Select a folder location and enter a file name for your document in the Save As dialog box.

3	 Select a file format that your target application supports in the Save as type drop-down list.

4	Click OK.

The document is saved to disk as specified. You can open it in your target application to continue working with it. A copy of the document also remains open in OmniPage Pro.

Exercise 2 — Automatic Processing

1	Close the document you just processed.

2	Keep the same settings that you selected in Step 1 of Exercise 1.

3	Make sure the sample page is in your scanner:

For English versions, the sample page is called Quick Scan Page Sample.

For Dutch versions, the sample page is called Quick Scan paginavoorbeeld.

For Swedish versions, the sample page is called Exempel på en snabbinläst sida.

4	Make sure the AUTO button is set to AutoOCR.

If necessary, click the down arrow  [image]  next to the AUTO button and select AutoOCR in the drop-down list.

5	Click the AUTO button.

Scanning, zoning, OCR, and error checking are started automatically. Click Stop Scanning if you are prompted to add more pages. You are prompted to save the document when error checking is complete.

6	Select a folder location and enter a file name for your document in the Save As dialog box.

7	Select a file format that your target application supports in the Save as type drop-down list.

8	Click OK.

The document is saved to disk as specified. You can open it in your target application to continue working with it. A copy of the document also remains open in OmniPage Pro.

Tutorial 1:  Converting an Image File to Editable Text


Tutorial Tips

You can resize and move this help window as needed to view the OmniPage Pro desktop.

Click Print at the top of this window if you prefer to print out the tutorial instead of reading it on screen.


 Glossary Terms

Numeric, A [image] C

3D OCR®	auto zoning
active window	automatic document feeder (ADF)
ADF	automatic processing
AnyFax™	bitmapped image
AnyFont™	character training file
AnyPage™	conversion filter
ASCII
D [image] H

default	file format
device driver	folder
dithering	font
dpi	font mapping
fax	format
file	frame
file extension	HP AccuPage®
I [image] Q

image	OCR
image viewer	OLE
Language Analyst	OmniPage Document
manual zoning	optical character recognition (OCR)
mapping	pixel
monospaced font	point
mouse pointer	proportional font
R [image] Z

recognition	True Page®
resolution	TrueType™ fonts
shortcut menu	user interface
text viewer	zone contents
thumbnail viewer	zone template file (*.zon)
TIFF	zone type
train OCR	zones
training file


3D OCR
3D OCR®

A technology developed by Caere that uses grayscale information to correctly recognize scanned characters.


active window

The foremost window on the desktop; the window where the next action will take place. An active window's title bar is highlighted.


AnyFax
AnyFax™

An OCR technology, developed by Caere, capable of recognizing fax pages and fax files received in both standard and fine mode. AnyFax replaces missing data which occasionally appears as blank horizontal lines in a fax image.


AnyFont
AnyFont™

An OCR technology, developed by Caere, capable of recognizing most typed, proportional, and typeset fonts automatically.


AnyPage
AnyPage™

A technology developed and licensed by Caere that improves the combined performance of grayscale scanners and OmniPage Pro. AnyPage uses the quality of grayscale images to improve the recognition of scanned pages. It is especially useful for text printed on shaded backgrounds.


ASCII

An acronym for American Standard Code for Information Interchange. A code used for representing text inside a computer and for transmitting text between computers or between a computer and a peripheral device.


auto zoning

The process OmniPage Pro uses to automatically draw and order zones on a page image.


automatic document feeder (ADF)

A device that allows you to scan multiple pages without having to place each page in the scanner. Some ADFs are built into scanners; others are add-on products.


automatic processing

Using the AUTO button to process an open document or a new document from start to finish according to the selected process commands.


back up

To make a spare copy of a file or disk. Backing up your files and disks ensures that you will not lose information if the original is lost or damaged.


bitmapped image

A collection of bits (dots) in memory that represent the scanned image. The display on the screen is a visible bitmapped image.


context-sensitive

Pertaining to the current event or operation. For example, context-sensitive help displays topics specific to the particular task you are performing rather than a general list of help topics.


conversion filter

A file that translates one file format into another. For example, a conversion filter can translate a WordPerfect file into a format that Microsoft Word can read.


cursor

A flashing onscreen character that marks the location where the user's next action will take effect or where the next character typed on the keyboard will appear. Also known as the insertion point.


default

A preset response to a question or prompt. The default is automatically used by the computer if you do not supply a different response or setting.


device driver

A program that manages the transfer of information between the computer and a peripheral device such as a scanner.


dithering

A type of pattern that represents a picture's gray areas using black and white pixels. Different scanners offer different choices of dithering patterns.


dots per inch (dpi)

The number of dots per linear inch that a printer can print or a scanner can produce.


error message

An onscreen message that reports an error or problem in the execution of a program or in your communication with the system.


fax

Short for facsimile transmission. Fax machines scan a page, convert the image into digital data, and send the data over a phone line to another fax or computer. The receiving machine then recreates the image on paper or stores the data on disk as a fax file.


file

Any named, ordered collection of information stored on a disk. Application programs and operating systems on disks are examples of files. You make a file when you create text or graphics, give the material a name, and save it to disk.


file extension

The part of a file name to the right of the period. For example, the extension in the file name Sample.tif is tif. Extensions are not required in file names, but they are useful for differentiating between types of files.


file format

The way an application records and stores information in a file. A document's file format must be converted in order to open it in an application that does not support the document's current file format.


folder

In Windows, folders are used to organize and keep track of your files. Refer to your Windows documentation for information on creating   folders and subfolders.


font

In typography, a complete set of type in one size and style of character. In computer usage, a collection of letters, numbers, punctuation marks, and other typographical symbols with a consistent appearance; the size can be changed readily.


format

The form in which information is organized or presented. The general shape and appearance of a printed page, including page size, character width and spacing, line spacing, and so on.


frame

A formatting box containing text or graphics that is used to design page layout. For example, every column in a document may be contained within a separate frame.

Frame formatting retains a document's appearance more precisely but is more difficult to edit.


hang

A term indicating that the system has stopped working. Depending on the nature of the problem, you may have to restart your application or restart your computer.


highlight

To make something visually distinct. Generally, highlighting reverses the image on screen or otherwise makes it stand out from the rest of the page. Highlighting is used to select an object or segment of a page upon which to perform an editing function such as Copy, Cut, or Paste.


HP AccuPage
HP AccuPage ®

A technology developed and licensed by Hewlett-Packard that improves the combined performance of HP scanners and OmniPage Pro. While preserving the quality of grayscale images, HP AccuPage technology retains the format of scanned pages, improves the recognition of text printed on shaded backgrounds, and accurately recognizes text printed at small point sizes.


image

An electronic picture of text (and/or graphics) such as a scanned paper document or an electronic fax file. Images do not have editable text characters; they have many tiny dots (pixels) that together form a picture of text.


image viewer

The area on the OmniPage Pro desktop that displays the original page image. You create zones in the image viewer before OCR.


insertion point

A flashing onscreen character that marks the location where the user's next action will take effect or where the next character typed on the keyboard will appear. Also known as the cursor.


interface card

A peripheral card that implements a particular connection (such as a parallel or serial connection) by which the computer can communicate with a peripheral device such as a scanner.


Language Analyst

A Caere technology that uses information about language context and usage rules to evaluate text and correct likely errors during OCR.


manual zoning

The process of manually drawing and ordering zones on a page image. You can draw zones so that OmniPage Pro recognizes the entire page image, or draw zones to only recognize particular areas of the page.


font mapping

Matching a font type with a particular font. OmniPage Pro can map selected TrueType fonts to the font types that it detects in a document during recognition.


monospaced font

Any font in which all characters have the same width (mono means one). For example, in Courier New (a monospaced font), the letter M is the same width as the letter l. Thus, MMMMM is the same width as lllll.


mouse pointer

A small shape on the screen that follows the movement of the mouse. The pointer can take the shape of an arrow, an l-beam, or other graphic character depending on the current operation.


OLE
OLE (object linking and embedding)

An application-integration technology that allows sharing of information between applications.


OmniPage Document

A file that is saved in OmniPage format (*.met). OmniPage Documents can consist of original page images, zones, and recognized text.

(This was called a Caere Document in previous versions.)


open

To retrieve a file from storage and load it into the computer's working memory (RAM). Files must be open in order to work with them.


optical character recognition (OCR)

The process of turning an image, such as a scanned paper document or an electronic fax file, into computer-editable text so you do not have to retype the text manually.


parsing

The separation of a page into blocks of text and graphic areas.


path

The full name by which an operating system identifies a file. The path specifies the order, from volume directory to file name, by which the operating system locates a file. For example: c:\worddocs\memos\report


peripheral

At or outside the boundaries of the computer itself, either physically (as a peripheral device) or logically (as a peripheral card).


pixel

Short for picture element. A point (dot) on the graphics screen.


point

A typographic unit of measurement equal to 1/72 inch, measured vertically. Points are used to describe font size.


proportional font

Any font in which characters differ in width. For example, in Arial (a proportional font) the letter M is wider than the letter l. Thus, MMMMM is wider than lllll.


recognition

The OCR process. You recognize a page when you have OmniPage Pro perform OCR on it.


resolution

The fineness with which a scanner, printer, or other device produces information. It is expressed in dots per inch (dpi). A higher dpi produces a sharper image.


save

To store information by transferring it from main memory (RAM) to a storage device. Work that is not saved is lost when you turn off the computer or when the power is interrupted.


shortcut menu

A menu that pops up when you use the right mouse button to click a file, a folder, or part of an application interface. The menu that appears shows the most frequently used commands for that item.


text file

A file containing information in text form; its contents are interpreted as characters encoded using the ASCII (or comparable) format.


text viewer

The area on the OmniPage Pro desktop that displays recognized text and any retained graphics.


thumbnail viewer

The area on the OmniPage Pro desktop that displays miniature representations of pages in an open document.


TIFF

An abbreviation for tagged image file format. This is a standard graphic file format for grayscale and high-resolution bitmapped images.


train OCR

To identify hard-to-recognize characters or symbols and store them in a character training file that OmniPage Pro can use during recognition.


training file

A set of pre-recognized text characters that OmniPage Pro compares with characters in a page image during OCR. This is useful for recognizing special characters that might normally be difficult to recognize such as the copyright symbol ©.


True Page
True Page®

A Caere technology that replicates a page's layout and formatting as closely as possible during OCR.


TrueType  fonts
TrueType™ fonts

One of the major types of scalable fonts. These can be printed or displayed on the screen at any size. Windows provides several families of TrueType fonts. To increase your font choices in Windows-based applications, you can purchase additional TrueType fonts from a font manufacturer.


user interface

The point of communication between a person and a computer. When you are working in a software application, what you see on screen (such as dialog boxes, menu commands, and toolbar buttons) is the user interface.


window

The area that displays a file's contents on the screen within the Windows environment. It is possible to have several windows open on screen at once; however, only one can be active at a time.


WYSIWYG

An acronym (pronounced wiz-ee-wig) for the expression What You See Is What You Get. This term refers to the ability of a system to display onscreen information identical in appearance to its printed output.


zone contents

A setting that specifies the type of characters that OmniPage Pro looks for within a text zone during OCR. You can specify the zone contents to be Alphanumeric or Numeric.


zone template

A collection of zone attributes including shape, position, order, zone contents, and zone type, that are saved to a template file. You can create and use zone templates for documents with the same zoning requirements.


zone type

A setting that specifies the way OmniPage Pro handles the contents of a zone during OCR.

You can specify the zone type to be Single-column, Multiple-columns, Table, Mixed, or Graphic.


zones

Borders that enclose areas on a page image to identify which parts of the page get processed. Any areas not enclosed by zones are ignored during OCR. Zoning is the process of creating zones.