Scholar's Aid 98-L
User's Manual
Copyright © 1998
Doyoung Na. All Rights Reserved.

Table of Contents

Brief Description	
User Interface	
Catalog FilterTree	
Nodes:	
Related topics:	
Catalog Window	
Record Window	
Buttons	
Remarks:	
Related topics:	
FileTab	
Popup menus	
Remarks:	
StatusBar	
Panes:	
Shortcut Keys	
Quick start	
Tutorial 1: Entering a new source in a new data file	
Scenario:	
Steps:	
Summary:	
Related topics:	
Tutorial 2: Importing entries from an itemized data file.	
Scenario:	
Steps:	
Summary:	
Remarks:	
Related topics:	
Tutorial 3: Porting data	
Scenario:	
Steps:	
Related topics:	
Tutorial 4: Working with your word processor	
Scenario:	
Steps:	
Summary:	
Remarks:	
Related topics:	
Professors, distribute your syllabus bibliographical data to your students	
Steps:	
File Management	
Making a new Library file	
Steps:	
Description:	
Related topics:	
Opening a Library file	
Steps:	
Description:	
Related topics:	
Opening Scholar's Aid 3s Library datafile	
Steps:	
Description:	
Related topics:	
Saving a Library file	
Steps:	
Description:	
Remarks:	
Related topics:	
Importing data into Library file	
Steps:	
Description:	
Datafile types you can import:	
Remarks:	
Related topics:	
Importing itemized data	
Steps:	
Short-cut:	
Description:	
Remarks:	
Exporting Library data	
Steps:	
Description:	
Related topics:	
Distributing bibliographical data	
Steps:	
Description:	
Example:	
License types:	
Remarks:	
Related topics:	
Printing (Page Setup)	
Steps:	
Description:	
Settings:	
Related topics:	
Printing	
Steps:	
Description:	
Relate topics:	
Setting the preferences	
Steps:	
Description:	
Settings:	
Viewing and setting the file property	
Steps:	
Description:	
Settings:	
Record Management	
Adding new records	
Steps:	
Description:	
Examples:	
Remarks:	
Related topics:	
Viewing and Editing Records	
Steps:	
Description:	
Remarks:	
Related topics:	
Deleting records	
Steps:	
Description:	
Changing the source type	
Steps:	
Description:	
Remarks:	
Related topics:	
Searching records - by author	
Steps:	
Description:	
Remarks:	
Related topics:	
Searching records - using criteria	
Steps:	
Description:	
Examples of using search operators	
Example of query depository:	
Related topics	
Selecting records	
Steps:	
Description:	
Navigating through records	
Description	
Working with word processor	
Settings for your word processor	
Steps:	
Description:	
Making citations	
Steps:	
Description:	
Remarks:	
Related topics:	
Making bibliography or reference list	
Steps:	
Description:	
Related topics:	
Activating your word processor	
Steps:	
Description:	
Related topics:	
Tools - Editors	
Style Editor	
To make a new style template using an existent style:	
Settings	
Reference formats	
To make arrangements:	
Arrangement syntax:	
To make source types	
To arrange the field order	
To rename a field name	
To assign an icon to a source type	
Template Editor	
To make a new template file	
Settings	
To add a new template	
To add a new template by importing	
To save a template individually	
To edit, delete, or rename a template	
Arrangement syntax and formatting codes	
Additional codes for importing templates for itemized data	
Related topics	
Caption Editor	
To edit the Catalog window columns:	
To change the column order and caption settings	
Remarks:	
Query Editor	
To modify query criteria	
Remarks:	
Related topics:	
Favorite-type Editor	
To collect favorite source types	
Remarks:	
Keyword Editor	
To edit keywords	
Remarks:	
Location Editor	
To edit locations	
Remarks:	
Other tools	
Changing font	
Steps:	
Description:	
Related topics:	
Backing up data	
Steps:	
Description:	
Related topics:	
Restoring backed-up data	
Steps:	
Description:	
Related topics:	
Updating Scholar's Aid using UpdateCenter	
Steps:	
Description:	
Registering Scholar's Aid	
Registration Fee	
Benefits for registered users	
How to register	
Remarks:	
About Scholar's Aid	
About Scholar's Aid 98	
About	
Terms and conditions of use:	
Your bug-reports and suggestions are always welcome.	
Upgrade	
Special thanks to	
The Author	
New and changed features in Scholar's Aid 98	
File management	
User interface	
Data entering and editing	
Tools	
Glossaries	
Dialog box	
Popup menu	
RTF (Rich Text Format) file	
Speed bar or toolbar	
Status bar	
Scholar's Aid 98 Information for Reviewers	
The origin	
The basic concept	
Design and Development Philosophy	
Scholar's Aid must be easy to use	
Scholar's Aid must be flexible	
Scholar's Aid must keep data safely	
Scholar's Aid must be convenient	
Scholar's Aid must be powerful	
Technical Information	
Performance	
Additional Information	
Feature summary	

Brief Description

The program, called Scholar's Aid 98L, is what perhaps can best be described as a "Reference Processor™." Its function is to store and organize bibliographical data pertaining to a extensive array of source types (books, articles, Internet websites, etc.), and to use this information to generate references of all the most common kinds (full and short footnotes, full and short parenthetical references, bibliographical entries and reference list items). These references can be automatically transferred to documents loaded in a word processor by issuing a simple menu command or by clicking the appropriate button. The format of the resulting reference items can conform to one of the standard styles supplied with the package (Chicago and APA), or to a style designed by the user to meet his own specific requirements.

User Interface

Catalog FilterTree
This is the left side box containing small icons. It has a collection of filter nodes that filter records instantly when a particular node or icon is selected by being clicked.
Nodes:
•	All records: displays all records except deleted records
•	Last used records: displays records that have been used since Scholar's Aid started.
•	Searched records: maintains a record of queries that were made by the Search function. Clicking on a query node filters all records that match the query criteria.
•	Favorite types: displays most frequently used source type nodes so that you can select the required node more easily than by selecting it in the Source types node
•	Source types: displays all source types. Selecting one of them filters records that are of that source type.
•	Subject keywords: maintains subject keywords nodes that filter records according to the selected keyword.
•	Locations: maintains source location nodes that filter records according to the selected source location.
•	Deleted records: displays all deleted records. You can restore them by selecting the Restore popup menu.
Related topics:
•	Searching records - using criteria
•	Query Editor
Catalog Window
This window displays all records which have been filtered by clicking a node in the Catalog FilterTree. You can search, select, and delete records here.
•	Caption: You can customize the caption for each filter node using the Caption Editor function. If the caption is not edited, it uses the default caption setting that is of the All records node.
•	The icon relating to each item represents its source type.
•	Double clicking on an item activates the Record window that displays its bibliographical data.
•	Typing letters in the window locates the first item that starts with those letters.
•	You can select two or more items using the CTRL or SHIFT key.
Record Window
This window displays bibliographical data, references, and other information for the selected item displayed in the Catalog window.
Buttons
•	Anchor: Keeps the record data while changing its source type. See Changing the source type.
•	CopyRecord: Copies the record data to the new record when that new record is made while the button is pressed.
•	Source: Displays the bibliographical data of the record.
•	Reference: Displays the references of the record: Bibliography, reference list, footnote, short footnote, parenthetical reference, and short parenthetical reference items.
•	Information: Displays other information of the record: Subject keywords, source type, abstract, description, call number, ISBN, source location, date obtained the source, place obtained, the source, and reading status.
•	AutoConvert: Converts references automatically while you are typing in the Source pane.
•	Previous and Next: Takes you to the previous or next record respectively
•	Last Update: Takes you to the last updated record.
•	Capital: Makes titles capitalized in the references according to the required style settings (e.g. Chicago, APA)
•	Title: Marks a title that is within a given field. (e.g. distance and presence in Augustine's Confessions)
•	Font: Changes font face of the selected text. This function is useful for multi-lingual references.
•	SpellCheck: Checks spelling in the focused pane.
Remarks:
•	Clicking the label of a field brings up InputAid that inserts a selected item into the field.
Related topics:
•	Adding new records
FileTab
Each tab opens a file. It is easier to click a tab than selecting File|Open. Also, selected records may be copied to other files by dragging and dropping them to a FileTab. This is much easier than selecting the File|Export to menu.
Popup menus
By clicking the right mouse button on a FileTab, you can access several functions:
•	Delete the file: Deletes a file physically.
•	Remove from FileTab: Removes its presence from the FileTab. The file remains on the hard disk.
•	Rename the file: Allows renaming of the file.
•	File Property: Displays information about the file. A password may be set here for security. The style for the file can be changed here.
•	Refresh: Refreshes the tabs so that all Scholar's Aid 98 files are registered in the FileTab.
Remarks:
•	Tabs should be below the Record window. If you see tabs are above the records, you should update "COMCTL32.DLL" in the "Windows\System" directory. The version should be at least 4.70. If it is not, visit http://www.microsoft.com/windows95/info/updates.htm and download "System updates" then install them.
StatusBar
The StatusBar is at the bottom of the Scholar's Aid window. It displays record number, task status, time stamp, source type, and query criteria.
Panes:
•	Record number: "123 : 34" would show that there are 123 records in the Catalog window, and the current record is the thirty-fourth record.
•	Task status: This pane displays one of the following tasks: Browsing, editing, and adding. Editing status is displayed when the data in the Record window is being edited. Adding is displayed when a new record is being added. In both cases, the Update button must be clicked to keep the modified or new record.
•	Time stamp: The time stamp is updated when a record is updated. Thus, the time displayed is the time when the record was last updated.
•	Source type: Displays the source type of the record.
•	Search criteria: Is displayed only when a search is performed or a query node in the Searched records node is being used.
Shortcut Keys
File | New	Ctrl-O
File | Save	Ctrl-S
File | PageSetup	Ctrl-P
File | Preferences	Ctrl-R
Record | Add	F5
Record | Delete	F6
Record | Update	F7
Record | Cancel	F8
Record | Search	Ctrl-F
Record | Previous	F2
Record | Next	F3
Record | LastUpdate	F4
Window | LibraryCatalog toggle	F9
Window | LibraryRecord toggle	Shift-F9
Window | Notes	F10
Window | WordProcessor	F12
EditUndo	Ctrl-Z
EditCut	Ctrl-X
EditCopy	Ctrl-C
EditPaste	Ctrl-V
EditDelete	Delete
InputAid	ESC
Help	F1

Quick start

This tutorial assumes you are a novice. It explains things in detail. Thus, the steps might look complicate. However, you will learn things right and quickly through this tutorial.
If you are trying to follow the tutorial, please do exactly as the steps instruct. Each tutorial takes about five minutes. Use the Sample file that is based on the Chicago style for this tutorial.

Tutorial 1: Entering a new source in a new data file
Basic data entering with tips and introduction to useful features.
Tutorial 2: Importing entries from an itemized data file.
Importing data saves time and effort.
Tutorial 3: Porting data
Learn how to export your data into a file and how to backup.
Tutorial 4: Working with your word processor
Finding a source and transferring it to your document by just one click.
Professors, distribute your syllabus bibliographical data to your students
You want to hand out your data to your student as a part of the syllabus.

Tutorial 1: Entering a new source in a new data file
Basic data entering with tips and introduction to useful features.
Scenario:
You just installed Scholar's Aid and want to enter a book in a new data file.
Steps:
•	To make a new file, select the File|New menu.
•	To save it under a different name, select the File|SaveAs menu. You will see a dialog box. Enter a filename (for this tutorial, name it "test") and click Save. Now you just made a new Scholar's Aid Library file.
•	To enter the book, you need to select a source type for the book. Let's say the book is For the Common Good written by Herman E. Daly and John B. Cobb, Jr. It is a single volume book and the second edition. You are able to determine the types of sources when you see them, right?
•	To select the source type of the book, click the Source types node in the left window, FilterTree. You will see many source types. Make a double click on Books, then, you will see Single volume. Double click on it. You will see Edition/Series. Click on it. You will see "Edition/Series" on the status bar below the window. (See StatusBar for more information.) You just selected the source type.
•	To add a new record of the book, click the Add button with a plus mark on the Toolbar or hit the F5 key. You will see a blank window (Record window) that has field names on the left side. Now you are ready to enter the data.
•	Entering data:
•	Type Daly, Herman E.; Cobb, John B., Jr. in the Author field. You should enter the last name first and a comma, then, the first name. If there is more than one author, separate the authors by ;.
•	To move to the Title field, hit the Enter or down arrow key. Or, you can click the field with your mouse. You will see the field label color is changing. The colored field is where the cursor is and where you are entering data. (Sometimes, the field label and actual field data are not lined up. That is only an aesthetical problem and does not harm the data at all.)
•	Type For the common good: Redirecting the economy toward community, the environment, and a sustainable future. You do not capitalize every word. Scholar's Aid capitalizes titles according to your setting in the Preferences dialog box. (See Setting the preferences.)
•	At this point, you might want to see how the data are converted into various reference forms. Press the Ref (references) button on the top of the window. When the button is pressed, another pane will appear and show reference forms. Make sure AutoConvert button with a small dot mark is pressed. As long as the button is pressed, the reference forms will be updated automatically as you type.
•	Type 2nd ed. in the Edition field. Do you see how the reference forms are changing?
•	To see how InputAid works, press the iAid button. As long as it is pressed, FastInputAid completes the text as you type.
•	Type Boston in the Pub. place field slowly to see how the InputAid works. If you see Boston when you type Bo, hit the Enter key to accept the entry.
•	Type Beacon Press in the Publisher field.
•	Type 1994 in the Pub. date field. Done. Really? Not yet.
•	Now, you have to update the entry. Click the Update button with a check mark on the toolbar. Really done. Your new entry appears in the Catalog window that lists all entries. (See Catalog window)
•	One bonus tip: You see the new entry in the Catalog window, right? Click it with the left mouse button and drag it to the file tab named Sample while holding the left mouse button down. On the tab, release the left mouse button. Do you know what you just did? You just copied the record to the Sample file. To see if it really happened, click the Sample tab and find Daly in the Author column of the Catalog window.
Summary:
	Steps for entering new source using the Record window are: 1) selecting a source type, 2) entering data, and 3) clicking the Update button. Easy, isn't it?
Related topics:
•	Adding new records
•	Changing the source type
Tutorial 2: Importing entries from an itemized data file.
Importing data saves time and effort.
Scenario:
	You have a data file (MedLine.cgi) from an online data achieve. You want to import the data into a Library file so you can save time and key strokes. The included sample file for this turorial, MedLine.cgi, contains four items of journal article data.
Steps:
•	To select Journal article type for the data, click Source types in the FilterTree. You will see Articles node. Double click it. Then, select Journal.
•	Click the right mouse button on the Journal node. You will see popup menus. Select Import source data and Import - MedLine (CGI). That opens the Open dialog box so you can select the data file.
•	Find the data file (i.e., MedLine.cgi), select it, and click Open. Scholar's Aid converts the data into the Journal article type records.
•	Make necessary corrections if the imported data are not your liking. It happens because the online data files often omit "."s and ","s. For example, James, A Park should be changed to James A. Park.
Summary:
	To import itemized data, 1) select a source type, 2) select a right import filter, and 3) select the data file.
Remarks:
•	If you do not find a right template, make it using TemplateEditor or contact Doyoung Na at dna@scholarsaid.com. If you supply a data file that contains enough items, he might be able to make a template for you for free.
Related topics:
•	Template Editor
•	Importing itemized data
Tutorial 3: Porting data
Learn how to export your data into a file and how to backup.
Scenario:
You want to use the data in your desktop in your notebook, too. 
Steps:
There are two ways to port your data to another computer. One is making a distributable raw library data file, and the other is backing up the data. Copying files does not work well.
First method:
•	Select File|Export to. You will see the Save dialog box. Select Distributable raw library datafile in the Save as type box. Select a file or name the file you are making. Click Save. You will see another dialog box.
•	Select All records because you are transferring all the data to another computer. Click Export. You will see another dialog box. In this box, you should select AbsoluteFreeData with permission to redistribute. Otherwise, you would not be able to export your own data from the computer where you imported the exported data.

Second method:
Backing up is the most effective way to copy your whole data to another computer.
•	Insert a blank floppy diskette into A: drive. Select Tools|Backup data. You will see the Save dialog box. Select A: drive and enter a new name of the backup file you are making or leave the default name. Click Save. If your data is big and need more floppy diskettes, Scholar's Aid will prompt you to insert the next diskette.
•	In the other computer, insert the first backup floppy diskette into A: drive. Select Tools|Restore data. When you see the Open dialog box, select the backup file in the A: drive and click Open. If there is more than one floppy diskette, Scholar's Aid will prompt you to insert the next diskette.
Related topics:
•	Distributing bibliographical data
•	Importing data into Library file
•	Backing up data
•	Restoring backed-up data
Tutorial 4: Working with your word processor
Finding a source and transferring it to your document by just one click.
Scenario:
You are writing a journal article. You want to make a footnote for For the common good by Daly, Herman E. and Cobb, John B., Jr..
Steps:
Finding the book: There are two ways to find the book: By author's name and using the search engine. Let's try both ways.
•	To find the book by author's name, click the Catalog window that lists sources. If you do not see the window, press the Catalog button on the toolbar. Type "D" which is the first letter of "Daly." You will see the source is already selected as soon as you typed "D." If not, type "Daly." Scholar's Aid locates the nearest item to "Daly" if there are no entries that start with "Daly."
•	To find the book using the search engine, press the Search button on the toolbar or type the CTRL-F key(type F while holding down the CTRL key). You will see the Search pane. Suppose you do not remember the authors' names but "common." Type common in the Search box and hit the Return key or click the New search button. Scholar's Aid filters all records that contain "common." You will see the book in the Catalog window. Select the book with your mouse.

Making a footnote with the source:
•	Click the Full (Full citation) button on the toolbar. It activates your word processor and makes a footnote automatically. If not, you need to let Scholar's Aid know what word processing program you are using and where it is.
•	If you are using a word processor that Scholar's Aid does not support, transfer it to the clipboard. To do that, select the Transfer|Footnote menu, then to Clipboard. In your document, select the Edit|Paste menu or issue an equivalent command.
Summary:
	To make citations in your document, 1) find and select the source(s) and 2) click the Full button for the first citation or the Short button for the subsequent citations of the same source.
Remarks:
•	If you are using Clipboard to transfer references to your document, you should select Clipboard in the Transfer tab in the Preferences dialog box. Then, you do not have to use the Transfer|Footnote menu. Instead, use the Full and Short buttons.
Related topics:
•	Settings for your word processor 
•	Making citations
Professors, distribute your syllabus bibliographical data to your students
Do you want to hand out your data to your student as a part of the syllabus? To distribute your bibliographical data to your students, you will have to do: 1) Select sources, 2) make a distributable raw library data file, and 3) hand out the file to your students.
Steps:
•	See Searching records - using criteria
•	See Selecting records
•	See Distributing bibliographical data
•	Contact Doyoung Na at dna@scholarsaid.com for a special offer for your students.

File Management

Making a new Library file
Steps:
•	Select the File|New menu.
Description:
Scholar's Aid clears the Catalog and sets the file name New# (# is a number.) This action does not harm the current open file. Instead, it saves the unsaved record and close the file safely. The style of the new Library file is the default style that you can set in Preferences. You can change the style in the file property.
Related topics:
•	Viewing and setting the file property
•	Setting the preferences
•	Exporting Library data
Opening a Library file
Steps:
•	Select the File|Open menu OR
•	Click a FileTab
Description:
When a file is open, unlike database-in-RAM type software, Scholar's Aid does not load all the data but indexes it. By this means, Scholar's Aid saves system resources, manages unlimited records, and accesses data very quickly. To open a file more easily, use the FileTab.
Related topics:
•	FileTab
•	Opening Scholar's Aid 3s Library datafile
•	Importing data into Library file
Opening Scholar's Aid 3s Library datafile
Steps:
•	Select File|Open
•	Select Scholar's Aid 3s Library datafiles in the Files of type box.
•	Select a file and click Open
Description:
When Scholar's Aid opens a Scholar's Aid 3s file, it converts it into a native Scholar's Aid 98 Library format and names the new file the same name with an L3 extension. Therefore, if you are using "Bibliography.L3," for example, you cannot open "Bibliography.LID." One or other of the files must be renamed. 	The records converted are in the Scholar's Aid 3s section of the Source types. They have the 3s icons, and the AutoConvert button cannot be used because Scholar's Aid 3s data structure is totally different from that of Scholar's Aid 98. However, you can change a Scholar's Aid 3s record into a native Scholar's Aid 98 record by changing the source type. Without changing the source type, it is still possible to do other things with the data such as transferring it to your document or printing it.
Related topics:
•	Opening a Library file
Saving a Library file
Steps:
•	Select File|Save OR
•	Select File|SaveAs to save the open data file under a different name
Description:
In fact, saving is not necessary. Scholar's Aid automatically saves each record when a user alters the record and selects another record or performs any other task, including quitting the program. However, File|Save performs an additional function. It makes a backup file bearing the same name and an L3B extension.
Remarks:
To save the open file under a different name, select File|SaveAs which opens a dialog box. You may name it as you wish. You do not have to enter .L3 extension since Scholar's Aid adds the extension automatically if it is not there.
Related topics:
•	Exporting Library data
Importing data into Library file
Steps:
•	Select File|Import from
•	Select a file type in the Files of type box
•	Select the file you want to import and click Open
If you are importing itemized data (e.g., online database),
•	Select a template that matches the data type and click Import. See Importing itemized data for more information.
If you are importing a Distributable raw Library file,
•	Read the description of the file and click OK or Cancel according to your acceptance.
Description:
Importing data means that you save time and effort when inputting data. However that does not mean that you do not have to do anything. You might need to modify the imported data.
Datafile types you can import:
•	itemized data in plain text format (e.g., online data)
•	Scholar's Aid 98 distributable raw Library file
•	Chicago style bibliography file
•	APA style reference list file
•	Scholar's Aid 3s Library datafile,
•	Scholar's Aid 2.5 exported Library file
Remarks:
All imported records except the Scholar's Aid 98 distributable raw Library file and itemized data are converted into Scholar's Aid 3s records that are ready to be changed into native Scholar's Aid 98 records. This mediative step is necessary because imported records do not bear source type information, and only you can determine their source types correctly.
Related topics:
•	Importing itemized data
•	Changing the source type
•	Opening Scholar's Aid 3s Library datafile
•	Exporting Library data
Importing itemized data
Steps:
•	Select a source type. Imported data will be converted into the source type records.
•	Select File|Import from
•	Select the Itemized data in the Files of type box
•	Select the file you want to import and click Open
•	Select a template for the data in the Template box and click OK
Short-cut:
•	Click the right mouse button on a source type. Imported data will be converted into the source type records.
•	Select the Import source data popup menu and a template for the data format
•	Select the file you want to import and click Open
Description:
Importing templates contain all information necessary to import data files. They can be created with the TemplateEditor (See Template Editor). You must use the correct template for the data file you are importing.
Remarks:
•	Since imported records are converted into the source type you selected, the data file you are importing should contain records that are of the same source type.
Exporting Library data
Steps:
•	Select File|Export to
•	Select a file type in the Save as type box
•	Select a file or name the file you are making.
•	Click Save
Rich or plain text file formatted by a template
•	Select a template that formats the output
•	Select the scope (All, filtered, or selected)
•	Click Export
Distributable Scholar's Aid 98 raw Library file
•	Select the scope (All, filtered, or selected)
•	Click Export
•	Select a license type and fill blanks
•	Click OK
Description:
Exported data is data which has been transformed into various file formats that can be used in other applications. Scholar's Aid exports Library data in three file formats: Text file formatted by a template, Scholar's Aid 98 Library datafile, and distributable raw Library file.
•	Text file formatted by a template: a template is an arrangement of a series of fields. The values of those fields are arranged by the template and exported to a file. For example, suppose you want to make a file that contains only authors and titles. Run the TemplateEditor, and enter #N1, #T1 in the arrangement box. The result looks like "Na, Doyoung, Scholar's Aid User's Manual." See Template Editor.
•	Scholar's Aid 98 Library datafile: You can export records to an existent Library file or to a new file. In the former case, exported records are appended to the existent Library file. In the latter case, a new Library file is created with the exported records. It is similar to File|SaveAs except that you can export records selectively.
•	Distributable raw Library file: If you want to distribute your bibliography to friends or others, you must use this format. This format file contains Library data, license information, creator name, and file description. See Distributing bibliographical data for more information.
•	The scope of exporting: You can export items selectively. The options are: All, Filtered, and Selected. When you select All, Scholar's Aid exports all records in the open file regardless of the selection or filtration in the Catalog window. The option Filtered exports only filtered items--all items in the Catalog. (Records in the Catalog window are all filtered records except those in the All records node.) If you want to export only selected records, select the Selected option.
Related topics:
•	Distributing bibliographical data
•	Importing data into Library file
Distributing bibliographical data
Steps:
•	Select the File|Export to menu
•	Select Distributable raw Library datafile in the Save as type box.
•	Select a file or name the file you are making.
•	Click Save
•	Select the export scope (All, filtered, or selected)
•	Click Export
•	Select a license type and fill blanks and click OK.  (See License types below)
Description:
This feature enables you to distribute your bibliographical data to others. This file contains all information about the file and data including Library data, license information, creator name, and file description.
Example:
Suppose you are a seminary professor, and you want to give your students a bibliography for the course CH428 Methodist Church History.
•	Select the sources in the Catalog window. You can do it very easily if you use the search function of Scholar's Aid 98. (See Searching records - using criteria and Selecting records)
•	Follow the steps described above
•	Put the distributable file on the Internet (at www.scholarsaid.com if you want)
•	Your students download it and use it for their study! They do not have to re-type all data. Furthermore, they will appreciate your effort for them.
License types:
•	AbsoluteFreeData: No fee, no registeration required
•	AbsoluteFreeData + Permission to redistribute
•	FreeData : Require to register without fee to keep using
•	FreeData + Permission to redistribute
•	ShareData : Require to pay fee to keep using
•	ShareData + Permission to redistribute
Remarks:
•	If you want to prevent the data from redistribution, select a license type without "Permission to redistribute." They cannot export those items that bear the words "No permission" as distributable raw Library file.
•	Those items that bear "Registration required" expire after ## days you specified in the Trial box. Expired records are stored in the Deleted records node.
Related topics:
•	Exporting Library data
•	Importing data into Library file
Printing (Page Setup)
Steps:
•	Select the File|Page setup menu OR click the Print button on the tool bar.
•	Select a print format in the Print Format box at the top of the Page Setup dialog box.
•	Adjust values if necessary (e.g., margins)
•	Click the Print button in the Page Setup dialog box
Description:
The Page Setup dialog box enables you to setup settings and save the settings so that you do not have to set values every time you print. Preview function is WYSIWYG.
•	Setting values: See Settings below.
•	Saving settings: After setting values, type the name of the print format in the Print Format box at the top of the dialog box. Then, click the Save button right beside the box.
•	Viewing preview: Click the Preview button. The preview displays the same layout as it would be printed. If you are printing all records, uncheck the Print selected records only You can zoom the viewing area by setting the Zoom value. The Prior and Next buttons let you navigate through the pages.
•	Setting page orientation, printer, paper size, etc.: Click the Setup button at the bottom of the dialog box. It opens a Printer setup dialog box. Set values and click OK if you accept those values or click Cancel if you want to discard the changes.
•	Printing: Click the Print button. If you do not want to print click Close.
Settings:
•	Margins: The values can be set by entering them directly in the boxes or clicking the Up/Down buttons. The values depend on the Unit setting: inch or mm.
•	Header and footer: The value in the top box appears at the top of every page you print. The value in the bottom box appears at the bottom of every page you print. There are several tags that format the header and/or footer. For example, "&rPage: &p" displays "Page: 2" right aligned.
•	&l	left alignment
•	&c	center alignment
•	&r	right alignment
•	&p	page number
•	&D	long date
•	&T	long time
•	&d	short date
•	&t	short time
	•	Output format: You must set this box to print the Library items because Scholar's Aid formats the output by the selected template. To set this box, click on it and select one in the list. If you do not see the list, you should go to the Preferences (See Setting the preferences) and set the Template file under the Library tab. You can create or modify the template by clicking the Edit button beside the box. (See Template Editor)
•	Font and size: Set the printing font here.
Related topics:
•	Setting the preferences
•	Template Editor
•	Printing
Printing
Steps:
•	If you are in the PageSetup dialog box, click Print
•	If not, select the File|Print menu.
•	If you want to format the page first, click the Print button on the toolbar or select the File|Page setup menu. See Printing (Page setup)
•	Set the print range and other options as necessary
•	Click the Print button in the dialog box.
Description:
This function uses the settings in the Page Setup dialog box for printing.
Relate topics:
•	Printing (Page setup)
Setting the preferences
Steps:
•	Select the File|Preferences menu
•	Set values and click the OK button.
Description:
Preferences are options and necessary settings you can set to make Scholar's Aid work better for you. For example, suppose you are using "WordPerfect 7.0." Unless you set the word processor in the Transfer tab, Scholar's Aid cannot transfer any data to your word processor.
Settings:
General:
•	User name color: Select the color in which you wish your name to appear in the Splash window.
•	Title Mark: You can choose between Underline or Italics formatting for the titles of your bibliographical entries. 
•	Date Format: Select one of the predefined formats or define one yourself (e.g., yyyy-m-d displays 1997-3-21; mm/dd/yy displays 03/21/97; and mmm d, yyyy displays Mar 21, 1997).
•	Time Format: Select one of the predefined formats or define one yourself (e.g., h:mm displays 13:53; hh:mm am/pm displays 01:53 pm; and h:mm:ss a/p displays 1:53:23 p).
•	Default font: Select a font for the Scholar's Aid default font. This font can be overridden by selecting a font for individual windows. See Changing font in the Other tools chapter.
Library:
•	Default style: Select a style that you use most frequently. When you create a new Library database, this style will become the style for the datafile. You can specify a different style for the Library datafile in the FileProperty dialog box.  See Viewing and setting the file property.
•	Headline-style capitalization: Check this box if the style you use (e.g., Chicago) requires headline-style capitalization for bibliography, footnote, and reference list entries.
Transfer:
•	Transfer to:
•	Word processor: If this box is checked, when you click one of the data transfer buttons, Scholar's Aid will transfer the bibliographical entry to the word processor specified in the Word processor field (if this is running).
•	Clipboard: If this box is checked, Scholar's Aid will copy the bibliographical entry to the clipboard, from which it may subsequently be pasted into a document already loaded into your word processor. Use this option if you are using a word processor that is not supported by Scholar's Aid.
•	Font for clipboard: If you are using the clipboard for transferring data, you should set the font face and size in the font box to match the pasted text in your document with the document font.
•	Word Processor: Seven word processing programs are currently supported by Scholar's Aid: Word 6.x, Word 7.x, Word 97, WordPerfect 6.x, WordPerfect 7.x, WordPerfect 8.x, and Word Pro 97.
•	Word processor path: If Scholar's Aid cannot launch your word processor when you click the word processor button (the last button on the toolbar), specify the correct path in this box. To browse to your word processor, click the Browse button with an open folder image.
•	Citation: Select a citation type you are using for your work. You can choose from Footnote, Endnote, and Parenthetical reference.
Viewing and setting the file property
Steps:
•	Select theFile|Information menu OR
•	Click the right mouse button on a FileTab and select the File property menu.
Description:
File property dialog box displays the file path, number of records, number of deleted records, the reference style of the file, file description, and password(hidden) for the file. You also can modify the file description and set the password in the dialog box.
Settings:
•	File description: Describe the file under the title File description. Do not modify the title even though you are able to do so.
•	Password: If you want to prevent the access from other people, set the password. You must type the same password in both Password and Confirm boxes. To change the password, type the old password in the Confirm box. If the password is correct, you will be allowed to type a new password in the Password box. Remember you must type the same password in both boxes to make it effective.

Record Management

Adding new records
Steps:
•	Click theSource types node in the FilterTree
•	Select a source type
•	Click the Add button with a plus image on the Toolbar.
•	Fill the fields
•	Click the Update button
Description:
Scholar's Aid 98 provides fields according to the source type. For example, if you chose Books+Single volume+Basic, you would have only six fields to fill: Author, work, title, published place, publisher, and published date.
•	Updating: After entering data, to add the record to the datafile, you should click the Update button or the Add button, or select another record in the Catalog window.
•	Entering references: Press the AutoConvert button with a small dot or press the Ref (References) button. It will add a window pane that displays the citation forms. You can adjust the height by moving the splitter up or down. Scholar's Aid converts the source data into citations as you type. If the citations are not your liking, you can modify them. Scholar's Aid keeps the change unless you press the AutoConvert button again.
•	Entering source information: You can enter information such as subject or abstract besides the bibliographical data by clicking the Inf (Information) button.
•	InputAid: Press iAid (InputAid) button to activate the background InputAid. It completes the text when you type few letters.
•	Spell checking: If you have MS Word installed in your system, you can use the spell checker. Click the SpellCheck button.
•	Authors: If there is more than one author, separate them with ';' or CTRL-Return key.  See examples below.
•	Non-Capitalized title: If the source title is non-English, you should unbutton the Cap (Capitalized Title) button. The title will not be capitalized in references.
•	Title within title: Use the Title button to mark the title within title. (See examples below.) You do not have to use " or title mark for solid titles.
•	Multilingual source: Scholar's Aid can process multilingual title such as "Meaning of kairós.'" In that case, to make "kairos" "kairós," select the "kair," click the Font button with "Ff" image, select "Symbol" font. Even two byte characters such as Korean, Chinese, and Japanese can be mixed.
Examples:
Author:
•	Na, Doyoung
•	Greenberger, Martin; Aronofsky, Julius; McKenney, James L.; Massy, William F. 
•	[Johnson, Kim]
•	Markham, Mrs. [Elizabeth Cartright Penrose]
•	American Library Association, Young Adults Services Division, Services Statement Development Committee
Article title: 
•	Distance and presence in Augustine's Confessions.
•	"La mort de bl'auteur" [The death of the author]
•	The Tammany Tiger loose: 'What are you going to do about it'
•	Paradise lost
Title:
•	The harmonic organization of "The rite of spring"
•	Hankook Bokeumwha Ron [A theory of Korea gospelization]
Remarks:
•	If you need to change the source type during entering the data, click the Update button with a check image on the toolbar, then, click the Anchor button on the Record window. (See Changing the source type.)
•	If you want to cancel the modification of particular data, click the Cancel button with an X mark on the toolbar.
•	If you want to use the data of a record for the new record, locate the existent record and click the Copy button beside the Anchor button. Then, click the Add button. The data will be copied into the new record, and may then be modified. As long as the button is down, the copying takes place whenever the Add button is clicked.
•	Clicking the label moves the cursor at the end of the field and activates the InputAid window. Clicking an item in the InputAid window inserts the item into the field.
Related topics:
•	Changing the source type
•	Viewing and Editing Records
Viewing and Editing Records
Steps:
•	Locate the record you want to edit or see in the Catalog window
•	If you do not see the source data, click the Record button on the toolbar or double click the record in the Catalog window.
If you need to edit,
•	Edit the data
•	Click the Update button on the toolbar.
Description:
Editing is the same as adding a record except that editing modifies already-filled data. See Adding new records for more information.
Remarks:
•	Scholar's Aid automatically saves the edited record when you select another record in the Catalog window or when you exit Scholar's Aid.
•	Clicking the Cancel button restores the original data.
Related topics:
•	Adding new records
•	Changing the source type
Deleting records
Steps:
•	Select the record(s) you want to delete
•	Click the Delete button on the toolbar.
•	Click Yes
Description:
Deleted records are stored in the Deleted records node. You can restore them by selecting the Restore popup menu. Deleting the records in the Deleted records permanently deletes them, and they can not be restored.
Changing the source type
Steps:
•	Activate the Record window (See Viewing and editing records)
•	Press the Anchor button with an anchor image.
•	Select a source type in the FilterTree.
•	Click the Anchor button again
•	Click Yes
Description:
Scholar's Aid manages the data strictly according to the source type. If Scholar's Aid does not provide the source type you need, you can create it using the StyleEditor or enter the data in the Misc. node. In the latter case, you may need to modify the citation forms manually. See Adding new records|Entering references
Remarks:
•	You cannot change source type while you are entering data for a new record. You must click the Update button on the toolbar first.
•	Once you have changed the source type, clicking Cancel does not undo the change.
Related topics:
•	Adding new records
Searching records - by author
Steps:
•	Click the Catalog window or FilterTree
•	Type the first few letters of the author's last name
Description:
Simply type the last name of the author. As soon as you type the first letter, Scholar's Aid locates the nearest matching record. Continue to type until Scholar's Aid homes in on the first work by the author you are looking for.
Remarks:
•	This function is valid only if the first column of the Catalog window is Author field. If the first column is Title field, the first letters will locate the nearest matching title instead of the name of the author.
•	If you want to display all (and only) those entries containing the name of the author, use the Search button on the toolbar. See Searching records - using criteria
Related topics:
•	Searching records - using criteria
Searching records - using criteria
Steps:
•	Click the Search button on the toolbar
•	Select a field in the SearchField box
•	Type what you want to search in the SearchText box or select one from the list
•	Click the New Search button or Sub Search
Description:
Searching records using criteria filters all matching records and displays them in the Catalog window. It is not case sensitive.
•	New Search: Clicking the New Search searches records in the whole open database.
•	Sub Search: Clicking the Sub Search searches records in the filtered records that are already displayed in the Catalog window.
•	Query depository: Once you finished search, exit the search by clicking the Search button again. You will be asked if you want to make the search criteria reusable. Click Yes and type the query name. It will be located in the Searched record node. Next time you do not have to repeat the search process. Just click the query node, and Scholar's Aid will do the rest. Use this feature creatively. See an example below.
•	Search operators: Scholar's Aid can do AND, OR, and blankets for searching.
Examples of using search operators
•	africa and asia
•	(africa or asia) and music
•	(africa or asia) and (music or art)
•	africa or asia or europe
•	africa and music and (drum or horn)
Example of query depository:
Suppose you teach two courses in a college. One is "CH 428 - Methodist Church History," and the other is "CH 439 - Early Church History." You are making syllabi. Fortunately, you have typed the course numbers in the Description field of each record.
Steps:
•	Click the Search button
•	Select the Description field in the SearchField box
•	Type "CH 428" and click the New Search and Scholar's Aid will display all matching records
•	Exit the Search by clicking the Search button on the toolbar again.
•	Click Yes when you are asked if you want to keep the query.
•	Type "CH 428 - Methodist Church History"
Testing:
•	Click the Searched records node in the FilterTree. You will see the newly created query.
•	Click the query, and Scholar's Aid will display all matching records.
Related topics
•	Searching records - by author
Selecting records
Steps:
•	If you do not see the Catalog window, click the Catalog button on the toolbar
•	Click on an item in the Catalog window
If you select records more than one,
•	Hold one CTRL or Shift key down and click another item to select
Description:
There is always one selected record that is displayed in the Record window if the Catalog window has one or more records. Selected records can be modified, deleted, exported, or transferred to a document in your word processor.
Navigating through records
Description
•	To go to the previous record, press the F2 key or select the Record|Previous menu. If you are in the Record window, you can click the PriorRecord button with a left arrow head image.
•	To go to the next record, press the F3 key or select the Record|Next menu. If you are in the Record window, you can click the NextRecord button with a right arrow head image.
•	To go to the last modified record, press the F4 key or select the Record|Last updated menu. If you are in the Record window, you can click the LastUpdatedRecord button with a curved arrow image.
•	To go to the first record: select the Record|First menu.
•	To go to the previous record: select the Record|Last menu.

Working with word processor

Settings for your word processor
Steps:
•	Select the File|Preferences menu
•	Select the Transfer tab
•	Check Transfer to word processor
•	Select your word processor in the Word Processor box
•	Locate your word processor in the Word Processor Path box by clicking the Browse button beside the box.
•	Select citation type in the Citation box
•	Click OK to set.
Description:
Scholar's Aid transfers citation data directly to your document. To do that, Scholar's Aid must know your word processor. Scholar's Aid can operate with seven major word processors: Word 6, 7, 97, WordPerfect 6, 7, 8, and WordPro 97.
•	Transfer to clipboard: If you are using a word processing program that Scholar's Aid does not support, select Transfer to clipboard so that you can paste citations in your word processor. To match the font face and size with your document font, select a font in the Font box by clicking the Font button.
•	Citation type: Scholar's Aid can make following types in your document automatically: Footnote, Parenthetical Reference, and Endnote. Select one that you use most.
Making citations
Steps:
•	Select a source (See Selecting records)
•	Click the Full or Short button on the toolbar
Description:
Scholar's Aid transfers a citation to your document and makes it according to your Citation type setting in the Preferences dialog box. (See Settings for your word processor.) Clicking the Full button makes a full citation that is required for the first citation of the source. You should click the Short button for the subsequent citations of the same source.
Remarks:
•	If you selected several sources, Scholar's Aid makes only one footnote, for example, and lists them all under the footnote separated by the setting of Multi-citation separator in the Preferences.
•	Parenthetical references are inserted in the document without the closing parenthesis so that you can enter page numbers.
Related topics:
•	Making bibliography or reference list
Making bibliography or reference list
Steps:
•	Select sources in the Catalog window. (See Selecting records)
•	Select Transfer|Bibliography or Transfer|Reference list
•	Select to Word processor
Description:
The sources are sorted by authors and listed at the end of the document. However, formatting (e.g., indenting) is your job. Refer your style manual and follow the instruction.
Related topics:
•	Making citations
Activating your word processor
Steps:
•	Click the WordProcessor button with your word processor's icon image on the toolbar OR
•	Select the Window|Word processor menu.
Description:
It is necessary that your word processor is running to transfer data from Scholar's Aid to your document. If your word processor is not running, click the WordProcessor button, and Scholar's Aid launches the program. Your word processor should be selected in the Preferences dialog box, and the path to the word processor should be specified in the Preferences dialog box, too. See Settings for your word processor.
Related topics:
•	Settings for your word processor

Tools - Editors

Style Editor
StyleEditor is a tool for making a style. It is somewhat difficult for many people to make a brand new style using this program. However, modifying an existent style is much easier. So, if you need a different style, try to modify a style included in the Scholar's Aid 98 package to meet the requirement.
To make a new style template using an existent style:
•	Run Scholar's Aid and select the menu Tools|Style Editor It will open StyleEditor with the style you are using.
•	Select the General tab
•	Rename the style in the Style Name box
•	Type "Chicago" or "APA" whichever is closest to the style you are making in the Base Style box
•	Change settings in the Settings box. See Settings below.
•	Modify the style description in the Style Description box
•	Click Save to make a new style.
•	Now change all arrangements in the other tabs. See To make arrangements below.
Settings
•	First author: The name of the first author is formatted by means of this setting.
Example:
•	SurN, GivenN:	Na, Doyoung
•	GivenN SurN:	Doyoung Na
•	Initial GivenN SurN:	D. Na
•	Subsquent authors: All author names following the first are formatted by means of this setting.
Example:
•	SurN, GivenN:	Na, Doyoung
•	GivenN SurN:	Doyoung Na
•	Initial GivenN SurN:	D. Na
•	List Authors Upto: Specify a numeric value for this field.
Example:
•	3: Upto three authors are listed. If there are more than three authors, only the name of the first author appears, followed by the formula "and others" (or whatever other formula is specified in the next field).
•	More Authors: Use this field to specify the formula used to indicate a number of authors exceeding that defined in the List Authors Upto field.
Example:
•	et al.
•	and others
•	Author name connectors: You should specify three connectors separated by ';': the first connector will appear 'between two authors', the second 'between more than two authors', and the last 'before the last author'.
Example: " and ;, ;, and " produces 
•	One author: Author1
•	Two authors: Author1 and Author2
•	Three or more authors: Author1, Author2, . . . , and AuthorLast
•	Article title mark: Articles are marked with this setting.
Example:
•	":	"Farewell to the bride"
•	':	'Farewell to the bride'
•	Title capitalization: Titles are capitalized by this setting
Example:
•	Head-line:	Human Behavior Reconsidered
•	Sentence:	Human behavior reconsidered
•	None:	human behavior reconsidered
Reference formats
This tab contains three reference forms: Short footnote, parenthetical reference, and short parenthetical reference. As you might notice, their formats are consistent regardless the source types. For example, in Chicago style, a short footnote requires the last name of the first author and the article title or the title of a journal article, and similarly is for a book. Therefore, once you set their arrangements, you do not have to edit them for each source type.
To make arrangements:
•	Select one item in the left box
•	Select fields that are required for the item you selected. For example, for a short footnote, you need to select Author, Article title, and Title.
•	Click the ResetArrangement button with a small dot. That will arrange field codes sequentially.
•	Rearrange the field codes to the right places. You can see the field code of a field by placing the pointer over the field name in the Available fields See Arrangement syntax below.
•	As you change the arrangement, you will see the preview is changing. To see how they work with real data, check the Use real data.
Arrangement syntax:
•	^ means "or." For example, "#TA^#T1" means "if #TA field does not have value, use the value of #T1 field."
•	{} means package. For example, "{. #VL vols.}" means "if #VL field has value, the whole value is ". #VL vols.," if not, there is nothing.
•	! means ".". For example, {!#N1} results "Na. Doyoung" if the #N1 field has "Na, Doyoung."
•	if..then..else..endif. For example, "if#N1then{#N1, #W1, #YR}else{#TA^#T1, #YR}endif" means "if the value of #N1 is, use '#N1, #W1, #YR,' if not, use '#TA^#T1, #YR.'"
To make source types
•	Select the Source types tab
•	Make arrangements for each source type (See To make arrangements above).
•	When you see the Used field reset button enabled, click it to reset the field list for the source type.
•	Repeat making arrangements for each of the reference forms: bibliography, footnote, and reference list. Clicking Biblio, Foot, and RefList buttons will change to that form.
To add a source type, click the Add button
To rename a source type, click the Rename button
To delete a source type, click the Delete button. Try not to delete a source type if you can. Use it by renaming it when you need to add a new source type.
To move a source type, click the arrow head buttons.
If you want to use the arrangement of a higher level source type, just type - or click the -- button.
To arrange the field order
•	Select the Field order tab.
•	Select a source type. If you rearrange the reference field order, press the Reference fields button. To rearrange the information fields, press the Information fields button. The field order is the order of fields in the Record window.
•	Select a field to move.
•	Click the Move up or Move down button.
To rename a field name
•	In the Field order tab, select a field name.
•	Click the Rename button.
To assign an icon to a source type
•	In the Field order tab, select a source type
•	Click an icon
•	To remove the icon from the selected source type, click the empty icon button
Template Editor
TemplateEditor is a tool for making input/output templates that format the data imported, exported, or printed. A template file is a collection of templates. You should select a template file in the Preferences dialog box of Scholar's Aid 98.
To make a new template file
•	Click the New button to start a new template file and name it in the Template file name box; OR change the template file name in the Template file name box to use an existent template file.
•	Click the Save button to create the new template file on the disk.
•	Set all values in the Settings and make arrangements.
Settings
•	First author: The name of the first author is formatted by means of this setting.
Example:
•	SurN, GivenN:	Na, Doyoung
•	GivenN SurN:	Doyoung Na
•	Initial GivenN SurN:	D. Na
•	Subsquent authors: All author names following the first are formatted by means of this setting.
Example:
•	SurN, GivenN:	Na, Doyoung
•	GivenN SurN:	Doyoung Na
•	Initial GivenN SurN:	D. Na
•	List Authors Upto: Specify a numeric value for this field.
Example:
•	3: Upto three authors are listed. If there are more than three authors, only the name of the first author appears, followed by the formula "and others" (or whatever other formula is specified in the next field).
•	More Authors: Use this field to specify the formula used to indicate a number of authors exceeding that defined in the List Authors Upto field.
Example:
•	et al.
•	and others
•	Author name connectors: You should specify three connectors separated by ';': the first connector will appear 'between two authors', the second 'between more than two authors', and the last 'before the last author'.
Example: " and ;, ;, and " produces 
•	One author: Author1
•	Two authors: Author1 and Author2
•	Three or more authors: Author1, Author2, . . . , and AuthorLast
•	Article title mark: Articles are marked with this setting.
Example:
•	":	"Farewell to the bride"
•	':	'Farewell to the bride'
•	Title capitalization: Titles are capitalized by this setting
Example:
•	Head-line:	Human Behavior Reconsidered
•	Sentence:	Human behavior reconsidered
•	None:	human behavior reconsidered
To add a new template
•	Click the Add button.
•	Name the template and click OK.
•	Check fields that are required for the template.
•	Click the Reset button with a small dot.
•	Arrange and format the fields in the Arrangement box.
To add a new template by importing
•	Select the Template|Open menu
•	Select a template and click OK
To save a template individually
•	Select a template to save
•	Select the Template|Save menu
•	Name the template and click Save
To edit, delete, or rename a template
•	Select a template in the Template box.
•	To edit, edit the arrangement in the Arrangement box.
•	To delete, click the Delete button.
•	To rename, click the Rename button.
Arrangement syntax and formatting codes
All syntax and formatting codes are case sensitive.
•	^ means "or." For example, "#TA^#T1" means "if #TA field does not have value, use the value of #T1 field."
•	{} means package. For example, "{. #VL vols.}" means "if #VL field has value, the whole value is ". #VL vols.," if not, there is nothing.
•	if..then..else..endif. For example, "if(#N1)then{#N1, #W1, #YR}else{#TA^#T1, #YR}endif" means "if the value of #N1 is, use '{#N1, #W1, #YR},' if not, use '{#TA^#T1, #YR}.'"
•	\f<font face> Example: "\f<Arial>" changes the font face to "Arial."
•	\c<colors> colors are red(0-255), green(0-255), and blue(0-255). To make a color you want, make a combination using numbers 0 to 255. The color is 24 bit. They can be set as following examples:
•	"\c<blue255>" changes the font color to blue.
•	"\c<blue255\red255\green255>" changes the font color to white.
•	"\c<>" changes the font color to black.
•	\B and \b turns on and off the bold font style.
•	\I and \i turn on and off the Italic font style.
•	\U and \u turn on and off the Underline font style.
•	\O and \o turn on and off the bullet paragraph style.
•	<notitlemark>: Use this tag to disable the title mark. Titles are displayed as plain text unless they are nested titles.
Additional codes for importing templates for itemized data
•	An example of itemized data:
AU - James K. T.
AU - Thomas T. J.
TI - Using Scholars Aid 98
AB - Detailed instructions for using Scholar's Aid 98 with numerous illustrations, tips, and examples.
PU - A Phantom Press
PY - 1998
•	An example template for importing the example data. In this example, note that #N1(Author), #T1(Title), #AB(Abstract), #U1(Publisher), and #Y1(Published date) are field codes that Scholar's Aid understands. You can know them by placing your mouse pointer over a field name in TemplateEditor.
AU - #N1[; |! ^, ]
||TI - #T1
||AB - #AB
||PU - #U1
||PY - #Y1
<beginwith AU - >
<endwith PY||\n\n><import>
•	<beginwith ##> ## is a string that detects the beginning of a record.
Example: <beginwith AU - >
•	<endwith ##||$$> ## and $$ are strings that detect the end of a record.
Example: <endwith PY - ||\n> finds the line that begins with "PY - " and ends with "\n" which is a paragraph mark (i.e., #13#10).
•	[##|!$$^&&] ## is a connecting string that is for repeated items with the same field name. $$ is "replace" string and && is "with" string. "!" is doing a very important role. It says Scholar's Aid to replace the string only once. If you omit that Scholar's Aid will replace it over and over again.
Example: AU - #N1[;|! ^, ] converts records that start with "AU - " into the field #N1(Author field) connected with ";" and replace " " with ", ". The result will be "James, K. T.; Thomas, T. J." for the Author field when the original data is
•	AU - James K. T.
•	AU - Thomas T. J.
•	||: each field must be divided with "||" 
•	<import>: Use this tag to register the template as an import filter.
Related topics
•	Exporting Library data
•	Importing data into Library file
•	Importing itemized data
Caption Editor
CaptionEditor is a tool for customizing the Catalog window columns. You can display any field in the Catalog window.
To edit the Catalog window columns:
•	Select in the FilterTree the node whose display you wish to customize.
•	Select the Tools|Caption Editor menu.
•	In the Available Fields box, select fields that you want to display.
•	Click the left arrow head button.
•	Change the column order and caption settings.
•	Click OK.
To change the column order and caption settings
•	Select an item in the Catalog Columns box.
•	Click the up or down arrow head button to move it.
•	Set the value in the Width box. You can use the small spin buttons beside the box.
•	Type a caption alias in the Caption box. The text will be an alias of the field and appears in the Catalog window column caption as it is.
•	To delete an item, click the Delete button with a minus image.
Remarks:
•	After editing columns with CaptionEditor, you can resize the column by dragging the column separator in the Catalog window using your mouse.
Query Editor
QueryEditor is a tool for modifying query criteria and the order in the Searched records node.
To modify query criteria
•	Select the Tools|Query Editor menu.
•	Select an item in the Queries box.
•	Modify criteria in the Criteria box.
•	Use the up and down arrow head buttons to move items.
•	Use the Delete button with a minus image to delete an item.
Remarks:
•	You can use AND, OR, and parenthesis for criteria.
•	Field names are blanketed with {}.
Related topics:
•	Searching records - using criteria
Favorite-type Editor
This tool is for collecting your most frequently used source types out of all the types so you can access them more easily and faster.
To collect favorite source types
•	Select the Tools|Favorite-type Editor.
•	Select a source type in the Available type box.
•	Click the Move button with a left arrow head image between the big boxes
•	To move an item in the Favorite types box, use the left, right, up, and down arrow head buttons below the box.
•	To rename a source type, just click once again on it and type a new name.
•	To delete an item, click the Delete button with a minus image.
Remarks:
•	Items in the Favorite types node are just aliases of source types in the Source types node. Selecting one of the specified favorite types achieves the same result as selecting its corresponding source type in the Source types node.
Keyword Editor
This tool is for keywords with which you can organize your bibliographical data. Scholar's Aid can filter matching records instantly with the keyword selected in the Keywords node in FilterTree.
To edit keywords
•	Select the Tools|Keyword Editor menu.
•	Select keywords in the Available keywords box.
•	Move them to the Subject keywords box by clicking the Move button between the two big boxes.
•	To move an item in the Subject keywords box, use the left, right, up, and down arrow head buttons below the box.
•	To rename an item, just click once on it and type a new name.
•	To delete an item, click the Delete button with a minus image.
•	To add new available keywords to the Available keywords box, click the Add keywords button and type the new keyword you wish to be added to the list of keywords available.
Remarks:
•	Clicking the Rebuild the list button searches all records and collects keywords in the Subject field of each record.
Location Editor
This tool is for editing locations of sources. Scholar's Aid can filter matching records instantly with the location selected in the Locations node in FilterTree.
To edit locations
•	Select the Tools|Location Editor menu.
•	Select locations in the Available locations box.
•	Move them to the Locations box by clicking the Move button between the two big boxes.
•	To move an item in the Locations box, use the left, right, up, and down arrow head buttons below the box.
•	To rename an item, just click once on it and type a new name.
•	To delete an item, click the Delete button with a minus image.
•	To add new available locations to the Available locations box, click the Add locations button and type the new locations you wish to be added to the list of locations available.
Remarks:
•	Clicking the Rebuild the list button searches all records and collects locations in the Source location field of each record.

Other tools

Changing font
Steps:
•	Select a window or box that you want to change its font
•	Select Tools|Change font
•	Select a font, color, size, and style and click OK
Description:
You can change fonts for boxed components that display text. A changed font overrides the default Scholar's Aid font that can be set in the Preferences dialog box.
Related topics:
•	Setting the preferences
Backing up data
Steps:
•	Select the Tools|Backup data menu
•	Go to the directory you want to store the backup file
•	Select or name the backup file and click Save
Description:
Scholar's Aid backs up most files that Scholar's Aid uses and also data files into a single compressed file. It saves disk space, time, and your effort. Default directory is the Scholar's Aid directory, and the default name is "sa"+year+month+day+".B" For example, if you make a backup file on June 30, 1998, the default file name would be "sa980630.B." You can name it differently as you like. You may also store backup files on removable media such as a Zip drive and on floppy diskettes. So, backup often!
	Files to be backed-up: all files in the SysData, Library, MainData, and Notefile folders; and all style files with ".STY" extension in the Scholar's Aid folder.
Related topics:
•	Restoring backed-up data
Restoring backed-up data
Steps:
•	Select the Tools|Restore data menu
•	Go to the directory where the backup file is, select it and click Open
•	You may restore files selectively or all at once. To restore all files at once, click All when Scholar's Aid asks.
Description:
Restoring a backed-up data file replaces current files if they exist in the data folders (i.e., Library and Notefile folder) and the SysData folder. In the event that your hard disk lost data, reinstall Scholar's Aid first, and then restore the latest backup file because a backup file does not contain all the files in the Scholar's Aid folder.
Related topics:
•	Backing up data
Updating Scholar's Aid using UpdateCenter
Steps:
•	Make sure you are connected to the Internet
•	Select the Tools|Update via the Internet menu
•	Click Check to get a list of updates
•	Select items you want to update and click the Download and update button
Description:
Updating Scholar's Aid is now as easy as clicking a button. This feature eliminates cumbersome steps for updating. Scholar's Aid downloads compressed files from www.scholarsaid.com, decompresses the files, and replaces the old files. The UpdateCenter displays all available updates including data files, program files, and documents.
•	Reading UpdateCenter's display: This tool has two boxes. The upper one is the Update list box. Check marks indicate those items which have already been updated. Clicking an item displays its description in the Description box which is the lower box.
•	Updating programs: Updating programs requires closing the programs because the system cannot overwrite a running program. UpdateCenter always asks if you want to close the running program when it tries to update the program. For example, you are running Scholar's Aid. You selected Scholar's Aid update in the Update list. Then, UpdateCenter asks you if you want to close Scholar's Aid. You click "Yes," then, UpdateCenter closes Scholar's Aid and replaces the former Scholar's Aid program with the updated program.
•	Proxy settings: If you are using Scholar's Aid within a local Network, you might need to setup the proxy. Click the Setup button with a gear image, enter proxy and proxy port. If you are not sure, ask your network administrator.
Registering Scholar's Aid
You will have to register Scholar's Aid if you want to use it for more than 60 days. Unregistered copies of the program will expire after that time. Upon registration, you will receive a key that will set your copy as a registered copy, after which there will be no limitation on your use of the program.

You can register through the Internet, by fax or by ordinary mail. The Scholar's Aid package includes registration software. This program lets you send information directly and securely to the Scholar's Aid web server or prints a registration form that you can fax or mail.
Registration Fee
•	Scholar's Aid 98-L:  US$34
•	Visit www.scholarsaid.com for other product information and availability.
Benefits for registered users
•	As a registered user, you are entitled to technical support via email.
•	You get free updates for one year.
•	You will also be able to purchase a future upgrade specially priced for registered Scholar's Aid users.
•	Of course, you will also have the satisfaction of knowing that you are using a registered copy of Scholar's Aid!
How to register
•	Select the menu command Tools | Register.. and click either Via the Internet or By mail or fax.
•	Follow the instructions that will appear on the screen
Note:	Registration through the Internet requires an Internet connection, so make sure you are connected to the Internet before clicking the Register button on the last page of the registration program.
Note:	If you are registering by fax or mail, make sure that you indicate the address where you wish your registration number to be sent. If you provide an email address, you will receive the registration number by email.
Note:	You can change the transaction method by clicking the I/P button.
•	When you receive the key (registration number), select the menu command Tools | Register | Registration Number and enter the number. 
Remarks:
•	In case you want to change your information after registering, send an email to dna@scholarsaid.com.
•	The data will be encrypted by an unique algorithm before they leave your computer. No one can see the contents until they are decrypted by a specially designed program in a computer completely isolated from the Internet.

About Scholar's Aid

About Scholar's Aid 98
About
Scholar's Aid 98
Copyright © 1996, 1998 by Doyoung Na.
All rights reserved.

This is a shareware version. The author, Doyoung Na, retains sole ownership and copyright, and reserves exclusive rights to the software.
Terms and conditions of use:
•	Technical support is available to registered users by email.
•	You may freely distribute this program package to others providing that it is not modified in any way and that such distribution is not effected with a view to any monetary gain.
•	You must obtain written permission from the author of this program in order (1) to sell the program or (2) to distribute or use it for any commercial purpose whatsoever.
•	This program may have bugs. Use it "As Is."
•	The author and distributors are not responsible for any damage, injury, or loss of data that might be caused by this program.
•	You need to register if you intend to use this program for more than 60 days.
Your bug-reports and suggestions are always welcome.
Your input will be considered seriously.
A maintenence version is available for download at "http://www.scholarsaid.com/support.htm."
If you find a bug, consult "http://www.scholarsaid.com/kairosfx.htm" to see if it is a bug that has already been fixed. If the bug has not been fixed, please report it to the author.
Upgrade
To get an upgraded version visit the web site "http://www.scholarsaid.com" or contact the author at dna@scholarsaid.com
Special thanks to
Stephen Llewellyn
Dr. David Lucking
Dr. Toni Williams
All beta testers, critics, advisers, and supporters, who love Scholar's Aid.
The Author
Doyoung Na, D.Miss. student
884 State Route 58
Ashland, OH 44805
dna@scholarsaid.com

If you have suggestions for a future version, email to Doyoung Na (dna@scholarsaid.com).
New and changed features in Scholar's Aid 98
File management
•	FileTabs for faster and easier opening of files.
•	Central database for maximum compatibility among Library files: If you modify a source in A file, for example, the same source in the B file will also be updated automatically.
•	ISDE (Indexed Sequential Database Engine) saves disk space as well as disk accessing time.
•	Distributable library file: You can distribute your valuable bibliography with your ID. That means you can sell it or give it away, and the data always bear your ID.
•	Customizable Printing: The output can be formatted by a template created with the TemplateEditor. Preview included.
User interface
•	Designed to give users maximum customization from the style editing to the query editing.
•	Integrated data display (Record view and Catalog view are no longer separated.)
•	Hierarchical instant record filtering: One click filters all records in no time. For example, you do not have to perform the same search again if you once registered the query in the "Searched records" node.
Data entering and editing
•	InputAid interface has been changed and improved. FastInputAid completes the text when you type few letters.
•	Spell checking is available. (Only on computers that have MS Word installed)
•	Fields are determined strictly by the source type.
•	Anchor: click the Anchor button to change the style type.
•	Copying record: click the CopyRecord button before you click the Add button to use the data for the new record.
•	AutoConvert: click the AutoConvert button with a small dot to generate citations in real time. You can see citation forms by clicking the Ref button.
•	You can insert special characters such as omega in Greek by changing the font or using CharacterAid. Select text and click the FF button or select the Tools|Insert special character menu.
•	If a record has an URL, the Internet button will appear. Click the Internet button to visit the site.
Tools
•	Style Editor for style editing
•	Template Editor for templates that format the input and output such as importing data and printing.
•	Caption Editor: Use it to select fields to be displayed in the Catalog list.
•	Query Editor: Use it to edit the items in the "Searched records."
•	Favorite Type Editor for selecting your most frequently used source types.
•	Keyword Editor: use it to build keyword hierarchy.
•	Location Editor: use it to build the source location list.
•	Backup: backs up your entire database into another directory. (Needs to code for backing up to A: drive. Currently, you can backup the data into any directory in a hard disk.)
•	UpdateCenter: updating Scholar's Aid or other Scholar's Aid files is as easy as clicking a button. Internet access required.
Glossaries
Dialog box
A windowed box that allows you to set or enter data. An example is the Open Dialog box that is used for opening a file.
Popup menu
Context sensitive menu that pops up when you click the right mouse button.
RTF (Rich Text Format) file
This is a text file containing formatting codes. Since almost all word processors can read and write files in this format, it is a useful means for transferring formatted documents from one word processing program to another. To make a RTF file, save a document as a RTF file from within your word processor.
Speed bar or toolbar
A collection of buttons that are associated with the most frequently used functions. It usually resides on the top of an application.
Status bar
It is on the bottom of an application and displays information about current status of application or data.

Scholar's Aid 98 Information for Reviewers
By Doyoung Na, the author of Scholar's Aid.

Current phase: L version that is the Library section only (without the Notes section)
The origin
Scholar's Aid was first created in 1996 by a seminarian who wanted to organize his bibliography and found that such programs were ridiculously expensive. He was an experienced computer programmer and decided to make a better and cheaper software for his study and other people who had the same need.
The basic concept
Scholar's Aid keeps bibliographical data and notes together. There are good reasons for that:
Scholars always keeps notes with their sources. Writing academic documents means putting the resources he or she has together to support his or her idea. Writing a quoted text or other person's idea requires making a citation for the idea. Scholar's Aid does the job. A user can find the knowledge in the notes database, select the text, and click the transfer button, Scholar's Aid transfers the note and makes a citation (user's choice of footnote, short footnote, endnote, short endnote and parenthetical reference) associated with the note in the document including even a page number. Scholar's Aid is the Reference Processor™.
Design and Development Philosophy
Scholar's Aid must be easy to use
To achieve the goal of easiness, I had to make the user interface as simple as possible. Also, I eliminated unnecessary clicks and steps. For example, suppose you are finding Tillich's Systematic Theology. In other products, you have to click the search button, select the "Author" field, type the name, and finally click "Search" or press the enter key to find the source. In Scholar's Aid, typing few letters(i.e., "Til") in the Catalog view already locates the source because all sources are sorted by the author.
Making a simple interface is not easy. Worse, people might think, "It's so simple, can it do the job?" Tell them do not worry. Under the simple interface, to make it simple, over thirty thousand lines of codes are working busy. Complicated interface means a lazy development.
Scholar's Aid must be flexible
Everybody is different, and his or her field of study is different. Therefore, Scholar's Aid must be flexible in order to help him or her effectively. To make it flexible, many things are customizable and changeable. For example, unlike other products, Scholar's Aid can insert a different font face within bibliographical data. If you have to enter "The meaning of a and w," in other products, there is no way.
Even though it is developed in English, user who uses other language can change the field names and other things. For example, when an English scholar use "and" between two authors of a book, a German scholar can use "und."
TemplateEditor is included and enables users to customize input and output formats for priting and file exporting and importing.
Scholar's Aid must keep data safely
Data is very valuable. Losing data must be avoided. Therefore, Scholar's Aid provides a backup function. Of course, it must be easy, too. Selecting the menu "Backup data" and naming the backup file are all you have to do to backup the whole data. Scholar's Aid compresses the data to save space. If you want, you can backup every four seconds becuase it only takes three seconds to backup the whole data(1500 records) and one second for you to click the menu.
Scholar's Aid must be convenient
To fulfill the requirement, Scholar's Aid provides many convenient features such as:
•	QueryDepository: You never re-enter the same query in the "Search" box.
•	InputAid: Clicking a string inserts the whole string into the text. No typing necessary. It also competes the text when you type few letters.
•	FileTab: Click a tab opens the file. No open dialog necessary.
•	Cutting and pasting and Dragging and dropping for easier and faster text and file editing.
•	Copying source records to other file: Select records and drag them to the FileTab and drop. That's it.
•	Popup Menus: Click the right mouse button. All short-cuts are available.
•	AutoConvert: You see the citations changing while you type.
•	Anchor: Keeps the data while you change the source type. No re-typing necessary.
•	UpdateCenter: Updating the program and add-ons is as easy as selecting the menu "Update via the Internet." No more using web browser to download and unzipping and copying files to the directory.
•	More to list but will stop here to save your time.
Scholar's Aid must be powerful
See the technical information below.
Technical Information
•	Unlimited records
•	Central Database: Modifying a source in file A updates the same source in file B automatically.
•	Innovative ISDE (Indexed Sequential Database Engine) saves the disk space AND accessing time (See the performance section below).
•	OOP (Object Oriented Programming) results fewer bugs and less resource consumption
•	Supported word processors: Word 6, 7, 97, WordPerfect 6, 7, 8, and WordPro 97.
•	Styles supported initially: Chicago and APA. Using the StyleEditor, virtually all styles in the world can be processed.
•	Backup method: Lzh Compression for maximum compression rate and speed.
•	Internet Enabled: Updating and installing the main program and other add-ons.
•	Multilingual bibliography supported (e.g., "Meaning of a and w").
•	Two byte characters (e.g., Korean, Chinese, Japanese, etc.) are supported.
Performance
Tested on Pentium 133 with 32 MB and defragmented hard drive.
•	Sorting time: 0.1 sec for 150 records; less than 2 seconds for 1500 records.
•	Finding the author "Zachariah, Mathai" by typing "Z" in 1500 records: faster than no time.
•	Filtering records that contain "Chicago" in the publisher information: Less than 1 second (54 records out of 1500 records)
•	Backing up to other directory in a hard drive: less than 3 seconds for 1500 records and other files required by Scholar's Aid 98.
•	Restoring : 3 seconds.
Additional Information
Please request any additional information you need to know. I am more than happy to supply it to you unless it is very confidential.
Contact Doyoung Na at dna@scholarsaid.com
Feature summary
•	Unlimited records.
•	True 32 bit application.
•	Multilingual bibliography supported (e.g., "Meaning of a and w").
•	QueryDepository and QueryEditor: You never re-enter the same query in the "Search" box.
•	StyleEditor: You can edit or create a style with it. All styles in the world can be processed.
•	TemplateEditor: You can customize and control input/output formats with it.
•	InputAid List Editor: You can edit the lists that InputAid uses.
•	CaptionEditor: Records are displayed as you wish. Use it for customizing the display.
•	FavoriteTypeEditor: What is your the most frequently used source types? Mine are "single volume book" and "journal article." For a faster and easier access, you can select yours from over fifty source types that are in the "Source types."
•	KeywordEditor: One click finds all records with the keyword you select. Take control your sources with it.
•	LocationEditor: Where is the source? Your school library or your library shelf A? You now can organize your valuable sources by source location, too.
•	PrintPageSetup: Save your page setting with comprehensive options. Colors, fonts, and formatting are all done by one click.
•	Import and export: Do you have data from online data archives or cd-rom? Just make a template for the data and import. Export your data to files formatted by a template. You can make the text format as you wish.
•	Distributable Library file: You can sell or share your bibliographical data with your students, colleagues, and other people as "Share data," "freedata," or "absolute free data."
•	SubSearch for narrowing down your search.
•	AND, OR, and blanket operators for even more powerful search.
•	SpecialCharaters: Inserts special characters (e.g., ë) without copying and pasting.
•	InputAid: Clicking a string inserts the whole string into the text. No typing necessary.
•	Fast InputAid: automatically fills the rest as you type just like Netscape does in the URL box.
•	FileTab: Clicking a tab opens the file. No open dialog necessary.
•	Backup and restore functions for one click backup and restoration of your most valuable data.
•	Restoring deleted records: No more oops!
•	Cutting and pasting and Dragging and dropping for easier editing.
•	Copying source records to another file: Select records and drag them to the FileTab and drop. That's it. 
•	Popup Menus: Click the right mouse button. All short-cuts are available. 
•	AutoConvert: You see the citations changing while you type.
•	Internet enabled: When Scholar's Aid 98 detects a source with web URL, a button will appear. Click it to go to the web page.
•	Integrated Record and Catalog: You can see detailed source data while you are browsing the list.
•	Anchor: Keeps the data while you are changing the source type. No retyping necessary.
•	RecordCopy: Use the data of a record for new record. It saves you time and effort. You do not re-type repeated data.
•	UpdateCenter: Updating the program and add-ons is as easy as selecting the menu "Update via the Internet." No more using web browser to download and unzipping and copying files to the directory.
•	Central Database: Modifying a source in file A updates the same source in file B automatically. 
•	Innovative ISDE (Indexed Sequential Database Engine) saves the disk space AND accessing time.
•	OOP (Object Oriented Programming) results fewer bugs and less resource consumption
•	Transferring citations to your document directly.
•	Seven supported word processors: Word 6, 7, 97, WordPerfect 6, 7, 8, and WordPro 97. 
•	Styles supported initially: Chicago and APA. By using the StyleEditor, virtually all styles in the world can be processed.
•	Import filters for importing itemized data (e.g., MedLine, online database).
•	And a lot more.