Copyright: ® TC TextCenter AB


Help Contents
Contents

Getting started

Fill-In in a world where everything is possible

This is how Fill-In works

What you need

Fill-In Modules

This user guide

Do you have any comments on Fill-In?

New features in version 1.5

Fill-In User Interface

Program workspace

Menu commands

Tool bar and Status Bar

Keyboard Shortcuts

Fill in forms

Start Fill-In

Open forms

Password

Select fields

Enter data

Field properties

Form info

Embedded fonts and TrueDoc

Switch between pages

View your document

Program preferences

Configure the toolbar

Save forms

Fills and form definitions

Save and Save As

Print

Print forms

Page format

Print Setup

Print format

Multi-fill

Multi-fill, a general description

Create, edit, and delete fills

Internal User Database

General description

Add and activate users

Edit the database


Fill-In in a world where everything is possible

In a world where everything is possible, you need rules and a standard to strive for and accomplish a profile of your company. Fill-In is a versatile tool, (the spider in the web) - wherever you are in the organization, Fill-In finds a thread to control.

Fill-In consists of two applications, Fill-In and Fill-In Design This user guide describes Fill-In.

Fill-In helps you fill in forms that are prepared in Fill-In Design. In Fill-In Design a form can be set up to lead the user to fill in the different fields of the form in a way the designer wishes, i.e. as text, numbers, date, calculations, database connections, personal numbers, etc. Fill-In checks the entered values and formats them, if necessary, in accordance with the settings in Fill-In Design.

It has been our goal to create Fill-In as a Microsoft Windows application incorporating user friendliness and flexibility.

Here are some of the advantages of Fill-In:

•	Multi pages, same or different pages

•	Text editor positions characters to give an exact match between screen, laser printer and typewritten text on preprinted forms.

•	Database communication via ODBC

•	Mailing forms (MAPI standard)

•	Internal user database

•	Type checking of entered values (i.e. personal number)

•	Preset values and list values for each field.

•	Automatically entered fields and calculations.

•	Internal system for storing multiple fills in a form file.

•	Multi user possibilities.

•	Fill-In Runtime. You can associate Fill-In with some specific forms. This means that these forms can only be opened in this particular Fill-In application. You decide for how long these forms should be valid, and can then distribute them to your customers.

•	API. Application Programming Interface. You can configure Fill-In to suit your particular needs.


This is how Fill-In works

The form is constructed in Fill-In Design. That's where the form is created and prepared. Text fields, number fields, lines, boxes, typeface size and type, and logotypes, etc. are added.

Field types are specified, i.e. text, date, time, barcode, calculations, etc. The form is now ready to be filled in.

The user starts Fill-In, opens the prepared form, enters data and saves it as a completed form or in Fill-In's internal folder system.


What you need

To install and use  Fill-In you need the following:

A hard disk with approx. 5 Mb available for a full installation (Fill-In and Fill-In Design).

VGA-compatible graphic card and display.

At least 4 Mb of RAM, 8 Mb recommended.

Microsoft Windows version 3.11 or later.

This user guide expects you to have previous knowledge of the Microsoft Windows environment. See the Windows manual to learn how to use Microsoft Windows.


Fill-In Modules

Fill-In is of a modular construction so that you can add extra functionality to increase productivity. The following additional modules are available:

•	Database communication between Fill-In and databases that can handle ODBC, i.e. Access, Paradox, Oracle etc.

•	Mailing via MAPI standard.

•	Professional Designer file export/import

•	Phrase memory - you can insert prepared text in RTF format.

•	EDIFACT - create forms to be used in electronic commerce.

•	PDF (Portable Document Format) - enables import of files in PDF format.


This user guide

This user guide assumes that you have basic knowledge about Microsoft Windows. See a Windows manual for information on how to use the Windows' user interface.

Chapter 1 (this chapter) Fill-In in a world where everything is possible: Describes in general what Fill-In is, and what you need to get full benefit of it.

Chapter 2 Program workspace: All the menus and buttons in Fill-In are here described. If this is the first time you use Fill-In this chapter could be roughly seen through. Later you could go back and study in more detail. The last part of the chapter lists all shortcuts Fill-In uses, as well for the mouse and the keyboard.

Chapter 3 Start Fill-In: Describes to start Fill-In and how to work with it, e.g. how to fill in forms. If this is the first time you use Fill-In, this is the chapter to start with.

Chapter 4 Fills and form definitions: As the name suggests this chapter describes instructions on how to save forms.

Chapter 5 Print forms: Describes how to get your forms printed on paper. All properties and setting dialogs are described.

Chapter 6 Multi-fill, a general description: You can have multiple fills in one form file (FDF file). Each fill can have one or more pages. Data can easily be copied between the fills (and pages).

Chapter 7 General description: Fill-In has an internal database system where user data is stored, e.g. the user's address, name, etc.

Glossary of Terms: Some strange or special words are explained in an easy way.

Some dialogs and structure of menus may differ in details from what is described in this document and help files because of continuous product development.


Do you have any comments on Fill-In?

We are confident that Fill-In will increase your productivity and open up new opportunities. However, should you encounter any technical problems or be unable to find answers to your questions in the User guide, please call, e-mail or fax our Technical Support line. We are always happy to accept suggestions from our users which may enhance the Fill-In product line. When calling Technical Support please have your Fill-In version number ready to avoid any delay in dealing with your inquiry.


New features in version 1.5

There are lots of things improved in this new release.

•	TrueDoc technology. Fill-In has incorporated Bitstream's new TrueDoc font embedding technology. Scaleable compressed fonts can be embedded into document file and later used on screen and all printers as normal TrueType fonts. See Embedded fonts and TrueDoc for more.

•	Embedded images. Now image file can be embedded into document file.

•	IMAGE field. New IMAGE field type introduced. This allows Fill-In users to insert image file link, embed image or paste image from clipboard.

•	TWAIN scanner support. For users having TWAIN compatible scanner hardware and software installed, Fill-In offers possibility to scan images directly into image field.

•	New font styles. Added small capitals, super- and subscript styles.

•	Fill statistics browser.

•	New text toolbox.

•	Recalculate form command allows updating all automatic fields on active page.

•	'Create backup before saving' option.


Program workspace

The figure below represents an example of Fill-In's workspace with an opened form file. Windows standards have been adhered to for the user interface as far as possible, check your Windows documentation for more information.

Work menu in Fill-In contains the most common commands and is displayed by clicking the right mouse button somewhere on the workspace. See the section 'Menu commands' for more information..

The toolbar is the row of "buttons" immediately below the menu bar. The status list is placed at the bottom of the screen just above the Windows 95's activity list (if you're using Windows 95, that is).

Useful information about what the mouse pointer points on, is written on the status list. E.g. what a specific button in the toolbar is used for.


Menu commands

File menu

Edit menu

Forms menu

Fill menu

Field menu

View menu

Options menu

Work menu


File menu

New

Open

Close

Save

Save As

Print

Print Setup

Exit


New

Use this command to create new forms. Fill-In prompts you for a form definition template file which has been created with Fill-In Design.

Shortcut:	Ctrl + N


Open

Use this command to open an existing form. You can have multiple documents open at the same time and you can switch between them by using the Window menu.

Shortcut:	Ctrl + O


Close

Use this command to close the active folder or current single form. If changes have been made to the active form, you are asked if you wish to save them. If you close a form without saving, all changes made since the last save will be lost.


Save

Use this command to save the active form with the current name and location. If the active form is new and has no name, you will be prompted to provide the file type and name from the Save As dialog. If you want to change the form name or location, use the Save As command.

Shortcut:	Ctrl + S


Save As

Use this command to save the active form with a different name and/or location. Use this command with a new form to give it a name and location. To save the form with the current name and location, use the Save command.

Shortcut:	Ctrl + Shift + S


Fill-In User Interface - File menu - Print
Print

Use this command to print the active form. Use the Print Setup command to specify a printer and its options.

Shortcut:	Ctrl + P


Fill-In User Interface - File menu - Print Setup
Print Setup

This command displays the Print Setup dialog where you can select the active printer and set its options. Fill-In does not change the system default printer, instead it remembers your choice until you shut down the program. If you are not printing to the Windows default printer you have to select your custom printer again in the next working session.


Exit

Use this command to end your Fill-In session. Fill-In prompts you to save forms with unsaved changes.

Shortcut:	Ctrl + Q or Alt + F4


Edit menu

Undo

Cut

Copy

Paste

Delete

Clear All Fields

Copy Page Data

Paste Page Data

Current Action

Edit

Edit Text

Zoom

Scroll


Undo

Use this command to revert to the state of the form prior to the last command.

Shortcut:	Ctrl + Z or Alt + Backspace


Cut

Use this command to cut selected text onto the clipboard.

Shortcut:	Ctrl + X or Shift + Del


Copy

Use this command to copy selected text onto the clipboard.

Shortcut:	Ctrl + C or Ctrl + Ins


Paste

Use this command to paste text from the clipboard.

Shortcut:	Ctrl + V or Shift + Ins


Delete

Use this command to delete selected text.


Clear All Fields

This command clears the data in all fields on the current page.


Copy Page Data

Use this command to copy the filled in field data from the current page and paste it into the Clipboard.


Paste Page Data

Use this command to paste the field data, copied with the Copy Page Data command, into any page in any fill.

Note! Only the fields with the same name and format as in the original page are pasted.


Current Action

This menu item displays a submenu containing the following items:


Edit

Activates the edit mode. In this mode you can use the mouse to select fields.


Edit Text

Activates the edit text mode. In this mode you can use the mouse to mark selections of text, and then for example change the font and paragraph settings.


Fill-In User Interface - Edit menu - Zoom
Zoom

Activates the zoom mode. In this mode you can use the mouse for zooming.


Fill-In User Interface - Edit menu - Scroll
Scroll

Activates the scroll mode. In this mode you may 'grab' your form by holding down the left mouse button. The form may be moved around in the workspace in any direction until the mouse button is released.


Forms menu

Form Info

Page Setup

Next Page

Previous Page

Open Page

Insert Page

Duplicate Page

Remove Pages

Page Number

Protect Form

Unprotect Form

Calculate Now


Form Info

Use this command to display the Form Info dialog with all info about the current form. What is displayed is, for example, filename, last saved, number of pages, size, constructor name, etc.


Page Setup

Use this command to display the Page  format dialog. Here the paper size is displayed, and you can set the printer margins and scale, and miscellaneous printer options.


Next Page

Use this command if you wish to go to the next page of the form.

Shortcut:	Ctrl + PageDown


Previous Page

Use this command if you wish to go to the previous page of the form.

Shortcut:	Ctrl + PageUp


Open Page

Use this command if you wish to go a specific page of the form. You must enter the page number of the page.

You can also use the page indicator on the left side of the status bar.


Insert Page

Use this command to insert new pages into the current fill.


Duplicate Page

Use this command if you wish to copy a page, and perhaps its filled data, to a new page and insert it before or after a specific page.


Remove Pages

Use this command to remove a page from the current fill.


Page Number

Use this command to reposition current page in current fill.


Protect Form

Use this command to protect your form from being edited. Note that this command is available only if file is already saved to disk. Protection of form has three layers - whole document, single fill and single page. Note that this feature does not provide any additional security and is not related to password protection. It just makes sure that your data is not changed by accident either automatically (by recalculation of formulas) or manually.


Unprotect Form

Use this command to unlock a protected form.


Calculate Now

Use this command to force Fill-In to calculate every automatic field (i.e. all fields containing a formula). When you open a form this calculation is always made. Only difference here is that default values of fields are not loaded.


Fill menu

Fill Info

Fill Setup

New Fill

Insert Fill

Open Fill

Next Fill

Previous Fill

Duplicate Fill

Delete Fill

Change Number

Statistics


Fill Info

View properties of current fill. This includes optional name of fill, comment and statistics


Fill Setup

View structure of current fill. You can see list of previews of available pages and pages used in current fill.


New Fill

Use this command to create a new fill using the set of available pages in your file. Note that even you have only one available page, you can include multiple instances of that page into fill.

Note! If you do not wish this command to display Fill Setup dialog you always can disable it from Preferences dialog by unchecking option checkbox called "Display setup dialog for new fill". In this case new fill is created with default structure (i.e. all available pages will be included in order they appear in file)


Insert Fill

Use this command to create one or more fills based on the form definition you have loaded (FFD file), and insert them before or after a specific fill. Note that no data is copied, the copies are empty.


Open Fill

Use this command to open an existing fill. When selecting this command you have to enter the fill number you wish to open.


Next Fill

Use this command to activate the next fill succeeding the current one.

Shortcut:	Shift + PageDown


Previous Fill

Use this command to activate the previous fill preceding the current one.

Shortcut:	Shift + PageUp


Duplicate Fill

Use this command to make a new copy of the current fill.

Shortcut:	Ctrl + Shift + PageDown


Delete Fill

Use this command to delete the current fill.


Change Number

Use this command to change the order of the fills. E.g. if you wish fill number 5 to be the third fill in the form, you first go to fill number 5. Then select this command and enter 3 (third place). Fill number 5 is removed from its original place and inserted before the third fill, becoming the third fill.


Statistics

View structures of current fill and make queries on data inserted into document. You can see list of previews of pages used in current fill.


Field menu

Show Properties

Show Choice List

Edit Choice List

Typeface

Paragraph

Style

Alignment

Text Color

Insert Time

Insert Date

Image

View Settings


Show Properties

Use this command when you want to view field properties. There you can see data of the selected field, like name, format, position,  font, etc.


Show Choice List

Use this command to display the selected field's choice list, if there is one defined in Fill-In Design.

Shortcut:	Ctrl + BackSpace or Ctrl + L


Edit Choice List

Use this command to edit the selected field's choice list, if allowed.


Typeface

Use this command to change the selected field's font, if allowed.


Paragraph

Use this command to edit the paragraph settings for the selected text in a text field.


Style

This command displays a sub menu that is used to select text style on a selected text field.

The styles in the sub menu are the following:

Normal	Shortcut:	Ctrl + Shift + N

Bold	Shortcut:	Ctrl + Shift + B

Italic	Shortcut:	Ctrl + Shift + I

Underlined	Shortcut:	Ctrl + Shift + U

Strikeout	Shortcut:	N/A

Small caps	Shortcut:	N/A

Superscript	Shortcut:	N/A

Subscript	Shortcut:	N/A


Alignment

This command displays a sub menu that is used to select alignment on the entire text in a text field, or selected text in an rich text field.

The menu choices are the following:

Left	Shortcut:	Ctrl + Shift + L

Right	Shortcut:	Ctrl + Shift + R

Center	Shortcut:	Ctrl + Shift + C

Justified	Shortcut:	Ctrl + Shift + J

Dotted fill	N/A	Shortcut:	Ctrl + Shift + *


Text Color

Use this command to change the selected field's text color, if allowed.


Insert Time

This command will insert the current time into the selected field.

Shortcut:	Ctrl + T


Insert Date

This command will insert the current date into the selected field.

Shortcut:	Ctrl + D


Image

This command displays a submenu that is available for image fields only. The menu choices are the following:

Insert Picture:	Inserts link to picture file.
Embed Picture:	Embeds selected picture into current document file
Select Scanner:	Select TWAIN data source for subsequent scannings.
Scan Picture:	Acquires image from scanner and inserts it into current field.
Export Picture:	Saves current image into file.


View Settings

This command displays the "Data Field Settings" dialog. Here you can view all field data of a selected field. This includes field name, value, invalid value, format, formula, font, default value, character limit, etc.


View menu

Fit In Window

Adjust To Width

Original Size

Zoom Back

Zoom

Show Exact

Toolbar

Status bar

Text Style ToolBox

Text ToolBox


Fit In Window

Use this command when you want to zoom the form to fit into the screen.

Shortcut:	Ctrl + 1


Adjust To Width

Use this command to zoom the form so that its width fits the screen.

Shortcut:	Ctrl + W


Original Size

Use this command to zoom the form so that its size on screen is same as it would be when printed. This is not always very exact because of difficulties to determine actual size on display.

Shortcut:	Ctrl + Shift + 1


Zoom Back

By using this command you can restore up to 10 your previously used zooms.

Shortcut:	Ctrl + R


Fill-In User Interface - View menu - Zoom
Zoom

From this submenu you can choose fixed zooms, which are 50%, 75%, 100%, 200% and 400%.

Shortcuts for these scales are:

Shortcut for 50%:	Ctrl + 5

Shortcut for 75%:	Ctrl + 7

Shortcut for 100%:	Ctrl + 1

Shortcut for 200%:	Ctrl + 2

Shortcut for 400%:	Ctrl + 4

For more information about the zoom command see the chapter 'Start Fill-In'.


Show Exact

This command toggles the exact screen representation on and off. Having exact preview switched off gives faster screen updates by hiding pictures and drawing graphical objects with draft outlines. This option has no effect on printer.


Toolbar

This command toggles the toolbar on and off.


Status bar

This command toggles the status bar on and off.


Text Style ToolBox

This command shows/hides the toolbox with text style buttons.


Text ToolBox

This command shows and hides the toolbox with text properties.


Options menu

Preferences

Configure Toolbar

User

User List

Edit Database


Preferences

Use this command to edit the program preferences.


Configure Toolbar

Use this command to select which items are to be accessible (visible) from the toolbar.


User

This command displays a sub menu with the following two items:


User List

Use this command to add or activate users.


Edit Database

Use this command to edit the user database items.

Note! Depending on which additional plug-in modules (FLMs) are installed with your program, you may see more menu items than described above.


Work menu

The work menu is a pop-up menu that is displayed when you click the right mouse button somewhere on the workspace. No field should be selected.

This is a quick way of accessing the most common commands. The tool bar, status bar, and the menu bar have also their own work menu, as well as the workspace.

(The last two items are only available when you have more than one fill opened).

The workspace pop-up menu contains the following commands:

Item	Description
Close	Close the current form
Save	Save the current form
Save As	Save the current form with a new name and/or location
Form Info	Gives you detailed information about your form in the Form Info dialog.
Protect Form	Protect your form from being edited
Unprotect Form	Unlock a protected form
New Document	Create a new fill and insert after the current fill
Next Document	Go to next fill succeeding the current one
Previous Document	Go to previous fill preceding the current one


Tool bar and Status Bar

The following items can be placed in the Fill-In tool bar:

Item	Associated Menu Command / Description
	File / New
	File / Open
	File / Save
	File / Print
	Edit / Current Action / Edit
	Edit / Current Action / Edit Text
	Edit / Current Action / Zoom
	Edit / Current Action / Scroll
	Field / Show Choice List
	Field / Show Properties
	Field / Change Font
	Field / Text Color
	View / Fit In Window
	View / Adjust to Width
	Fill / Previous Fill
	Current fill number (current-fill number : total number of fills form file)
	Fill / Next Fill
	Fill/ New Form
	Form / Form Info
	Field format prompt
	Options / User / Edit Database
	Options / User / User List
	Form / Calculate Now
You can display or hide the items above by selecting/deselecting them in the Configure Tool bar dialog from the Options menu, or by clicking the tool bar with the right mouse button.

The status bar contains the prompt string, CapsLock indicator, NumLock indicator, x-coordinate ruler and y-coordinate ruler. Note that you can turn CapsLock and NumLock on or off by double clicking on the appropriate indicator.

You can customize the appearance of the tool bar or the status bar from the pop-up menu (work menu), appearing as the result of a right mouse button click on them.

Some plug-in modules, such as Database Connection and Phrase memory, give rise to more buttons. These are normally placed on the right side of the toolbar. Their functions are described in each module's user guide respectively.


Keyboard Shortcuts

The following shortcuts are used in the Fill-In:

Shortcut	Description
Ctrl + N	New form
Ctrl + O	Open document
Ctrl + S	Save document
F 12	Save document under new name
Ctrl + I	Display document info dialog
Ctrl + P	Print form
Alt + F4	Quit the application
Ctrl + Q	Quit the application
Ctrl + F	Close form and switch to Design program (this works only with FFD files, i.e. files that can be opened in Fill-In Design. If Design program is present in system but not running, it will be started
Ctrl + TAB	Switch between open documents if there is more than one open document
Ctrl + Z	Undo edit action
Alt + Backspace	Undo edit action
Ctrl + X	Cut selection
Shift + Del	Cut selection
Ctrl + C	Copy selection
Ctrl + Ins	Copy selection
Ctrl + V	Paste
Shift + Ins	Paste
Del	Delete selection (same as cut but no copy is made to the clipboard)
Ctrl +Shift + L	Left alignment
Ctrl +Shift + C	Centered alignment
Ctrl +Shift + R	Right alignment
Ctrl +Shift + J	Justified
Ctrl +Shift + *	Right aligned dotted fill
Ctrl +Shift + B	Toggle bold style of text
Ctrl +Shift + N	Apply normal style to text
Ctrl +Shift + I	Toggle italic style of text
Ctrl +Shift + U	Toggle underlining of text
Ctrl + L	Show choice list
Ctrl + Space	Show choice list
Ctrl + T	Insert current time
Ctrl + D	Insert current date
Ctrl + 5	Zoom form to 50 %
Ctrl + 7	Zoom form to 75 %
Ctrl + 1	Zoom form to 100 %
Ctrl+Shift +1	Zoom to show original size on screen
Ctrl + 2	Zoom form to 200 %
Ctrl + 4	Zoom form to 400 %
Ctrl + W	Adjust zoom to form width
Ctrl + R	Restore previous zoom
Ctrl + Num +	Zoom in 5 %
Ctrl + Num -	Zoom out 5 %
PageUp	Scroll active page down
PageDown	Scroll active page up
Ctrl + PageUp	Open previous page
Ctrl + PageDown	Open next page
Shift + PageUp	Open previous fill
Shift + PageDown	Open next fill
Ctrl +Shift + PageDown	Duplicate current fill and insert duplicate right after current fill
Shift + F1	Help contents
F1	Help topics
Tab	Select next field, or first field if nothing selected
Shift + Tab	Select previous field, or first field if nothing selected
Esc	Deselect active field
Enter	Select next field, if the program preferences is set to use enter key
Ctrl + Enter	Show settings of active field
Ctrl + Shift + F	Set font of selected field
Ctrl + Shift + P	Set paragraph properties of selected field
Ctrl + Shift +S	Text baseline shift
Ctrl + Shift +T	Tabulation setup
Ctrl + Shift +A	Select whole text in editor
Note! There are some restrictions for using editor shortcuts (those with Ctrl+Sft modifier) keys. They do not work when data entry field is marked as 'Not Changeable' in Design program. Multiple fonts are available only in formatted text fields. Also paragraph properties have no meaning in single-line data entry fields.


Start Fill-In

The Fill-In logo is displayed during start up and initialization. The first time you are running Fill-In, a dialog box will appear telling you that there is no 'FILLFILL.INI' file. Press the ENTER-key and it will be created automatically.

Normally the log-in dialog is displayed. There you are prompted for your name (user-ID), the one that refer to your user database. For more information see the chapter 'General description'.

The following is a short explanation of how the database affects the startup procedure:

Whether the log-in dialog is displayed or not depends on what has been set in the Preferences dialog.

You can later choose/change to another user's user database, with the User List button in the toolbar.

Logon to Fill-In in multi user mode

If your are not a registered user you are automatically asked if you wish to be one. Selecting the Default button in the dialog box results in activation of the standard database. For more information about the user database, see the chapter 'General description'.


Open forms

To fill in a form you must first open one that has been prepared in Fill-In Design. This form contains prepared data fields that you fill in with Fill-In.

More:

New form

Open an existing form

A little about fills

Password protection

External files


New form

If the form is to be filled in the first time, select the New    command in the File menu, or click the New button in the toolbar. The Choose Form Definition File dialog is displayed. There you enter the name and location of the form template file (.FFD file). After clicking OK a dialog where you select which pages to include in the new form (fill), is displayed. Just click OK if you wish all pages from the form definition file to be included. See the chapter 'Multi-fill, a general description' for more information about fills.

The Choose Form Definition File dialog (new unfilled form)


Open an existing form

If you wish to open a form that already has been filled in and saved in Fill-In before, use the Open command in the File menu, or click the Open button in the toolbar.

The Open Form File dialog is displayed. There you enter the name and location of the existing form file (.FDF file). This dialog is almost identical with the Choose Form Definition File dialog, you open a form file the same way you open a form definition.


A little about fills

A form definition file (.FFD file) can contain more than one fill (i.e. one or more filled in data in same form file). You create a new fill with the command New Fill in the Fill menu, or by using the New Fill button in the tool bar. In the dialog that is displayed you select which pages from the form definition you wish to include in the new fill. A new fill based on the form definition is created and appended to the form file.

To open a new form file and to create new fills is almost identical. The difference being that when you open a new form with the New command (new empty form) the form definition file is also loaded, and afterwards a new fill based on this definition is created.

You can remove a fill from the form file with the Delete Fill command in the Fill menu. See the chapter 'Multi-fill, a general description' for more information.


Password protection

The form you wish to open may be protected with a password. If that is the case you must enter the correct password before you can continue. This password is created in Fill-In Design. See the 'Password' section for more information.


External files

If the form file includes a link to an external file, i.e. a link to a logotype or a printer macro file, Fill-In tries to locate it. If it cannot find the file you are asked to look for it manually. Then a dialog box is displayed where you have the following options:

Button	Result
Ok	The file open dialog is displayed and you can locate the external files that are needed. Canceling this dialog means that no external files are opened.
Cancel	The external files are not opened.
After you have opened a file you can see the form on the screen as it was saved from Fill-In Design with zoom and scroll. The first available field in the tab sequence is activated, for data entry.


Password

The form may be protected from unauthorized users. If this is the case you must enter the password to be able to proceed. You are prompted to enter the password immediately after the form has been loaded. If you click cancel you will still see the form in the workspace but you cannot fill it in.

The source of the password is the designer of the form. He/she has set the password in the Fill-In Design application for the form definition file (.FFD file).


Select fields

In order to enter a field you must first make sure that the field is activated and selected. This can be accomplished in three ways. These are described below:

You can select a field by using the TAB-key or the ENTER-key, because all fields are arranged in tab order (also called tab sequence). You can jump from field to field using the TAB-key or the ENTER-key. Holding down the SHIFT-key while pressing the TAB-key makes you jump backwards through the fields. This is very convenient as no mouse is needed to locate and select fields. Pressing the TAB-key with no field selected causes the first field in the form to be selected. Note that when jumping through the fields in a form this way, Fill-In scrolls the window so that the selected field always is visible.

NOTE! You can only use the ENTER-key if it is set to be used, in the program preferences Select Preferences in the Option menu to display the Preferences dialog box.

Another way of selecting fields is to use the mouse. To select a field, move the mouse pointer to the field and click the left mouse button. Fill-In deselects the previous selected field and selects the one you pointed at. You cannot select more than one field at a time.

Some automatic fields may be defined on the form which are LOCKED. Locked fields cannot be selected with the mouse, the TAB-key, or the ENTER-key, and are normally prepared with formulas in Design. Some fields may be excluded from the TAB sequence. However, these fields can be selected by the mouse.

Automatic fields may also be excluded from the TAB sequence. (Automatic fields sometimes need to be modified manually). The preparation of locked fields and exclusion from the TAB sequence are done during Fill-In Design

And finally you can move from field to field using arrow keys. If your mouse cursor is located at the end of field text, pressing right arrow will select field that is closest on the right side of current field. Pressing arrow down on the last line of text will activate next field under current field etc.


Enter data

General description

Formatting

Alignment and style

Typeface and Paragraph

Choice list

Automatic fields

Check box


Fill in forms - Enter data - General description
General description

Generally you enter information in Fill-In in the same way as you type text in a word processor or on a typewriter - you select a field and start writing. When you have finished with a field press the TAB-key or the ENTER-key to select the next field. When there is no more space in a field Fill-In ignores any further characters typed.

To ease your work even more, all fields can have a preset value that is specified in Fill-In Design. Such fields are filled with the preset value at time document is first time opened.


Formatting

An example of entering a date could be a field prepared for a date format like "dd MM yy". The date must be entered in the same order as the format indicates. The number of the month can be entered instead of its name or the first three characters in the month's name, and vice versa, as Fill-In converts them to the format specified in Fill-In Design. . are examples of how to enter a field. However, the specified format in this example is a non-decimal number, positive or negative "##;-##".

Entered field data

After leaving the field

Fill-In always tries to represent the data entered according to the specified format. In the example above you can see how a number field is formatted after it is deselected. When a field is set to follow type checking rules you cannot leave the field as long as an erroneous value is entered (you can always leave an empty field though). When entering a personal number, date, or time field, you should use the field format as a template when entering the data. The format on the selected field is displayed in the field format indicator in the toolbar.

Since fields can be specified to have, for example the name of the currency before or after the value (e.g. 500 DM) it is automatically added when you leave the field.

Some text fields can contain more than one line of text. During text entry words are automatically wrapped from line to line. Press the ENTER-key to start a new line.

A field can also have a value that is out of range. The range of a number, date, and time field can have a maximum and minimum limit. You cannot leave the field while the entered value is out of range.


Alignment and style

Data in a field can be aligned to the right or left, it can be centered or justified. This is done the sub menu of the Alignment command in the Field menu.

A similar sub menu is displayed when you select the Style command in the Field menu. There you can select Normal typeface, Bold, Italic, Underlined and Strikeout.

The alignment and style can also be set using the text style toolbox. This toolbox is shown/hidden with the Text Style ToolBox command in the View menu. The editing could be more easily done with this toolbox. The meaning of each button in the toolbox is written on the status bar, when you point at each of them with the mouse pointer.


Typeface and Paragraph

If a field is prepared to be changeable, you are able change its typeface and paragraph settings. You can check if a field can be changed in the Data Field Settings dialog. Select Flags in the left list of the dialog, check if the Can be change checkbox is set or not.

More:

The Typeface dialog

The Paragraph dialog

Baseline shift

Text color


The Typeface dialog

The Font dialog is displayed when you select the Typeface command in the Field menu. You can also click the Typeface button in the toolbar, or use the shortcut Shift + Ctrl + T.

In this dialog you select typeface in the left list, and style in the right list. The size (height) and unit are in the middle part of the dialog. At the bottom there is an example text and some style controls.

Typeface settings

Choosing Size options at the top of the dialog, gives you more alternative. You now select type of measurement of the typeface height (Capital Letter Height, Character Height, Character Cell Height).

Changing the Horizontal scale enables you to pack (or expand) the text in a field to adjust it the width of the field. Remember that this only affects the widths of the characters, not their heights. As the characters become thinner they could be more difficult to read.

Changing the Letter spacing affects the spaced between each character. The entered value is added to each characters normal width spacing, so that the text remains proportional.

Any other value that zero in the Uniform width field results in a character spacing identical for each single character regardless of the character width. This is very useful when you enter a field with grass lines.


The Paragraph dialog

The paragraph dialog is displayed when you select the Paragraph command in the Field menu. You can also use the shortcut Ctrl + Shift + P. This dialog is best used for RTF fields as these are more flexible and editable than ordinary text fields.

You specify values for Indentation, i.e. left and right margin, and first line indent.

The spaces before and after paragraph are specified in the Spacing section.

In the Line spacing you specify the space between the lines in the paragraph, and the type of spacing, Auto, Fixed, and Relative.

In the Alignment section you justify the paragraph text. Note that the Justified alternative is a checkbox while the other are radio buttons. This enables you to combine Justified with the Left, Right, and Centered alignments. When the Justified checkbox is set, the Left, Right, and Centered alignments applies to lines shorter that the width of the field, normally the last line in the paragraph.

Paragraph settings


Baseline shift

You can shift the text baseline in a selected text upwards or downwards. This is very useful when, for example, chemical formulas, mathematical expressions, or indices are written.

Select the text or characters you wish to raise or lower. Hold down Ctrl + Shift and use the up- and down arrow keys to shift the baseline. Pressing Ctrl + Shift + S displays the Baseline dialog. There you specify the distance you wish to shift. A positive value raises the baseline, and a negative value lowers it.

Tip: To make an index sign (baseline descent) look nice, or the mathematical expression "power of" (baseline ascent), the size of the character (number) could be reduced. See the section 'The Typeface dialog' for more information about typeface size.

Note! Baseline shift can only be done in Rich text fields.

Text baseline ascent/descent


Text color

You set the color of selected text in the Color dialog displayed with the Text Color command in the Field menu, or by clicking the Text Color button in the toolbar.

In this dialog you select the Color Model and the color parameters (to the right) according to the model selected. If you select the RGB model the color box at the bottom of the dialog becomes "clickable". Click there to select predefined colors from a color palette dialog.

Note! The whole text in the field is colored in the selected color.

Text color settings


Choice list

Some fields may have been prepared to have a value only contained in a set of defined values. These values are called a Choice List in Fill-In. Such fields have a little arrow sign at the top-right corner.

A field with a choice list associated - a list containing a number of different preset values.

This choice list pops up on the screen by means of one of the following commands:

•	Click the Choice List button in the tool bar.

•	Click the field with the right mouse button

•	Select Show Choice List from the Field menu

•	Ctrl + Space or Ctrl + L

•	Field is activated and has "Open automatically" option specified in Design program

To select an item from the choice list you click the appropriate value with the left mouse button, or use the arrow keys and the ENTER-key. The figure below shows an example of a choice list. You can also select an item by typing the first letter or number of the appropriate value to activate it. If more than one value starts with the same character, use the ENTER-key to confirm. The field can be prepared to give you the choice to enter your own value if no other value in the list is appropriate. If you don't want to use any of the values in the choice list, you can hide it by clicking the left mouse button anywhere outside the list, or by pressing the ESC-key.

Select preset values from choice list.

In some cases direct keyboard input to a field is disabled and only the choice list can be used to enter a value. These types of fields will show their choice list - at the moment you select them - without any additional actions. Note that this happens only when the field is empty. You can of course re-enter a value in this field from its choice list using, for example, Ctrl+Space or Ctrl+L, or clicking the right mouse button.

In program version 1.5 can choice list items have labels. In this case name selected from choice list is not necessarily same as value inserted into field. (Consider for example list of currency exchange rates).


Automatic fields

Some fields in the form may have been prepared with field values. These values are calculated automatically. Depending on the settings from Fill-In Design these fields may not be accessible in Fill-In. If you are allowed to modify an automatic field value, the manually entered value will be retained unless, once again, it is overwritten, or if you change a value in a field that is used to calculate the value in the automatic field.

You can manually trig Fill-In to calculate all automatic fields by selecting the Calculate Now command, or clicking the Calculate button in the toolbar.


Check box

To mark a checkbox in a form, simply select a field and type any character. Fill-In will automatically change the previous check status of the current field.. Subsequent character input will toggle the checkbox on and off.


Field properties

In the Field Properties dialog the most important information about the selected field is easily viewed, e.g. field name, format, typeface, size, etc. The dialog is displayed with the Show Properties command in the Field menu. Note that this is an informal dialog where no editing is allowed.

Field properties dialog

You can get more detailed information on a field in the Data Field Settings dialog displayed with the View Settings command in the Field menu. The dialog shows, for example, limitations, name, field number, prefix, suffix, invalid value, font, flags, etc. The latter, Flags, shows various field properties which are true or false. They are shown as checkboxes that are checked or unchecked. There is information about whether the field is visible, printable, locked, skip tabstops, password entry, etc. Some other field properties that are true or false are not shown here, but under another name in the left list, e.g. Character limit, Used in formula. They are indicated as "1" for true, and "0" for false.

View field settings


Form info

In the Form menu you will find the Form Info item. This command displays the Form Info dialog, and gives you information about the current form, the constructor, a brief description of the form (if there are notes) and form definition.

You also displays this dialog with the Form Info button in the toolbar.

Form information dialog.

The left area, the Info items, contains all items holding the form information. Click an appropriate item to display the information in the Current item box on the right.

This form information dialog contains the following items:

Info item	Meaning
Document:
Created	Displays the date when this form was created. This is automatically generated from the program settings and cannot be changed.
Directory	The directory in which the form file is placed. This includes the drive letter. This is automatically generated from the program settings and cannot be changed.
Filename	The file name of the form. This is automatically generated from the program settings and cannot be changed.
Last time saved	The date when you saved this form last time. This is automatically generated from the program settings and cannot be changed.
Version	Displays the version of the Fill-In application where this form was created. This is automatically generated from the program settings and cannot be changed.
Constructor	The name of the constructor of the form. This is arbitrary information. You fill it in manually at any time. When this item is selected there is a checkbox called Save constructor name as default. If you check this checkbox the name you have entered in the right field, Current Item, will be regarded as the default name every time you open the form or create a new form based on the same form definition.
Description	A brief description of the form. This is arbitrary information. You fill it in manually at any time.
Notes	Comments/Notes on the form. Arbitrary information that you fill in at any time.
Template	The author and the name of the document template.
Passwords	Data entry password protected
	A YES or NO indication whether you have to enter a password to be able to input data.
	Design and Setup protected
	A YES or NO indication whether you have to enter a password to be able to modify the form's design and field setup.
Numeric form identifier	This number identifies the form in a folder. Fill-In is suggesting a number for you but you can change it later to what suits you best.
Pages	Lists existing pages. If you double click the page name in the right list in the dialog, the Page Info dialog with information of the corresponding page, will be displayed.
Fills	Lists existing fills in this document. Double-click on the fill name will open Fill Info dialog.
When you select the Constructor item in the Form Info dialog, a checkbox called Save constructor name as default is displayed. Check this if you have written a constructor name and wish it to be used also for proceeding documents.

In the Form Info dialog you can also get a view of all the typefaces  that are used in the form. Click the Fonts in document button to display the Fonts in Document dialog.

Fonts in document dialog

Button "Embed…" opens font embedding dialog. See Embedded fonts and TrueDoc for more information.

In this dialog you select a typeface at the left, to see the corresponding font data on the right. To get more information about the font double click an appropriate font data line at the right. This detailed information is displayed in the Font Information dialog.

Detailed font information


Embedded fonts and TrueDoc

"Font Embedding" dialog can be opened by selecting "Embed…" button in "Fonts In Document" dialog. Mark fonts you want to be recorded and added to your document file. Do not embed fonts that are almost always available in Windows environment (like Arial, Courier New etc.) Fonts added to document take additional file space even font resource format is very compact.

 Font embedding information

Fill-In uses Bitstream TrueDoc Libraries for font embedding. This technology allows to record any Type1 or TrueType font. Size of the portable font resource is typically 33% or less of the size of the original TrueType fonts.

If original font is missing in system, program loads it from file and installs temporarily into system as TrueType font. It can then be used on any device, including screen and PostScript printers. Such temporary font can be used also in other open documents. Font is removed from system if any document does not reference it any more.


Switch between pages

Your form definition may have been designed to have several pages.

To switch between pages you can use the page commands in the Form menu, or use the page indicator on the left side of the status bar. You can also use the shortcuts Ctrl + PageUp and Ctrl + PageDown.

The Form menu contains commands for go to previous page, go to next page, or a specific page (open page). At the left side on the status bar there is a page indicator indicating the page numbers currently existing. You can click here to go to a specific page. The currently activated page is indicated as dark blue on this indicator. The current page, together with the total number of pages, is also indicated just below the bottom of the page. (This can be switched on or off in the Preferences dialog).

Fill-In has the same page indication as Fill-In Design. Fill-In Design, however, has more page functions than Fill-In.


View your document

The way Fill-In represents your form on the screen is quite flexible.

In addition to switching between different pages, described in the Switch between pages section above, you can look closer or from a longer distance by the means of the zoom tool. You can scroll your form - move the form in any direction as if it was a real sheet of paper lying on a desk. This is done with the scroll tool, see the section 'Scroll'. Scrolling can of course always be done with the horizontal and vertical scroll bars, as it is Windows standard, but is easier done with the scroll tool. You can also change the program color settings for fields different "mode". E.g. blue for filled fields, yellow for unselected fields, red for locked fields, etc. The fields can be displayed on the screen with small field boxes. Thus appearing smaller but still maintaining their real size.

More:

Zoom

Scroll

Toolbar and status bar

Application colors


Fill in forms - View your document - Zoom
Zoom

You can use the mouse to zoom the document when you are in the zoom mode. You can select zoom mode from the toolbar, or by the commands in the Current Action submenu in the Edit menu. You can also select it with the Zoom button in the tool bar, or you can temporarily select zoom mode by holding down Ctrl+Shift.

When you want to zoom a particular area of the workspace, move the mouse to the point where you want the zoom area to start. Then press the left mouse button and hold it down while drawing the zoom rectangle. When you release the mouse button, Fill-In will zoom in the part of the form you have selected. You can make multiple continuous zooms until the maximum zoom limit is reached.

To zoom out, hold down the Shift-key and click the left mouse button somewhere. Fill-In will restore the previous zoom state you were in before zooming in. Holding down the Shift-key makes the mouse pointer look like a magnifying glass with a minus symbol inside.

You can also zoom in and out in small steps by using the Ctrl key in combination with the plus and minus keys on the numeric keypad. Holding down the keys second or so makes Fill-In zoom smoothly.

You can temporarily switch to zoom mode if you hold down Ctrl+Shift. When you release the buttons you go back to the mode you were in before.

For predefined zoom rates, see the Zoom submenu in the View menu. There you can select the commands Fit in Window and Adjust to Width. These are very useful as they function as a kind of zoom reset, a quick way of returning back to "normal" view. You can also click the corresponding buttons in the toolbar.


Fill in forms - View your document - Scroll
Scroll

Zooming in to your form, i.e. looking closer, has the effect that the whole form cannot be seen at the same time. You have to scroll it to see areas of the form, which are not visible. This can always be done with the horizontal and vertical scroll bars, but is more easily done with the scroll tool.

You select scroll mode either with the Scroll command in the Current Action submenu in the Edit menu, or by clicking the Scroll button in the toolbar. When you are in scroll mode the mouse pointer has the shape of a hand. When you hold down the left mouse button the hand is "grabbing" the form, and then you move the whole form when you move the mouse.


Toolbar and status bar

In the View menu you normally can toggle specific program elements on and off. In Fill-In you can toggle the toolbar and the status bar on and off.


Application colors

You can choose to customize field colors from the Select colors dialog. This dialog is accessible via the Application colors button, [...], in the Preferences dialog. You display the preferences dialog with the Preferences command in the Options menu.

Selecting custom colors

To choose a new color, for example for the 'Field editor', just click the color box to the left. A new dialog is displayed where you can select colors freely. This is a Windows standard color dialog.

Note! These colors are user specific and are not stored in the document file.


Program preferences

You can set the program preferences with the Preferences dialog. You display it with the Preferences command in the Option menu.

Program Preferences dialog box

Here you have the following options:

•	Program colors (click the [...] button to edit)

•	View the available program modules (FLMs) (click the [...] button to view)

•	Specify default lookup directories for different type of files, including form files, filled form files, picture files, printer files, and user database files. (click the [...] button to edit)

•	If a font is not found, another one must be used in its place. Checking Ask for substitution font name will cause the user to be prompted for substitute font names. You can force Type 1 fonts to be substituted with TrueType fonts, and you can choose to substitute by the font substitution table. This table can be edited by clicking the Edit table button. For more information see Font substitution

•	Set the ENTER-key to be used for changing fields (in addition to the TAB-key).

•	Set the TAB-key to be used for inserting TAB character into formatted text fields. Default for this is key combination Ctrl+Shift+TAB.

•	You can show small field boxes. Lower part of field area on screen will be skipped. It is useful if some fields hide explanation text placed just under field. (Note that the fields still have the correct size, it is just a way of displaying them on the screen).

•	You can specify whether a sound should be produced or not if an error occurs or message dialog pops up.

•	Display setup dialog for new fill. Uncheck this box if you do not wish New Fill command to display Fill Setup dialog. In this case new fill will be created with default structure (i.e. all available pages will be included in order they appear in file)

•	Save last recently used directories. Default directories for opening, saving, importing and exporting files changes every time you press OK in File Save/Open dialog. To have file dialog always initialized with fixed directories, uncheck this box.

•	Write page preview into file. This option forces program to write into document file small preview bitmap for every page. This preview is not used by Fill-In program itself. Document management tools use it to display more information about your document. Files saved with this option take more disk space.

•	Compress page preview. Available only if previous box is checked.  Saves preview as compressed bitmap.

•	Create backup before saving. If this box is checked, backup copy of document file is created just before it is saved to disk. Backup file is located in same directory as document itself and file extension is BAK. Backup file contains document state at last save. This enables recovery if unwanted changes were stored or original file was corrupted during save process. To use backup copy select Open File in File menu and pick up BAK file, then save it as FDF again. Creating a backup copy is not especially time consuming, it though needs some free space on disk.

More:

Program colors

Modules

File locations

Font substitution


Program colors

See the section 'Application colors' in the section 'View your document'.


Modules

To view which external modules you currently can access from Fill-In, click the Loadable modules button. The Loadable Modules dialog is displayed that lists all currently available modules. This is simply informational. You cannot modify list of loaded modules here. Loadable modules are library files with extension *.FLM that add some functionality to Fill-In program. FLM libraries are automatically loaded at program startup when placed in same directory with executable (FILLIN.EXE).

Available Plug-ins


File locations

You can specify default directories for each kind of file Fill-In uses. This is done in the Directories dialog that is displayed when clicking the File locations button. Here you enter directories for where filled form files should be stored, as well as, picture files, printer files, and user database files.

Note! Default directory for opening, saving, importing and exporting files changes every time you change it from File Save/Open dialog. You can override this behavior by unchecking in Preferences dialog checkbox called "Save last recently used directories".

File locations


Font substitution

If document loaded from disk contains font that is not present in users system, missing font will be substituted. This is how program will decide which font to choose.

1.	If "Always substitute by table" option is checked in dialog, program tries to look into substitution table and match font name and style (that can be normal, bold, italic or bold italic). This options forces a font to be replaced even requested font is available.

2.	In normal case font is searched by Windows family name and style flags, font weight and character set.

3.	If match is not found, font is searched from substitution table.

4.	If match is not found, font is selected by PANOSE number. PANOSE number is data block in TrueType font file describing different properties of font like italic angle, boldness, serif etc.

5.	If for some reason still not found, default font is used. Font style will be matched if possible.

6.	If steps above altered any font, font substitution report will be displayed. Here user can specify how every individual missing font in document will be substituted. Note that this report is available only for 1.4 Fill-In files or newer.

Note! Above problems can be avoided when using TrueDoc font embedding technology that is available in for Fill-In version 1.5 and newer. For price and licensing considerations Your version of program may not contain TrueDoc add-on libraries. Contact your dealer to get information about TrueDoc libraries.


Configure the toolbar

You can specify which tools you want to be accessible in the toolbar in the Configure toolbar dialog.

Configure toolbar dialog box

Most of the available tools in the toolbar are already selected. You select/deselect the tools by clicking the correspondent tool's name in the dialog box shown above. Note that the list is scrollable and more tools are available if you scroll the list upwards (Fill-In displays this dialog box beginning with the last tools, most common to be modified). Commands added to program by optional loadable modules start with module name in uppercase.


Fills and form definitions

Fill-In distinguishes the form image and the filled in data. This makes it possible to have multiple data storages (fills) together with only one copy of the form image (form definition). This saves space on your harddisk as well as memory in your computer. For more information about multiple forms, see the chapter 'Multi-fill, a general description'.

The current fill and the total number of fills in the form file, is displayed in the fill indicator in the toolbar. 2:3 means that the current fill is second one, and the total number of fills are three.

Form files contain all information about the filled form and can be used to deliver your forms with, for example, e-mail. When you deliver you forms, don't forget to include linked files (picture files) such as logotypes.


Save and Save As

To save your document (one or more fills), select the save command in the File menu, or click the Save button in the toolbar.

The first time you save a document, Fill-In prompts for a name and location. Thus the Save As dialog is displayed. There you must specify a name and location for your document.

Next time you save with the Save command or the Save button, Fill-In use the information you specified, and saves the document automatically.

If you wish to save your document with another name and/or location, you should use the Save As command in the File menu. The Save As dialog is displayed as it does the first time you use the Save command. Specify the new name and/or location, and click OK to save. Using the Save command now will save your document with the new name and location.

More:

File extensions


File extensions

The file extension for filled in forms is ".fdf". New forms, created in Fill-In Design have the extension ".ffd", and is used when you open a new form file (empty form) to be filled in.

Documents filled with Fill-In 1.31 have extension "*.fff" and "*.fol". Last one is folder file that is connected to folder database. This database has extension "*.fdb" and is usually located in same directory with folder file.


Print forms

To print your filled form (or empty one), use the Print command in the File menu, or click the Print button in the toolbar. The Print dialog will be displayed. There you specify what you want to be printed and how. You can also access the Print Setup dialog and Print Format dialog from here.

The Print dialog box shown above contains the following items:

Item	Description
Printer	Displays selected printer and port.
Print Range	In this group box you can specify the print range, i.e. you can specify whether you want to print only the current document, the entire folder, or a range of documents from it.
Copies	Number of copies to be printed.
Collate Copies	Select this checkbox to keep copies together.
Print to File	This checkbox selects output to a printer file.
Print Quality	This item specifies the printer output quality (printer resolution).
Format	This button displays the Fill-In Print Format dialog where you can customize the output.
Setup	This button displays the Windows Print Setup dialog for choosing the active printer and it's configuration.


Page format

In the Page format dialog, that is displayed with the Page Setup command in the Form menu, you can specify printer margins and scale, centering of the page, page frame, page information, etc.

Page format dialog

The Page format dialog has the following options:

Item	Description
Size	Shows current page's size (in millimeter)
Left margin	Here you specify offset for the left margin when printing
Top margin	Here you specify offset for the top margin when printing
Scale	Specify the print scale. For example, you can set a value of 98% in case some
Use margins on printer	Check this checkbox if you wish to use the margins of the printer
Center page on printer	Check this checkbox if you wish to center the page on printout
Page frame on printer	Check this checkbox if you wish a page frame to be included on the printout
Page info on printer	Check this checkbox to include page number on each page when printing
Page info on screen	Check this checkbox to show page number on the screen below the form
Apply settings to all pages	Check this checkbox if you wish to apply the page settings to all pages in the form


Print - Print Setup
Print Setup

In the Print Setup dialog you specify what printer you wish to use and its properties, the paper size and orientation, resolution, etc.

For more information on Print Setup check your Windows documentation.

To display the Print Setup dialog, use the Print Setup command in the File menu, or click the Setup button in the Print dialog box.

Print Setup dialog


Print format

The Print format dialog represents Fill-In's print format dialog. Use this box to customize your printouts. You display this dialog by clicking the Format button in the Print dialog box.

Print format dialog

The Print Format dialog contains the following items:

Item	Description
Print graphics	Check this checkbox if you wish graphics to be printed, i.e. the graphical design of the form.
Print fields	Check this checkbox if you wish field contents to be printed.
Print user database items	Check this checkbox if you wish user database items to be printed.
Print pictures	Check this checkbox if you wish pictures, like logotypes, to be printed.
Print info page after form	Check this checkbox if you wish to print form information after the form itself has been printed.
Use banding	Check this checkbox if you wish to use banding when printing. This could speed up the printing process when using a printer with little memory.
Send printer commands	Check this checkbox if you wish to send commands to the printer.
Printer coordinates	In this group box you specify what coordinates to use for the printout, i.e. absolute coordinates or the printer coordinates. Printers often leave the outermost margin of the paper blank. Nothing is written there as it is outside the printer's own coordinates. Printing a form with page frame may result in that the top and left part of the frame will not be printed. This would be the case when using absolute coordinates. If this is the case, use printer coordinates (or you can try center the printout).


Multi-fill, a general description

Fill-In distinguishes form definition and files with filled in data. It is possible to add new empty fills to the form file, all fills created in Fill-In are based on the form definition made in Fill-In Design. When you create a new fill you select which pages the fill should include. Later you can remove or add pages to your fill. Only pages that exist in the form definition can be used in the fill. One or more copy of same pages can be added. I.e. you are free to have any number of pages of any of the pages from the form definition.

When you save the form in Fill-In (filled or empty) all the fills are saved, together with a copy of the form definition, in the same form file (".fdf" file).

According to Windows multi document interface standard, you may have several form files open at the same time (each form file containing one or more fills). Use the Windows menu's lower items to switch between the documents (form files).


Create, edit, and delete fills

Create new fills

Duplicate fills

Browse fills

Delete fills

Fill Statistics

Change sequential order

Edit fill

Copying of filled data


Create new fills

To create a new empty fill, based on the form definition, select the New Fill command in the Fill menu, or click the New Fill button in the tool bar.

You must specify which pages from the form definition to include in the new fill. This is done in the dialog Include pages to form. All pages are included as default. If you wish all pages to be included, just click OK.

To add pages, select the page to include in the Available pages section and click the Include button. You select where to insert the new page among the already included pages, by clicking on an appropriate place in the Included pages section. To put it on the last place, click right of the right-most page in the Include pages section, and then Include.

To remove pages, select the page to remove in the Included pages section, and click the Exclude button.

At the bottom of the dialog you can enter the page number of the pages to be included. Separate page number with comma, or with minus symbol to get consecutive pages.

When you have clicked OK, a new fill is created based on the form definition and the specification you made in the dialog. The fill gets initial values set for automatic fields. New fills are normally inserted last in the list of fills.

Edit fill dialog

You can use the Insert Fill command in the Fill menu to create a new fill as mentioned above, but insert it before or after a specific fill. You are prompted for which fill to insert before or after.

Insert a new fill at a specific position


Duplicate fills

If you wish to copy the filled in data when creating a new fill, use the Duplicate Fill command in the Fill menu. The data from the current fill is copied, and the copy is appended to the end of all fills. Note that all pages in the fill to copy from are included in the new fill.


Browse fills

To browse through your fills you can use the Next Fill, Previous Fill, and the Open Fill command in the Fill menu. You can also use the Next- and Previous Fill buttons in the toolbar. The Open Fill command does not open a file, rather it moves to the fill you specify in the fill number prompt dialog.

Open a specific fill

In the tool bar, between the Next- and Previous Fill buttons, the fill number display shows the current fill and the total number of fills in the form file, e.g. fill no 1 of total 3. Click with right mouse button on fill number display opens dropdown menu with fill names. This works only if document contains more than one fill.


Delete fills

To delete a fill, use the Delete Fill command in the Fill menu. You are prompted for which fill to delete. Note that only one fill at the time can be deleted.

Remove a specific fill


Fill Statistics

This function makes possible to get statistical information about a value of [Field.X] in all fills of current document . As first step select the document page where the [Field.X] resides. Now field list of selected document page will be displayed. Select the field and range of fills to get statistics about, also specify function to apply to your data. Clicking 'Process' will cause single value to be displayed in result box.

Display fill statistics


Change sequential order

You can rearrange the order of your fills with the Change Number command in the Fill menu. You are prompted for the sequential place the current fill should be moved to. E.g. you have 5 fills and wish to move fill no 5 to be the third fill in sequential order, then you should enter 3 and click OK. Fill no 5 is no number 3, fill number 3 and 4 have moved to number 4 and 5 respectively. In other words, you removed fill no 5 and inserted it before fill number 3.

Move a fill to another position (sequential order)


Edit fill

You always edit your fills in the dialog Include pages to form. This dialog is displayed when you create a new fill (except when you duplicate a fill). You display this dialog at ant time by selecting the Edit Fill command in the Fill menu. You edit your fills the same way as when you create new fills, see the section 'Create new fills'.

You can, without using this dialog, quickly insert, remove and duplicate pages in the current fill, with the commands Remove Page, and Duplicate Page in the Form menu, and the Insert Page command in the Fill menu.

When you duplicate a page you can specify in a checkbox whether the filled data should be copied as well, or not.

Duplicate current page and insert it at a specific position

When you choose to insert a page, you select which page according to the form definition, by clicking an appropriate page in the Available pages section in the dialog Include page to fill, and then click OK. You also specify if you wish to insert the page before or after a specific page. In the Include page field you can enter which pages to include.

Include a page from the form definition


Copying of filled data

A nice function is copying of filled data from one page to another one in the same or different fill. There are two possibilities in Fill-In, automatic copying, and to copy manually.

More:

Automatic copying

Manual copying


Automatic copying

This function is similar to copying using carbon paper on forms with multiple pages. Some fields in the form may be prepared to be "copying fields", i.e. data entered in those fields are automatically copied to fields on the next pages. Note that normally only fields on the first page are prepared to be "copying fields". If you enter a value in a corresponding field on another page, the proceeding pages of that page are thus not filled in automatically.


Manual copying

If you have more that one page with fields having same names, you can copy the filled data from one page to another. Only those fields that have the same name and, in some case the same format, in both pages are copied. However, the fields do not have to be placed at the same positions . The names of the fields are defined in Fill-In Design, but can be viewed in Fill-In with the View Settings command in the Field menu. See the section in the chapter 'Start Fill-In' for more information.

To copy field data this way, select Copy Page Data in the Edit menu. You can now paste the copied data into the new page by selecting Paste Page Data in the Edit menu. You have to go to the new page before selecting the Paste Page Data command.

Copy field data from one page to another.


Internal User Database - General description
General description

The internal user database is used to store a value that is automatically inserted in automatic fields. If you have a form that, for example, contains fields called Name, Address, and Phone number, it would be useful if they are filled in automatically when you open the form. This means that you don't have to fill them in manually in all similar forms. The values to these fields (name, address, and phone) are can be stored in the user database.

When opening a form with automatic fields that don't have correspondent variables in the database, these variables are created and you are prompted for their values, one by one. Once the variables are stored you are not prompted for their values again next time you open the form. You can of course edit the database and change the values of its contents. Variables in the database are referred to as name strings, and thus can be used in any form with automatic fields.

When you open Fill-In you are normally prompted for a user name (user ID) in the Log-in dialog. This name distinguishes the user databases used for this copy of Fill-In. First time you run Fill-In, after it was installed, you can select the default user database, or you can enter your own user ID to register a new database. Later you can add and delete users freely, see the section 'Add and activate users'.

The user database is Fill-In internal database and cannot be compared with the big database systems like Access, Paradox, etc. but it suffice perfectly well for its purposes. There is a plug-in (loadable module) that handles database connections for Fill-In. Contact your supplier for more information about this.


Add and activate users

When you start Fill-In you are normally asked to select user database. This is done in the Log-in dialog that usually is displayed just before Fill-In has finished loading (This dialog can be switched on or off). Select an appropriate user ID (user database) or enter a new user ID to register a new database. You can later add and remove users in the Users dialog. Click the down arrow button to the right of the User-ID field to a list of all currently registered users.

Log-in dialog

To add new users, remove, and change users, select User and then User List in the Option menu to display the Users dialog. You can also click the User button in the toolbar. In the Register users section all users currently associated with this Fill-In application are listed.

Add, edit, remove, and change user database

To add a new user (database), write an appropriate user ID in the User name field and click Add. This user ID could be any combination of letters and numbers, and is merely used to distinguish the databases from each other. It is not necessary to use your whole name for this, but it could be useful to have a meaningful name (ID) of your database.

To delete a user and its database, select the one in the list of Registered users and click Delete.

To change user, select an appropriate user in the list of Registered users and click OK.

Note! The name displayed in the User name field will be the current user when clicking OK.

To view and/or change the database contents, select the database in the list of Registered users and click Edit. The Custom data of... dialog is displayed. The same dialog is displayed by selecting User and then Edit Database in the Option menu. See the section 'Edit the database' for more information.

Below the list of registered users the directory and the file name of the database is written.

Mark the checkbox Prompt for user name at startup, in the bottom of the dialog, if you wish the Log-in dialog to be displayed every time Fill-In starts up. By letting the Log-in dialog be displayed, you can immediately select user without having to open the Users dialog. In the case, though, when mostly only one person uses the Fill-In application it may be cumbersome to always be prompted for user, why it could be better not displaying the Log-in dialog. Fill-In then lets the last user used become the current user.


Edit the database

To edit the user database items you can use the Edit Database command under the User command in the Option menu, or the User database button in the toolbar.

In the Custom data of ... dialog, you change the database values by select a variable in the list of available items. Then you edit the value in the lower list.

You can also remove or add database variables if needed. Then you enter the name of the new variable in the Current value field and click Add.

To remove a variable, select it and click Delete.

Edit database items


Glossary of Terms

Choice List

Edit Mode

Embedded font

Field

Fill

Form Definition

Form Template

Format

Formula

Graphical objects

Grid

Page

Scroll Mode

Tab Sequence

User database

Work Menu

Zoom mode


Choice List

A list of predefined values associated with a field. The Fill-In user can select one of the items in this list. The Fill-In Design user defines the values of the list and assigns it to a particular field. Every field can have their own choice list.


Edit Mode

The program mode used for editing fields setup and for graphical design.


Embedded font

Fonts that are added to document file as compressed portable font resources (recorded font outline information). Such fonts are used on screen and printer if original font is missing in users system.


Field

Data insertion item you create and configure by the Fill-In Design application. Used for inserting data with the Fill-In application.


Fill

Structural unit in Fill-In document file that consists of any combination of graphical pages available in file and data inserted into these pages.


Form Definition

Complete form with configured fill-in fields, created by the Fill-In Design application and ready to be filled in.


Form Template

Form image, constructed by the Fill-In Design user (the graphical design part), or the Forms Designer application. Used by the Fill-In Design user to define and place fields on document pages.


Format

A field has always a format defined. When the Fill-In user enters data, controls are automatically made to check that the entered data is not in conflict with the field format. E.g. the user enters letters in a field with number format.


Formula

The Fill-In Design user defines a formula to a field. Formula is a calculation based on values from other fields. The calculated value is automatically set to a field with a formula when the Fill-In user enters data in the form.


Graphical objects

Background objects that provide your form with lines, boxes, grasslines, different types of texts, etc. See the 'Fill-In Design Graphics' user guide for information about how to design this.


Grid

A grid is set of vertical and horizontal help lines making up a checkered pattern. This grid is used to help you design and position objects with exact precision. A snap functionality is associated with the grid. This makes objects stick to grid lines when they are enough close to them. The grid is not sent to the printer when you print out your form.


Page

You can have multiple pages in one document. A page is seen as one sheet of paper. A document is one or more pages. The pages are added in Fill-In Design, the Fill-In user cannot add or delete pages as he/she is supposed to fill in them.


Scroll Mode

The program mode used for scrolling the form inside the workspace. The mouse pointer has the shape of a hand that "grab" the form when holding down the left mouse button.


Tab Sequence

Tab sequence is sequential order of fields in the document. Pressing the Tab key results in selection of the next field in the sequence, Shift+Tab the previous in the sequence. Inserting a TAB character into text editor works by default with key combination Ctrl+Shift+TAB. This behavior may be overridden by checking "Use TAB key in rich text editor" in Preferences dialog. In this case pressing just TAB does not activate next field in Tab sequence.


User database

User database is the internal system in Fill-In that administers user specific data. There can be more than one user database attached to program but only one is active at the time. If form loaded from disk contains field with user data item specified in formula (for example @@TELEPHONE), program will search current user database for key with that name. If key is not found, empty key is created and user will be prompted for value. It is not necessary to give value at this point - it can be easily done afterwards via user database editor (see Preferences).


Work Menu

Menu with choices, allowing direct access to various configuring dialogs. Appears on the workspace as the result of right mouse button click on a field.


Zoom mode

The program mode used for zooming documents with the mouse. I.e. you can get a closer look at your form, or look from a longer distance.