Contents
CALL LOG HELP

     CALL LOG is a telephone dialing program for office users who want to keep a record of long distance telephone calls made for each client.  The program writes a calling log and records time, date, length of call, caller initials, client name, and called party name and number.   You may also automatically calculate and print a phone bill for each client .

SETUP

COM Port

Initials List

Client List

Phone Directory

Setting the Calling Rate

Help Cues

MAKING CALLS

How to Make a Call

USING THE LOG

Saving Call Information

Viewing the Log

Editing the Log

Billing

Restoring the Log

SHAREWARE NOTICE


Billing

Printing Bills

Before printing a bill, you may want to  verify the desired calling rate.  To print a bill, view the desired client log, and click PRINT.

After the Bill is Printed

To prepare the client log for the next billing cycle,  after printing a bill you should mark or delete billed calls from the client log.


call rate
Calling Rate

To use the billing feature of Call Log, you must specify a calling rate.

Setting a Call Rate

Click CALL RATE under OPTIONS on the menu bar.  Type the call rate in cents per minute in the text box.  Click SAVE.   If desired,  you can use different calling rates for each client by changing the rate before printing bills.


cues
Help Cues

Help Cues can be optionally displayed by selecting Cues On or Cues Off under HELP on the menu bar.


selecting from a list
To select an item from a computerized list, place the mouse cursor over the item and click the left mouse button.  The selected item will be highlighted.


setup client list
CLIENT LIST

The CLIENT LIST  is list of clients to which you will be billing calls.  It is normally desirable to designate your own office as one of the clients in order to accomodate calls that you will not be billing but would like to log.   If you use the underscore character as the first letter it will appear first on the list.  For example:   " _Office".

Making the Client List

Click [image], type the client name in the text box and click ADD. The client name will appear in the client list.  Click DONE when finished entering client names.

Editing the Client List

Click [image] and select a name from the CLIENT LIST.  Click DELETE. If desired re-enter a revised name and click ADD.  Click DONE when finished.


SHAREWARE NOTICE

CALL LOG is shareware, and unregistered versions will function for a 30 day trial period. To receive a registered version ( 3.5" disk),  send $20.00 along with your name, address (E-mail and postal) and telephone number to the address below.  Please note that you are registering Call Log.

Joel Graffman

1879 SW Windcross Run

Palm City, FL 34990

JGraff@aol.com

102773.764@compuserve.com


log editing
EDITING THE LOG

Log editing is limited to marking or deleting a line representing a logged call, you cannot modify the call parameters.  Lines can be marked if you want to retain but not print call information.  You may edit a client log or the master log by clicking edit [image] or [image] .  To edit the client log, you must first select a name from the client list.  You may also edit by clicking EDIT on the Log View display.

Selecting a Line to Edit

Place the mouse cursor over a line and click.  To select a sequence of lines, click the top line, hold the Shift key down, and select the bottom line.  To select random multiple lines, hold the control key down and click on desired lines.

Marked Lines

A marked line will display an X in the mark column.  A marked line will not be included in the call or time totals.  You cannot print a marked line.   To unmark a line, remark the line.

Editing

Clicking MARK or DELETE will initiate action on selected lines.


log viewing
VIEWING THE LOG

You may view the master log which contains all calls, or view an individual log for each client.

Master Log

Click  view  [image].  The master log will be displayed showing a line for each call In addition to the call parameters, a MARK column indicated by an X will show if the call has been electronically marked.  A call that has been marked will not be included in the total calls or total time calculation.  Calls may be marked by using log Edit.

Client Log

Select a name from the client list and click  view  [image].  The log for the selected client will be displayed.


drag and drop
A technique used to move an item on the screen from one place to another.  The item is selected by placing the mouse cursor over it and holding down the mouse button.  Holding the mouse button down while moving the mouse will drag it to a new location.  Releasing the mouse button in the new location is the drop.


logging calls
SAVING CALL INFORMATION

At the completion of your call, click SAVE.  Caller initials, client name, phone list names and numbers, and the date, time, and call length will be saved in the phone log.

If you decide not to save call information, either click CLEAR or exit  the program.


setup phone directory
TELEPHONE DIRECTORY

The Phone directory is a list of names and numbers that you frequently call

Making a Phone List

Click  [image].  The EDIT PHONE LIST display will enable you to enter names and phone numbers for your calling list.  To add items to the list,  enter a name and telephone number in the appropriate text boxes.  Click ADD.

Editing the Phone List

Click  [image].  Select an item from the phone list for deletion.  Click DELETE .


COM port
COMMUNICATIONS PORT

The default com port is COM2, if you received an unable to open port message when you first started CALL LOG, your com port is not COM2.   Click COM PORT under SETUP on the menu bar.  Click the correct com port button,  then click SELECT. You should see a "PORT OK" message indicating that the port is initialized.   Click DONE.


MAKING CALLS

Normal Use

Select caller initials from the initials list, a client name from the client list and click OK.  The phone directory will be displayed.  Select a directory item and the phone number will appear in the selected number window.  Click DIAL, you will get a message indicating that your modem is dialing the number.  Pick up the telephone handset and click OK after you hear a ring.   This starts the call timer.    After the call is completed, click SAVE.  You may also initiate a call by  dragging a name from the calling list and dropping it on the DIAL button.

Quick Calls

When the program is first started, the first items on the initials list and client list will automatically be selected.  Click OK to access the phone directory or type a phone number in the dial text box and click DIAL to initiate the call.  If you added "_Office" to your client list, the call will be logged as an office call.

Canceling calls

Click OK on the dial message box before picking up the handset.


text box
A computer interface that enables the user to input text to the computer.  Text boxes can also be used to display text.


setup initials list
INITIALS LIST

The INITIALS LIST  is list of the initials of the names of persons who will be making calls. These initials will automatically be recorded as part of the calling log.  If only one person will be making calls,  you should enter one set of initials.

Making an Initials List

Click [image], enter 1 to 3 letters in the text box and click ADD.   If desired you may enter additional sets of initials.  Click DONE when finished.

Editing the Initials List

Click [image], select the initials to be edited by clicking an item from the Initials List.  Click DELETE.  Re-enter revised initials if desired.


restoring
RESTORING THE LOG

If you should erroneously delete a call from the log, you can restore all logs by clicking RESTORE LOGS under FILE on the menu bar.  All logs will be restored to the configuration at the beginning of the session.   RESTORE is not a substitute for floppy disk or magnetic tape data backup.