Contents for askSam for Windows Help

General Information

Program Overview

Step-by-step Instructions

Add Information

Defining an Entry Form

Exporting Information

Using Graphics and OLE

Importing Information

Creating Mailing Labels

Creating Mail Merge Letters

Reports

Searching

Using the askSam for Windows Word Processor

Menu Commands

File

New

Open

Close

Save

Save As

Page Setup

Print Setup

Print

Import

Export

Pack

Exit

Edit

Undo

Cut

Copy

Paste

Delete

Paste Special

Paste Link

Find

Repeat Last Find

Replace

Global Replace

Stamp

Insert Object

Links

Object

Entry Form

View

Next

Previous

First

Last

Go to Tagged

Tool Bar

Format Bar

Command Line

Status Bar

Ruler

Zoom

Zoom In

Zoom Out

Actions

Boolean Search

Search in Field

Numeric Search

Proximity Search

Date Search

Sort

Multiple Search Request

Output Fields

Total Fields

Show

Count Word or Phrase

Hyper on Selected

Hyper on File

View Deleted Documents

Dial Phone Number

Document

Add

Add w/Entry Form

Delete

Delete Selection

Undelete

Tag

Data Entry

Format

Font

Alignment

Style

Color

Line Spacing

Single Line Spacing

1.5 Line Spacing

Double Line Spacing

Set Page Break

Remove Page Break

Repaginate

Tabs

Left Tab

Center Tab

Right Tab

Decimal Tab

Options

File Preferences

Password/Encrypt

Date/Time Formats

Output Separator

Global Preferences

Word Wrap

Autosave

Phone Dialer Setup

Always on Top

Report

New Report

Open/Edit Report

Run Report

Place Field

Group Footer

Report Settings

Count Documents

Place Text

Spacing

Header

Footer

Reset Row

Close Report

Tile

Cascade

Arrange Icons

Close All

Help

Contents

How to use Help

Search for Help

Keys Help

Help Mode

About askSam


Program Overview (General Information)

What is the Purpose of askSam?

Very often, the difference between mere data and useful information involves two basic considerations:

- The amount of time required to isolate the needed data; and

- The ability to present the results in a meaningful manner.

These two concepts are fundamental to askSam's overall design.  By reducing the time you might otherwise spend searching through files, notes, documents, reports, and other data, askSam frees you to put your information to real use.  askSam further increases the value of your information by allowing you to present it in the manner most appropriate to your specific needs.  Helping you take your data into the realm of information -- that's what askSam is all about.

Data Versus Information Management

Traditionally, different programs have clouded the distinction between data and useful information.  As their name suggests, databases usually offer a very limited ability to go beyond the data (such as names and addresses) which conform to their rigid structures.  Word processors, on the other hand, present data in single-purpose freeform documents but lack the flexibility needed to extract information on a broad multiple Document basis.  Personal Information Managers generally promise to combine both freeform and structured data to yield useful information.  However, when your data departs from the usual meetings, addresses, and notes which these programs are designed to manage, they begin to reveal their inherent limitations.

askSam recognizes that your data can become useful information only when it is being managed by a system which places its priority on flexibility.  The simple fact is you are faced with both structured and freeform data every day.  True information management must give you the ability to use this diverse data in a manner which addresses your changing needs both now and in the future.

What is askSam?

As a Windows application, askSam provides you with a unique array o features that actually span several software categories yet can be accessed from within a familiar intuitive environment.  Whether you choose to use the Tool Bar, the Pull-Down Menu System, Keyboard Commands, or the Command Line, askSam for Windows is ready to redefine computerized Information Management in your terms.

Uses as a database, askSam manages structured information, sorts fields, and generates reports, but without the usual limitations found in a traditional database.  askSam never restricts you to a predefined structure with fields of a specified length (a field can be one word, a paragraph, or ten pages of text).  asksam can then perform complex searches involving multiple words and fields -- even in memos or notes.  In addition, the Report Writer will enable you to present the results of your searches in a manner which best suits your needs.

Uses as a Word Processor, askSam allows you to create and edit correspondence, faxes, memos, and other documents taking full advantage of the Windows environment.  Everything from the ability to use a variety of fonts and alignment schemes to a full search and replace facility is available.  Since you can group related documents together within a single file, it is possible to go back later and extract information from one or more documents and use it in a variety of ways.  askSam also allows you to import documents from other word processors and access them using the many features of askSam's versatile search engine.

Used as a Text Retrieval system, askSam gives you the ability to conduct powerful Boolean or proximity searches to locate very specific information within your documents.  Since even freeform text has an inherent structure (words, lines, sentences and paragraphs) which askSam can use in these queries, you will be able to extract, sort and generate reports on data which other programs can only treat as blocks of text.

Simple stated, askSam for Windows fulfills its purpose by offering a design which is as dynamic and flexible as your information and management style.

Welcome to askSam -- Your personal window on Information Management.


Copyright Notice
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New command (File menu)

Use this command to create a new file in askSam.  You can open an existing file with the Open command.

Shortcut

Toolbar:

 Key Stroke:	Ctrl+N

Dialog Box Options

Options

Select the type file you want to create.

Create Empty File	Creates a new file with no predefined structure.

Create from Template	Creates a new file with a predefined Template of your choice.

Templates

Select the type of Template you want to use for the new file.  Use the down arrow to view available the list of available Templates.

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See also

Close command (File menu)

Open command (File menu)

Save command (File menu)

Save As command (File menu)


Open command (File menu)

Use this command to open an existing file in askSam.  You can create a new file with the New command.

Shortcut

Toolbar:

Key Stroke:	Ctrl+O

Dialog Box Options

File Name

Type or select the name of the file you want to open.

List of File Type

Select the format of the file you want to open.  Click the down arrow to view the available file formats.

Directories

Select the directory from which you want to open the file.

Drives

Select the drive from which you want to open the file.

Read Only

Click the box to open the file in Read Only Mode.  Files opened as Read Only cannot be edited.

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See also

Close command (File menu)

New command (File menu)

Save command (File menu)

Save As command (File menu)


Save As command (File menu)

Use this command to save the current file with a new name, format or location.

Note:  To save a file with its existing name, format, and location, use the Save Command.

Shortcut

Toolbar:

Dialog Box Options

File Name

Type or select the name of the file you want to save.

List of File Type

Select the format of the file you want to save.  Click the down arrow to view the available file formats.

Directories

Select the directory in which you want to store the file.

Drives

Select the drive in which you want to store the file.

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See also

Close command (File menu)

New command (File menu)

Open command (File menu)

Save command (File menu)


Save command (File menu)

Shortcut

Toolbar:

Key Stroke:	Ctrl+S

Use this command to save the current file with its existing name, format, and location. If you are working with a new file, you must specify the file name, format and location.

Note:  To save an existing file with a specified name, format, and location, use the Save As command.

Dialog Box Options

File Name

Type or select the name of the file you want to save.

List of File Type

Select the format of the file you want to save.  Click the down arrow to view the available file formats.

Directories

Select the directory in which you want to store the file.

Drives

Select the drive in which you want to store the file.

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See also

Close command (File menu)

New command (File menu)

Open command (File menu)

Save As command (File menu)


Page Setup command (File menu)

Use this command to change margins, paper source, paper size, and the direction the text appears on the page for any section of your document or file.

Dialog Box Options

Options

Select the range for the Page Setup command.

File Settings	Sets the default page setup settings for the current file.

Document Settings	Sets the default page setup settings for the current document.

Margins

Displays the Margins options.

Top	Specifies the distance between the top of the page and the top of the first line of the page.

Bottom	Specifies the distance between the bottom of the page and the bottom of the last line on the page.

Left	Specifies the distance between the left edge of the page and the left end of each line.

Right	Specifies the distance between the right edge of the page and the right end of each line.

Orientation

Displays the options for setting the direction you want the text to appear on the page.

Portrait	(picture)

Landscape	(picture)

Header

Use this option to insert text at the top of every page in a document or file.

Footer

Use this option to insert text at the bottom of every page in a document or file.


Print Setup command (File menu)

Use this command to select a printer and a printer connection.  The default printer for askSam is the printer defined in the Windows Control Panel.

Dialog Box Options

Printer	Select the printer you want to use; only installed printers appear.  You install printers and configure ports through the Windows Control Panel.

Default Printer	Selects the default printer as defined in the Windows Control Panel.

Specific Printer	Selects a printer and printer connection other than the default printer.  All installed printers will appear in the Specific Printer list.

Orientation

Select the direction you want the text to appear on the page.

Portrait	(picture)

Landscaped	(picture)

Paper

Select the paper size you want to use.

Options

Select the dithering, intensity control and print quality for your print job.

Dithering

Intensity Control

Print Quality

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See also

Print command (File menu)


Print command (File menu)

Use this command to print the current document, file, selected document(s), report, or pages of a document.

Shortcut

Toolbar:

Key:	Ctrl+P

Dialog Box Options

Print Range	Select the range of the print job.

Current Document	Prints the current document.  The default setting.

All Documents	Prints all documents in the current file.

Selected Documents	Prints documents selected using the Multiple Search Dialog Box.

Report	Prints the output of a Report created with the askSam Report Writer.  The Run Report Dialog Box will appear.

Pages	Prints a range of pages of the current document.  After selecting this option, type the page numbers in the FROM and TO boxes.

Print Quality

Changes the quality of the graphic images.

Note:  This option is printer dependent and is not available for all printers.

Copies

Use this option to prints multiple copies of the print job.  The default setting is 1.

Setup

Use this option to select a printer and a printer connection.  See the Print Setup command for more information on the Print Setup Dialog Box.

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See also

Print Setup command (File menu)


Import command (File menu)

Use this command to import text, documents or files into an askSam file.

Dialog Box Options

File Name

Type or select the name of the file you want to import.

File Type

Select the format of the file you want to import.  Click the down arrow to view the available file formats.

Text Only (*.TXT)	ASCII text files.  Imports without word wrap or tabs.

Formatted Text (*.TXT)	ASCII text files.  Imported with word wrap and tabs.

askSam DOS (*.TXT)	Format for exchanging data between the DOS and Windows versions of askSam.  This format retains the document boundaries between asksam documents.

DBASE Files (*.DBF)	dBase III and IV files.  This format allows the importing of structured information to dBase compatible databases.

RTF Files (*.RTF)	Rich Text Format files used to exchange formatted information (including .BMP Graphics).

WordPerfect 5.X (*.DOC)	WordPerfect version 5 files with formatting.

Directories

Select the directory from which you want to import the file.

Drives

Select the drive from which you want to import the file.

Select all

Click on this option to import all the files of the specified type and in the specified location.

Set Options

Use this option to define a document delimiter and location within your askSam file.

Append Location	Adds the imported text to a specified location within your askSam file.

End of File	Adds the imported text to the end of the current file.

End of Current Document	Adds the imported text to the end of the current document.

After Current Document	Adds the imported text in a new document inserted located directly after the current document in the current file.

After Tagged Document	Adds the imported text in a new document located directly after the tagged document in the current file.

Document Delimiter

Sets the delimiter for the imported text.

No Delimiter	The entire file you import is stored in askSam as a single document.

Blank Line	Each time askSam encounters a blank line in the imported text, a new askSam document is created for the next block of imported text.

Character(s)	Allows you to define one or two characters which askSam will use as a delimiter to separate imported text into multiple documents.

Page Break	Divides the file you import into askSam Documents wherever hard page breaks are encountered.

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See also

Export command (File menu)


Export command (File menu)

Use this command to export the current document, entire file, tagged document, selected document(s), or report.

Export sub-Menu Options

Current Document

Exports the current document.

Dialog Box Options

File Name

Type or select the name of the file into which you want the document exported.

File Type

Select the format of the document you want to export.  Click the down arrow to view the available file formats.

Text Only (*.TXT)	ASCII text files.  Exported without word wrap or tabs.

Formatted Text (*.TXT)	ASCII text files.  Exported with word wrap and tabs.

askSam DOS (*.TXT)	Format for exchanging data between the DOS and Windows versions of askSam.  This format retains the document boundaries between asksam documents.

DBASE Files (*.DBF)	dBase III and IV files.  This format allows the Exporting of structured information to dBase compatible databases.

RTF Files (*.RTF)	Rich Text Format files used to exchange formatted information (including .BMP Graphics).

WordPerfect 5.X (*.DOC)	WordPerfect version 5 files with formatting.

Directories

Select the directory into which you want to export the document.

Drives

Select the drive into which you want to export the document.

Set Options

Use this option to define a document delimiter and location within your askSam file.

Append Location	Adds the imported text to a specified location within your askSam file.

End of File	Adds the imported text to the end of the current file.

End of Current Document	Adds the imported text to the end of the current document.

After Current Document	Adds the imported text in a new document inserted located directly after the current document in the current file.

After Tagged Document	Adds the imported text in a new document located directly after the tagged document in the current file.

Document Delimiter

Sets the delimiter for the imported text.

No Delimiter	The entire file you import is stored in askSam as a single document.

Blank Line	Each time askSam encounters a blank line in the imported text, a new askSam document is created for the next block of imported text.

Character(s)	Allows you to define one or two characters which askSam will use as a delimiter to separate imported text into multiple documents.

Page Break	Divides the file you import into askSam Documents wherever hard page breaks are encountered.

Entire File

Exports the current file.

Dialog Box Options

(See above)

Tagged Document

Exports the tagged document.

Dialog Box Options

(See above)

Select Document(s)

Exports documents you select using the askSam Multiple Search Request Dialog Box.  See Multiple Search Request command (Actions menu)

Dialog Box Options

(See above)

Report

Exports the output of a specified Report.

Dialog Box Options

Report Name

Type or select the name of the report you want to run.

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See also


Pack command (File menu)

Use this command to permanently remove deleted documents and reclaim fragmented space.  Packing should be done periodically to decrease file size and speed searches.


Undo command (Edit menu)

Use this command to restore deleted text to its original position in the current document.

Shortcut

Key:	Ctrl+Z


Cut command (Edit menu)

Use this command to remove selected text or a graphic from a document and put it in the Clipboard.  This command is not available if you have not selected text or graphics.

Note:  Cutting text or graphics to the Clipboard replaces the contents previously stored in the Clipboard.

Shortcut:

Keys:	Ctrl+X

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See also

Copy command (Edit menu)

Paste command (Edit menu)


Copy command (Edit menu)

Use this command to copy selected text or a graphic from a document and put it on the Clipboard.  This command is unavailable if you have no selected text or graphics.

Note:  Copying text or graphics to the Clipboard replaces the contents previously stored there.

Shortcut:

Keys:	Ctrl+C

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See also

Cut command (File menu)

Paste command (File menu)


Paste command (Edit menu)

Use this command to insert a copy of the Clipboard contents at the cursor position. This command in unavailable if the Clipboard is empty.

Shortcut

Keys:	Ctrl+V

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See also

Cut command (Edit menu)

Copy command (Edit menu)


Delete command (Edit menu)

Use this command to remove the selected text or graphic from the document.

Note:  To restore the deleted text to its original location, use the Undo command.

Shortcut

Keys:	Del

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See also

Selecting Text (Using the askSam Word Processor)


Paste Special command (Edit menu)

Use this command to paste an existing object or graphic into the current document without having it linked to a source file in a Server Application.

Note:  To enable updating the object, use the Paste Link command.

Dialog Box Options

Data Type

Select the type of information you are pasting.

Paste

Inserts the object or graphic without creating a link to the source file in the server application.

Paste Link

Inserts a link to the server application and its data into the document.

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See also

Paste Link command (Edit menu)


Paste Link command (Edit menu)

Use this command to insert a Link to information in another application.

_________________

See also

Paste Special command (Edit menu)


Find command (Edit menu)

Use this command to search for a word or phrase in the current document.

Shortcut

Keys:	Shift+F3

Dialog Box Options

Find What

Type or select the word or phrase you want to search for.

Match Case

Click on the box to define the Find search as case sensitive.

Find Next

Click on the Find Next Button to search for the next occurrence of the word or phrase in the current document.

Cancel

Click on the Cancel Button to stop the Find search at the current position in the document.

Note:  To reexecute the last Find search request, press F3.

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See also

Repeat Last Find command (Edit menu)


Repeat Last Find command (Edit menu)

Executes the last Find search request.  See the Find command (Edit menu)

Shortcut

Keys:	F3

________________

See also

Find command (Edit menu)


Replace command (Edit menu)

Use this command to replace text in the current document with specified text.

Dialog Box Options

Find What

Type or select the word or phrase you want to replace.

Replace With

Type or select the word or phrase you want inserted in the document.

Match Case

Click the Box to define the Replace search as case sensitive.

Find Next

Click the Find Next Button to find the next occurrence of the word or phrase you want to replace.

Replace

Click the Replace Button to replace a single occurrence of the text in the document.

Replace All

Click the Replace All Button to replace every occurrence in the document.

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See also

Global Replace command (Edit menu)


Global Replace command (Edit menu)

Use this command to specified text in the every document in the current file.

Dialog Box Options

Find What

Type or select the text you want to replace in the file.

Replace With

Type or select the text you want inserted in file.

Match Case

Click the Box to define the Global Replace search as case sensitive.

All occurrences per document

Click the Box if you want to replace all occurrences of the text in each document in the current file.  askSam's default setting is to replace only the first occurrence of the text in each document in the file.

Replace

Click the Replace Button to replace a single occurrence of the text in the file.

Replace All

Click the Replace All Button to replace every occurrence in the file.

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See also

Replace command (Edit menu)


Stamp command (Edit menu)

Use this command to insert the time, date, and weekday in the current document.

To modify the time and date formats, use the Date/Time Formats command (Options menu).

Note:  askSam uses the system time and date.

Shortcuts

Toolbar:

Time

Date

Keys:

Date	Ctrl+D

Time	Ctrl+T

Stamp sub-Menu Options

Date

Inserts the system date in the current document at the cursor position.

Time

Inserts the system time in the current document at the cursor position.

Weekday

Inserts the system weekday in the current document at the cursor position.


Insert Object command (Edit menu)

Use this command to insert a new object in the current document.  To insert an existing object in the current document, use the Paste or Paste Special commands.

Dialog Box Options

Object Type

Type or select the type of object you want to insert.  The appropriate server application will open to allow you to create the object.

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See also

Links command (Edit menu)

Object command (Edit menu)


Entry Form command (Edit menu)

Use this command to turn the Entry Form Editor ON.  This enables you to create an entry form for your file, or to edit an existing entry form.  To turn the Entry Form Editor OFF and save the Entry Form, choose the Entry Form command again.

Note:  If no Entry Form has been defined for the current file, a blank document will appear for you to create the Entry Form.  If an Entry Form exists for the current file, the Entry Form will appear for you to edit.

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See also

Add w/Entry Form command (Document menu)


Next command (View menu)

Use this command to move to the next document in the current file.

Shortcut

Toolbar:

Keys:	F9

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See also

Previous command (View menu)

First command (View menu)

Last command (View menu)


Previous command (View menu)

Use this command to move to the previous document in the current file.

Shortcut

Toolbar:

Keys:	Shift+F9

__________________

See also

Next command (View menu)

First command (View menu)

Last command (View menu)


First command (View menu)

Use this command to move to the first document in the current file.

Shortcut

Toolbar:

Keys:	Shift+F8

________________

See also

Next command (View menu)

Previous command (View menu)

Last command (View menu)


Last command (View menu)

Use this command to move to the last document in the current file.

Shortcut

Toolbar:

Keys:	F8

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See also

Next command (View menu)

Previous command (View menu)

First command (View menu)


Go to Tagged command (View menu)

Shortcuts

Toolbar:

Use this command to move to the tagged document in the file.

Note: To tag a document, use the Tag command (Documents menu).

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See also

Tag command (Document menu)


Toolbar command (View menu)

Use this command to activate or deactivate the Toolbar display on the screen.  The default setting is active.  To deactivate the Toolbar display, select Toolbar.


Format Bar (View menu)

Use this command to activate or deactivate the Format Bar display on the screen.  The default setting is active.  To remove the Format Bar from the screen, select Format Bar command.


Command Line command (View menu)

Use this command to activate or deactivate the Command Line display on the screen.  The default setting is active.  To remove the Command Line from the screen, select the Command Line command.


Status Bar command (View menu)

Use this command to activate or deactivate the Status Bar display on the screen.  The default setting is active.  To remove the Status Bar from the screen, select the Status Bar command.


Ruler command (View menu)

Use this command to activate or deactivate the Ruler display on the screen.  The default setting is active.  To remove the Ruler from the screen, select the Ruler command.


Zoom command (View menu)

Use this command to enlarge or reduce the current document on the screen.

Shortcuts

Toolbar:

Zoom In

Zoom Out

Dialog Box Options

Magnifications

Select the magnification you want for the document.

200%	Magnifies the document 200 percent of its original size.

100%	Returns the document to its original size. This is the default setting.

75%	Reduces the document to 75 percent of its original size.

50%	Reduces the document to 50 percent of its original size.

25%	Reduces the document to 25 percent of its original size.

Custom	Use this option to designate a specific magnification for the document. 	Type the magnification level you want in the Box.

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See also

Zoom In command (View menu)

Zoom Out command (View menu)


Zoom In command (View menu)

Use this command to enlarge the current document on the screen.

Shortcut

Toolbar:

_______________

See also

Zoom command (View menu)

Zoom Out command (View menu)


Zoom Out command (View menu)

Use this command to reduce the size of the current document on the screen.

Shortcut

Toolbar:

_____________

See also

Zoom command (View menu)

Zoom In command (View menu)


Boolean Search command (Actions menu)

Use this command to construct a multiple word search request to search in the current file, using the Boolean operators And, Or, Not.

Dialog Box Options

Word or Phrase

Type or select the word or phrase you want to search for in the current file.

Boolean Operators

Select the Boolean operator you want to use to connect the words or phrases in your search request.

Note:  If no Boolean operator is selected, an implied And is used to connect the search request.

Search List

Displays the search request as you construct it.

Add	Enters another word or phrase and the Boolean operator you want to use in the search request.

Insert	Inserts a word, phrase, or Boolean operator in the position in the Search List that you select.

Replace	Replaces a word, phrase, or Boolean operator that you select in the Search List.

Delete	Removes the word, phrase, or Boolean operator that you select in the Search List.

Clear All

Deletes all words, phrases and Boolean operators from the Search List.

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See also

Search in Field command (Actions menu)

Numeric Search command (Actions menu)

Proximity Search command (Actions menu)

Sort command (Actions menu)


Search in Field command (Actions menu)

Use this command to search for documents in the current file that contain a specific word or phrase.

Dialog Box Options

Word or Phrase

Type or select the word or phrase you want to find in the current file.

in Field

Type or select the field in which you want to search for the word or phrase.

Multi-line Field

Click on this box if the field in which you are searching contains more than one line.

Note:  The default setting is that the field is a single line.  The end of a multi-line field is a closing bracket ( ] ) or the end of the document.

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See also

Boolean Search command (Actions menu)

Numeric Search command (Actions menu)

Proximity Search command (Actions menu)

Sort Search command (Actions menu)

Multiple Search Request (Actions menu)


Numeric Search command (Actions menu)

Use this command to search for documents in the current file based on a numeric comparison of fielded information.

Dialog Box Options

Select Documents with Field

Type or select the field in which you want to search.  It must be a field containing a numeric value.

Numeric Operator

Type or select the numeric operator that you want to use in your search request.

Numeric Value

Type the numeric value you want to use in your search request.

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See also

Boolean Search command (Actions menu)

Search in Field command (Actions menu)

Proximity Search command (Actions menu)

Sort command (Actions menu)

Multiple Search Request command (Actions menu)


Proximity Search command (Actions menu)

Use this command to search for two words or phrases occurring within a specified proximity of one another in a document in the current file.

Dialog Box Options

Word or Phrase

Type or select the first word or phrase of the search.

Qty

Type a number in the quantity field to define the relationship between the words or phrases in the search.  Leave the Qty Box blank if you want the words or phrases to appear in the same Sentence, Line, or Paragraph.

Structure

Select a structural unit for the search

Word(s)	Defines the search unit as a specified number of Words.

Lines(s)	Defines the search unit as a specified number of Lines.

Sentence(s)	Defines the search unit as a specified number of Sentences.

Paragraph(s)	Defines the search unit as a specified number of Paragraphs.

Direction

Select the direction for the search condition.

Before	Searches for the first word or phrase to appear before the second word or phrase, as defined by the search condition.

On either side of	Searches for the first word or phrase to appear on either side of the second word or phrase, as defined by the search condition.

After	Searches for the first word or phrase to appear after the second word or phrase, as defined by the search condition.

In the same structure as	Searches for the first word or phrase to appear on either side of the second word or phrase, as defined by the search condition.

Options

Click on the Options Button to further modify the Proximity Search.

Proximity Type	Defines the extent of the search within the documents of the current file.

Word or Phrase	Searches the entire text of each document in the current file.

First word of each document	Limits the search to a word or phrase in the first word, sentence, line, or paragraph of a document in the current file.

_________________

See also

Boolean Search command (Actions menu)

Search in Field command (Actions menu)

Numeric Search command (Actions menu)

Sort command (Actions menu)

Multiple Search Request command (Actions menu)


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Sort command (Actions menu)

Use this command to arrange the documents in the current file in an order automatically.  You can Sort alphabetically, by number order, or by date.

Dialog Box Options

Field Name

Type or select the name of field you want to use for the Sort.

Field Type

Select the field type.

Text	Sorts text in alphanumeric order.

Date	Sorts fields containing dates.

Numeric	Sorts fields containing numbers.

Modifiers

Defines a modifier for the Sort.

Match Case	Defines the Sort as case sensitive.

Descending	Places the Sort list in a descending order.

Ignore Articles	Ignores the words "A", "An", and "The" when Sorting.

Sort on Last Word in field	Sorts on the last word in a field.

Options

Click the Options Box to Sort on multiple fields.

Modifiers - Sort List

List the fields and modifiers you enter to be Sorted.

Add	Adds a field and modifier to the end of the Sort List.

Insert	Inserts a field and modifier into the selected line in  the Sort List.

Replace	Replaces the selected  field and modifier with the field and modifier you enter.

Delete	Removes the selected field and modifier from the Sort List.

Sort by

Select the Sort criteria you want.

Multiple words in field	Sorts a field with multiple words in the Sort field.

First word in field	Sorts by the first word in the Sort field.

First word in doc	Sorts by the first word in each document in the current file.

_______________

See also

Boolean Search command (Actions menu)

Search in Field command (Actions menu)

Numeric Search command (Actions menu)

Proximity Search command (Actions menu)

Multiple Search Request command (Actions menu)


Multiple Search Request command (Actions menu)

Use this command to combine all of askSam's search functions into a single request. The Multiple Search Dialog Box links the various searches together with Boolean logic.

Dialog Box Options

Selection

Defines the search type you want to execute.

Word	Defines a search for a word or phrase in the current file.

Field	Defines a search for documents in the current file that contain a specific word or phrase in a specified field.

Date	Defines a search for a documents in the current file according to a Date in a field. The categories of Date searches are Single Range, Dual Range, and Comparison.

Numeric	Defines a search for documents in the current file based on a numeric comparison of fielded information.

Proximity	Defines a search for two words or phrases occurring within a specified proximity of one another in a document in the current file.

Search List

List the search request as you construct it.

Boolean Operators

Use the Boolean operators, And, Or, Not,  to construct a multiple word search request to search in the current file.

Note:  If no Boolean operator is selected, an implied And is used to connect the search request.

Move Up

Click the Move Up Box to move the selected item in the Search List to the position preceding it.

Delete

Removes the selected item in the Search List from the search request.

Clear All

Clears all items from the Search List.

Count selected documents

Counts the number of document in the current file that meet the search criteria.

_______________

See also

Boolean Search (Actions menu)

Numeric Search command (Actions menu)

Proximity Search command (Actions menu)

Sort command (Actions menu)

Total Field command (Actions menu)

__________________

See also

Boolean Search command (Actions menu)

Search in Field command (Actions menu)

Numeric Search command (Actions menu)

Proximity Search command (Actions menu)

Sort command (Actions menu)


Output Fields command (Actions menu)

Use this command to output the contents of any field in the current file.

Dialog Box Options

Field

Type or select the field which contains the information you want to output.


Total Field command (Actions menu)

Use this command to calculate the sum, count and average of numerical data contained within a specific field in the current file.

Dialog Box Options

Field

Type or select the field which contains the numerical value you want to total.

Modifiers

Use the Total Field Modifiers to further define the Total Field command.

List Amounts	Outputs the total and the number from each field used to calculate the total.

First Value Only	When a the specified numeric field occurs more than once in the current file, the First Value Only options uses only the value in the first field to calculate the total.  The default setting for askSam is to use all the values in calculating the total.

________________

See also

Multiple Search Request command (Actions menu)


Show command (Actions menu)

Use this command to output sentences, lines, and paragraphs which contain specific words or phrases.

Dialog Box Options

Word or Phrase

Type or select the word or phrase you want to locate.

Quantity

Type a number in the Box which determines how many words, sentences, lines, or paragraphs will be output.

Structure

Select a structure for the output.

Word(s)	Outputs the specified number of words in the direction you select.

Line(s)	Outputs the specified number of lines in the direction you select.

Sentence(s)	Outputs the specified number of sentences in the direction you select.

Paragraph(s)	Outputs the specified number of paragraphs in the direction you select.

Direction

Determines the direction from the specified word or phrase that is output.

Before word or phrase	Outputs the word or phrase immediately preceding the specified word or phrase.

On either side of word or phrase	Outputs either the word, line, sentence, or paragraph on either side of the specified word or phrase.

After word or phrase	Outputs either the word, line, sentence, or paragraph immediately after the specified word or phrase.

Containing word or phrase	Outputs the line, sentence, or paragraph containing the specified word or phrase.

Options

Modifies the output from the Show command.

Reformat Output	Click the Box to output the text formatted with the current margins.  The default setting is to output the text as it is stored in the document from which it is retrieved.

First Structure of each Document	Click the Box to output only the first line, sentence, or paragraph of the documents containing the specified word or phrase. The default setting is to output all lines, sentences, or paragraphs of the documents containing the specified word or phrase.


Count Word or Phrase command (Actions menu)

Use this command to count the number of times a specific word or phrase occurs in the current file.

Dialog Box Options

Word or Phrase

Type or select the word or phrase you want to count in the current file.

Count All occurrences of word/phrase

Select this option to count all occurrences of the specified word or phrase in the current file.  The default setting is to count only the first occurance of the word or phrase.

Count # of Documents with word/phrase.

Select this option to count the number of documents in the current file which contain the word or phrase.


Hyper on Selected command (Actions menu)

Use this command to select a word or group of words and execute a Hypertext Search through all the documents in the current file for further occurrences of this text.

Shortcuts

Toolbar:

Keys:	Ctrl+Y

_______________

See also

Hyper on File (Actions menu)


Hyper on File command (Actions menu)

Use this command to select a word or group of words and execute a Hypertext Search in any open file in askSam for documents containing these word(s).

Shortcuts:

Toolbar:

Keys:	Ctrl+F

Dialog Box Options

Current Open File(s)

Select the open file in which you want to conduct the Hypertext Search.

_______________

See also

Hyper on Selected (Actions menu)


View Deleted Documents command (Actions menu)

Use this command to view the documents that were deleted from the current file.  When a document you want to restore to the file is on the screen, use the Undelete command (Document menu).

Note:  Packing a file permanently deletes a document from the file.


Phone Dialer command (Actions menu)

Use this command to automatically dial the selected phone number in the current file.

Shortcut

Toolbar:

Keys:	Ctrl+R


Add command (Document menu)

Use this command to add a blank document to the current file.

Shortcuts

Toolbar:

Keys:	Crtl+A


Add w/Entry Form command (Document menu)

Use this command to add a document with a predefined Entry Form to the current file.

Shortcuts

Toolbar:

Keys:	F5


Delete command (Document menu)

Use this command to remove a document from the current file.  To undelete a document, use the Undelete command (Document menu).


Delete Selection command (Document menu)

Use this command to remove multiple documents from the current file.  To undelete documents, use the Undelete command (Document menu).

Dialog Box Options

See Multiple Search Request (Actions menu).


Undelete command (Document menu)

Use this command to restore a deleted document to the current file.  To view the documents deleted from the current file, use the View Deleted Documents command (Actions menu).


Tag command (Document menu)

Use this command to remember a document in the current file for quick retrieval.

Note:  To retrieve the tagged document, choose the Go to Tagged command (View menu).

Shortcuts

Toolbar:

________________

See also Go to Tagged command (View menu).


Data Entry command (Document menu)

Use this command to activate Data Entry Mode and create or edit a Data Entry Form.  Once you have completed creating or editing an Entry Form, use the Data Entry command to deactivate Data Entry Mode.

Shortcut

Keys:	Ctrl+E


Font command (Format menu)

Use this command to define the font type, font size, font style, and color for the selected text or the text entered at the cursor position.

Dialog Box Options

Font

Type or select the Font that you want to use.

Font Style

Type or select the Font style that you want to use (bold, italic, bold italic).

Size

Type or select the size of the Font you want to use.

Effects

Type or select the Font effects you want to use (strikeout, underline).

Color

Type or select the color you want to use.

Sample

Displays an example the Font type, style, size, effect, and color that you selected.


Alignment Command
Alignment command (Format menu)

Use this command to align the selected text or the text entered at the cursor position on either the left margin, right margin, or centered between the two margins.

Shortcut

Toolbar:

Left

Center

Right

Sub-menu Options

Left

Aligns the text on the left margin of the current document.

Centered

Aligns the text between the left and right margins of the current document.

Right

Aligns the text on the right margin of the current document.


Style command (Format menu)

Use this command to define the font style for the selected text or the text entered at the cursor position.

Shortcut

Toolbar:

Sub-menu Options

Normal

Defines the text as normal script.

Bold

Defines the text as bold script.

Italic

Defines the text as italic script.

Underline

Underlines the text.

Strikeout

Strikes through the text.


Color command (Format menu)

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Single Line Spacing command (Format menu)

Use this command to define the line spacing for the selected text or the text entered at the cursor position in the current document (single, 1.5, and double).  The default setting in askSam is single spacing.

Shortcut

Toolbar:

Sub-menu Options

Single

Defines the line spacing for the text as single space.

1.5 Lines

Defines the line spacing for the text as 1.5 lines.

Double

Defines the line spacing for the text as double.

_______________

See also

1.5 Line Spacing command (Format menu)

Double Line Spacing command (Format menu)


Set Page Break command (Format menu)

Use this command to set a manual page break in the current document at the cursor position.  To remove a manual page break, use the Remove Page Break command.


Remove Page Break command (Format menu)

Use this command to remove a manual page break.  Remove a page break, position the cursor immediately above the page break and select Remove Page Break from the Format menu.

Note:  To insert a manual page break, use the Set Page Break command (Format menu).


Repaginate command (Format menu)

Use this command to insert automatic page breaks in the current document.  To change the placement of an automatic page break, insert a manual page break before the automatic page break and repaginate the document.

Note:  askSam does not automatically display page breaks before printing.  To insure that the page breaks on the screen match those in the actual printout, use the Repaginate command before printing.


Left Tab command (Format menu)

Use this command to define the tabs for the selected text or the line containing the cursor in the current document.  To remove a tab, select the tab measurement for this tab in the Tab Stop Position list and Click the Clear Button from the Tab Dialog Box.

Shortcuts

Toolbar:

Dialog Box Options

Tab Stop Positions

Type a measurement for the tab you want to define in the current document.

Alignment

Select the justification for the tab.

Left	 Justifies the text on the left tab margin.

Center	 Center justifies the text.

Right	 Justifies the text on the right tab margin.

Decimal	 Justifies the numeric text on the decimal point.

Set

Defines the tab with the setting you selected.

Clear

Removes the selected text from the Tab Stop Position list.

Clear All

Removes all text from the Tab Stop Position list.


File Preferences command (Options menu)

Use this command to define the file options for the current file (Highlight Colors, Case Sensitive Searches, Show All Matches in searches, Document Counter, Field Character designator, Add New Documents To, File Font).

Dialog Box Options

Highlight Color

Defines the color for the highlighted text.

Case Sensitive Searches

Click the Box to define all searches as case sensitive.  The default setting is a non-case sensitive search.

Show All Matches

Click this Box to highlight all occurrences of the word or phrase in an askSam search.  The default setting is to highlight only the first occurrance of the word or phrase.

Document Counter

When the ^N command is inserted in an Entry Form, the documents created with the Entry form are automatically numbered.  Type a number to reset the number of the next document added to the current file using the Entry Form.

Field Character

Type the character you want to designate a field.  The default setting is the character "[" (open square bracket).  Words ending with the designated character are treated like fields.

Add New Docs To

Defines the position in the current file where new documents will be added.

End of File	Adds a new document to the end of the file.

Top of File	Adds a new document to the beginning of the file.

After Current Doc	Adds a new document to the position immediately after the current document in the file.

File Font

Select the Button to define the font type, font size, font style, and color for the selected text or the text entered at the cursor position.  See the Font command (Format menu) for a description of the Font Dialog Box.


Password/Encrypt command (Options menu)

Use this command to prevent access to your files with password protection and text encryption.  To remove a password or text encryption, use the Password/Encrypt command.

Dialog Box Options

File Lock Password

Locks the current file to prevent unauthorized access with a password.  Also allows you to edit or remove an existing password.  The Set Password Dialog Box will appear.

Set Password Dialog Box

Old Password	To edit an existing password, type the existing password to obtain access to the file..

New Password	Type in a new password to edit the existing password.

Retype Password	Retype the password you want to define for the file, either the existing password, or the new password.

File Edit Password

Locks the current file to prevent editing, but allows read-only access.  Also allows you to edit or remove an existing password.  The Set Password Dialog Box will appear (See above).

Encrypt File

Encrypts the text of the current file to prevent access.  To remove the file encryption protection, reselect the Encrypt File option in the Security Dialog Box.


Date/Time Formats command (Options menu)

Use this command to define the date, time and weekday formats used when askSam automatically enters the date, time, and weekday in a document in the current file.

Dialog Box Options

Date Format

Defines the date format for the current file

Short	Type or select a short date format (08-13-63) for the current file.

Long	Type or select a long date format (Aug 13, 1963) for the current file.

Day	Select a day format (Friday, Fri) for the current file.

Time Format

Defines the time format for the current file.

12 Hour	Defines the time format in hour and minute values (12:00 AM -11:59).

12 Hour w/Seconds	Defines the time format in hour, minutes, and seconds values (12:00.00 AM - 11:59.59).

24 Hour	Defines the time format in 24 hour values (00:00.00 - 23:59.59).


Output Separator command (Options menu)

Use this command to define a separator that will be output between documents when generating Reports in the current file.  To define a separator for a specific report, use the Output Separator option in the Report Settings Dialog Box.

Dialog Box Options

When out putting a Report leave

Defines the document separator you want to use.

Line(s) between Docs	Select the Box to define a specified number of lines as the separator.  Enter the specific number of lines you want to use.

A line of the character	Select the Box to define a character as the separator.  Enter the character you want to use.

A page break between Docs	Select the Box to define a page break as the separator.

No separator	Select the Box to not define a separator.  This is the default setting.


Global Preferences command (Options menu)

Use this command to define many of askSam's default settings for all files askSam.  Specific settings can be set for each file by using the File Preferences command.

Dialog Box Options

Message Level	Defines the system messages in askSam.

Show commands from dialogs	Displays the search commands that the system generates when you conduct a search using the commands in the Action menu. Because you can enter these system commands directly in the command line to speed searching, displaying the commands will show you what commands to enter.

Warning Beep	Activates or deactivates the system warning beep.  The default setting is ON.

Save backup file before packing	When you Pack a file, a copy id mad of the file you are packing and it receives the extension.BAK.  If a .BAK file already exists for the packed file, the old .BAK file is copied to a .SAV file.  If you do not want .SAV files, turn this option off.  The default setting is ON.

Misc.

Defines miscellaneous global file settings.

Turn on Data Entry when adding with Entry Form	Automatically activates Data Entry Mode when adding text with an Entry Form.  The default setting is OFF.

Autosave when adding with Entry Form	Defines whether the current document is automatically saved when you add another document containing an Entry Form. The default setting is ON.

Create New File when starting askSam	Defines whether askSam automatically creates a new file when the program is started. The default setting is ON.

Activate text drag and drop	Defines whether the Drag and Drop editing is active. The default setting is ON.

New file Font

Select this Button to define the global file setting for font type, font size, font style, and color for the selected text or the text entered at the cursor position.  See the Font command (Format menu) for more details about the Font Dialog Box.


Autosave command (Options menu)

Use the command to automatically save the current file or all open files in askSam at a specified time interval.

Dialog Box Options

File(s)

Select whether the you want to save all files or the current file.

Save All File(s)	Saves all open files in askSam.

Save Current File(s)	Saves the current file in askSam.

Time Interval in min.

Defines the time interval that you want askSam to automatically save the specified file(s).  Type or select the specified time interval in minutes.

Prompt before saving

Displays a Message Box before saving a file.

Enable

Toggles the Autosave feature OFF and ON.


Phone Dialer Setup command (Options menu)

Use this command to setup the askSam phone dialer feature for your particular system.

Dialog Box Options

Modem Port

Select the proper modem port for your system

Dial Type

Select the proper dial type.

Tone	Sets tone as the dial type.  This is the default setting.

Pulse	Sets pulse as the dial type.

Dialing Prefix

Type the long distance codes, international access number, or prefixes and suffices for outside lines that must be added to the number you want to dial in the current file.

Add	Adds the typed number to the end of the Dialing Prefix List.

Replace	Replaces the selected item in the Dialing Prefix List with the item typed number.

Delete	Deletes the selected item in the Dialing Prefix List.

Move to Top	Moves the selected item in the Dialing Prefix List to the position immediately preceding it.


Always on Top command (Options menu)

Use this command to keep the askSam window on top of the screen when you have several Windows applications open at the same time.


New Report command (Report menu)

Use this command to create, layout, and run a Report in the current file in askSam.

Dialog Box Options

Report Name

Type or select the name for the report you want to create.  The name can contain multiple words and have a length of up to 80 characters.  If you do not specify a name, askSam assigns the name Untitled Report # to your Report.

Select the documents to include in your report

Select this Button to build a search request using the Multiple Search Request Dialog Box.  See the Multiple Search Request command (Actions menu) for more details about the Dialog Box.

Sort the documents to include in your report

Select this Button to Sort the documents that want included in your report using the Sort Dialog Box.  See the Sort command (Actions menu) for more details about the Sort Dialog Box.

Define the layout for your report

Select this Button to activate askSam's Report Layout Editor.  From this Editor you can define the layout of your Report.  You can insert fields, define which fields will be totaled and grouped, as well as define headers and footers.

Place Field	 Selects a field and positions it in the Editor

Group Footer	 Add text to totals and subtotals from Total and Count commands.

Report Settings	 Defines settings specific to the current Report.

Count	 Places the number of documents selected or grouped into your report.

Place Text	 Places text into your Report.

Spacing	 Defines the spacing method when placing fields in a Report.

Header	 Defines a header for the Report.

Footer	 Defines a footer for the Report.

Reset Row	 Sets a Report up in multiple rows.

Close	 Closes the Report Layout Editor and lets you save or cancel your changes.

Run the current Report

Executes the Report settings defined for the current report.


Open/Edit Report command (Report menu)

Use this command to edit, delete or run an existing report.

Dialog Box Options

Report Name

Type or select the name of the report you want to edit, delete, or run.

Selection

Select this Button to access the Multiple Search Request Dialog Box and edit the search criteria for the designated report.  See the Multiple Search Request (Actions menu) for more details about the Dialog Box.

Sort

Select this Button to access the Sort Dialog Box and edit the Sort criteria for the designated report.  See the Sort command (Actions menu) for more details about the Dialog Box.

Edit Layout

Select this Button to edit the layout of the designated Report using the Report Layout Editor.  See the New Report command for more details about the Editor.

Run

Executes the Report as edited.

Delete

Removes the selected Report from the Report Name List.


Run Report (Report menu)

Use this command to execute a specific Report in the current file.

Shortcut

Toolbar:

Dialog Box Options

Report Name

Type or select the report you want to execute.


Place Field command (Report menu)

Use this command to select a field and position it in the Report Layout Editor.

Shortcut

Report Tools:

Dialog Box Options

Field Name

Type or select the name of the field you want to include in the Report.

Note: The list of field names displayed is generated from the fields listed in the Entry Form of the current file.  If no fields are displayed in the list, exit the Report Layout Editor and use the Entry Form command (Edit menu) to enter the names of the fields in the current file.

Field Type

Defines the text in the specified field as single line or multiple line.  The default setting is single line.

Single Line	Outputs the text in a field until either askSam encounters the end of a line or a field terminator character ("]").

Multi-line	Outputs the text in a field until askSam encounters the designated field terminator character.  Enter the field terminator character you want to use.

Column word wrap

Defines a column size for a field.  This prevents the output of one field from overwriting the output of the field that follows it.  With the column size set, the contents of a field will wrap down to the next line if it exceeds the column size.

Column Size	Click the Box to define a column size.  Enter the column size you want to use.

Actions

Groups, subtotals, and totals fields for inclusion in the Report.

Group	Groups the text from the designated field.  If the text is numeric, askSam calculates a subtotal for the grouped field.

Total	Totals the numeric text from the designated field.

Spacing

The fields you place using the Field Placement  Dialog Box are output in the column where the first letter of the field name is located.  To place a field in a position relative to the preceding field use the Spacing option.

Relative Spacing	Click the Box to position a field relative to the preceding field in the Report layout. Type or select the number of spaces you want to precede the designated field.

Preceded w/a comma	Click the Box if you want a comma to precede the designated field.

Options

Defines group and total modifiers for the Report.

Group Modifiers

Match Case	Makes the grouping command case sensitive.

Last Word	Groups and outputs only the last word in the designated field.

Date	Specifies that the group field contains a date.

Blank Line between Groups	Outputs a blank line between groups.

Page Break between Groups	Outputs a page break between groups.

Field Length	Lets you define the number of characters to group and output in your report. The default value is 40.

Total Modifiers

Total with Commas	Defines how the totaled value will be output.  Without the total modifier activated, one thousand is formatted as 1000.00.  With the total modifier activated, one thousand is formatted as 1,000.00.

Total with $s and commas	Defines how the totaled value will be output.  Without the total modifier activated, one thousand dollars is formatted as 1000.00.  With the total modifier activated,one thousand dollars is formatted as $1,000.00.

Decimal Places	Defines how many decimal places will output after a number.  You can choose between 0 and  9.


Group Footer command (Report menu)

Shortcut

Report Tools:

Use this command to add text to totals and subtotals from the Total in the Place Field Dialog Box and the Count Documents command.  You must be either creating or editing the layout of a Report.

Dialog Box Options

Group Level

Type the group level that you want to include a group footer.  Each group sort is a group level, the first sort being the first level

Footer Text

Type the text of the footer that you want to include.


Report Settings command (Report menu)

Shortcut

Report Tools:

Use this command to define whether the report will be case sensitive, will output the field names, output more than one occurrence of the field in a document, and include an output separator.

Dialog Box Options

Match Case

Defines the selection made for the Report is case sensitive.

Output Field Names

Outputs the field name along with the contents of the field when you run the Report.

Output All Occurrences of a field

Outputs all occurrences of a field in a document.  The default setting is to output only the first occurrence of a field in a document.

Field Character

Defines per Report what character designates a field.  Enter the character you want to use as the field designator.

Set Output Separator

Defines a separator that will be output between documents.  See the Output Separator command (Options menu) for more details about the Output Separator Dialog Box.


Count Documents command (Report menu)

Use this command to count the number of documents selected in a grouping.  You must be in the Report Layout Editor creating or editing a report layout.


Place Text command (Report menu)

Use this command to place text into your Report.

Dialog Box Option

Text

Type the text you want to enter into the Report.


Spacing command (Report menu)

Use this command to define the spacing method when placing fields in the Report.

Dialog Box Options

The fields you place using the Field Placement  Dialog Box are output in the column where the first letter of the field name is located.  To place a field in a position relative to the preceding field use the Spacing option.

Relative Spacing	Click the Box to position a field relative to the preceding field in the Report layout. Type or select the number of spaces you want to precede the designated field.

Peceded w/a comma	Click the Box if you want a comma to precede the designated field.


Header command (Report menu)

Use this command to include a Header at the top of every page in the Report (titles, column headings, page numbers, dates or any other information you want repeated on every page).

Shortcut

Report Tools:

Dialog Box Options

Header Icons options

Inserts the code command  to execute a specific header function in the Report.

Inserts the current system date code in the Header text list to automatically stamp the current date in the Header.

Inserts the current system time code in the Header text list to automatically stamp the current time in the Header.

Inserts the total number of pages output code in the Header text list to automatically stamp the total number of pages in Header.

Inserts the name of the current askSam file code in the Header text list to 	automatically stamp the current askSam file name in the Header.

Inserts the name and path of the current askSam file code in the Header text list to automatically stamp the name and path of the current askSam file in the Header..

Inserts the page number code in the Header text list to automatically stamp the page number in the Header.

Inserts the center code in the Header text list to automatically center the Header between the left and right margins of the Report.

Inserts the left align code in the Header text list to automatically align the Header on the left margin of the Report.  This is the default setting.

Inserts the right align code in the Header text list to automatically align the Header on the right margin of the Report.

Header Text List

Type the text you want to include in the Header.  Click an icon (described above) to include the code commands to automatically stamp information in the Header.  Press Ctrl+Enter to move to the next line in the Header text list.


Footer command (Report menu)

Use this command to include a Footer at the bottom of every page in the Report (titles, column headings, page numbers, dates or any other information you want repeated on every page).

Shortcut

Report Tools:

Dialog Box Options

Footer Icons

Inserts the code command  to execute a specific Footer function in the Report.

Inserts the current system date code in the Footer text list to automatically stamp the current date in the Footer.

Inserts the current system time code in the Footer text list to automatically stamp the current time in the Footer.

Inserts the total number of pages output code in the Footer text list to automatically stamp the total number of pages output in the Footer.

Inserts the name of the current askSam file code in the Footer text list to automatically stamp the name of the current askSam file in the Footer.

Inserts the name and path of the current askSam file code in the Footer text list to automatically stamp the name and path of the current askSam file in the Footer.

Inserts the page number code in the Footer text list to automatically stamp the page number of the Report in the Footer.

Inserts the center code in the Footer text list to automatically center the Footer between the left and right margins of the Report.

Inserts the left align code in the Footer text list to automatically align the Footer on the left margin of the Report.  This is the default setting.

Inserts the right align code in the Footer text list to automatically align the Footer on the right margin of the Report.

Footer Text List

Type the text you want to include in the Footer.  Click an icon (described above) to include the code commands to automatically stamp information in the Footer.  Press Ctrl+Enter to move to the next line in the Footer Text List.


Reset Row command (Report menu)

Use this command to set up a Report in multiple columns.  This command is most commonly used when you want to create 3 Wide Labels.

Shortcut

Report Tool Bar:


Tile command (Window menu)

When you open several askSam file windows at a time, some windows are hidden beneath others.  Use this command to rearrange all the open askSam file windows so that part of each window is visible.


Cascade command (Window menu)

When you open several askSam file windows at a time, some windows are hidden beneath others.  Use this command to rearrange all the open askSam file windows so that part of each window is visible.


Arrange Icons command (Window menu)

When you minimize an askSam open file window, it becomes an icon.  Use this command to arrange the icons in an order.


Close All command (Window menu)

Use this command to close all open askSam file windows.


Contents command (Help menu)

Use this command to display the opening screen of Help.  From the opening screen, you can jump to various reference information and to step-by-step instructions for using askSam.

Once you open Help, you can click the first button on the left in the Help window whenever you want to return to the opening screen.

See Contents for askSam for Windows Help.


How to use Help command (Help menu)

Use this command to display an introduction to using Help.  From this screen, you can jump to various reference information and to step-by-step How to instructions for using Help.


Search for Help command (Help menu)

Use this command to enter a topic and search for specific relevant information in Help.


Keys Help (Help menu)

Use this command to display a listing and description of the keyboard shortcuts for askSam.

Keyboard Shortcuts

File Keys

Ctrl+N	Create New File

Ctrl+O	Open a File

Ctrl+F4	Close a File

Ctrl+S	Save a File

Ctrl+P	Print

Alt+F4	Exit askSam

Edit Keys

Ctrl+Z	Undo

Ctrl+X	Cut

Ctrl+C	Copy

Ctrl+V	Paste

Shift+F3	Find

F3	Repeat Last Find

Ctrl+D	Stamp Date

Ctrl+T	Stamp Time

View Keys

F9	Next Document

Shift+F9	Previous Document

Shift +F8	First Document

F8	Last Document

Actions Keys

Ctrl+Y	Hypertext Search

Ctrl+F	Hypertext Search On File

Ctrl+R	Dial Phone Number

Document Keys

Ctrl+A	Add a Document

F5	Add a Document with Entry Form

Ctrl+E	Toggle Data Entry Mode

Format Keys

Ctrl+B	Bold

Ctrl+I	Italic

Ctrl+U	Underline

Ctrl+K	Strikeout

Ctrl+G	Repaginate

Help Keys

F1	Help

Shift+F1	Context Sensitive Help


Help Mode command (Help menu)

Use this command to activate the askSam context sensitive Help mode.   Once activated, clicking on an icon or any other part of the askSam screen accesses Help for that item.

Shortcut

Toolbar:


About askSam command (Help menu)

Displays the version number and other information about askSam.


Add Information (Step-by-Step Instructions)

Creating a New askSam File

Creating a New askSam File with an Entry Form

Adding a Document to an askSam File

Adding Document to an askSam File with an Entry Form

Adding a Document with Data Entry Mode

Saving a New, Unnamed File


Creating a New askSam File (Add Information Step-by-step Instruction)

You can create an empty file with no structure, or you can create a file patterned after an existing File Template.

Note:  askSam comes with standard templates for a variety of tasks -- contact management, writing faxes, clippings, a calendar file.  New templates will continually be added and existing ones updated.  The README file contains an up-to-date list of the templates and a brief description of each.

To create an empty file with no structure

1	From the File menu, choose New (Ctrl+N).

2	From the Dialog Box, select the Create Empty File Button.

3	Choose the OK Button.

Shortcut

Toolbar:

The screen will clear and you will be in an empty document in the new file.  You can now either:

1	Immediately begin typing the information in the first document;

2	Import information into the file;

3	Design an Entry Form for the documents you want to enter in this file.

To create a file from an existing File Template

1	From the File menu, choose New (Ctrl+N).

2	From the Dialog Box, select the Create From Template Button.

3	Type or select the Template you want to use in the file.

4	Choose OK.

Shortcut

Toolbar:

The screen will clear and the first document in the file will appear.  This document gives you instructions for entering documents in the file using the template.  Press F5 to enter a new document overlaid with the template. The cursor is in position for you to enter your information.

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See also


Create a New File with an Entry Form (Add Information Step-by-step Instruction)

You can create an empty file and define a customized structure for the documents you enter in the file with an Entry Form.  askSam allows only one Entry Form per file.

To Create an Empty File

1	From the File menu, choose New (Ctrl+N).

2	From the Dialog Box, select the Create Empty File Button.

3	Choose the OK Button.

Shortcut

Toolbar:

The screen will clear and you will be in an empty document in the new file.  You can now either:

1	Immediately begin typing the information in the first document;

2	Import information into the file;

3	Design an Entry Form for the documents you want to enter into this file.

To Create an Entry Form

1	From the File menu, choose Save (the Save Dialog Box will appear).

2	Type or select the name of the file you want to save.

3	Select the format of the file you want to save.

-- Click the down arrow to view the available file formats.

4	Select the directory in which you want to store the file.

5	Select the drive in which you want to store the file.

6	Choose OK, and askSam returns you to your file.

7	From the Edit menu, choose Entry Form.

-- This activates the Entry Form Editor.  askSam brings up an empty document to the screen.

8	Type the fields and text you want to include in the Entry Form.

-- The standard features of the askSam Word Processor are available.

9	From the Edit menu, choose Entry Form to save the Entry Form you just created.

-- A message will appear asking you if you want to save your changes.

10	Choose Yes.

Your Entry Form is saved and you will return to the first document in the file.  To enter a document with the template, press F5 (or from the Toolbar  choose [image].

Note:  To Edit an Entry Form

1	Open the file containing the Entry Form you want to edit

2	From the Edit menu, choose Entry Form.

-- The Entry Form Editor is activated

-- The Entry Form appears on the screen

3	Edit the Entry Form as want it to appear.

4	From the Edit menu, choose Entry Form to save the changes to the Entry Form.

askSam brings you back to the first document in the file.

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See also


Adding a Document to an askSam File (Add Information Step-by-step Instruction)

You can add a new document to a file without structure, or add a new document to a file with a File Template.

To add a document to a file without structure

1	Open the file into which you want to add information.  (See Open command (File menu).

--  The first document in the file appears on the screen.

2	From the Document menu, choose Add (Ctrl+A).

--  A blank document will appear on the screen.

--  Enter the information you want included in the document.

Shortcut

Toolbar:

To add a document to a file with an File Template.

1	Open the file into which you want to add information. (See Open command (File menu).

--  The first document in the file appears on the screen.

2 From the Document menu, choose Add w/Entry Form (F5).

--  A new document will appear on the screen overlaid with the File Template.

--  Enter the information you want to include in the document.

Shortcut

Toolbar:

Note:  To save the document, from the File menu, choose Save (Ctrl+S).  From the Toolbar, you can click (icon).

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See also


Adding a Document to a File w/Entry Form (Add Information Step-by-step Instruction)

You can a new document with an Entry Form to a file.

1	Open the file into which you want to add information.  (See Open command (File menu).

--  The first document in the file appears on the screen.

2	From the Document menu, choose Add w/Entry Form (F5).

--  A document will appear on the screen overlaid with the Entry Form.

--  Enter the information you want included in the document.

Shortcut

Toolbar:

Note:  To restrict the area on the screen that you can edit and prevent the overwriting of fields, add information in Data Entry Mode.

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See also


Adding a Document in Data Entry Mode (Add Information Step-by-step Instruction)

The Data Entry Mode is designed to simplify the entry of structured data by restricting the area on the screen where you can edit.  Data Entry Mode is only useful when activated in conjunction with an Entry Form.  When Data Entry Mode is activated, the DATA appears in the Status Bar.

To activate Data Entry Mode

From the Document menu, choose Data Entry (Ctrl+E).

--  The Data Entry Mode is activated, and DATA appears in the Status Bar.

Note:  To deactivate Data Entry Mode, choose Data Entry from the Document menu.  DATA will disappear from the Status Bar.

Data Entry Mode Restrictions

1	You can only enter data into Entry Form fields - the area between the beginning and closing brackets,

Example:  ZIPCODE[          ]  Here you would only be permitted to type between the brackets ([  ]).

2	You are not able to edit field names or change the field length.

3	If no closing bracket is used in the field, the text will not wrap to the next line, but continue past the right margin.  Place a closing bracket in a line following the field (before the next text or field) and your text will wrap.

4	When entering text in a multi-line field, the text automatically wraps to the next line.  If you edit a multi-line field, text will not wrap back up to the previous line.

5	You cannot Cut, Copy, Paste, or Drag and Drop text.

6	Selected texts cannot be deleted.

To Add a Document in Data Entry Mode

1	Open the file into which you want to add information.  (See Open command (File menu).

--  The first document in the file appears on the screen.

2	From the Document menu, choose Data Entry (Ctrl+E)

--  The Data Entry Mode is activated

--  DATA appears in the Status Bar

--  Note:  The Data Entry setting is stored with your file.  Once you activate Data Entry Mode the first time, your file remains in Data Entry Mode until you turn it off.

3	From the Document menu, choose Add w/Entry Form (F5)

--  An Entry Form will appear with the cursor in the first field position.

--  Enter the information for the first field

4	Press Enter or Tab to move to the next field

--  Press Shift+Tab to return to the previous field.

Note:  In certain cases you may want to switch to and from Data Entry Mode.  For example, if you want to modify the length of a field, add a field, or delete a field, you can switch off Data Entry Mode, modify the Entry Form, and then switch Data Entry Mode back on again.

To quickly toggle the Data Entry Mode On and Off, press Ctrl+E.

________________

See also


Saving a new, unnamed file (Add Information Step-by-step Instruction)

You can save a new file.

1	From the File menu, choose the Save  command.

2	Type or select the name of the file you want to save.

2	Select the format of the file you want to save.

--  Click the down arrow to view the available file formats.

3	Select the directory in which you want to store the file.

4	Select the drive in which you want to store the file.

5	Choose OK

Shortcut

Toolbar:

Keys:	Ctrl+S

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See also


Creating a Database (Step-by-step Instructions)
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Defining an Entry Form (Step-by-step Instruction)

You can create a customized data Entry Form to define structure for the documents you enter in a file in askSam.  Defining an Entry Form also assist you in organizing your information and simplifies data entry.  askSam is a very open information management system --  you can vary the degree of structure from file to file or from document to document.  Fixed field positions or predefined field lengths are not required.

To define an Entry Form for the file

1	Open the file in which you want to create an Entry Form, see Open command (File menu).

2	From the File menu, choose Save (the Save Dialog Box will appear).

3	Type or select the name of the file you want to save.

4	Select the format of the file you want to save.

-- Click the down arrow to view the available file formats.

5	Select the directory in which you want to store the file.

6	Select the drive in which you want to store the file.

7	Choose OK, and askSam returns you to your file.

8	From the Edit menu, choose Entry Form.

-- This activates the Entry Form Editor.  askSam brings up an empty document to the screen.

9	Type the fields and text you want to include in the Entry Form.

-- The standard features of the askSam Word Processor are available.

10	From the Edit menu, choose Entry Form to save the Entry Form you just created.

-- A message will appear asking you if you want to save your changes.

11	Choose Yes.

Your Entry Form is saved and you will return to the first document in the file.  To enter a document with the template, press F5.

Note:  To Edit an Entry Form

1	Open the file containing the Entry Form you want to edit

2	From the Edit menu, choose Entry Form.

-- The Entry Form Editor is activated

-- The Entry Form appears on the screen

3	Edit the Entry Form as want it to appear.

4	From the Edit menu, choose Entry Form to save the changes to the Entry Form.

askSam brings you back to the first document in the file.

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See also


Export Information (Step-by-step Instruction)

You can export information in a variety of formats.  Unstructured information can be exported as text or RTF files.  Structured information can be exported for use with other databases or for mail merge with word processors (using the CSV format).

To export from askSam

1	Open the file containing the information you want to export.  See the Open command (File menu).

2	From the File menu, choose Export.  A Sub-menu is displayed.

--  To export the current document, choose Current Document.

--  To export the current file, choose Entire File.

--  To export the tagged document, choose Tagged Document.

--  To export a selected document, choose Select Document(s).

--  To export a report, choose Report.

Exporting the Current Document Dialog Box Options

File Name

Type or select the name of the file into which you want the document exported.

File Type

Select the format of the document you want to export.  Click the down arrow to view the available file formats.

Text Only (*.TXT)	ASCII text files.  Exported without word wrap or tabs.

Formatted Text (*.TXT)	ASCII text files.  Exported with word wrap and tabs.

askSam DOS (*.TXT)	Format for exchanging data between the DOS and Windows versions of askSam.  This format retains the document boundaries between asksam documents.

DBASE Files (*.DBF)	dBase III and IV files.  This format allows the Exporting of structured information to dBase compatible databases.

RTF Files (*.RTF)	Rich Text Format files used to exchange formatted information (including .BMP Graphics).

WordPerfect 5.X (*.DOC)	WordPerfect version 5 files with formatting.

Directories

Select the directory into which you want to export the document.

Drives

Select the drive into which you want to export the document.

Set Options

Use this option to define a document delimiter and location within your askSam file.

Append Location	Adds the imported text to a specified location within your askSam file.

End of File	Adds the imported text to the end of the current file.

End of Current Document	Adds the imported text to the end of the current document.

After Current Document	Adds the imported text in a new document inserted located directly after the current document in the current file.

After Tagged Document	Adds the imported text in a new document located directly after the tagged document in the current file.

Document Delimiter

Sets the delimiter for the imported text.

No Delimiter	The entire file you import is stored in askSam as a single document.

Blank Line	Each time askSam encounters a blank line in the imported text, a new askSam document is created for the next block of imported text.

Character(s)	Allows you to define one or two characters which askSam will use as a delimiter to separate imported text into multiple documents.

Page Break	Divides the file you import into askSam Documents wherever hard page breaks are encountered.

Entire File Dialog Box Options

(See above)

Tagged Document Dialog Box Options

(See above)

Report Dialog Box Options

Report Name

Type or select the name of the report you want to run.  The Run Dialog Box will appear.  See Run Report (Report menu).

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See also


Using Graphics and OLE (Step-by-step Instruction)

While askSam cannot create Graphics, it does allow you to insert graphics into your askSam documents.   There are two methods for inserting Graphics:

--  Pasting it from the Clipboard

--  Using the OLE (Object Linking and Embedding).

Pasting a Graphic Using the Clipboard

Since askSam doesn't create Graphics, you must copy your graphics from another program to the Windows Clipboard and then Paste them into askSam.  You can Paste these Graphics directly into documents and Entry Forms.

To Paste a Graphic Using the Clipboard

1	Go to the application that contains the Graphic you want to copy into the document or Entry Form.

2	Use the mouse or cursor to Select the Graphic.

3	From the Edit menu, choose Copy in the application.

4	Go to askSam.

5	Open the file containing the document or Entry Form into which you want to insert the Graphic.  See the Open command (File menu).

6	Make the document into which you want to insert the Graphic the current document.  See Searching.

7	Position the cursor where you want to insert the Graphic.

8	From the Edit menu, choose Paste (Ctrl+V).

--  the Graphic is inserted at the cursor position.

To Deleting a Graphic

1	Go to the document containing the Graphic you want to delete.

2	Use the cursor keys or the mouse to Select the graphic.  See Selecting Text (Word Processing).

3	From the Edit menu, choose Delete (Del).

--  The Graphic is deleted.

OLE (Object Linking and Embedding)

OLE (Object Linking and Embedding) allows you to insert objects from other applications into your information.  Graphics, sounds, video clips, or worksheets can be inserted into your information and yet still retain their connection to the application in which they were created.

What is OLE?

OLE is made up of two components:  Object Linking and Object Embedding.  both allow you to insert objects into an askSam document, but they do it in different ways.

When you Link and object, the object is stored in the application where it was created. askSam creates a link to this object within your document.  Any change made to the object in the source file is reflected in the object in askSam.

When an object is Embedded, the object is actually stored in your askSam document.  To edit this object, you can Double Click on it in askSam and start the application in which it was created.

Various applications handle OLE in different ways.  Some applicatons act as "OLE Servers", providing objects to other applications.  Other applications act as "OLE Clients", storing the objects from the Servers.  askSam acts as an OLE Client.

To Insert a Linked Object

1	Start the Server Application and create or open the Object you wish to insert into askSam.

2	Select the object in the Server Application.

3	From the Edit menu in the Server Application, choose Copy.

--  The Selected object is copied to the Clipboard.

4	Switch from the Server Application to askSam.

5	Open the file containing the document or Entry Form into which you want to insert the Graphic.  See the Open command (File menu).

6	Make the document into which you want to insert the Graphic the current document.  See Searching.

7	From the Edit menu, choose Paste Link.

--  The object is inserted, and a link is created between the object and the Server Application.

To Edit a Linked Object

1	Open the file containing the document or Entry Form into which you want to insert the Graphic.  See the Open command (File menu).

2	Make the document into which you want to insert the Graphic the current document.  See Searching.

3	Select the object you want to edit.  See Selecting Text (Using the Word Processor).

4	From the Edit menu, choose Edit xxxx Object ("xxxx" represents the name of the Server Application linked to this object).

--  With a mouse, you can Double Click on the object.

--  The Server Application is started.

5	Edit the object using the features of the Server Application.

6	From the File menu of the Server Application, choose Save.

7	From the File menu of the Server Application, choose Exit.

--  The askSam document is displayed with the object edited.

To Break a Link

1	Open the file containing the document or Entry Form into which you want to insert the Graphic.  See the Open command (File menu).

2	Make the document into which you want to insert the Graphic the current document.  See Searching.

3	From the Edit menu, choose Paste Link.  See the Links command (Edit menu).

--  The Links Dialog Box appears.

4	Type or select the Link you want to break.

5	Choose the Cancel Link Button.

6	Choose OK.

--  The object remains in the document, but the link to the Server Application is canceled.

To Delete a Object and a Link

1	Go to the document containing the linked object you want to delete.

2	Use the cursor keys or the mouse to Select the object.  See Selecting Text (Word Processing).

3	From the Edit menu, choose Delete (Del).

--  The object and the link are deleted.

To Embed an Object

1	Start the Server Application and create or open the Object you wish to insert into askSam.

2	Select the object in the Server Application.

3	From the Edit menu in the Server Application, choose Copy.

--  The Selected object is copied to the Clipboard.

4	Switch from the Server Application to askSam.

5	Open the file containing the document or Entry Form into which you want to insert the Graphic.  See the Open command (File menu).

6	Make the document into which you want to insert the Graphic the current document.  See Searching.

7	Position the cursor at the position you want the object embedded in the document.

8	From the Edit menu, choose Paste Special.  See the Paste Special command (Edit menu).

--  The Paste Special Dialog Box appears.

9	Choose the Paste Button.

-- The object is embedded in the document at the cursor position.

To Edit an Embedded Object

1	Open the file containing the document or Entry Form into which you want to insert the Graphic.  See the Open command (File menu).

2	Make the document into which you want to insert the Graphic the current document.  See Searching.

3	Select the object you want to edit.  See Selecting Text (Using the Word Processor).

4	From the Edit menu, choose Edit xxxx Object ("xxxx" represents the name of the Server Application linked to this object).

--  With a mouse, you can Double Click on the object.

--  The Server Application is started.

5	Edit the object using the features of the Server Application.

6	From the File menu of the Server Application, choose File Update.

7	From the File menu of the Server Application, choose Exit.

--  The askSam document is displayed with the object edited.


Importing Information (Step-by-step Instruction)

You can import information in a variety of formats.  Unstructured information can be imported as text or RTF files.  Structured information can be imported from other databases or from word processors.

To import from askSam

1	Open the file containing the information you want to export.  See the Open command (File menu) or choose [image] button on the toolbar.

2	From the File menu, choose Import.

Dialog Box Options

File Name

Type or select the name of the file you want to import.

File Type

Select the format of the file you want to import.  Click the down arrow to view the available file formats.

Text Only (*.TXT)	ASCII text files.  Imports without word wrap or tabs.

Formatted Text (*.TXT)	ASCII text files.  Imported with word wrap and tabs.

askSam DOS (*.TXT)	Format for exchanging data between the DOS and Windows versions of askSam.  This format retains the document boundaries between asksam documents.

DBASE Files (*.DBF)	dBase III and IV files.  This format allows the importing of structured information to dBase compatible databases.

RTF Files (*.RTF)	Rich Text Format files used to exchange formatted information (including .BMP Graphics).

WordPerfect 5.X (*.DOC)	WordPerfect version 5 files with formatting.

Directories

Select the directory from which you want to import the file.

Drives

Select the drive from which you want to import the file.

Select all

Click on this option to import all the files of the specified type and in the specified location.

Set Options

Use this option to define a document delimiter and location within your askSam file.

Append Location	Adds the imported text to a specified location within your askSam file.

End of File	Adds the imported text to the end of the current file.

End of Current Document	Adds the imported text to the end of the current document.

After Current Document	Adds the imported text in a new document inserted located directly after the current document in the current file.

After Tagged Document	Adds the imported text in a new document located directly after the tagged document in the current file.

Document Delimiter

Sets the delimiter for the imported text.

No Delimiter	The entire file you import is stored in askSam as a single document.

Blank Line	Each time askSam encounters a blank line in the imported text, a new askSam document is created for the next block of imported text.

Character(s)	Allows you to define one or two characters which askSam will use as a delimiter to separate imported text into multiple documents.

Page Break	Divides the file you import into askSam Documents wherever hard page breaks are encountered.

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See also


Create Mailing Labels (Step-by-step Instruction)

You can use the askSam Report Writer to design Mailing Labels which meet a variety of specifications.

To Print Continuous Labels

1	Open the file containing the addresses you want to include on the labels.  See the Open command (File menu).

2	From the Report menu, choose New Report.

New Report Dialog Box Options

Report Name

Type or select the name for the report you want to create.  The name can contain multiple words and have a length of up to 80 characters.  If you do not specify a name, askSam assigns the name Untitled Report # to your Report.

Select the documents to include in your report

Select this Button to build a search request using the Multiple Search Request Dialog Box.  See the Multiple Search Request command (Actions menu) for more details about the Dialog Box.

Sort the documents to include in your report

Select this Button to Sort the documents that want included in your report using the Sort Dialog Box.  See the Sort command (Actions menu) for more details about the Sort Dialog Box.

Define the layout for your report

Select this Button to activate askSam's Report Layout Editor.  From this Editor you can define the layout of your Report.  You can insert fields, define which fields will be totaled and grouped, as well as define headers and footers.

Place Field	 Selects a field and positions it in the Editor

Group Footer	 Add text to totals and subtotals from Total and Count commands.

Report Settings	 Defines settings specific to the current Report.

Count	 Places the number of documents selected or grouped into your report.

Place Text	 Places text into your Report.

Spacing	 Defines the spacing method when placing fields in a Report.

Header	 Defines a header for the Report.

Footer	 Defines a footer for the Report.

Reset Row	 Sets a Report up in multiple rows.

Close	 Closes the Report Layout Editor and lets you save or cancel your changes.

Using the Field Placement Dialog Box, place the fields for your labels.  Example:

Name[

Company[

Address1[

Address2[

City[ ^0, ^1 State[ ^2 Zip[

3	From the Report menu, choose Report Settings.  See the Report Settings command (Report menu).

4	Select the Output Separator Button.

5	In the Dialog Separator Dialog Box, select the Page Break between Docs option.

6	Choose OK.

7	Choose OK to exit the Report Settings Dialog Box and return to the Report Layout Editor.

8	From the Report menu, choose New Report.

--  Choose Yes to save the report.

9	From the File menu, choose Page Setup.  See the Page Setup command (File menu).

--  Select the File Settings option.

--  Set the appropriate margins.

10	From the File menu, choose Print.  See Print command (File menu).

--  Select the Report option.

--  Type or select the name of the Report name.

To Print 3 Wide Labels

1	From the Options menu, choose Word Wrap.

--  This turns askSam's Word Wrap function Off (3 Wide Labels require using the entire page width).

2	Open the file containing the addresses you want to include on the labels. See the Open command (File menu).

3	From the Report menu, choose New Report (See above for description of Dialog Box Options).

--  Type the name for your labels report.

--  Choose the Select Button, enter a search request for the desired addresses, and choose OK.

--  Choose the Sort Button, enter your sort request, and choose OK.

--  Choose the Layout Design Button.

4	Place the fields for your labels (start at column 1 row 1).  Example

Name[

Company[

Address1[

Address2[

City[ ^0, ^1 State[ 2 Zip[

5	From the Report menu, choose Reset Row.

--  askSam will return you to the Report Layout Editor.

--  With a Mouse:

Position the crosshair cursor after the last field (Zip[ in the example above) and click the left mouse Button.

--  With the Keyboard:

Use the cursor keys, Space key, and the Enter key to position the cursor after the last field (Zip[ in the example above).  Press Ctrl+Enter to insert the Reset Row Command.

--  The Reset Row command,^R , is inserted in your report.

6	Place the fields for the second column of labels in the line under the Reset Row command, ^R.

--  Make sure that you place the fields in the proper column (for standard 3 Wide Labels on a laser printer, place your fields in column 36).

7	Repeat steps 3 thru 5 for 3 Wide Labels (place your fields for the third column in column 71 if you are using standard 3 Wide Labels).

8	From the Report menu, choose Report Settings and select the Set Output Separator Button.  See Report Settings command (Report menu).

--  Select the Lines between Docs Button.

--  Type or select 2 lines between each    document.  (The number of lines you set is determined by the number of lines in your address.  For standard  3 wide Labels on a laser printer, the number of lines in the address plus the number of lines skipped must equal 7).

--  Choose OK to accept the Output Separator settings.

--  Choose OK to exit the Report Settings Dialog Box.

9	From the Report menu, choose New Report.

--  Select the Yes Button to save the Report.

10	Before printing the labels, choose Page Setup from the File menu.  See the Page Setup command (File menu).

--  Select the File Settings Option.

--  Set the left, right, top, and bottom margins to 0.

11	From the File menu, choose Print.  See the Print command (File menu).

--  Select the Report option.

--  Type or select the 3 Wide Label Report name.

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See also


Creating Mail Merge Letters (Step-by-step Instruction)

You can use the askSam Mail Merge function to choose field or a group of addresses and merge them into a letter.  For each address selected, a letter is created, automating the creation of custom letters.

To Create a Mail Merge Letter

1	Open the file containing the addresses you want to include on the labels.  See the Open command (File menu) or choose the [image] button from the toolbar.

2	From the Report menu, choose New Report.

New Report Dialog Box Options

Report Name

Type or select the name for the report you want to create.  The name can contain multiple words and have a length of up to 80 characters.  If you do not specify a name, askSam assigns the name Untitled Report # to your Report.

Select the documents to include in your report

Select this Button to build a search request using the Multiple Search Request Dialog Box.  See the Multiple Search Request command (Actions menu) for more details about the Dialog Box.

Sort the documents to include in your report

Select this Button to Sort the documents that want included in your report using the Sort Dialog Box.  See the Sort command (Actions menu) for more details about the Sort Dialog Box.

Define the layout for your report

Select this Button to activate askSam's Report Layout Editor.  From this Editor you can define the layout of your Report.  You can insert fields, define which fields will be totaled and grouped, as well as define headers and footers.

Place Field	 Selects a field and positions it in the Editor

Group Footer	 Add text to totals and subtotals from Total and Count commands.

Report Settings	 Defines settings specific to the current Report.

Count	 Places the number of documents selected or grouped into your report.

Place Text	 Places text into your Report.

Spacing	 Defines the spacing method when placing fields in a Report.

Header	 Defines a header for the Report.

Footer	 Defines a footer for the Report.

Reset Row	 Sets a Report up in multiple rows.

Close	Closes the Report Layout Editor and lets you save or cancel your changes.

Example:

Name[

Company[

Address[

City[ ^0, ^1 State[ ^2 Zip[

Dear Salutation[ ^0,

We would like to remind you that your account with us is past due.  Please transfer payment of Amount[  ^2 immediately.

Thank you.

Miles Lowther

Note:  You can also use the Windows' Clipboard to paste in a letter from another askSam file or another application.

3	From the Report menu, choose Report Settings.

4	From the Dialog Box, choose Page Break.

5	Choose OK to close the Dialog Box and return to the Report Settings Dialog Box.

6	Choose OK to close the Dialog Box and return to the Report Layout Editor.

7	From the Report menu, choose New Report to exit the Report Layout Editor.

8	Choose Yes to save the Report.

9	From the File menu, choose Print or choose the [image] button from the toolbar.  See the Print command (File menu).

--  Select the Report option.

--  Type or select the Report name.

Editing Mail Merge Letters

You can edit your Mail Merge Reports using the Open/Edit Report command (Report menu).  If you wish to send the same letter to a different set of addresses, you can define a new Search Request for your letter.

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See also


Reports (Step-by-step Instruction)

Creating a New Report

Creating a New Report from an Existing Report

Editing an Existing Report

Printing a Report


Creating a New Report (Reports Step-by-step Instruction)

You can use the askSam Report Writer to view information from multiple documents in a file in an organized and summarized manner.  The Report Writer also allows you to store frequently used searches and requests.

Before you create a report, you need to know the purpose of the report.  Are you saving a search request?  Creating a sorted list?  Totaling and tallying data?

The Purpose of the Report determines:

--  What documents you select to include in your Report

--  How these documents are sorted

--  What fields are included in the Report

--  How the Report is laid out

Once you know this information, creating, editing, and running a report is simple.

To Create a New Report

Reports are created with the New Report command (Report menu).  This New Report Dialog Box allows you to execute the steps necessary to create a report:

--  Selecting documents to include in the Report

--  Sorting the documents

--  Defining a layout for the Report.

A Report does not require all three of these elements.  In fact, a Report may consist of any one element, any combination of elements, or all three elements combined.

1	Open the file containing the addresses you want to include on the labels.  See the Open command (File menu) or choose [image] button on the toolbar.

2	From the Report menu, choose New Report.

3	Type or select the name for the report you want to create in the Report Name Box.  The name can contain multiple words and have a length of up to 80 characters.  If you do not specify a name, askSam assigns the name Untitled Report # to your Report.

4	Choose the Select the documents to include in your Report  Button [image] to build a search request using the Multiple Search Request Dialog Box.  See the Multiple Search Request command (Actions menu) for more details about the Dialog Box.

5	Choose OK to return to the New Report Dialog Box.

6	Choose the Sort Button [image]. Select the fields you wish to Sort. The Sort Dialog box will only sort the document you selected in the Multiple Search Request Dialog Box. See the Sort command (Actions menu) for more details about the Sort Dialog Box.

7	Choose OK to return to the New Report Dialog Box.

8	Select the layout for your Report Button to activate askSam's Report Layout Editor.  From this Editor you can define the layout of your Report. You can insert fields, define which fields will be totaled and grouped, as well as define headers and footers.

Place Field	 Selects a field and positions it in the Editor

Group Footer	 Add text to totals and subtotals from Total and Count commands.

Report Settings	 Defines settings specific to the current Report.

Count	 Places the number of documents selected or grouped into your report.

Place Text	 Places text into your Report.

Spacing	 Defines the spacing method when placing fields in a Report.

Header	 Defines a header for the Report.

Footer	 Defines a footer for the Report.

Reset Row	 Sets a Report up in multiple rows.

Close	 Closes the Report Layout Editor and lets you save or cancel your changes.

10 From the Report menu, choose Close Report.

 --  A message will appear asking if you want to save the Report.

 --  Choose Yes.

 --  You are returned to the New Report Dialog Box.

11 To run the Report, choose the Run Button.

 --  askSam opens a new window displaying the Report output.

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See also


Editing an Existing Report (Reports Step-by-step Instruction)

Once a Report is created, you can Edit, Run, or Delete if from the Report Manager.

To Edit a Report

1	Open the file containing the addresses you want to include on the labels.  See the Open command (File menu).

2	From the Report menu, choose Open/Edit Report.

--  The Report Manager Dialog Box appears.

3	Type or select the name of the report you want to edit in the Report Name Box.

4	Choose the Selection Button to access the Multiple Search Request Dialog Box and edit the search criteria for the designated report.  See the Multiple Search Request (Actions menu) for more details about the Dialog Box.

5	Select the Sort Button to access the Sort Dialog Box and edit the Sort criteria for the designated report.  See the Sort command (Actions menu) for more details about the Dialog Box.

6	Select the Edit Layout Button to edit the layout of the designated Report using the Report Layout Editor.  See the New Report command for more details about the Editor.

7	Select the Run Button to executes the Report as edited.

To Delete a Report

1	Open the file containing the addresses you want to include on the labels.  See the Open command (File menu).

2	From the Report menu, choose Open/Edit Report.

--  The Report Manager Dialog Box appears.

3	Type or select the name of the Report you want to delete in the Report Name Box.

4	Select the Delete Button.

--  A message appears asking you to confirm your decision.

5	Choose Yes.

--  The Report is deleted.

________________

See also


Creating a New Report from an Existing Report (Reports Step-by-step)

Once you have created a Report, you can define new Reports using this existing Report as a basis.

To Create a New Report from an Existing Report

1	Open the file containing the addresses you want to include on the labels.  See the Open command (File menu).

2	From the Report menu, choose Open/Edit Report.

--  The Report Manager Dialog Box appears.

3	Type or select the name of the report you want to copy in the Report Name Box.

4	Type the name of the new Report in the Report Name Field.

5	Select the Edit Layout Button.

--  The Rename/Copy Report Dialog Box appears.

6	Choose the Copy Option.

7	Choose OK

--  The Report layout from the Report you copied is displayed.

8	From the Report Menu, choose New Report.

9	Choose Yes to save the new Report.

--  You can now choose the Selection or Sort Buttons to make further changes to the new Report.  See Editing an Existing Report (Reports Step-by-step Instruction).

__________________

See also


Printing a Report (Reports Step-by-step Instruction)

There are two ways to print a Report.  You can either print it directly, or you can run a Report and then print from the output file.

To Send a Report Directly to the Printer

1	Open the file containing the addresses you want to include on the labels. See the Open [image] command (File menu).

2	From the File menu, choose Print or choose the [image] button from the toolbar.  See the Print command (File menu).

--  Select the Report option.

3	Type or select the Report name.

4	Choose OK.

--  A Dialog Box appears telling you that askSam is printing.

To Send Report Output to the Printer

1	Once you have run the Report, choose Print from the File menu (Ctrl+P).

--  The Print Dialog Box will appear.

2	Choose OK.

--  The Report is printed.

Note:  When a Report containing a Header is output to the screen, it is output to a new Window, and the Header information is displayed one time at the top of the Report.  If you print a Report after it has been output to a window, make sure you delete the Header from the top of the document before printing.  Otherwise, the Header will be printed two times on the first page.

________________

See also


Running a Report (Reports Step-by-step Instruction)

Once you have defined a Report, you can easily run it at any time.

To Run a Report

1	Open the file containing the addresses you want to include on the labels.  See the Open [image] command (File menu).

2	From the Report menu, choose Run Report

--  The Run Report Dialog Box will appear.

3	Type or select the name of the Report you want to run.

4	Choose OK.

Shortcut

Toolbar:

The Report you selected is run and one of there things will happen:

1	If you have defined a layout for the Report, A new window is open and the Report is output.  You can Print, Edit, and Save the contents of the Report output.

2	If you have defined a Report containing a Search or Sort request without defining a Report layout, the first selected document will be displayed and the Retrieval Dialog Box appears.  You can move through the retrieved documents by choosing Next, Previous, or Cancel.

3	If askSam is not finding any documents that meet you search criteria, a Message Box will appear informing you that no matches were found.  If this happens, check your selection criteria.

Note:  If a Report opens a window for output, you can return to your original document by

1	Closing the window containing the Report output.  See the Close command (File menu).

2	Press Ctrl+Tab to switch back tot the previous window.

________________

See also


Searching in askSam (Step-by-step Instruction)

askSam's true strength is finding specific information when you need it and presenting it in a manner of your choice.  The list of possible searches is almost endless.  The Actions menu contains the various search options, as well as the Multiple Search Dialog Box, which allows you to form a request by linking the other Search options.  If you prefer, askSam's Command Line allows you to directly access askSam's Search capabilities by entering Search commands.

Global Versus Local Searches

Because askSam allows you to create files which conceivably could span 4 GB (gigabytes) and individual documents as long as 16,000 lines, finding all the information you want in the minimum amount of time calls for defining the scope of a search which fits your needs.  Basically, there are two methods of looking for information

Global  Most of askSam's searches are conducted at the Global Level --  this Search is conducted through all the the documents in the current askSam file.  The Command Line and the various Searches in the Actions menu are all Global.

Local  When a file contains long documents, it is possible to confine a Search to a single document.  This local search is called a Find and searches only for a single text string in the current document.  You can access the Find command from the Edit menu.

askSam Local Search Options

Find

Repeat Last Find

askSam Global Search Options

Boolean Search

Numeric Search

Proximity Search

Date Search

Sort

Multiple Search Request

Hyper on Selected

Hyper on File


Using the askSam Word Processor (Step-by-step Instruction)

askSam for Windows offers you many powerful Word Processing capabilities which allow you to take full advantage of the Windows' environment.  The basics of askSam's Word Processing functions similar to other Windows Word Processors and Text Editors.

Typing Text

Moving Around Within a Single Document

Deleting Text

Selecting Text

Transferring Information Using the Clipboard

Drag and Drop Editing

Using Fonts and Font Styles

Text Alignment

Line Spacing

Setting Tabs

Setting Margins and Indents

Breaking Documents into Pages

Using Headers and Footers


Typing Text (Word Processing Step-by-step Instruction)

To type text into a document, make sure that the text cursor is in the document and start typing.  The text you type is inserted at the cursor position.  When you reach the end of a line, the text will automatically wrap to the next line.

You can type text in either Insert or Overwrite mode.

Insert Mode	Inserts the text you type at the cursor position.  Any text to the right of the cursor is shifted to the right.

Overwrite Mode	Writes over any text to the right of the cursor when you type.  When Overwrite Mode is active, OVR appears in the Status Bar.

To toggle between Insert and Overwrite Mode, press the Ins (Insert) Button on the Key Board.


Moving Around Within a Single Document (Word Processing Step-by-step Instruction)

You can use the mouse or the keyboard to move around in the current document.

To Move in the Document using the Mouse

1	You can use either the Vertical or Horizontal Scroll Bars to scroll through the current document.  These Scroll Bars function the same as those found in other Windows's applications.

2	To reposition the cursor in a screen, move to the desired position and Click the Left Mouse Button.

To Move in the Document using the Keyboard

askSam includes a number of Key combinations for moving quickly around the current document.

Key	Moves the Cursor to

Left Arrow	Previous Character

Right Arrow	Next Character

Up Arrow	Previous Line

Down Arrow	Next Line

Home	Beginning of the Current Line

End	End of the Current Line

Page Up	Previous Screen

Page Down	Next Screen

Ctrl+Left Arrow	Previous Word

Ctrl+Right Arrow	Next Word

Ctrl+Home	Beginning of Document

Ctrl+End	End of Document

Ctrl+PgUp	Scrolls Screen Left

Ctrl+PgDn	Scrolls Screen Right

Ctrl+Up Arrow	Scrolls Screen Up

Ctrl+Down Arrow	Scrolls Screen Down


Deleting Text (Word Processing Step-by-step Instruction)

If you make a mistake while typing, you can easily Delete the mistake and replace it with the correct text.

Press	To...

Del	Delete the character to the right of the cursor or to Delete the Selected Text (See Selecting Text).

Backspace	Delete the character to the left of the cursor or the Selected text.

Any Key	Delete the Selected text.


Selecting Text (Word Processing Step-by-step Instruction)

You can Select text for editing, deleting, or formatting using either the mouse or the keyboard.

To Select Text Using  The Mouse

1	Position the mouse pointer at one end of the text you wish to Select.

2	Press and hold down the Left Mouse Button.

3	Move the mouse pointer over the text.

4	Release the Left Mouse Button.

--  The text you Selected is highlighted.

Note:  You can also Select an entire line by Clicking once on the Selection Area (the white margin to the left of the left margin).

To Select Text Using The Keyboard

Use the Keys described in Moving Around Within A Document in combination with the Shift Key.

To Cancel A Selection

1	Move the mouse pointer to the Selected block of text.

2	Click the Left Mouse Button, or press any Arrow Key.


Transferring Information Using the Clipboard (Word Processing Step-by-step Instruction)

The Windows Clipboard provides a temporary storage area for information which you want to transfer to another location.  You can Cut or Copy information from you document to the Clipboard, and the transfer it to:

--  Another place in the same document.

--  Another askSam document.

--  Another askSam file.

--  Another Windows application.

To Cut or Copy Information to the Clipboard

1	Select the information you want to Cut or Copy.

2	From the Edit menu, choose Cut (Ctrl+X) or Copy (Ctrl+C).

--  If you choose

Cut	The Selected Text is Deleted from the document when it is transered to the Clipboard.

Copy	The Selected text is left in the document and a copy is transferred to the Clipboard.

To Paste Information from the Clipboard

1	Position the cursor where you wish to insert the information from the Clipboard.

2	From the Edit menu, choose Paste (Ctrl+V).

--  The information stored in the Clipboard is pasted in the document at the cursor position.

Note:	When you paste text into a document, the text and its formats (fonts, sizes, colors, etc.) are pasted.  If you want to paste text without any formats, use the Paste Special command (Edit menu) and choose the unformatted Text option from the Dialog Box.


Drop and Drag Editing (Word Processing Step-by-step Instruction)
Drag and Drop Editing (Word Processing Step-by-step Instruction)

Drag and Drop Editing offer you a fast and easy way to edit information using the mouse.

To Move Text Using Drag and Drop

1	Select the text you want to Drag and Drop. (See Selecting Text)

2	Place the mouse pointer in the Selected Text.

3	Press and hold the Left Mouse Button.

4	Move the mouse pointer and the blinking Text Bar to the location where you want to insert the text.  The blinking text bar shows you the exact location of where your text will be inserted.

5	Release the Left Mouse Button and you text is moved from where you marked it to where you placed it.

--  After inserting the text, askSam selects the newly inserted block

To Copy Text Using Drag and Drop

1	Select the text you wish to Drag and Drop. (See Selecting Text)

2	Using the mouse, place your mouse pointer in the Selected Text.

3	Press and hold the Ctrl Key.

4	Press and hold the Left Mouse Button.

5	Using the mouse, move the mouse pointer and the blinking Copy Bar to the location where you wish to insert a copy of the text.

--	The blinking text bar shows you the exact location of where you text will be inserted.

6	Release the Left Mouse Button and your Ctrl Key.

--  Your text will be copied from where you marked it to where you placed it.

--  The Selected text will Remain in its original location.


Using Font and Font Styles (Word Processing Step-by-step Instruction)

When you begin entering text in a document, the text appears in the default font.

To Choose a Different Font, Font Size, or Color

1	From the Format menu, choose Font.

--  The Font Dialog Box appears.

2	Choose the Font, Style, Size, Color, and Effects you want to use.

3	Choose OK.

--  The setting you selected are activated.

--  The next text you enter will appear in the new Font.

To Change the Default Font for New Documents Added to a File

1	From the Options menu, choose File Preferences.

2	Select the File Font Button.

3	Choose the Font, Style, Size, Color, and Effects you want to set as the Default Font.

To Change the Font of Existing Text

1	Select the text you want to modify.  See Selecting Text.

--  The Selected text is highlighted on the screen.

2	From the Format menu, choose Font.

3	Choose the Font, Font Style, Size, Color, and Effects you want to use.

4	Choose OK.

--  The Selected text is changed to the new Font settings.

Shortcut

Changing the Font from the Format Bar

1	Click on the drop-down Font menu on the Format Bar.

--  The drop-down Font Menu appears displaying the fonts installed in your Windows system.

2	Type or select the Font you want to use.

--  The drop-down Font Menu will close.

--  The next text you enter at the cursor position, or the selected text is displayed in the new Font.

Changing the Font Size from the Format Bar

1	Click on the drop-down Font Size menu on the Format Bar.

--  A list of available Font Sizes is displayed.

2	Choose the Font Size you want to use.

--  The drop-down Font Size Menu will close.

--  The next text you enter at the cursor position, or the Selected text is displayed in the new Font Size.

Changing the Font Style from the Format Bar

1	Click on either the Font Style Icon you want to use.

Bold	 (Ctrl+B)

Italic	 (Ctrl+I)

Underline	 (Ctrl+U)

Overstrike	 (Ctrl+K)

 --  The next text you enter at the cursor position, or the Selected text is displayed in the new Font Style.


Text Alignment (Word Processing Step-by-step Instruction)

Text can be aligned in the following ways:

--  on the Left Margin

--  on the Right Margin

--  centered between the two margins

To Change the Alignment Using the Menu Bar

1	Select the text you wish to modify or place the cursor in the line you wish to modify.  See Selecting Text.

2	From the Format menu, choose Alignment.

--  A menu with the Alignment choices will be displayed.

3	Choose the Alignment command you want to use (Left, Centered, Right).

-- The selected text or the line containing the cursor is realigned.

To Change the Alignment Using the Format Bar

1	Select the text you want to modify or place the cursor in the line you wish to modify.  See Selecting Text.

2	Click on the Alignment Icon you want to use

Left

Center

Right

--  The Selected text or the line containing the cursor is realigned.


Line Spacing (Word Processing Step-by-step Instruction)

Standard text is single spaced in askSam.  But you can also define one and a half or double line spacing.

To Change Line Spacing Using the Menu Bar

1	Select the text you wish to modify or place the cursor in the line you wish to modify.  See Selecting Text.

2	From the Format menu, choose Line Spacing.

--  A menu with Spacing option appears.

3	Choose a the Spacing command you want to use.

--  The Selected text or the text entered at the cursor position is modified to the new Line Spacing setting.

To Change Line Spacing Using the Format Bar

1	Select the text you wish to modify or place the cursor in the line you wish to modify.  See Selecting Text.

2	Click on the Line Spacing Icon you want to use.

Single Space

1.5 Space

Double Space

-- The Selected text or the text entered at the cursor position is modified to the new Line Spacing setting.


Setting Tabs (Word Processing Stp-by-step Instruction)
Setting Tabs (Word Processing Step-by-step Instruction)

Tab settings control where the cursor is placed each time the Tab key is pressed.  As a default setting, askSam places Tabs every half inch.  You can use either the Ruler or the Tab menu to set your own Tabs.  These settings will override askSam's default settings.

To Set Tabs From the Tab Menu

1	From the Format menu, choose Tabs.  See the Tabs command (Format menu).

--  The Tabs Dialog Box appears.

2	Enter a measurement (in inches).

3	Choose the Set Button

-- This defines where your Tab is set.

--  Repeat steps 1 thru 3 for all Tabs you want to set.

4	Choose the OK Button to accept the Tab settings.

--  The new Tab settings are in effect for the selected text or the line containing the cursor.

To Delete a Tab Using the Tab Menu

1	From the Format menu, choose Tabs.

2	Highlight the measurement for the Tab you want to delete in the Tab Stop Position List.

3	Choose the Clear Button.

--  Repeat this for any other Tabs you want to delete.

--  If you want to delete all Tabs, choose the Clear All Button.

To Set a Tab Using the Ruler Line

1	With the mouse, Click on the Ruler where you want to set a Tab.

--  An arrow will appear in the Ruler and a Tab is set where you Clicked.

2	Click again to set any other Tabs or Click and Drag any Tab whose position you wish to modify.

--  The new Tab Settings are in effect for the Selected text or the line containing the cursor.

To Delete Tabs Using the Ruler Line

1	Click and Drag the Tab you wish to delete from the Ruler Line into the Work Space.

--	The Tab is deleted.


Setting Margins and Indents (Word Processing Step-by-step Instruction)

Margins and Indents affect the way your document prints.  Margins are set fro the entire document while Indents may be set on a line-by-line basis.

To Set Margins for a Document

askSam's default Margins are one inch on the Top, Bottom, Left, and Right edges of the document page.   These can be changed to the settings you want to use.

1 From the File menu, choose Page Setup.

 --  The Page Setup Dialog Box is displayed.

2 Type the settings you want to use for the Top, Bottom, Left, and Right Margins.

3 Choose Document Settings.

4 Choose OK to accept the settings.

 --  The new Margin settings are now active in the current document.

 --  the appearance of the document on the screen is not altered to reflect the new settings. (Margin settings are reflected only when printing.)

5 From the File menu, choose Save (Ctrl+S) to save the new Margin settings.

To Set Margins for a File

The settings entered when the File Settings Option is selected in the Page Setup Dialog Box will override any Document specific settings already defined.  The File Settings remain active until you select the Document Setting Option in the Page Setup Dialog Box.

1	From the File menu, choose Page Setup.

--  The Page Setup Dialog Box is displayed.

2	Type the settings you want to use for the Top, Bottom, Left, and Right Margins.

3	Choose the File Setup Option.

4	Choose OK to accept the settings.

--  The new Margin settings are now active in the current file.

--  the appearance of the document on the screen is not altered to reflect the new settings. (Margin settings are reflected only when printing.)

5	From the File menu, choose Save (Ctrl+S) to save the new Margin settings.

To Indent Text in Documents

Indents may be set from the Ruler Line on a line-by-line basis in your document.

1	Click and Drag the Left or Right Indent Marker to a new position. (show marker).

--  The Indent is set for the Selected text or the line containing the cursor.


Breaking Documents into Pages (Word Processing Step-by-step Instruction)

askSam can set your page breaks automatically, or you can manually define page breaks for specific pages within your document.

To Automatically Set Page Breaks

1	From the Format menu, choose Repaginate.

--  askSam goes through the document and divides it into pages.  Page Breaks are represented in the document by a dotted line across the screen.

Note:  If you want to change the placement of an automatic Page Break, insert a Manual Page Break before the automatic Page Break and Repaginate the document.

To Insert a Manual Page Break

1	Position the cursor where you want the Manual Page Break to occur.

2	From the Format, choose Set Page Break.

--  A dotted and dashed line is displayed in the document to show where the Page Break is inserted.

To Remove a Manual Page Break

1	Position the cursor in the line above the Manual Page Break in the document.

2	From the Format menu, choose Remove Page Break.

--  The dotted and dashed line representing the Manual Page Break is removed.


Using Headers and Footers (Word Processing Step-by-step Instruction)

Headers and Footers are defined either for a document or for your entire file.  They contain information which will be printed at the beginning or end of each page of the document.  They may contain

--  Text

--  Page numbers and Total Number of Pages

--  Date, Time, and Weekday

--  File Name (with or without the Path).

To define a Header or Footer for a Document

1	From the File menu, choose Page Setup.

--  The Page Setup Dialog Box is displayed.

2	Choose Documents Settings option.

3	Choose either the Header or Footer Button.

--  The Header or Footer Dialog Box will appear.

4	Enter the Header or Footer you want to include in the document.

5	Choose OK.

--  You will return to the Page Setup Dialog Box.

6	Choose OK to close the Page Setup Dialog Box.

7	From the File menu, choose Save (Ctrl+S) to save the Header or Footer for the document.

Notes:

1	Headers and Footers are only displayed when a document is printed.

2	To define the Header or Footer for the current file, choose the File Settings option at step 2 above.


Close command (File menu)

Use this command to close the current askSam file.

Shortcut

Keys:	Ctrl+F4

Note:  If any changes have been made to the file since the last Save command, the Save Dialog Box is displayed.  See the Save command (File menu).


Exit command (File menu)

Use this command to exit askSam.

Shortcut

Keys:	Ctrl+F4

Note:  If any unsaved files are open when you execute the Exit command, the Save Dialog Box will appear.  See the Save command (File menu).


Current Document (Export Sub-menu)

Use this command to export the current document.

Dialog Box Options

File Name

Type or select the name of the file into which you want the document exported.

File Type

Select the format of the document you want to export.  Click the down arrow to view the available file formats.

Text Only (*.TXT)	ASCII text files.  Exported without word wrap or tabs.

Formatted Text (*.TXT)	ASCII text files.  Exported with word wrap and tabs.

askSam DOS (*.TXT)	Format for exchanging data between the DOS and Windows versions of askSam.  This format retains the document boundaries between asksam documents.

DBASE Files (*.DBF)	dBase III and IV files.  This format allows the Exporting of structured information to dBase compatible databases.

RTF Files (*.RTF)	Rich Text Format files used to exchange formatted information (including .BMP Graphics).

WordPerfect 5.X (*.DOC)	WordPerfect version 5 files with formatting.

Directories

Select the directory into which you want to export the document.

Drives

Select the drive into which you want to export the document.

Set Options

Use this option to define a document delimiter and location within your askSam file.

Append Location	Adds the imported text to a specified location within your askSam file.

End of File	Adds the imported text to the end of the current file.

End of Current Document	Adds the imported text to the end of the current document.

After Current Document	Adds the imported text in a new document inserted located directly after the current document in the current file.

After Tagged Document	Adds the imported text in a new document located directly after the tagged document in the current file.

Document Delimiter

Sets the delimiter for the imported text.

No Delimiter	The entire file you import is stored in askSam as a single document.

Blank Line	Each time askSam encounters a blank line in the imported text, a new askSam document is created for the next block of imported text.

Character(s)	Allows you to define one or two characters which askSam will use as a delimiter to separate imported text into multiple documents.

Page Break	Divides the file you import into askSam Documents wherever hard page breaks are encountered.

_______________

See also,  Export command (File menu).


Entire File command (Export Sub-menu)

Use this command to export the current askSam file.

Dialog Box Options

File Name

Type or select the name of the file into which you want the document exported.

File Type

Select the format of the document you want to export.  Click the down arrow to view the available file formats.

Text Only (*.TXT)	ASCII text files.  Exported without word wrap or tabs.

Formatted Text (*.TXT)	ASCII text files.  Exported with word wrap and tabs.

askSam DOS (*.TXT)	Format for exchanging data between the DOS and Windows versions of askSam.  This format retains the document boundaries between asksam documents.

DBASE Files (*.DBF)	dBase III and IV files.  This format allows the Exporting of structured information to dBase compatible databases.

RTF Files (*.RTF)	Rich Text Format files used to exchange formatted information (including .BMP Graphics).

WordPerfect 5.X (*.DOC)	WordPerfect version 5 files with formatting.

Directories

Select the directory into which you want to export the document.

Drives

Select the drive into which you want to export the document.

Set Options

Use this option to define a document delimiter and location within your askSam file.

Append Location	Adds the imported text to a specified location within your askSam file.

End of File	Adds the imported text to the end of the current file.

End of Current Document	Adds the imported text to the end of the current document.

After Current Document	Adds the imported text in a new document inserted located directly after the current document in the current file.

After Tagged Document	Adds the imported text in a new document located directly after the tagged document in the current file.

Document Delimiter

Sets the delimiter for the imported text.

No Delimiter	The entire file you import is stored in askSam as a single document.

Blank Line	Each time askSam encounters a blank line in the imported text, a new askSam document is created for the next block of imported text.

Character(s)	Allows you to define one or two characters which askSam will use as a delimiter to separate imported text into multiple documents.

Page Break	Divides the file you import into askSam Documents wherever hard page breaks are encountered.


Tagged Document command (Export Sub-menu)

Shortcuts

Toolbar

Use this command to export the Tagged document in the current file.  See the Tag command (Document menu).

Dialog Box Options

File Name

Type or select the name of the file into which you want the document exported.

File Type

Select the format of the document you want to export.  Click the down arrow to view the available file formats.

Text Only (*.TXT)	ASCII text files.  Exported without word wrap or tabs.

Formatted Text (*.TXT)	ASCII text files.  Exported with word wrap and tabs.

askSam DOS (*.TXT)	Format for exchanging data between the DOS and Windows versions of askSam.  This format retains the document boundaries between asksam documents.

DBASE Files (*.DBF)	dBase III and IV files.  This format allows the Exporting of structured information to dBase compatible databases.

RTF Files (*.RTF)	Rich Text Format files used to exchange formatted information (including .BMP Graphics).

WordPerfect 5.X (*.DOC)	WordPerfect version 5 files with formatting.

Directories

Select the directory into which you want to export the document.

Drives

Select the drive into which you want to export the document.

Set Options

Use this option to define a document delimiter and location within your askSam file.

Append Location	Adds the imported text to a specified location within your askSam file.

End of File	Adds the imported text to the end of the current file.

End of Current Document	Adds the imported text to the end of the current document.

After Current Document	Adds the imported text in a new document inserted located directly after the current document in the current file.

After Tagged Document	Adds the imported text in a new document located directly after the tagged document in the current file.

Document Delimiter

Sets the delimiter for the imported text.

No Delimiter	The entire file you import is stored in askSam as a single document.

Blank Line	Each time askSam encounters a blank line in the imported text, a new askSam document is created for the next block of imported text.

Character(s)	Allows you to define one or two characters which askSam will use as a delimiter to separate imported text into multiple documents.

Page Break	Divides the file you import into askSam Documents wherever hard page breaks are encountered.


Report command (Export Sub-menu)

Use this command to export the output of a specified Report.

Dialog Box Options

Report Name

Type or select the name of the report you want to run.


Date Stamp command (Edit menu)

Use this command to insert the system date in the current document at the cursor position.

Shortcuts

Toolbar:

Keys:	Ctrl+D

________________

See also

Time Stamp command (Edit menu)

Weekday Stamp command (Edit menu)


Time Stamp command (Stamp Sub-menu)
Time Stamp command (Edit menu)

Use this command to insert the system time in the current document at the cursor position.

Shortcuts

Toolbar:

Keys:	Ctrl+T

_______________

See also

Date Stamp command (Edit menu)

Weekday Stamp command (Edit menu)


Weekday Stamp command (Edit menu)

Use this command to insert the system weekday in the current document at the cursor position.


Normal Style Command (Style Sub-menu)

Use this command to remove set styles for the selected text.

_______________

See also, Style command (Format menu)


Bold Style command (Style Sub-menu)

Use this command to define the Font Style for the selected text or the text entered at the cursor position as bold text.

Shortcut

Toolbar:

Key:	Ctrl+B

______________

See also, Style command (Format menu)


Italic Style command (Style Sub-menu)

Use this command to define the selected text or the text entered at the cursor position as Italic text.

Shortcut

Toolbar:

Key:	Ctrl+I

________________

See also,  Style command (Format menu)


Underline Style command (Style Sub-menu)

Use this command to define the selected text or the text entered at the cursor position as Underlined text.

Shortcut

Toolbar:

Key:	Ctrl+U

________________

See also, Style command (Format menu)


Strikeout Style command (Format menu)

Use this command to define the selected text or the text entered at the cursor position as Strikeout text.

Shortcut

Toolbar:

_______________

See also,  Style command (Format menu)


Word Wrap command (Options menu)

Use this command to turn the askSam word wrap function ON or OFF.  The default setting for word wrap is ON.

Note:  When the askSam Word Wrap function in ON, Wrap appears in the Status Bar.


Select Document(s) command (Export Sub-menu)

Use this command to export documents you select using the askSam Multiple Search Request Dialog Box.  See Multiple Search Request command (Actions menu).

Multiple Search Request Dialog Box Options

See the Multiple Search Request command (Actions menu).

Export Dialog Box Options

File Name

Type or select the name of the file into which you want the document exported.

File Type

Select the format of the document you want to export.  Click the down arrow to view the available file formats.

Text Only (*.TXT)	ASCII text files.  Exported without word wrap or tabs.

Formatted Text (*.TXT)	ASCII text files.  Exported with word wrap and tabs.

askSam DOS (*.TXT)	Format for exchanging data between the DOS and Windows versions of askSam.  This format retains the document boundaries between asksam documents.

DBASE Files (*.DBF)	dBase III and IV files.  This format allows the Exporting of structured information to dBase compatible databases.

RTF Files (*.RTF)	Rich Text Format files used to exchange formatted information (including .BMP Graphics).

WordPerfect 5.X (*.DOC)	WordPerfect version 5 files with formatting.

Directories

Select the directory into which you want to export the document.

Drives

Select the drive into which you want to export the document.

Set Options

Use this option to define a document delimiter and location within your askSam file.

Append Location	Adds the imported text to a specified location within your askSam file.

End of File	Adds the imported text to the end of the current file.

End of Current Document	Adds the imported text to the end of the current document.

After Current Document	Adds the imported text in a new document inserted located directly after the current document in the current file.

After Tagged Document	Adds the imported text in a new document located directly after the tagged document in the current file.

Document Delimiter

Sets the delimiter for the imported text.

No Delimiter	The entire file you import is stored in askSam as a single document.

Blank Line	Each time askSam encounters a blank line in the imported text,  a new askSam document is created for the next block of imported text.

Character(s)	Allows you to define one or two characters which askSam will use as a delimiter to separate imported text into multiple documents.

Page Break	Divides the file you import into askSam Documents wherever hard page breaks are encountered.


Single Range Date Search (Actions menu)

Use this command to search for documents in the current file where a field is less than, greater than, or equal to a specific date or a date in another field in the same document.

Dialog Box Options

Date Field

Type or select the name of the field containing the Date you want to retrieve.

Logical Operator

Type or select a logical operator for the Date Search.

Second Date Field

There are three options for defining the second date variable.

1	Type or select the name of a second field containing a date you want to use to conduct a search based on a comparison of two date fields.

2	Click the Date Box and enter a date to use.

3	Click the Current Date Box to conduct a search based on comparison of the current system date and the date in the specified field.


Dual Range Date Search (Actions menu)

Use this command to search for documents in the current file containing dates within a specific range.

Dialog Box Options

Date Field

Type or select  the name of the field containing the date you want to use in the Date Search.

Logical Operator

Type or select the logical operator you want to use in the Date Search

(<, >, =, <=, >=, <>).

First Date

Click the Box to enter a date for the Date Search comparison.

Current Date

Click the Box if you want to use the current system date in the Date Search comparison.

And

Click the Box to enter a second date in the Date Search comparison.

Logical Operator

Type or select a logical operator for the Date Search comparison (<, >, =, <=, >=, <>).

Second Date

Click the Box to enter a second date in the Date Search comparison.

Current Date

Click the Box to use the current system date in the Date Search comparison.


Comparison Date Search (Actions menu)

Use this command to search for documents in the current file in which an amount of time (days, months, or years) is the search criteria.

Dialog Box Options

Date Field

Type or select the name of the field containing the first date you want to use in the Date Search comparison.

Second Date Field

Type or select the name of the field containing the second date you want to use in the Date Search comparison, or enter a specific date.

Current Date

Click the Box to use the current system date in the Date Search comparison.

Logical Operator

Type or select a logical operator for the Date Search comparison (<, >, =, <=, >=, <>).

Qty of

Type a number to define the amount of time to use in the Date Search comparison.

Date Units

Select the date unit you want to use in the Date Search comparison (Days, Months, or Years).


Normal Style command (Format menu)

Use this command to remove styles for the selected text or the text entered at the cursor position.


Center Tab command (Format menu)
Center Align command (Format menu)

Use this command to define the tabs for the selected text or the line containing the cursor in the current document.  To remove a tab, select the tab measurement for this tab in the Tab Stop Position list and Click the Clear Button from the Tab Dialog Box.

Dialog Box Options

Tab Stop Positions

Type a measurement for the tab you want to define in the current document.

Alignment

Select the justification for the tab.

Left	 Justifies the text on the left tab margin.

Center	 Center justifies the text.

Right	 Justifies the text on the right tab margin.

Decimal	 Justifies the numeric text on the decimal point.

Set

Defines the tab with the setting you selected.

Clear

Removes the selected text from the Tab Stop Position list.

Clear All

Removes all text from the Tab Stop Position list.

_______________

See also


Right Tab command (Format menu)

Use this command to define the tabs for the selected text or the line containing the cursor in the current document.  To remove a tab, select the tab measurement for this tab in the Tab Stop Position list and Click the Clear Button from the Tab Dialog Box.

Dialog Box Options

Tab Stop Positions

Type a measurement for the tab you want to define in the current document.

Alignment

Select the justification for the tab.

Left	 Justifies the text on the left tab margin.

Center	 Center justifies the text.

Right	 Justifies the text on the right tab margin.

Decimal	 Justifies the numeric text on the decimal point.

Set

Defines the tab with the setting you selected.

Clear

Removes the selected text from the Tab Stop Position list.

Clear All

Removes all text from the Tab Stop Position list.

_______________

See also


Decimal Tab command (Format menu)

Use this command to define the tabs for the selected text or the line containing the cursor in the current document.  To remove a tab, select the tab measurement for this tab in the Tab Stop Position list and Click the Clear Button from the Tab Dialog Box.

Dialog Box Options

Tab Stop Positions

Type a measurement for the tab you want to define in the current document.

Alignment

Select the justification for the tab.

Left	 Justifies the text on the left tab margin.

Center	 Center justifies the text.

Right	 Justifies the text on the right tab margin.

Decimal	 Justifies the numeric text on the decimal point.

Set

Defines the tab with the setting you selected.

Clear

Removes the selected text from the Tab Stop Position list.

Clear All

Removes all text from the Tab Stop Position list.

_______________

See also


1.5 Line Spacing command (Format menu)

Use this command to define the line spacing for the selected text or the text entered at the cursor position in the current document (single, 1.5, and double).  The default setting in askSam is single spacing.

Shortcut

Toolbar:

Sub-menu Options

Single

Defines the line spacing for the text as single space.

1.5 Lines

Defines the line spacing for the text as 1.5 lines.

Double

Defines the line spacing for the text as double.

_______________

See also

Single Line Spacing command (Format menu)

Double Line Spacing command (Format menu)


Double Line Spacing command (Format menu)

Use this command to define the line spacing for the selected text or the text entered at the cursor position in the current document (single, 1.5, and double).  The default setting in askSam is single spacing.

Shortcut

Toolbar:

Sub-menu Options

Single

Defines the line spacing for the text as single space.

1.5 Lines

Defines the line spacing for the text as 1.5 lines.

Double

Defines the line spacing for the text as double.

_______________

See also

Single Line Spacing command (Format menu)

1.5 Line Spacing command (Format menu)


Menu Bar

The many features of askSam for Windows can be selected using the traditional Windows Menu Bar at the top of the screen.  You can choose a menu item either with your mouse or the keyboard (by using ALT Key combinations).

Selecting Menu Items with a Mouse

You can choose Menu items with a mouse or other pointing device.  Simply move the Mouse Cursor (it will become an arrow) to the Menu item of your choice and Click.  Options on the Pull-Down Menus can be selected in a similar manner.

Selecting Menu Items with the Keyboard

1	To access a menu with the Keyboard, press the ALT key plus the underline 	letter in the Menu choice.

--  A Pull-Down menu appears.

2	You can now choose the desired menu option by pressing the underlined 	letter or number.

Alternate Keyboard Selection Method (Using the Arrow Keys)

1	Press the ALT Key to move the cursor to the Menu Bar.

2	Use the ARROW Keys to move to the desired option.

3	Press ENTER.


Format Bar

The Format Bar allows you to alter the appearance of your documents with many of askSam for Windows'  text formatting functions.


Command Line

The Command Line allows you to directly enter requests for an askSam search.

To Move to the Command Line with a Mouse

1	Click on the Command Line with a mouse or other pointer device.

To Move to the Command Line with the Keyboard

1	Press the ESC Key.


Status Bar

The bottom line of the askSam screen is the Status Bar.  From the Status Bar, askSam give you messages and other useful information.

1	The left most section of the Status Bar is where askSam displays messages.  Descriptions of Menu Items and Icons, as well as Prompts are shown here.

2	The next section of the Status Bar is the Document Counter.  It tells you how many documents are in the current file, and gives you the number of the current document.  For example, "1 of 22" means that you are currently at document number 1, and there are 22 documents in the file.

3	The Column Number is the next section on the Status Bar.  This can be a number from 1 to 255, and gives you the horizontal cursor position in the Work Space.

4	The Line Number follows the Column Number.  It indicates the Line Number where the cursor appears in the Work Space.

5	The next five sections indicate the status of several modes:

--  Insert or Overwrite status.  An OVR is displayed when askSam is in 	Overwrite Mode.

--  CAPS is displayed when Caps Lock mode is On.

--  When Num Lock is On, NUM is displayed.

--  The word DATA in the Status Bar indicates that Data Entry mode is On.

--  The word WRAP indicates that the Word Wrap setting is On.


Report Tools

Use these tools to design and edit the layout in the Report Layout Editor.

Note:  Corresponding menu options are added to the Report menu.

Place Field	Selects a field and positions it in the Report.

Group Footer	Adds text to totals and subtotals from the Total and 	Count commands.

Report Settings	Defines settings specific to the current Report.

Count	Places the number of Documents selected or 	grouped into your Report.

Place Text	Places text into your Report.

Spacing	Defines the spacing method when placing fields in a 	Report.

Header	Defines a header for the Report.

Footer	Defines a footer for the Report.

Reset Row	Used to set a Report in multiple columns.

Close	Closes the Report Layout Editor and lets you save or 	cancel your changes.


Title Bar

The askSam Title Bar contains the name of the active application (in this case askSam) and may also contain the name of the current file when you have opened one or more askSam files.


Ruler

The Ruler displays (and allows you to modify) Margin and Tab settings for the current document.

________________

See also


Work Space

The Work Space in askSam is where you enter your information.  Bring the cursor into the Work Space with the mouse or ARROW Keys, and begin typing.


Left Align command (Format menu)

Use this command to align the selected text or the text entered at the cursor position on the left margin.

Shortcut

Toolbar:

Left

Center

Right


Center Align command (Format)

Use this command to align the selected text or the text entered at the cursor position in between the two margins.

Shortcut

Toolbar:

Left

Center

Right


Right Align command (Format menu)

Use this command to align the selected text or the text entered at the cursor position on the right margin.

Shortcut

Toolbar:

Left

Center

Right


Close Report command (Report menu)

Use this command to close the Report Layout Editor.  A Dialog Box will prompt you to save the Report layout you created.

Shortcut

Report Tools


Links command (Edit menu)

Use this command to define whether a Link should be updated manually or automatically.  You can also use this command to break a Link between an Object in the Server Application and an Object in askSam.

Dialog Box Options

Links

Lists the Links in the current document.

Options

Automatic	Automatically updates the Linked object to display any changes 	made in the Serve Application.

Manual	Requires you to manually request that the Linked Object be 	updated.


Object command (Edit menu)

Use this command to edit a Linked Object in askSam.

Note:  By selecting the Linked Object you wish to edit and choosing this command, the Server Application will open and the Object will be displayed.  Edit the Object using the features of the Server Application.


Case Sensitive command (Menu Bar)

Use this Icon to define an askSam search as Case Sensitive.  Use this Icon to toggle the setting ON and OFF.

Note:  Normally, when  askSam searches for a word, the case of the letters comprising the word is irrelevant.  For example, searching for WHO finds "Who", "who" and "WHO".

_______________

See also

File Preferences (Options menu)


Minimize Button

Using a mouse, you can click the Minimize Button to reduce the current application window to an Icon.

_______________

See also

Maximize Button


Maximize Button

Using a mouse, you can click on the Maximize Button to enlarge the current application window so that it fills the entire desktop.

_______________

See also

Minimize Button


Scroll Bar

Using a mouse, you can click on the Scroll Bars to move the current document up and down (Vertical Scroll Bar) and left and right (Horizontal Scroll Bar) to view parts of the document that cannot fit into the desktop.


Control-Menu Box

The Control-menu Box is in the upper-left corner of each window.  By using the Control Menu commands, you can resize, move, maximize, minimize, and close windows, and switch to other applications.


Color Bar

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar2

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar3

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar4

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar5

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar6

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar7

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar 8

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar 9

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar 10

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar 11

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar 12

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar 13

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar 14

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar 15

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Color Bar 16

Use this command to define the color for the selected text or the text entered at the cursor position.

Shortcut:

Mouse Menu:

Dialog Box Options

Color Bar

Select the color that you want to use.


Report Tools (View menu)
Report Tools command (View menu)

 Use this command to activate or deactivate the Report Tools on the screen.  The default setting is active.  To deactivate the Report Tools display, select View -> Report Tools.