Copyright: Clip Gallery 3.0 Quick Tips


To add clip art to your document, click the Clip Art tab. Various types of draw-type (vector) images can be displayed on this tab. Examples include clips with the following file name extensions: .cgm, .wmf, .cdr, .eps, .drw, and .wpg.


To add a photograph, scanned image, or other bitmap to your document, click the Pictures tab. Various types of bitmaps can be displayed on this tab. Examples include clips with the following file name extensions: .bmp, .tif, .gif, .jpg, .pcd, and .pcx.


To add a sound to your document, click the Sounds tab. Various types of sound files can be displayed on this tab. Examples include clips with the following file name extensions: .wav and .mid.


To add a video or animation to your document, click the Videos tab. Various types of video files can be displayed on this tab. Examples include clips with the file name extension .avi, and other file formats supported by Windows 95 Media Player.


Clips are organized into subject categories. To see the clips in a category, click the category you want in the list. To display all clips in the gallery, click [All Categories]. To select a clip, click it.


To insert the selected clip into your document, click Insert. To select a clip, click it.


To locate a specific clip quickly, click Find.


To select a clip, click it.


These are the keywords that have been assigned to the selected clip. If there are more keywords than you can see, click the text and then scroll to the right.

A keyword is a word that helps identify clips in the Gallery. Using the Find feature, you can type a keyword (or part of one) to search for a specific clip or group of clips.

To change the keywords or add your own, click Clip Properties.


If you know the file name of the clip, in the File Name Containing box, type as many consecutive characters of its name as you are sure of. Then click Find Now.

For example, if you want to find a file whose file name starts with the word "guitar," type gui. The Clip Gallery will display all clips whose file names contain "gui."

To repeat a recent search by file name, click the arrow to the right of the File Name Containing box, and then click the one you want.


In the Keywords box, type a word that is associated with the clip you're looking for.

For example, if you want to find a particular picture—or any picture—of an apple, but you don't know its file name, type apple. The Clip Gallery will display any clips whose keywords include "apple." Click the other tabs to see other types of clips associated with that keyword.

To repeat a recent search by keyword, click the arrow to the right of the Keywords box, and then click the one you want.


If you know the file type of the clip, click the arrow to the right of the Clip Type box, and in the list, click the type. When you click Find Now, the Clip Gallery displays all clips of that file type.

To repeat a recent search by clip type, click the arrow to the right of the Clip Type box, and then click the one you want.


To reset the options to their defaults, click Reset. The default for File Name Containing is [All Names]; for Keywords it is [All Keywords], and for Clip Type it is [All Types].


When the Keywords, File Name containing, and Clip Type boxes contain the search criteria you want, click Find Now to find the clip.


In the Keywords box, type one or more keywords for the clip, and then click OK. For multiple keywords, type a character space or comma between each one to separate them.

A keyword is a word that helps identify clips in the Gallery. Using the Find feature, you can type a keyword (or part of one) to search for a specific clip or group of clips.

If the Keywords option is not available, you cannot change the keywords for this clip. It is part of a shared read-only Clip Gallery database.


To add a clip to a category, select the check box next to the category.

To remove a clip from a category, clear the check box for that category. To add a new category, click New Category.

If the Categories options and the New Category button are not available, you cannot change or add categories for this clip. It is part of a shared read-only Clip Gallery database.


If you do not want to add the displayed clip to the Clip Gallery, click Skip This Clip.


To add a new category, click New Category.


To add a new category, click New Category.

If the New Category button is not available, you cannot add a new category for this clip. It is part of a shared read-only Clip Gallery database.


To add all the selected clips to the same categories, click the category names, and then select the Add All Clips To The Selected Categories check box.


To add clips to the Clip Gallery, click Import Clips.


To view the properties of the selected clip, or change which categories or keywords it is assigned to, click Clip Properties.


To add, rename, or delete categories on this tab, click Edit Categories.


To delete or rename a category, click its name, and then click Delete Category or Rename Category.


To delete a category from the selected tab, click its name, and then click Delete Category. Previews for clips existing only in the deleted category are removed from the Clip Gallery. Deleting a category does not remove the clip files from your hard disk.

If the Delete Category button is not available, you cannot delete this category. It is part of a shared read-only Clip Gallery database.


To give a category a different name, click its name, and then click Rename Category.

If the Rename Category button is not available, you cannot rename this category. It is part of a shared read-only Clip Gallery database.


To update the previews of clips in the Clip Gallery, click Update All.

Updating allows you to remove previews for clips that have been deleted from your hard drive, update previews of clip files that have changed, specify the new location of clip files that have been moved from one folder to another, and remove duplicate previews.


If any clips were added to the Clip Gallery from a network drive, and the Network Drives check box has a check mark, the Clip Gallery updates the previews by checking the clip files on the network. The files must be in the same location as when they were added to the Clip Gallery.


If any clips were added to the Clip Gallery from a floppy or CD-ROM drive, and the Removeable Disks check box has a check mark, the Clip Gallery prompts you to insert each disk to update those previews.


While updating the previews, the Clip Gallery can't find the clip file shown in this dialog box. If the file has moved, you can specify its new location by clicking Update Location.

Then in the future, the Clip Gallery will look in the new folder for this file and any others that you moved there from the original folder.


While updating the previews, the Clip Gallery can't find the clip file shown. To skip updating the preview for this clip file, click Skip This File.


While updating the previews, the Clip Gallery can't find the clip file shown. To remove this preview and all other previews of missing clip files in the same folder from the Clip Gallery, click Remove Previews.


While updating the previews, the Clip Gallery can't find the clip file shown. To remove this preview and all other previews of missing clip files on the same disk from the Clip Gallery, click Remove Previews.


The Clip Gallery can't find this clip file. To remove its preview, click Remove Preview.


While updating the previews, the Clip Gallery can't find the clip file shown. To skip updating previews of clip files on the same disk, click Skip This Disk.


To enlarge clip previews for better viewing, select the Magnify check box.

To display previews at their normal size again, clear the Magnify check box.


To play the selected sound or video clip, click Play. To select a clip, click it.

To stop play, click Stop, or press ESC.


To import clips from Clip Gallery Live (a special Microsoft site on the Web), click here.

To use this feature, you need access to the World Wide Web (for example, through the Microsoft Network), and a Web browser (such as Microsoft Internet Explorer).


To see the Clip Gallery 3.0 Help Contents, click Help.

To see a description of any control in a dialog box, click the "?" button in the upper-right corner of the dialog box, and then click an option.


To make your changes take effect and close the dialog box, click here.


To cancel all changes you've made and close the dialog box, click Cancel.


To close the Clip Gallery without inserting the selected clip into your document, click Close.