Once you have created the offline database, the next time you work offline the Offline wizard will contain two pages. The first page is the Details page as described above. The second page is the Existing Workgroup page. It gives you the choice of creating a new offline database, over-writing the existing one or updating the existing offline database with the latest changes to the main database.
The second option is more efficient since the database does not have to be recreated. Instead, only changes made since the last time the offline database was updated will be copied.
If you choose to update the existing offline database with the latest changes then the Next button is enabled. If you chose to create a new offline database then your next step is to press Finish. Pressing Next displays the Additional Data Synchronisation page which lets you choose various options relating to how documents and notes will be handled when you work offline.
This page lets you choose whether or not to update the offline database with all new and changed documents (such as letters and letter templates and any file attachments attached to notes). It also lets you choose whether or not to update the offline database with all new and changed notes (such as notes associated with tasks, appointments, companies and contacts etc.).
When you press Finish, OfficeTalk will copy the relevant data and will then ask you to confirm whether or not you wish to log onto the offline database.