The While You Were Out format notification is used to send telephone messages to other OfficeTalk users. You can send a While You Were Out notification in the following way.
ยท Press the 
button located in the Shortcut bar. Enter the name of the telephone caller into the Name field. Enter the caller's company into
the Of field and the caller's phone number into the Phone no. field. Select the appropriate check box(es) to indicate the reason for calling and enter any other message
into the Message window.
Select the recipients to whom you wish to send the message.
Press the 
button or press Ctrl+S.
When the While You Were Out notification arrives, it appears as shown below:
The While You Were Out notification displays the message and who it was from. Pressing the Snooze button will close the notification and instruct it to pop up at a later time, depending upon the specified Snooze time. The Mail button allows you to mail the notification to yourself so that you can store it in a mail folder.