You can assign a project task to one or more OfficeTalk users or to anyone capable of receiving an e-mail message. Regardless of who you assign the task to, you will probably wish to know when that task has been completed by that person or you may even wish to know the percentage completion at any time. If you have assigned the same task to more than one person, you might want to know this information on a per user basis. OfficeTalk provides you with this information and makes it easy for the recipient of your task assignment to provide you with this detail.
OfficeTalk lets recipients of your task assignment report back the task's completion status at any time. In the case of an OfficeTalk user, the user may change the task completion status using the Task property sheet from within Diary mode. Non OfficeTalk recipients can continually reply to your original message, entering task completion status information in their reply.
OfficeTalk automatically updates the project with this information, shading all or part of the task in a green colour to represent it's completion status.
If the project task was assigned to more than one user then the task's completion status will depend on the completion status reported back by each of the assignees and the relevant weightings that you specified when you originally assigned the task.
To view the assigned resources for a particular task and to view the task completion status on a per user basis, you can use the Assigned Resources window. To show the Assigned Resources window, select Resource Assignment window from the View menu in Project mode. The view will be split horizontally to show the Task window and Project window in the top half of the view and the Project Assignment window in the bottom half.
Selecting a task in the Task window will show, in the Project Assignment window, a list of the task's assignees. The weighting and percentage completion is shown for each assignee.
Note: A project task's percentage completion is calculated by OfficeTalk based upon the individual completion percentages and weightings of each task assignee. For example, if a task was assigned to user A and user B and supposing user A had completed 50% of his part of the task whereas user B had completed 100% of his part of the task and the weighting for user A was 80% and the weighting for user B was 20% then the task's overall completion percentage would be 80%*50 + 20%*100 = 60%.