You can specify an e-mail address for a contact from within the Contact property sheet in the following way:
Bring up the Contact property sheet by double clicking on the relevant contact from within Contact view.
Type in the e-mail address into the Email Address field.
Press the {bmct help0101.bmp} button. This will bring up the Select Service dialog box.
Choose which Mail Service will be used to send mail to this contact. If you have specified an Internet address such as mailbox@company.com, then OfficeTalk will automatically select the Internet Mail Service. Select the appropriate mail service and press OK.
Press the {bmct help0102.bmp} button. This will bring up the Per Recipient Settings dialog box. The format of this dialog box will depend on selected mail service. The Per Recipient Setting dialog box for the Internet Mail Service lets you choose options for encoding and for rich text.
You may choose to encode messages sent to this contact in either MIME format or UUENCODE format. If you choose Use Service Default, messages sent to this contact will always be sent using MIME. This may change in future versions of the product.
You may also choose whether or not to send messages to this contact in rich text format or in plain text format. The default is to send using plain text. If you wish to send to the contact using rich text then select the Use rich text radio button, otherwise, select the Do not use rich text radio button.
Note: If you send rich text messages to contacts whose mail client does not support RTF, then the contact will receive a plain text version of the message in addition to a file attachment containing a rich text version of the message. If the contact is an OfficeTalk user or uses any other mail client which does support RTF mail messages then the rich text message will be displayed in the mail clients message window.
The Per Recipient Setting dialog box for the MAPI Mail Service lets you specify whether or not the contact uses Microsoft Exchange. If the contact does use Microsoft Exchange, then OfficeTalk makes use of Exchange forms whenever this contact is invited to meetings or assigned project tasks using this e-mail address.