Any data that you view in a list in OfficeTalk may be sorted in a variety of ways. Nearly all lists display one or more columns of data. For example, when you view the Incoming Mail folder in Mail mode, OfficeTalk displays, amongst others, a Sender column and a Received Time column. By default, OfficeTalk sorts mail in the Incoming Mail folder by Received Time, so that the most recent mail is displayed at the top of the list. If you wanted to sort this list by another column, for example, the Sender column, then you simply click the relevant column header using the left mouse button.
This will sort the data in an ascending fashion according to the data type of the column. If the column is a text column, such as the Sender column, then OfficeTalk sorts the list showing mail from senders whose name begins with 'A' at the top of the list and senders whose name begins with 'Z' at the end of the list. If the column is a date column, then items in the list are sorted with earliest dates displayed at the top of the list.
Data may be sorted in a descending fashion by clicking again on the column header.
If you wish to sort by a column which is not displayed in the list then this is possible by using the Sort dialog box. You can show the Sort dialog box by clicking the right mouse button anywhere inside the list and selecting Sort… from the context sensitive menu.
The Sort dialog box lets you perform a multi-level sort which you cannot achieve simply by clicking on a column. A multi-level sort consists of a primary sort and optional secondary and tertiary sorts. For example, you may sort Incoming mail by Received Time and then by Sender.
Choose the primary sort by selecting a column from the top most drop down list in the dialog box. Choose a secondary sort from the next drop down list and so on. For each sort level you may choose whether to sort ascending or sort descending by selecting the relevant radio button next to each drop down list.