Printing the Custom View

Printing the Custom View

OfficeTalk lets you print out the Custom View by selecting Print Custom Appointments from the File/Print menu. This will display the Print Custom dialog box showing the Details page.

In most cases, all you will need to do in order to print out the project is select the paper style and press the Print button.

OfficeTalk lets you customise your print out by providing several check boxes, radio buttons and fields. The functionality of the Print Custom dialog box is summarised below:

Field Description

From, To The From and To fields represent the date range that will be printed. These fields are initially set to the date range shown in the Custom Appointments window. If you wish to print appointments over a different date range then specify the start and end dates in these fields.

Print appointment times If you check the Print appointment times check box, OfficeTalk will prefix each appointment with its start and end times.

Wrap text If you check the Wrap text check box, OfficeTalk will wrap any text which would otherwise be too long to fit on a single line.

Indicate overflow If you check the Indicate overflow check box, OfficeTalk will draw an arrow to indicate when too many appointments exist to fit in a single day cell. You will need to reduce the Appointment Font size if you wish to see all of the appointments.

Print shown through planners Check this check box to print any shown through planner bookings onto the custom appointment print out

Print shown through events Check this check box to print any shown through events onto the custom appointment print out

Indicate non working days Check this check box to shade non working days, such as Saturday and Sunday, in a light grey colour.

Indicate blocked out days Check this check box to shade the day cell header of blocked out days in a red colour.

Rows Select the number of rows shown in the Custom Print out. This is applicable only if you have selected the Print Using Selected Fields radio button.

Cols Select the number of columns shown in the Custom Print out. This is applicable only if you have selected the Print Using Selected Fields radio button.

No Weekends Select this radio button if you never want to print weekends.

Weekends in two cells Select this radio button if you want to print weekends in two separate cells.

Weekends in one cell Select this radio button if you want to print Saturday and Sunday together in a single cell.

The Fonts page lets you choose suitable fonts for the following:

Font Description

Appointment Font The font used to print the date in the top left corner of each cell.

Time Font The font used to print the appointment start times.

Appointment Font The font used to print appointment description.

To preview the printing of the Custom Appointment window, press the Preview button. When you are happy with the preview, print the Custom Appointment window by pressing the Print button.

If you preview the Custom Appointments print out, with careful selection of fonts, OfficeTalk will display a preview output similar to that shown below:

OfficeTalk provides common print functionality in the Custom Appointment dialog box, including

Defining headers and footers

Printer set-up

Page Style Selection

Saved Print Settings

Preview capability

For more information on this common print functionality, see Printing.

Field	Description
From, To	The From and To fields represent the date range that will be printed. These fields are initially set to the date range shown in the Custom Appointments window. If you wish to print appointments over a different date range then specify the start and end dates in these fields.
Print appointment times	If you check the Print appointment times check box, OfficeTalk will prefix each appointment with its start and end times.
Wrap text	If you check the Wrap text check box, OfficeTalk will wrap any text which would otherwise be too long to fit on a single line.
Indicate overflow	If you check the Indicate overflow check box, OfficeTalk will draw an arrow to indicate when too many appointments exist to fit in a single day cell. You will need to reduce the Appointment Font size if you wish to see all of the appointments.
Print shown through planners	Check this check box to print any shown through planner bookings onto the custom appointment print out
Print shown through events	Check this check box to print any shown through events onto the custom appointment print out
Indicate non working days	Check this check box to shade non working days, such as Saturday and Sunday, in a light grey colour.
Indicate blocked out days	Check this check box to shade the day cell header of blocked out days in a red colour.
Rows	Select the number of rows shown in the Custom Print out. This is applicable only if you have selected the Print Using Selected Fields radio button.
Cols	Select the number of columns shown in the Custom Print out. This is applicable only if you have selected the Print Using Selected Fields radio button.
No Weekends	Select this radio button if you never want to print weekends.
Weekends in two cells	Select this radio button if you want to print weekends in two separate cells.
Weekends in one cell	Select this radio button if you want to print Saturday and Sunday together in a single cell.

Font	Description
Appointment Font	The font used to print the date in the top left corner of each cell.
Time Font	The font used to print the appointment start times.
Appointment Font	The font used to print appointment description.