Printing The Weekly Appointments View

Printing The Weekly Appointments View

OfficeTalk lets you print out the Weekly Appointments view by selecting Print Weekly Appointments from the File/Print menu. This will bring up the Print Weekly Appointments dialog box showing the Details page.

Note: You can also bring up the Print Weekly Appointments dialog box by pressing the {bmct help0043.bmp} button at the top of the Weekly Appointments view or by selecting Print Contents of Window from the window menu.

In most cases, all you will need to do in order to print out your weekly appointments is select the paper style and press the Print button. OfficeTalk lets you customise your print out by providing several check boxes, radio buttons and fields. The functionality of the Print Weekly Appointments dialog box is summarised below:

Field Description

From/To The From and To date fields specify the date range that you wish to print.

Wrap text If you check the Wrap Text check box, OfficeTalk will wrap any text which would otherwise be too long to fit on a single line.

Indicate overflow If you check the Indicate overflow check box, OfficeTalk will draw an arrow to indicate overflow when too many appointments in a single day have been drawn in the chosen font. You will need to reduce the Appointment Font size if you wish to see all of the appointments.

You may print out weekly appointments in a variety of formats. They are as follows:

Option Description

Week to a page Prints the entire week on a single page

Standard week to a two pages Prints the entire week on two pages.

Working week to a two pages Prints the working week on two pages.

Two days to a page Prints 2 days on each page.

Day to a page Prints a single day per page.

Left dates Left justifies the date text.

Right dates Right justifies the date text.

Alternating dates Justifies the date text alternately.

Start on left Left justifies the date text and then alternates.

When printing appointments, you can choose the following fonts:

Field Description

Time Font The appointment start times font

Appointment Font The appointment description font.

Date Font The font of the date text in each day cell.

If you preview the Weekly Appointments print out, with careful selection of fonts, OfficeTalk will display a preview output similar to that shown below:

OfficeTalk provides common print functionality in all Print dialog boxes. This functionality includes:

Defining headers and footers

Printer setup

Page Style Selection

Saved Print Settings

Preview capability

For more information on this common print functionality, see Printing.

Field	Description
From/To	The From and To date fields specify the date range that you wish to print.
Wrap text	If you check the Wrap Text check box, OfficeTalk will wrap any text which would otherwise be too long to fit on a single line.
Indicate overflow	If you check the Indicate overflow check box, OfficeTalk will draw an arrow to indicate overflow when too many appointments in a single day have been drawn in the chosen font. You will need to reduce the Appointment Font size if you wish to see all of the appointments.

Option	Description
Week to a page	Prints the entire week on a single page
Standard week to a two pages	Prints the entire week on two pages.
Working week to a two pages	Prints the working week on two pages.
Two days to a page	Prints 2 days on each page.
Day to a page	Prints a single day per page.
Left dates	Left justifies the date text.
Right dates	Right justifies the date text.
Alternating dates	Justifies the date text alternately.
Start on left	Left justifies the date text and then alternates.

Field	Description
Time Font	The appointment start times font
Appointment Font	The appointment description font.
Date Font	The font of the date text in each day cell.