Printing Planners

Printing Planners

OfficeTalk lets you print out your planners by selecting Print Planner from the File/Print menu. The Print Planner dialog box is displayed.

In most cases, all you will need to do in order to print out your planner is select the Paper Style and press the Print button. OfficeTalk lets you customise your print out by providing several check boxes, radio buttons and fields. The functionality of the Print Planner dialog box is summarised below:

Field Description

From/To The From and To date fields specify the date range that you wish to print.

Print Dates If you check the Print Dates check box, OfficeTalk will print the date in every square on the planner which is not occupied by a booking.

Keys on Separate Page If you select the Keys on Separate Page radio button, OfficeTalk will print the planner keys on a separate page to the planner.

Keys on Every Page If you select the Keys on Every Page radio button, OfficeTalk will print the planner keys at the bottom of each page printed.

Do Not Print Keys If you select the Do Not Print Keys radio button, OfficeTalk will not print the keys.

Span OfficeTalk will automatically select the span according to your current zoom. You may manually change this from 12 months down to 1 month.

OfficeTalk gives you complete control over the fonts used to print out your planner. You may choose the following fonts:

Font Description

Key Font This is the font of the key descriptions (relevant only if you choose to print the keys).

Month Font This is the font of the abbreviated month names displayed down the left side of the planner.

Day Font This is the font of the abbreviated day names at the top of the planner e.g. M T W T F S S...etc.

Booking Font This is the font of the booking descriptions. Note that, by default, this text is white, since it prints out more clearly. Also note that brightly coloured keys always have black text.

Date Font This is the font used to display the date drawn in each square. This is relevant only if the Print dates check box is checked.

OfficeTalk provides common print functionality in all Print dialog boxes. This functionality includes:

Defining headers and footers

Printer setup

Page Style Selection

Saved Print Settings

Preview capability

For more information on this common print functionality, see Printing.

If you preview the planner print out, with careful selection of fonts, OfficeTalk will display a preview output similar to that shown below:

Field	Description
From/To	The From and To date fields specify the date range that you wish to print.
Print Dates	If you check the Print Dates check box, OfficeTalk will print the date in every square on the planner which is not occupied by a booking.
Keys on Separate Page	If you select the Keys on Separate Page radio button, OfficeTalk will print the planner keys on a separate page to the planner.
Keys on Every Page	If you select the Keys on Every Page radio button, OfficeTalk will print the planner keys at the bottom of each page printed.
Do Not Print Keys	If you select the Do Not Print Keys radio button, OfficeTalk will not print the keys.
Span	OfficeTalk will automatically select the span according to your current zoom. You may manually change this from 12 months down to 1 month.

Font	Description
Key Font	This is the font of the key descriptions (relevant only if you choose to print the keys).
Month Font	This is the font of the abbreviated month names displayed down the left side of the planner.
Day Font	This is the font of the abbreviated day names at the top of the planner e.g. M T W T F S S...etc.
Booking Font	This is the font of the booking descriptions. Note that, by default, this text is white, since it prints out more clearly. Also note that brightly coloured keys always have black text.
Date Font	This is the font used to display the date drawn in each square. This is relevant only if the Print dates check box is checked.