When printing you must always tell OfficeTalk the paper style that you wish to print on. A paper style describes the size and orientation of the printed view. It also lets you divide a page into sub pages which OfficeTalk will treat as if they were pages in their own right.
OfficeTalk comes supplied with several pre-defined paper styles. These are as follows:
A4 Portrait
A4 Landscape
A4 Landscape (2 rows x 2 Cols)
A5 Landscape
A5 Portrait
Envelope
Filofax® 2 pages Landscape
Filofax® 2 pages Portrait
You can select a paper style from within any Print dialog box by choosing the relevant style from the Paper Style pull down list.
You can create or edit paper styles by selecting Paper Styles from the Print sub menu in the File menu or by pressing the Paper Styles… button in the Print dialog box. When you select this menu option or press the button, the Paper Styles dialog box is displayed.
You can create a new paper style by pressing the New button. Alternatively, you can edit an existing paper style by selecting the paper style from the list and pressing the Edit button. In both cases a Paper Styles dialog box is displayed.
The Paper Sizes fields define the printable area in terms of width and height. You may choose from a list of existing paper sizes or you may select Custom (at the bottom of the list) and specify your own Paper Width and Paper Height.
The No. of Rows field and the No. of Columns field define how the page is to be divided into sub-pages. The default is No. of Rows = 1 and No. of Columns = 1 which means that the page is not split into sub-pages.
The Page Margins and the Internal Margins may be used to completely define the printable area of the page (and/or sub pages). The diagram below summarises each measurement.
Example: If you wanted to print out some OfficeTalk contacts onto sheets of labels (4 across x 8 down) then you would set No. of Rows = 8 and No. of Columns = 4. You would then specify the internal margins according to the size of the labels.
The Draw Cutlines check box draws lines representing where you should cut along if you wanted to cut the printout into its individual sub-pages. For example, if you used the Filofax® 2 pages Landscape paper style, which comes supplied with OfficeTalk, you would probably want OfficeTalk to draw the cut lines so that you could cut out the two filofax sized pages from your single A4 sheet of paper.
You can specify the orientation of the paper by selecting either the Portrait or Landscape radio button. This will automatically instruct the printer to use either landscape or portrait.