Purpose
OfficeTalk may be configured such that any e-mail sent and received by a particular user may be seen by any other user as history items within Contact mode. This page lets you specify whether the associated user's e-mail is publicly available to all workgroup users by default or whether the associated user's e-mail is private by default.
There are further options which let you decide whether or not the user may over-ride these settings.
Usage
By default, a user's e-mail may not be viewed by any other user. A user's e-mail may be made publicly available, by default, by selecting the Sent and received mail is publicly available to all users by default radio button in the E-mail Access page.
If a user's e-mail is made publicly available by default, as described above, the user may still over-ride this setting or may still mark individual messages as private. If you do not want to give users the ability to do this then uncheck the User may change default settings check box.
If you do not wish to permit the associated user to permanently delete his or her mail then uncheck the User may delete mail check box.