Often you will want to create a set of keys which correspond to each OfficeTalk user or resource defined in your workgroup. One example is a Holiday planner. In this case, each user is represented by a key. Additionally, you may want to specify diary show through or block out options. In the case of the Holiday planner, this would mean that each user would see his own holiday allocation in his diary and that meeting organisers would not try to book a meeting with any user when they were on holiday.
OfficeTalk lets you automatically create a set of keys, associating each one with either a user or a resource, by using the New Key Set Wizard. You can do this in the following way:
Bring up the New Key Set Wizard by selecting New Key Set from the Edit/New menu in Planner mode.
The first page lets you choose whether to make keys for all users and/or for all resources. Select the appropriate check box(es) and press Next.
The next page lets you choose whether to show through or block out using bookings created with each key onto the associated user's diary. Select the appropriate check boxes and press Finish.
When you press Finish, a set of keys will be created and will be added to the Key window.