When you send a mail message after having manually entered the recipients into the To:, Cc: or Bcc: fields, OfficeTalk tries to match the manually entered recipients with entries in one or more of the address books used by Mail mode. If one or more recipients were not matched, OfficeTalk does not send the mail message, but instead displays a Check Names dialog box for each of the recipients that were unknown. This dialog box lets you create a new entry for the recipient in the contact address book.
You can try to match the manually entered recipients with address book entries prior to sending the message by pressing the 
button, located in the shortcut bar in Mail mode. This
function tries to match the manually entered recipients by using the list of local and remote OfficeTalk users, the MAPI and VIM address book (if enabled) the Contacts address book and the list of
user and contact groups. Any recipients that match an entry in one of the address books are underlined. Double clicking on an underlined recipient will bring up a window showing the recipient details.
If you manually entered the first few letters of a recipient's name, OfficeTalk will try to match the recipient. However, if OfficeTalk finds one or more possible matches, it will display the Check Names dialog box, listing all the matched recipients and will ask you to select the appropriate one. You may either select an existing match or you may create a new entry in the contact address book.
You may manually enter more than one recipient at a time by separating each recipient with a ';' character. If your workgroup contained the users 'John Smith' and 'Bob Brown' and you entered Bob; John S into the To: field, OfficeTalk will resolve this to Bob Brown; John Smith
