If a user leaves your organisation and you wish to keep the user's diary and personal data but you no longer wish the user to be considered a member of the workgroup then, rather than deleting the user and losing data related to that user, OfficeTalk lets you archive the user. You may not view the diary of an archived user, nor may you mail, notify or assign tasks to the user. An archived user is only shown in Supervisor mode in the Archives list.
To archive a user. Click the right mouse button on the relevant user and select Archive from the context menu. The user will become unavailable to other members of the workgroup the next time they log on to OfficeTalk.
To un-archive a user, expand the Archives item in the left hand list in Supervisor mode, and select Archived Users. From the right hand window, click on the relevant user using the right mouse button and select Unarchive from the context menu.