Copyright: copyright (c) 1996 Corel Corporation. All rights reserved.
Citation: copyright (c) 1996 Corel Corporation. All rights reserved.


Lesson 1: Getting to know Corel VENTURA

In this lesson you'll learn the basics of the Corel VENTURA environment and of Corel VENTURA publications. To get to know Corel VENTURA, you'll

•	explore the Corel VENTURA screen

•	learn how to customize the Corel VENTURA work environment

•	learn how Corel VENTURA publications are structured


Exploring the screen

If you're a first-time user, it's a good idea to familiarize yourself with the elements of the Corel VENTURA screen. Even if you are a long-time user of Corel VENTURA, you may want to review this lesson since there are some new screen features in Corel VENTURA 7 that didn't exist in previous versions.

VENTURA 7 features a customizable user interface that allows you to create toolbars and dock them to various sides of the screen or leave them as floating toolbars. The illustration below shows the default toolbar configuration for long and structured documents. You can select this configuration through the Corel VENTURA Configuration Manager which you can access by clicking Start, Programs, Corel VENTURA 7, Corel VENTURA Configuration Manager.

For information on any screen element, click the appropriate area of the illustration below:


Title bar

The Title bar extends across the top of the window, inside the border. It is used to reposition the Corel VENTURA window on the screen.


Menu bar

The Menu bar is directly below the title bar; it contains the names of the menus. Clicking a menu name displays a list of commands.


Rulers

Corel VENTURA provides rulers at the edges of your document window. As you scroll the document window, the rulers move to reflect your position on the page. You can move or hide the rulers, change the location of their zero points, and change the unit of measure of zero points. The rulers are a convenient place for you to set page margins and tabs without having to open dialog boxes.


Horizontal/vertical scroll bars

You use scroll bars to scroll the current viewing window and view other areas of a document that don't fit on your screen. At the end of each scroll bar, pointing in opposite directions, are scroll arrows. They point in the direction that the window moves over. Click the arrow with the left mouse button to move the window a small amount in that direction. For more rapid scrolling, click and hold the mouse button down on the scroll arrow.

On the vertical scroll bar there are page up [image] and page down [image] keys that you can use to move through your document one page at a time.


Most Recently Used (MRU) colors palette

The MRU palette displays the last five colors you used in your current document. You can quickly access these colors by clicking them, or choose new colors by opening the palette.


Toolbars

Toolbars provide quick, one-click access to commonly used features. You can display a tool tip for any toolbar button by pointing to the button with your mouse; the tool tip shows the name of the tool. Clicking a toolbar with the right mouse button displays a pop-up that allows you to show or hide any toolbar. You can also access the Toolbars dialog box, which allows you to customize individual toolbars.

To customize a toolbar without opening the dialog box, hold down the ALT + SHIFT keys, then click and drag a button. If you drag the button onto a different toolbar, the button moves to that toolbar and is positioned where you place it. If you drag the button off the toolbar, but not onto another toolbar, the button is deleted. The button can also be moved to another location on that toolbar. Holding down ALT +SHIFT + CTRL while you drag a button creates a copy of the button. You can restore a toolbar's original settings from the Toolbars dialog box.


Property Bar

The Property Bar is a toolbar that displays the properties associated with the text or object that is currently selected. For example, if you are working with text, the Property Bar shows you its font, alignment, spacing, and paragraph tag. The Property Bar allows you to make quick changes to any properties it displays, without having to open dialog boxes. It leaves more space on your screen for your document [image] instead of displaying several different toolbars, you can have one toolbar that changes according to your current task.


Pick tool

Selects text, frames, tables and objects. Corel VENTURA senses the different types of objects you are working on and only requires you to change tools when you need to draw objects, edit nodes, or anchor frames.


Paragraph tool

Selects paragraphs for formatting only. Use this tool as an alternative to pressing CTRL + ALT and clicking with the Pick tool to select paragraphs.


Marquee tool

Selects multiple frames and objects created with the Graphics tools. After clicking the tool, drag a marquee box that encloses the items you want to select.

Operations you perform on any of the selected items [image] for example, resizing [image] apply to all the items in the group.


Zoom tools

Control how large or small a document appears on the screen.

 Zoom in tool

Magnifies a portion of the screen. Drag a box around the area you want to magnify.

 Zoom out tool

Zooms out by a factor of two each time you click, or returns to the view you were at before the last zoom-in.

 Actual size tool

Displays the document at the size at which it will print.

 Full Page

Displays the entire page.

 Full Height

Reduces or enlarges the display of the document so that it fits within the top and bottom edges of the document window.

 Full Width

Reduces or enlarges the display of the document so that it fits within the right and left edges of the document window.

 Facing pages

Displays adjacent pages in a double-sided document side-by-side.

 Selected objects

Zooms in on all selected objects.


Frame tool

Draws a pre-shaped frame. Hold the mouse button down on the tool to open a flyout with a selection of other pre-shaped frames that you can add to your document.


Graphics tools

Draw ellipses, rectangles, lines, callouts, Artistic Text, and other objects. Hold the mouse button down on the tool to open a flyout containing the complete set of drawing tools.


Pen tool

Opens a flyout from which you can specify preset or custom attributes, including outline thickness, line patterns, and calligraphic pen effects. Choose an icon from the flyout with no object selected to change the default outline pen attributes for new objects you create.


Fill tool

Opens a flyout from which you can choose preset fills or set custom attributes, including solid colors, bitmaps, textures, and patterns. Click an icon in the flyout with no object selected to change the default fill attributes for new objects you create.


Node Edit tool

Modifies the shape of lines and curves drawn with the Graphics tools. You can convert other objects, including frames, by first converting them to curves using the Edit, Convert to Curves command.


Frame Anchor tool

Anchors the selected frame to a location in the text so that the frame moves with the text. After clicking the Anchor button, click the location in the text to which you want to anchor the frame.


Status bar

The Status bar is a toolbar that displays your cursor position, page number, and chapter name. Its default location is the bottom of the screen, but you can display it at the top of the screen, or hide it. You can also change its size and the information it displays. Click the status bar with the right mouse button to access these options.


View buttons

The View buttons in the lower left corner of the screen allow you to change to Master Page [image], Page Layout [image], or Copy Editor [image] view.

The Zoom To Multiple Pages button [image] changes the number of pages displayed on screen. Click the button and then drag to select the number of pages.


Overview: Customizing the Corel VENTURA work environment
Customizing the Corel VENTURA work environment

You can customize the Corel VENTURA work environment to suit the way you work using the Options and Customize dialog boxes.

The Options dialog box lets you specify settings for a wide variety of commands and controls, including undo levels, object selection, view colors, CorelMEMO, tolerances, and Auto backup. The Customize dialog box lets you customize Corel VENTURA's menus, toolbars, and keyboard assignments.

To open the Options dialog box

•	Click Tools, Options.

To open the Customize dialog box

•	Click Tools, Customize.


To customize menus

1.	In the Customize dialog box, click the Menu tab. (The Commands box displays the available menus.)

2.	In the Commands box, double-click the command category folder containing the menu you want to customize.

3.	Click the command you want to customize.

4.	In the Menu box, click the menu or sub-menu to which you want to add a command.

5.	Click Add.

6.	Use the Move Up and Move Down buttons to place the command above or below other menu items.

6.	Click OK.


To customize toolbars

1.	In the Customize dialog box, click the Toolbars tab. (The Command categories box displays the available menus.)

2.	Choose the menu you want to customize from the Command Categories box. (The buttons associated with that menu are on the right side of the dialog box.)

3.	Drag a button out of the dialog box.

If you drop the button on the screen, a new toolbar with that button on it is created. If you drop the button on an existing toolbar, the button is added to that toolbar.

4.	Drag and drop any other buttons that you want to include onto this new toolbar.

5.	Click OK once you have assigned all the toolbar icons.


To customize the keyboard

1.	In the Customize dialog box, click the Keyboard tab. (The Commands box displays the available menus.)

2.	In the Commands box, double-click the command category folder containing the command you want to customize.

3.	In the Commands box, click the command you want to customize.

4.	Click the Press New Shortcut Key box.

5.	Press the key combination that you want to assign to that command. (The Current short cut keys list shows any keys currently assigned to that command.)

6.	Click Assign.

7.	Repeat steps 3 and 4 to assign additional shortcut keys.

8.	Click OK.


Basic concepts in Corel VENTURA

Corel VENTURA documents are called publications. Whether you're producing a one-page newsletter or a multichapter user manual, you'll be working with a publication that contains a style sheet, a master page, and at least one chapter. Each element has a specific function that you need to understand in order to use Corel VENTURA. The best way to understand them is to examine each element in detail.

Publications

Publications are files with a .VP extension that contain the text, graphics, and other elements that make up your document. Publications are organized into style sheets, master pages, and chapters, as illustrated below.


Style sheets

Each publication you create in Corel VENTURA uses a style sheet. The style sheet contains all the tags and master pages in a publication.

Tags

A tag is a set of typographic attributes. Corel VENTURA uses four types of tags:

•	paragraph tags

•	character tags

•	frame tags

•	border tags (for tables only)

All paragraphs, frames, or lines with the same tag have the same appearance. By tagging objects, you can automate changes in your publication quickly. For example, if you decide to change all your headlines from a regular font to a bold one, all you have to do is change the tag you used for the headlines. Whether your document is one page or 100 pages long, all paragraphs that use the headline tag will automatically change when the tag changes.

You apply tags by selecting the paragraph or object and choosing a tag from the tag list. Corel VENTURA comes with a set of default tags, and you can also create custom tags. The tags used in a publication are contained in the style sheet. By using the same style sheet for different documents, you can share tags across Corel VENTURA publications and ensure that a consistent appearance is maintained.

Master pages

Master pages establish common design characteristics in a chapter, such as:

•	page orientation

•	page size

•	page margins

•	repeating frames

•	backgrounds

•	headers and footers

You use master pages to establish repeating frames for items that need to appear on every page of a document, for example, a company logo or a newsletter masthead. To assist with your page layout and design, you can also use master pages to establish non-printing guides for columns, rulers, and margins.

Master pages are contained in a publication's style sheet and can be saved in a VENTURA Library for use in other publications. You can also drag and drop master pages between publications in the VENTURA Navigator.


Paragraph tags

In Corel VENTURA, a paragraph is any text between paragraph marks (paragraph marks are created when you press the ENTER key). A paragraph tag is a set of rules that define paragraph attributes, including font, alignment, and spacing.


Character tags

Corel VENTURA defines a character as any text that you select or highlight with the mouse. A character can range from one letter, number, or bullet, to an entire document. A character tag is a set of rules that define type attributes including font, font size, and appearance (such as bold, italic, etc.) for selected text. Character tags allow you to specify different type attributes for different parts of a paragraph.

For example, if you want your company name to appear in a different font from the body text of your document, you can create a character tag and apply it to the company name each time it appears. If you decide to make the company name a larger size, you can change the character tag, and the change will be implemented throughout the publication.


Frame tags

In Corel VENTURA, a frame is a container for information in your document. A frame tag is a set of rules that define the formatting specifications for a frame, including size, borders, text flow, margins, columns, and typography settings. Unlike paragraphs which must have a tag, frames can be untagged. However, frame tags are an excellent way to maintain consistency in your documents. Once created, a frame tag allows you to apply extensive frame formatting in one easy step.


Border tags

Corel VENTURA uses borders for table grids. A border tag is a set of rules that define formatting information for a border, such as size, and the space above or below a border. Border tags can be applied to an entire table, a cell, or a single side of a cell.


Chapters

Every Corel VENTURA publication has at least one chapter. Chapters divide your document into manageable sections. A publication can have multiple master pages, but only one style sheet. By using multiple master pages, you can include both portrait and landscape oriented pages in one chapter.

A chapter (called Chapter 1 by default) is created when you create a new publication; from there you can add additional new chapters, or add existing chapters through the VENTURA Navigator or from a VENTURA Library. You can also drag and drop chapters between publications.


Frames

Frames are containers for information such as text, pictures, or graphics. You can create frames of any shape, position them anywhere on the page, and use a variety of frame anchor and text flow options to create any type of page layout.

Frames allow you to lay out documents without the restrictions imposed on you by word processing programs. You can rotate frames, wrap text around them, and anchor them to a page or to a specific piece of text. Frames are ideal for creating newsletter or magazine style layouts where several stories are laid out on each page. Once text or other information is placed in a frame, it moves with the frame, allowing you to change your layout and experiment with different styles by moving, resizing, and reshaping frames.

The base page, which is actually a large frame, is automatically created when you begin a new Corel VENTURA publication. When text is placed on the base page, any text that does not fit automatically flows to the next. Pages are automatically created and deleted as you increase or decrease the size of the publication as required to contain the text you place directly on the base page.


Corel VENTURA's document management tools

Corel VENTURA provides powerful document management tools that make it easy to reorganize documents and share information between publications. The VENTURA Navigator and VENTURA Library allow you to organize and view your documents, reorder chapters, apply master pages and style sheets, and manage multiple publications at one time, all without leaving the main Corel VENTURA document window.

The VENTURA Navigator

You use the VENTURA Navigator to manage your publication through a tree-like structure that is similar to the Windows 95 Explorer environment. The VENTURA Navigator window reflects the publications that are currently open, and displays information about different aspects of your document. For example, to see the style sheets, master pages, and chapters in each publication, choose Publication Manager from the list box at the top of the Navigator. To see the table of contents structure, choose Table of Contents.

Since all open publications in the current Corel VENTURA session are listed in the VENTURA Navigator, you can drag and drop pictures, master pages and other elements between publications. You can also use the VENTURA Navigator to manage tables of contents, indexes, and cross references.

The VENTURA Library

A Corel VENTURA Library is a place where you can store commonly used items, making it faster and easier to share content and design elements across publications. A VENTURA Library item can be almost anything: a single word, a text file, a piece of clipart, a graphic, a chapter, a style sheet, or a master page. You can drag and drop items into and out of the VENTURA Library, and attach names and descriptions to the items if necessary.

Using VENTURA Libraries is an effective way to share information among users. For example, if all corporate documents must use the same style sheet and master pages, a VENTURA Library containing the required items can be created and placed on a network. If further control is needed, a VENTURA Library can be made read-only.


The VENTURA Navigator

You use the VENTURA Navigator to manage your publication through a tree-like structure that is similar to the Windows 95 Explorer environment. The VENTURA Navigator window reflects the publications that are currently open, and displays information about different aspects of your document. For example, to see the style sheets, master pages, and chapters in each publication, choose Publication Manager from the list box at the top of the Navigator. To see the table of contents structure, choose Table of Contents.

Since all open publications in the current Corel VENTURA session are listed in the VENTURA Navigator, you can drag and drop pictures, master pages and other elements between publications. You can also use the VENTURA Navigator to manage tables of contents, indexes, and cross references.


The VENTURA Library

A Corel VENTURA Library is a place where you can store commonly used items, making it faster and easier to share content and design elements across publications. A VENTURA Library item can be almost anything: a single word, a text file, a piece of clipart, a graphic, a chapter, a style sheet, or a master page. You can drag and drop items into and out of the VENTURA Library, and attach names and descriptions to the items if necessary.

Using VENTURA Libraries is an effective way to share information among users. For example, if all corporate documents must use the same style sheet, a VENTURA Library containing the required items can be created and placed on a network. If further control is needed, a VENTURA Library can be made read-only or have passwords assigned by using VENTURA's multi-user capabilities.


Exiting Corel VENTURA

Clicking File, Exit ends the Corel VENTURA session. If you've made any changes since you last saved your file, Corel VENTURA prompts you to save the file before exiting. Click Yes to save the changes you have made to your document, then exit Corel VENTURA. Click No to exit Corel VENTURA without saving the changes. Click Cancel to return to your document, without saving your changes.


What's next

In Lesson 2, you'll create a newsletter.


Introducing Corel VENTURA 7

Corel VENTURA 7 is a powerful and versatile desktop publishing application that meets all your desktop publishing requirements. Whether you use it to produce simple memos, multichapter books, or your own home page on the Internet, Corel VENTURA has the tools and power you need to get the job done quickly.

Corel VENTURA allows you to produce professional looking documents within a structured and manageable environment. The customizable interface is easy to use, and the advanced tools simplify the publishing process like never before.


Getting started with Corel VENTURA

If you're a new Corel VENTURA user, you should complete the tutorial and then explore the program on your own. You can use the online Help to guide you through new tasks, and the "Corel VENTURA 7: Paper and Electronic Publishing Guide" to familiarize yourself with document design and publishing concepts.

If you're an experienced Corel VENTURA user, you may find it useful to read the chapter, "What's New in Corel VENTURA?" in the "Corel VENTURA 7: Paper and Electronic Publishing Guide" before exploring the program. You may also want to complete specific sections of the tutorial to become familiar with new features such as the VENTURA Library and electronic publishing options.

Before you begin

The tutorial assumes that you have Windows NT or Windows 95 installed on your computer and that you are familiar with the Windows environment. You should know how to open and close windows, browse for files, and use a mouse. For more information about Windows, see the "Microsoft Windows User's Guide."


Using the lessons

The six lessons in this tutorial will help you learn the skills you'll need when creating and working on your own documents. Lessons 1-3 are also available in the "Corel VENTURA 7: Paper and Electronic Publishing Guide" (see Part Two: Learning Corel VENTURA) included with your software.

Lesson 1: Getting to know Corel VENTURA

The first lesson introduces the basic elements of the Corel VENTURA screen, and the concepts involved in creating a publication.

Lesson 2: Designing a newsletter

In the second lesson, you'll create a newsletter for a cycling club. You'll combine text, color, and illustrations to make a professional, eye-catching design in just a few minutes. You'll learn the basic techniques of creating a publication in Corel VENTURA, including using master pages and VENTURA Libraries, loading text and picture files, and working with frames.

Lesson 3: Creating an HTML document

In the third lesson, you'll create an HTML (HyperText Markup Language) document that can be used as a home page on the World Wide Web. You'll personalize this one-page document, and use Corel VENTURA's Publish As HTML feature.

Lesson 4: Creating a Barista document

In the fourth lesson, you'll create a Java document using Barista [image] Corel VENTURA's new Java engine.

Lesson 5: Working with a long document

In the fifth lesson, you'll work with a sample publication to learn techniques for working with long publications, including headers and footers, numbering, cross-references, indexes, and tables of contents.

Lesson 6: Importing SGML documents into Corel VENTURA

In the final lesson, you'll learn how to import SGML documents into Corel VENTURA. You can practice with a sample document before moving on to your own files.


Lesson 3: Creating an HTML document

In this lesson, you'll create a Hypertext Markup Language (HTML) document that can be used as a home page on the World Wide Web. To learn the basic techniques of publishing a Corel VENTURA document in HTML format, you'll:

•	add text and apply paragraph tags

•	load picture files into frames

•	publish your publication in HTML format


Opening the sample publication

You'll use a file called LESSON3.VP as the basis for your publication. It contains the background picture for your HTML document, and a style sheet with all the tags you'll need to format your text. LESSON3.VP also contains three anchored frames to hold the picture files that you'll use to illustrate your document.

 Note

You should anchor frames using inline, above, or below anchors whenever you are publishing to HTML. Otherwise, the frames will end up at the bottom of the page.

To open the sample publication

1.	Click File, New.

2.	Click the Tutorial tab.

3.	Double-click the LESSON3.VP publication.

The publication opens in the document window.


Adding and tagging text

The first step in creating your HTML document is to customize the text in the sample document. You can replace the text in LESSON3.VP with your own personal information.

To customize the sample document text

1.	In the second paragraph, select the "Insert your name here" text.

2.	Type your name.

3.	Click the first empty cell of the My Favorites table.

4.	Type the name of your favorite food.

5.	Repeat for the remaining table cells, filling in the appropriate information.

Now, you can format your text using paragraph tags. When you are ready to publish your document in HTML format, these Corel VENTURA tags will be converted to HTML tags automatically.

To apply paragraph tags

1.	Click the "A home page like no other" text.

2.	In the Property Bar, choose Heading1 from the tag list box.

3.	Repeat step 2 for each paragraph, applying the Heading 2 tag to "All About (your name)" and the Table Heading tag to "My favorites."


Adding color

Now you can apply some color to your document using the Most Recently Used colors (MRU) palette on the standard toolbar. The MRU palette displays the five most recently used colors in your document, and also gives you access to a full color palette. Since this is your own personal HTML document, you can choose which text to color, and what colors to apply.

To color text

1.	Select the text you want to color.

2.	Open the MRU palette by clicking the down arrow.

3.	Click a color to apply it to the text.

You can use the scroll bar to view all the colors, or click Others to open the Fill Color dialog box.

Once you choose a color, it appears in the MRU palette; you do not have to open the palette to apply the color again.

4.	Repeat steps 1-3 to color additional text.


Saving your work

Now might be a good time to save the work you've completed so far. You should continue to save your work regularly throughout the lesson. If you completed Lesson 2, you can save this publication to the same folder you created in that lesson.

To save your work

1.	Click File, Save.

2.	In the Save as type list box, ensure that Publication Files (*.VP) is chosen.

3.	In the Save in list box, choose the drive where you want to store your file.

4.	Double-click the folder where you want to store your file.

5.	Type "My HTML document" in the File name box.

6.	Click Save.


Adding pictures

The last step before publishing your document in HTML format is to add the pictures. You can use pictures in any file format that Corel VENTURA can convert to .GIF or .JPG format. When the document is published in HTML, the converted picture files will be in the same directory as your .HTM file.

The frames to hold the pictures are already in place, and the picture files have already been added to the file list of LESSON3.VP. All you need to do is use the File List on the Property Bar to load the files into the frames.

To load pictures into the frames

1.	Select the first frame in the publication.

If the frame borders are hidden, click View, Frame Borders to display them.

2.	In the File List box on the Property Bar, choose "Image 1" [image].

3.	Repeat steps 1 and 2 for the remaining frame, loading Image 2 from the File List box.


Publishing your HTML document

Now that your publication is complete, you can publish it as an HTML document. When you publish an HTML document from Corel VENTURA, a separate .HTM file is created for each chapter in your publication. To manage these .HTM files, you can generate a table of contents .HTM file at the same time as you publish your publication. Since your publication contains only one chapter, you'll omit the option for this lesson.

To publish to HTML

1.	Click File, Publish As, HTML.

2.	In Main HTML Document, type a document name and path, or browse to a folder and type a name in the File name box.

The .HTM extension is added automatically.

3.	Enable the Current Page button.

4.	Ensure the Launch Browser check box is enabled.

5.	Click the Publish button.

The HTML document opens in your default browser.


What's next

In Lesson 4 you'll create a Barista document.


Lesson 2: Designing a newsletter

In this lesson, you'll create the cycling club newsletter shown below. To learn the basic techniques of creating a publication in Corel VENTURA 7, you'll

•	modify master pages

•	import pictures and text

•	draw frames

•	create and apply paragraph and frame tags

•	use the Property Bar to size and position items

•	use the VENTURA Library

•	print your publication


Opening the tutorial publication

You'll use LESSON2.VP as the basis for your newsletter. It contains a partially completed master page and a style sheet.

To open a copy of LESSON2.VP

1.	Click File, New.

2.	Click the Tutorial tab.

3.	Double-click the LESSON2.VP publication.

A copy of the publication opens in the document window.


Modifying the master pages

Master pages provide the underlying structure of a document [image] you can think of them as templates for your page layout. Any design element or text that you want to appear on each page of your document is placed on the master pages. A master page is double-sided [image] it contains layout and design details for both the left and right pages. Each Corel VENTURA publication must have at least one master page, although you can use as many master pages as you need.

To view the master pages

•	Click View, Master Page.

You can also switch to Master Page view by clicking the Master Page button [image] in the lower left corner of your screen.

The master page in LESSON2.VP already contains many of the elements needed for the newsletter. To complete the master page, you'll add the bicycle pictures and rectangles that appear at the bottom of each page, and set the page margins.

You may find it easier to work with master pages in a reduced view. By reducing the zoom level, you can see the entire page and better plan the overall page layout.

To change the Zoom level

•	Click the Zoom to Page button [image] in the Zoom tool flyout.

You can also change the Zoom level by choosing Full Page in the Zoom list box located on the status bar.


Setting the master page margins

The master page margins control the placement of text on the base page of your newsletter. To keep the text within the wide shaded area of your pages, you'll need to narrow the default margins. Before setting the margins you'll display the column guides and set the zero point of the rulers to the page.

To display the column guides

1.	Click Tools, Options.

2.	Click the View tab.

3.	Enable the Column Guides check box. The color of the column guides is displayed under View Colors. You can change the default color by clicking the Column Guides color palette [image] and choosing a new color.

4.	Click OK.

To set the page margins

1.	Right-click the ruler and click Properties from the menu.

If the rulers are not displayed, click View, Rulers.

2.	In Ruler Zero Point, enable the Page option.

3. Click OK.

4.	Select the base page frame for the left page by clicking the frame border, or by clicking in the pasteboard area (the gray area around the base page frame). Gray handles appear at the edges of the page.

5.	Position the cursor over the horizontal ruler until the cursor changes to [image], and then drag the left margin over to 2.25".

6.	Repeat step 5 for the other margins, dragging them to the following values:

Right:6.25"
Top:4.00"
Bottom:10.00"

To set the top and bottom margins you must position your cursor over the vertical ruler.

Notes

•	You can also set margins on the Margins page of the Frame properties dialog box using the following values:

Top:	4"
Bottom:	1"
Left:	2.25"
Right:	2.25"

When using the Frame Properties dialog box to set margins, remember that you are setting them relative to each side of the page. For example, if you want to set a bottom margin of 1", you must enter a value of 1" in the Bottom box since it is measured from the bottom of the page.

•	When you set the margins using the rulers, the margins are automatically mirrored to the facing page. If you set the margins using the Frame Properties dialog box, you must right-click on the master page and choose Mirror Properties To Facing Page from the menu.


Importing a picture

The bicycle at the bottom of each newsletter page is on the master page. The bicycle is white, so by positioning it over a colored fill, you create a watermark effect. Placing it on the master pages makes it part of the page layout, so that whenever you apply the newsletter master page, the bicycle picture will appear.

You can use several methods to add illustrations to Corel VENTURA publications; this time, you'll use the Import Picture command. The bicycle picture is a CorelDRAW(TM) vector graphic in Corel Presentation Exchange (.CMX) format, one of over 40 formats supported by Corel VENTURA. Before importing the picture, you'll draw a frame to put it in.

To draw a frame

1.	Click the Frame tool [image].

2.	Click and drag across the document window to draw the frame.

3.	Click Format, Frame.

The Frame Properties dialog box opens.

4.	Click the General tab.

5.	If the dialog box displays Quick Formats, click the Advanced button. If the Advanced settings are already displayed, proceed to step 6.

6.	Type "5.50" in the Width box.

7.	Type "5.00" in the Height box.

8.	Click OK.

9.	Drag the frame into position at the bottom of the page.


To import the bicycle picture

1.	Select the frame you drew in the previous procedure.

2.	Click File, Import Picture.

3.	In the Files of Type list box, choose Corel Presentation Exchange 6.0 (*.CMX).

4.	In the Look in list box, choose the drive where Corel VENTURA 7 is installed.

5.	Double-click the folder where Corel VENTURA is installed.

6.	Browse to the \VENTURA\SAMPLES\TUTORIAL folder.

7.	Double-click BICYCLE.CMX.

The picture appears in the frame.

To duplicate the picture

1.	Select the frame containing the bicycle picture by clicking the frame border.

2.	Click Edit, Duplicate.

3.	Drag the duplicate picture to the desired location on the opposite master page.


Adding the rectangle graphics

The last master page elements you need to add are the colored rectangles on the inside edge of each page. Like the bicycle pictures, the rectangles are placed on the master page because they are design elements that will appear in each issue of the newsletter.

The rectangle is located in a VENTURA Library. A VENTURA Library is a place you can store items you want to reuse, or share between documents.

To open the VENTURA Library

1.	Click File, Library, Open.

2.	In the Look in list box, choose the drive where Corel VENTURA 7 is installed.

3.	Double-click the folder where Corel VENTURA is installed.

4.	Browse to the \VENTURA\SAMPLES\TUTORIAL folder.

5.	Double-click LESSON2.VLB.

The VENTURA Library opens in your document window.


To add the rectangle

1.	Drag the "Rectangle" item from the library to your document.

2.	Position it in the lower right-hand corner of the left master page.

3.	Click Edit, Duplicate.

You can also copy an object by pressing CTRL, and then clicking the object.

4.	Drag the duplicate to the lower left corner of the right master page.

Your master pages are now complete. You can add these pages to the VENTURA Library for future use.

To add the master pages to the VENTURA Library

1.	Click Tools, Navigator.

2.	Choose Master Pages from the list box.

3.	Drag the Master Page from the VENTURA Navigator to the VENTURA Library window.

4.	In the VENTURA Library window, click the master page with the right mouse button.

5.	Click Properties.

6.	In the Name box, type "Newsletter master page".

7.	Click OK.


Saving your work

Now might be a good time to save the work you've completed so far. You should continue to save your work regularly throughout the lesson.

To save your work

1.	Click File, Save As.

2.	In the Save in box, choose the drive where you want to store the file.

3.	Browse to the folder where you want to store the file.

4.	Click the Create New Folder button [image].

5.	Type "My Work" for the folder name.

6.	Press ENTER.

7.	Click Open.

8.	Type "cycling news" in the File name box.

9.	Click Save.


Adding and tagging text

Now that the master pages are finished, you can build on their structure and add the contents of the newsletter. Like illustrations, text can be added to your document in different ways. In this lesson, you'll find some of the newsletter text in a file in the Tutorial folder, and you'll type the rest yourself.

Before you start adding text, you'll need to switch to Page Layout view. Unlike Master Pages view, which only shows the master pages, Page Layout view shows the layout and content of the entire document, including master page elements.

To go to Page Layout view

1.	Click View, Page Layout.

You can also switch to the Page Layout view by clicking the Page Layout button [image] in the lower left corner of your screen.

2.	Click the Facing Page Zoom button [image] from the Zoom tool flyout.

Note

•	The chapter has been set to start on a left page.


To import the text file

1.	Select the base page frame by clicking the page border or the pasteboard.

2.	Click File, Import Text.

3.	In the Files of Type list box, choose ASCII Text (.TXT).

4.	In the Look in list box, choose the drive where Corel VENTURA 7 is installed.

5.	Double-click the folder where Corel VENTURA is installed.

6.	Browse to the \VENTURA\SAMPLES\TUTORIAL folder.

7.	Double-click CYCLING.TXT.

The text flows into the base page frame, guided by the margins you set on the master page. When you load text into a publication's base page, any text that doesn't fit on the first page automatically flows onto the base page frames of the following pages.

To flow the text over the bicycle pictures

1.	Select the frame containing the large bicycle on the left page.

Hold down the SHIFT key and click the frame containing the bicycle picture on the right page. Both frames are now selected.

2.	Click Edit, Order, To Back.

3.	Click Edit, Order, Forward One.


Drawing the frame for the newsletter title

Before you can type the text for the newsletter title, you must create frames to hold the text in the appropriate places.

To draw the frame for the title text

1.	Click the Frame tool.

2.	Click and drag across the document window, drawing a frame of any size.

Now you can use the Property Bar to set the size of your frame. The default location for the Property Bar is at the top of your screen, but you can dock it at the bottom or side of your screen, or make it a floating toolbar.

The controls available in the Property Bar change according to your current task. When you draw or select a frame, the Property Bar displays controls for sizing, positioning, and tagging it. Each box on the toolbar has a graphic to represent its function. You can also display a label for each box by positioning your cursor over the box for a few seconds to make pop-up help appear.


To set the frame size using the Property Bar

1.	Ensure the frame is selected.

2.	In the Property Bar height box, type "2.25".

3.	In the Property Bar width box, type "6.50".

4.	Press ENTER.

5.	Drag the frame into position at the top of the page.


Adding and tagging the newsletter title

Tagging text allows you to quickly automate changes in your publication, since all paragraphs with a given tag automatically change when the tag changes. When you loaded the CYCLING.TXT file, all text defaulted to the Body Text tag; the only text that needs new tags is the newsletter title. Since the two words in the title are different sizes and colors, you'll need to apply different paragraph tags to them. To do this, the words must be typed in as separate paragraphs.

To type the newsletter title in the frame

1.	Double-click in the frame you drew.

The cursor changes to a text cursor.

2.	Type "cycling".

3.	Press ENTER to create a paragraph return.

4.	Type "news".

The paragraph tag for the word "cycling" is already in the LESSON2.VP style sheet. It is called Heading 1. You'll need to create the paragraph tag for the word "news".


To create a paragraph tag for the word "news"

1.	Click Format, Manage Tag List.

You can also access the Manage Tag dialog box by clicking the right mouse button in the document window.

2.	Click the Paragraph tab.

3.	Click Add Tag.

4.	In Tag Name, type Heading 2.

5.	In Copy Attributes from, choose Heading 1.

This will create a duplicate of the Heading 1 tag. Instead of creating a tag from scratch, you only need to change a few attributes to create the Heading 2 tag.

6.	Click OK.

7.	In the Tag List, select Heading 2.

8.	Click Edit Tag.

9.	In Size, type 84.

10. Click the Font color button.

11. Scroll through the color palette and click a light shade of green.

12. Click OK.

13. Click Close.

Earlier in this lesson, you used the Property Bar to adjust the size of a frame. Now, you will use the Property Bar to apply paragraph tags.


To apply tags

1.	Click the paragraph containing the word "cycling".

2.	From the Property Bar tag list box, choose Heading 1.

3.	Click the paragraph containing the word "news".

4.	From the Property Bar tag list box, choose Heading 2.


Adding the sidebar headings

Cycling news uses sidebar headings to identify different topics in the newsletter. Below each heading is a small graphic. There are several steps involved in creating these items. First, you'll draw a frame for the heading text and apply a frame tag. Next, you'll add the graphic from the VENTURA Library. Then, you'll group the frame and graphic together and duplicate them before you add the heading text.

To create the sidebar heading frames

1.	Click the Frame tool [image].

2.	Draw a frame of any size on the left page.

3.	From the tag list box on the Property Bar, choose Sidebar.

The frame tag sets the frame to the correct size for the sidebar headings.

4.	Click Edit, Duplicate.

5.	Drag the duplicate to the right page.


Adding the sidebar graphic

The sidebar graphic is located in the VENTURA Library. There are two versions of the file: one for the left page, and one for the right page.

To add the sidebar graphic for the left page:

1.	Drag the "Left Pointer" item from the VENTURA Library onto the left page.

As illustrated below, position the pointer below the sidebar heading frame you drew in the previous procedure.

2.	On the Property Bar, choose Text Through Frame from the Text Flow box [image].

Text Through Frame ensures that any text in the sidebar heading frame will not be displaced by the outside margins of the frame containing the Left Pointer graphic.

3.	Holding SHIFT, select the sidebar heading frame.

4.	Click Edit, Group.

Grouping the picture and frame ensures that their relative positions are maintained when you move them.


To duplicate the grouped objects

1.	Ensure the group is selected.

2.	Click Edit, Duplicate.

3.	Repeat Step 2, so that you have a total of three frame and graphic groups.

4.	Drag the three frames into the appropriate positions next to the newsletter text on the left page.

5.	Type the following sidebar headings into the frames on the left page:

•	current events

•	the latest gear

•	what's hot/not

To add the sidebar graphics for the right page

1.	Drag the "Right Pointer" item from the VENTURA Library to the right page.

Position it below the sidebar heading frame you placed on the right page in a previous procedure.

2.	On the Property Bar, choose Text Through Frame from the Text Flow box [image].

Text Through Frame ensures that any text in the sidebar heading frame will not be displaced by the outside margins of the frame containing the Right Pointer graphic.

3.	Holding SHIFT, select the sidebar heading frame.

4.	Click Edit, Group.

To duplicate the grouped objects

1.	Ensure the group is selected.

2.	Click Edit, Duplicate.

3.	Drag the two frames into the appropriate positions next to the newsletter text on the right page.

4.	Type the following sidebar headings into the frames on the right page:

•	new members

•	upcoming activities


Applying tags to the sidebar headings

There are two tags for the sidebar headings. You should apply Sidebar 1 to the first heading on each page, and Sidebar 2 to the remaining headings. Apply the tags as you did for the newsletter title by placing your cursor in a paragraph and choosing a tag from the tag list.


Adding the bicycle pictures

The last design elements you need for your newsletter are the small bicycles that appear on each page. These pictures are in the VENTURA Library, and can be dragged into your document just as you did with the pictures for the sidebar headings.

Rather than position them by eye, this time you'll use the Property Bar to position the pictures precisely. The Property Bar shows the position of a selected object relative to the upper left corner of the page. For example, if the upper left corner of the object is located 4.60 inches to the right of and 2.60 inches below the upper left corner of the page, the Property Bar would display 4.60 in the x-origin box, and 2.60 in the y-origin box.

To add the bicycle pictures

1.	Drag the "Green Bike" item from the VENTURA Library to the first page of the newsletter.

2.	In the Property Bar x-origin box, type "6.00".

3.	In the Property Bar y-origin box, type "2.21".

4.	Press ENTER.

5.	Click Edit, Order. To Back.

6.	Click Edit, Order, Forward One.

Sending the picture back moves it behind the text frame so that it doesn't interfere with text flow.

7.	Drag the "Yellow Bike" item from the VENTURA Library to the second page of the newsletter.

8.	In the Property Bar x-origin box, type "0.30".

9.	In the Property Bar y-origin box, type "2.21".

10. Press ENTER.


Printing the newsletter

The newsletter is now complete and ready to print. Corel VENTURA offers a full-page, full-color print preview option, so that you can see your documents before printing and make adjustments if necessary. A powerful Corel VENTURA printing feature is the ability to save your print settings as print styles. Print styles, like style sheets, can be used when printing different documents to achieve consistent print settings and results. For example, you can set up a print style to print your documents in a reduced view.

In print preview, you can reposition your document on the printable page, and add crop marks, registration marks, and page numbers. In this lesson, you'll view your newsletter as a whole, and then view the color separation plates. By looking at each plate individually, you can determine whether the plates are correct, and if any plates are empty. This step is very important if you are sending a print job to a service bureau for four-color printing, since corrections are expensive and time-consuming.

To preview the newsletter

•	Click File, Print Preview.

If your printer is set to portrait orientation, you may get a message prompting you to change the orientation of your paper. Click Yes to continue.


To view the color separation plates

1.	In the Print Preview window, click Settings, Separations.

You can also access the dialog box by clicking the Options button in the Print Preview window, and clicking the Separations tab.

2.	Enable the Print Separations check box.

3.	Click Close.

4.	Click View, Plate, Cyan.

5.	Repeat step 4 for the Yellow, and Black color plates.

The Magenta plate is empty since this color is not used in the newsletter.

6.	Click View, Plate, Composite when you are finished looking at the individual plates.

7.	Click Settings, Separations.

8.	Disable the Print Separations check box.

9.	Click Close.


To print the newsletter

1.	Click File, Print.

2.	Choose a printer in the Name box.

3.	In Print Range, enable the Publication button.

4.	Click OK.


What's next

In Lesson 3, you'll create an HTML document.


Base page frames

A base page frame is designed to contain the main text of documents so that the text flows continuously between pages. Text that you add to the base page frame flows automatically to the following pages. You specify the size and orientation of the base page frame and all pages based on the same master page using the Format, Master Page Properties command. Changes you make directly to the base page frame, such as fill colors, are considered overrides and do not affect the associated master page.


Lesson 4: Creating a Barista document

In this lesson you'll create a Barista document using the flyer shown below. To learn the basic techniques of publishing a Corel VENTURA document using Barista, you'll:

•	learn about Barista technology

•	create a link to a URL

•	publish your publication in Barista format


About Corel Barista

Corel Barista allows you to create Java Powered (TM) documents from Corel VENTURA publications. The Java Programming Language gives you more control over your documents appearance than standard HTML, allowing you to use extensive formatting such as multiple column layouts, specific fonts, and complex fills. Using Corel Barista, you can use these powerful features without knowing the Java Programming Language. Barista documents are portable across platforms and compatible with any Java Compatible (TM) browser.

The publication used in this lesson incorporates many of the advanced formatting attributes offered in Corel VENTURA. Using HTML alone, the flyer's three column layout would be difficult to achieve. In addition, as a standard HTML document, the flyer's font would change according to the default font settings in users' browsers. By publishing the flyer as a Barista document, the .HTM file for the flyer will use Java Powered (TM) applets to maintain the flyer's layout and fonts.

To better understand the formatting control the Java Programming Language provides, try publishing the sample document provided with this lesson twice: once using Publish As HTML, and once using Publish as Corel Barista. The difference between the two options will be apparent when you view the .HTM files in your browser.


Opening the sample publication

You'll use a file called LESSON4.VP as the basis for your publication. It contains the text and pictures for the flyer, a style sheet, and a master page.

To open the sample publication

1.	Click File, New.

2.	Click the Tutorial tab.

3.	Double-click the LESSON4.VP publication.

The publication opens in the document window.


Creating a link to a URL

Web pages often include links to other Web pages. Links are key navigational tools on the World Wide Web, allowing users to explore related Web pages without having to know the Uniform Resource Locator (URL) of each site. These links, also called hyperlinks, are created in Corel VENTURA through the Insert URL dialog box. You can insert URLs to link your own web pages together, or to create jumps to other related Web pages.

In this lesson, you'll create a link between the sample publication and Corel's home page. When users click on the link, they'll go to the associated URL.

To create a link

1.	Select the words "Corel Corporation" in the lower-left corner of the flyer.

Ensure that you do not select the paragraph marker at the end of the text.

2.	Click Insert, URL.

The Insert URL dialog box opens.

3.	Type "www.corel.com" in the URL box.

The Display Text box shows the text you selected before opening the dialog box.

4.	Click OK.

The text changes color to indicate that it contains a link to a URL. To change the attributes of the text, click the Global Attributes button in the Insert URL dialog box.


Publishing the flyer as a Barista document

Now that your publication is complete, you can publish it as a Barista document. When you publish a Barista document from Corel VENTURA, you can choose to create a separate .HTM file for each page in your publication, or to have all pages published to one .HTM file. When you publish the flyer as a Barista document, all graphics are converted to either .GIF or .JPG format.

To Publish the flyer as a Corel Barista document

1.	Click File, Publish As, Corel Barista.

The Publish As Corel Barista dialog box appears.

2.	Ensure that the All pages To A Single File option is enabled.

3.	The default filename and location appear in the Main Corel Barista Document box.

Although you can type a new name and click Browse to choose a new location, it is recommended that you save your Barista document to the Barista folder. Saving your document to the Barista folder ensures that all necessary Java applets are available as needed, and the same classes are available to all applets. If you save the file in a location other than the Barista folder, you must copy the contents of the Barista folder to the same location since these files contain the Java applets necessary to view your document.

4.	Click the Publish button.

The document opens in your default browser.


What's next

In Lesson 5 you'll learn techniques for working with long documents.


Lesson 5: Working with a long document

In this lesson you'll edit an annual report. To add some finishing touches to the document, you'll:

•	create a table of contents

•	add an index entry

•	create a cross-reference

•	add a footer

•	skew the header row of a table

•	sum a table column using the AutoSum function


Opening the sample publication

You'll use a file called LESSON5.VP for this lesson. It contains the annual report, which includes three master pages and a completed style sheet. All text and pictures have already been loaded, and an index has been created.

To open LESSON5.VP

1.	Click File, New.

2.	Click the Tutorial tab.

3.	Double-click the LESSON5.VP publication.

The publication opens in the document window.


Creating the table of contents

The first element you'll add to the sample publication is a table of contents. Corel VENTURA creates tables of contents based on paragraph tags. You can specify how many levels a table of contents should have, and which tags should be used for each level.

For this lesson, you'll create a table of contents that includes all level one and level two headings.

To create a table of contents

1.	Click Format, Table of Contents/Index.

2.	Click the Table of Contents tab.

3.	Type Table of Contents in the Title box.

4.	Click the plus button [image] to add the title.

5.	Type "2" in the No. of Levels box.

6.	Click the Paragraph Tag entry for Level 1 and choose MainHeading from the list box.

7.	Click the Paragraph entry for Level 2 and choose MinorHeading from the list box.

8.	Click the Suffix entry for Level 1.

The text cursor appears.

9.	Press the TAB key.

10. Click the Insert button and choose Page Number [P#].

11. Repeat steps 8 - 10 for the Suffix entry of Level 2.

12. Click the Update button.

This creates the table of contents text and places it in the file list of the chapter specified in Location. If you close the dialog box without clicking Update, your formatting information is saved but the table of contents text is not created.

13. Click OK to replace the existing table of contents file.

14. Click OK.

Notes

•	The Insert button can also be used to add chapter numbers (C#), auto-numbering section numbers (S#), and tab characters to Prefix and Suffix entries.

•	You can type text directly into Prefix and Suffix entries, including codes for paragraph tags and chapter, page, and section numbers. For example, to have Main Heading text included before a table of contents entry, type [*Main Heading] in the Prefix entry for the appropriate table of contents level.


Updating and refreshing the table of contents

Once you've created the table of contents, you can update it and view its structure in the VENTURA Navigator. When you make changes that affect the table of contents, such as adding a heading, or changing the publication's pagination, you can use the Update command to update the table of contents text.

To update the table of contents

1.	Click Tools, Navigator.

2.	Choose Table of Contents from the list box.

3.	Right-click the Table of Contents and choose Update from the menu.


Placing the table of contents in the document

Now that the table of contents is complete, you can place it on page 2 of the annual report. The text is formatted with auto-generated tags (e.g., Z_TOC TITLE, Z_TOC LVL 1), and according to the specifications you set in the Table of Contents/Index dialog box. You can edit the auto-generated tags in the Manage Tag dialog box. To see the auto-generated tags in the tags list on the Property Bar, you must enable the Generated Tags option on the Views page of the Options dialog box.

To Go To page 2 of the annual report

1.	Click View, Go To.

You can also access the Go To dialog box by pressing CTRL + G.

2.	In the Page box, type "2."

3.	Click Goto.

4.	Click Close.

Note

•	Since you will use the Go To dialog box again in this lesson, you can omit step 4 and leave the dialog box open on your desktop and use it as required.

To place the table of contents in the annual report

1.	Select the base page frame of page 2 by clicking the pasteboard area.

2.	Choose Table of Contents from the file list on the Property Bar.

The table of contents text is loaded into the frame.


Creating an index entry

The next element you'll add to the sample publication is an index entry. Corel VENTURA creates indexes based on index markers you place in the text. You can specify how many levels an index should have, and which prefix should be used for each entry (e.g., See, See also).

You create index entries using the VENTURA Navigator. When you add or edit index entries, you can use the Refresh View command to display the changes in the VENTURA Navigator window. For this lesson, you'll add an index entry for "investor relations" to the existing annual report index. You'll search for the words using the Find & Replace dialog box, and then add an index marker at their first occurrence.

To search for "investor relations"

1.	Click Edit, Find & Replace.

You can also access this dialog box by pressing CTRL + F.

2.	In the Find box, type "investor relations."

3.	Click Find Next.

Corel VENTURA takes you to the first occurrence of the words and highlights them.

4.	Click Close.

To add an index entry

1.	Click Tools, Navigator.

2.	Choose Index from the list box.

3.	In the document, select the words "investor relations."

4.	In the Navigator, right-click the index title and choose Add 'Investor Relations' from the menu.


Updating the index

You can update the index and view its structure in the VENTURA Navigator just as you did with the table of contents. Since you added a new index marker, you must use the Update command.

To update the index

1.	Click Tools, Navigator.

2.	Choose Index from the list box.

3.	Right-click the Annual Report index, choose Update.


Moving through your document using the table of contents and index

A convenient way to move through your document is to use the table of contents and index in the VENTURA Navigator. Using the Go To command, you can select any entry in the VENTURA Navigator, and jump to its location in the document.

To move through the document using the table of contents

1.	Click Tools, Navigator.

2.	Choose Table of Contents or Index from the list box.

3.	Right-click any table of contents or index entry, choose Go To.


Creating a footer

Headers and footers are master page elements. They are placed on the master page so that they appear on each page of a document. If you don't want headers and footers to appear on certain pages (e.g., the title page), you can create overrides for individual pages, or use different master pages where necessary.

You create headers and footers by typing in the header and footer frames and by using the header and footer control buttons on the Property Bar. The buttons provide commands to insert codes for chapter and page numbers into your headers and footers, as well as commands for creating  running headers and footers. Running headers and footers change automatically throughout a document according to the text on each page. When text with a specified tag (e.g., a main heading tag) appears, it is placed in the header or footer.

The footer for the annual report contains the page number and a running footer based on the MinorHeading tag, meaning that the first paragraph on each page that is tagged with the MinorHeading tag will appear in the footer. After creating the right-page footer, you'll mirror the footer to the left-page.

The annual report contains three master pages [image] one for the report cover (Annual 1), one for the table of contents and index (Annual 2), and one for the body of the report (Annual 3). When you switch to Master Page view, ensure that you are on one of the body pages so that they correct master page (Annual 3) is displayed.

To view the master pages

•	Click View, Master Page.

You can also switch to Master Page view by clicking the Master Page button [image] in the lower-left corner of your screen.

Tip

•	When you create different headers and footers for the left and right pages, remember that although the master page is displayed starting on the left-hand page, most documents start on a right-hand page.


To add the page footer

1.	Select the right-hand page by clicking the pasteboard area around the page.

Gray selection handles appear around the page.

2.	Right-click in the document window and choose Enable Footer from the menu.

The footer frame appears.

3.	Insert the cursor in the footer frame.

Header and footer controls appear on the Property Bar.

4.	Click the First Match button [image] on the Property Bar and choose MinorHeading from the list.

5.	Press TAB to move your cursor to the center of the footer.

6.	Type "Page."

Ensure that you press the SPACEBAR after you type the word.

7.	Click the Insert Page Number button [image] on the Property Bar.

8.	Click the Mirror To Facing Pages button [image] on the Property Bar.

9.	Click View, Page Layout to return to your document.

Tip

•	Header and footer text can be edited and tagged in the same way as regular text.


Creating a cross-reference

Cross-references direct readers to different areas of a document. You can use them to help readers to follow a story or article that is on more than one page (e.g., continued on page 82), or to direct them to related information (e.g., For information about registration, see page 45). Corel VENTURA's cross-references update automatically if the location of the material being referred to changes.

Cross-references are made up of two components: the marker, and the cross-reference. The marker is placed at the location of the material you want to refer to; the cross-reference is placed at the location where you want to refer to the material.

For this lesson, you'll create a cross-reference that directs readers to information on another page of the report. Use the Go To command (CTRL + G) to go the pages referred to in the procedure.

To create a cross-reference

1.	On page 5, insert the cursor at the beginning of the table title.

2.	Click Insert, Marker.

The Insert Marker dialog box opens. You can also access this dialog box by right-clicking in the document window and choosing Insert Item, Marker.

3.	In the Name box, Type "income statement."

4.	Click OK.

5.	On page 3, insert the cursor after the word "page" at the end of the first paragraph.

Ensure that there is a space between "page" and the cursor.

6.	Click Insert, Cross-Reference.

The Insert Cross-reference dialog box opens.

7.	In the Reference Type list box, choose Page Number.

8.	In the Refer To list box, choose income statement.

9.	Click OK.

The page number where the "income statement" marker is located appears at the location of the cross-reference.


Skewing the header row of the table

The next enhancement you'll make to the annual report is to skew the header row of the table on page 5 of the sample publication. Corel VENTURA 7 allows you to skew not only the header row of a table, but also the left column and any text in skewed rows or columns. You can choose a skew format from the Quick Formats offered in the Table Properties dialog box, or you can use the Advanced options for more control.

To skew the header row of the table

1.	Go to page 5 of the sample publication.

2.	Click anywhere in the table.

3.	Click Table, Format Table.

The Table Properties dialog box opens.

3.	Click the Skew tab.

If the dialog box displays the Advanced options, click the Quick Formats button.

4.	Click the Skew Left button.

5.	Click the Crop Skew button.

6.	Click OK.


Using the AutoSum function in a table

To complete the table, you'll sum the 1994 column using the AutoSum function. Corel VENTURA tables offer hundreds of built-in functions, as well as support for formulas. You can use formulas and functions just as you would in a spreadsheet and let the table do the calculations for you. The Function wizard makes it easy for you to add functions from any of the six categories available.

For simple calculations you can use the AutoSum button ( [image]) on the Property Bar or Table Functions toolbar to sum rows and columns in a table. When values change, you can update your table using the Recalculate button ( [image]), also located on both toolbars.

To display the Table Functions toolbar

•	Right-click the border of any toolbar and choose Table Functions from the menu.

To sum the table column

1.	Click in the bottom row of the 1994 column.

2.	Click the Sum button [image] on the Table Functions toolbar.

Tip

•	For more control over the format of your summed data, use the Function wizard to sum the column and choose a numeric format.


What's next

In Lesson 6 you'll import an SGML document into Corel VENTURA.


Overview: Lesson 6: Importing SGML documents into Corel VENTURA
Lesson 6: Importing SGML documents into Corel VENTURA

To import an SGML document into Corel VENTURA 7, you must have Corel VENTURA's SGML tools installed on your system. If the tools are installed on your system, the Import SGML and Layout Rules Editor commands appear at the bottom of your Tools menu. If you don't have them installed, use the Custom Installation option and select the SGML components.

In this lesson you'll learn to

•	use the sample SGML files provided with Corel VENTURA

•	use your own SGML files with Corel VENTURA

This lesson assumes that you installed Corel VENTURA under the default path of \Corel\VENTURA7. If choose a different installation folder, substitute the appropriate folder name(s) when the lesson instructs you to browse to a particular folder.

Note for Corel WordPerfect users

•	Logic files (.LGC) created for use with Corel WordPerfect are not compatible with logic files created for Corel VENTURA because of differences in the way non-keyboard characters are handled. You will need to re-create your logic files using the DTD to LGC utility included with Corel VENTURA.


Overview: SGML and Corel VENTURA 7
SGML and Corel VENTURA 7

The SGML Import functionality in Corel VENTURA 7 consists of three components:

•	a DTD compiler

•	a layout designer

•	a VENTURA Add-On

DTD compiler

The Document Type Definition (DTD) compiler is very similar to the one shipped with Corel Office 7 as part of the SGML functionality in Corel WordPerfect 7. It allows the user to compile an SGML DTD, a textual description of a particular SGML document pattern, into a more efficient, binary form. (The DTD can also be used to transfer the burden of design, debugging, and maintaining the SGML documents from the user to an SGML specialist.)

Layout designer

The layout designer allows the user to associate Corel VENTURA based layout constructs (tags) with SGML objects in a context-sensitive manner. It stores these associations (VENTURA Layout Rules) in a file with a .VLR extension, and is therefore called the "VLR Editor". These rules allow the user to specify what Corel VENTURA layout takes effect according to several criteria related to a particular SGML element (object). These criteria include: 1) the element's parent(s) in the document hierarchy, 2) the value of one or more attributes assigned in the DTD and/or the element's start tag, 3) whether the start tag for an element was the first such tag in its parent, and 4) whether the element has been designated by the user as a footnote, endnote, or hidden text object. [This process requires a .LGC (compiled DTD) file and a template Corel VENTURA publication.]

VENTURA Add-On

The VENTURA Add-On provides the main interface for the SGML Import functionality of Corel VENTURA 7. It assists the user in creating named groupings of the files necessary to import SGML documents of different types. It includes a wizard for SGML neophytes from which the above-mentioned DTD compiler and VLR Editor may be launched. The .LGC (compiled DTD), the template Corel VENTURA publication, and the .VLR file can be grouped together and given an appropriate "document type" name for later use.


To create an SGML Document Type

1.	In Corel VENTURA 7, click Tools, Import SGML.

2.	Click the Add button.

3.	Click the SGML Document Type text box, and type "SGMLDEMO".

4.	Click VENTURA Publication in the Files list box

5.	Click the Browse button and browse to the \Corel\VENTURA7\SGML folder.

6.	Double-click the SGMLDEMO.VP file.

7.	Click LGC File in the Files List box.

8.	Click the Browse button and browse to the \Corel\VENTURA7\SGML folder.

9.	Double-click the SGMLDEMO.LGC file.

10. Click VLR File in the Files List box.

11. Click the Browse button and browse to the \Corel\VENTURA7\SGML folder.

12. Double-click the SGMLDEMO.VLR file.

13. Click the Select button.

14. Click OK.

The Add SGML Document Type dialog box closes and your changes are saved.

The Import SGML dialog box remains open.


To import the sample SGML file

1.	In Corel VENTURA 7, click Tools, Import SGML.

2.	Click the SGML File box.

3.	Click the Browse button and browse to the \Corel\VENTURA7\SGML folder.

4.	Double-click the SGMLDEMO.SGM file.

5.	Click the Import button.

6.	Click Yes.

The file is imported into the file list of your Corel VENTURA 7 publication. When you load the file into a frame, it will use the tags defined in the SGMLDEMO.VP publication.

Note

•	If you want to save the file, click File, Save As and specify a new filename. Saving the file under a new name allows you to use the original SGMLDEMO.VP as a template publication.


Overview: Using your own files
Using your own files

The Import SGML feature of Corel VENTURA 7 automatically generates page layout information for your SGML files based on the SGML elements (objects) in the file. This process must know how the SGML elements relate to the available Corel VENTURA tags. The VENTURA Layout Rules Editor allows you to associate Corel VENTURA tags with SGML elements and store these relationships in a VENTURA Layout Rules (.VLR) file.

To create a VENTURA Layout Rules file, you need a template Corel VENTURA publication (.VP) file, as well as a Logic (.LGC) file. The Corel VENTURA publication contains the paragraph tags and character tags used to format the document. The Logic file is a binary representation of the SGML Document Type Definition (DTD) used to create the SGML document you want to import.

To precompile your DTD

1.	The DTD to LGC Utility compiles a DTD file to a Logic (.LGC) file. As part of the conversion process, it checks the DTD for syntax errors. DTD to LGC will not create a Logic file if it finds any errors in the DTD.

2.	For more information, see the online Help in the DTD to LGC Utility.

To create a template publication

•	Ensure the Corel VENTURA publication (.VP) contains all of the paragraph tags and character tags you need to format the imported SGML document.

To create VENTURA Layout Rules

1.	In Corel VENTURA 7, click Tools, Layout Rules Editor.

You may find it useful to create a shortcut to the vlred7.exe and place it on your desktop. The executable file is located in the \Corel\VENTURA7\Programs folder.

2.	Create rules to associate VENTURA tags with SGML elements.

For more information, you can access the online Help in the Layout Rules Editor by clicking Help, Help Topics, How Do I.

To create an SGML Document Type

•	Follow the steps outlined in To create an SGML Document Type using the names of your own files in place of the sample filenames.

To import your SGML file(s)

•	Follow the steps outlined in To import the sample SGML file using the names of your own files in place of the sample filenames.


Overview: What's next
What's next

Congratulations! You have completed the Corel VENTURA tutorial. Now, you can use the skills you've learned to explore the program and create your own publications. Keep the "Corel VENTURA 7: Paper and Electronic Publishing Guide" handy while you work, and use the online Help to guide you through new tasks.