Copyright: Copyright © Corel Corporation.   Tuesday, March 09, 1999 17:29:09. 1998-1999. All rights reserved.
Citation: Copyright © Corel Corporation. 1998-1999. All rights reserved.


Welcome to Corel Versions


Overview: Welcome to Corel Versions
Welcome to Corel Versions

Corel Versions is a file management application that controls and tracks multiple copies of your files. Corel Versions monitors the updates that you make to a file by saving new versions of it under different archive names.

With Versions, you can

•	archive versions of your files

•	retrieve an archived version of a file

•	attach meaningful information to each archived version

•	track multiple users of a common file

Corel Versions saves the changes you make to each version of a file and archives the versions to the folder of your choice, on any read/write drive [image] including hard drives and floppy disks.

 More Detailed Information


Setting up Corel Versions


Overview: Setting up Corel Versions
Setting up Corel Versions

Corel Versions operates directly with your operating system. You will find the Corel Versions icon in the Control Panel. From the Control Panel, you can

•	enable Corel Versions

•	enable the file compression options

•	set the maximum number of temporary versions

•	specify whether the archived versions of your files are stored in a single location or in the current folder

•	specify which file types are not archived

Corel Versions stores its archives as files with the (.CV) extension. These archive files can be stored in a folder specified in the Corel Versions dialog box or in the same folder as the original file.

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Enabling Corel Versions

Corel Versions must be enabled before you archive files. However, you can access archives if version control is turned off.

To enable Corel Versions

1.	Click the Start button on the Windows taskbar, and click Settings, Control Panel.

2.	Double-click the Corel Versions icon.

3.	Enable the Enable Version Control check box.

To access archives if version control is off

1.	From Windows Explorer or My Computer, right-click the file icon, and click Properties.

2.	Click the Corel Versions tab.

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Enabling file compression

File compression saves disk space, but adds to the retrieval time for larger files. When you enable file compression in Corel Versions in the Control Panels, you are enabling file compression as a default for all files you archive. File compression can be overridden on an individual file basis when the file is first archived.

To enable file compression

1.	Click the Start button on the Windows taskbar, and click Settings, Control Panel.

2.	Double-click the Corel Versions icon.

3.	Enable the Use Compression check box.

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Setting the maximum number of temporary versions

You can set the maximum number of temporary versions to any number. Temporary versions are replaced by newer versions when the maximum number of temporary versions for the file is reached. By setting a maximum, you can control the amount of disk space used for temporary versions. When you set the maximum number of temporary versions in Corel Versions in the Control Panels, you are setting a maximum number as a default for all files you archive. The maximum number of temporary versions can be overridden on an individual file basis when the file is first archived.

To set the maximum number of temporary versions

1.	Click the Start button on the Windows taskbar, and click Settings, Control Panel.

2.	Double-click the Corel Versions icon.

3.	Type the number of temporary versions you want to use in the Maximum Number of Temporary Versions box.

 Notes

•	The default settings set the maximum number of temporary versions to ten.

•	You can override the maximum number of temporary versions when a file is first archived on a per file basis.

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Setting archive locations

Corel Versions lets you specify where the archived versions of your files are stored. The location can be customized for each file before you archive. The default settings archive files in a single location, which is specified in the Corel Versions dialog box; however, you can also archive files in the same location as the original file that you are using as a basis for your archive.

Whether you store your file in a local folder or in the Corel Versions folder, the filename remains the same. The Corel Versions filename is the full path of the archived file with special characters (backslash and colon) replaced with a $. For instance, a document named SAMPLE and stored in the TEMP folder would have the archive filename C$$TEMP~1$SAMPLE$.

To archive files in a specified location

1.	Click the Start button on the Windows taskbar, and click Settings, Control Panel.

2.	Double-click the Corel Versions icon.

3.	Enable the Default check box to archive to the specified location.

4.	Type the path and filename in the Path box.

To archive files in the same location as the original file

1.	Follow steps 1 and 2 from the previous procedure.

2.	Disable the Default check box.

This saves the archived version to the same location as the file.

 Note

•	Archiving the file can also be done at the same time as the initial archive.

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Excluding file types from being archived

With Corel Versions, you can archive files of any type; however, you can also specify those file types that you do not want to archive. When you are archiving a file from within a Corel application, any options you enable from within that application override the settings that you have specified in Corel Versions from the Control Panels.

To exclude file types from being archived

1.	Click the Start button on the Windows taskbar, and click Settings, Control Panel.

2.	Double-click the Corel Versions icon.

3.	Type the extensions of the file types that you want to exclude (for example, .EXE or .SYS files) and separate each with a comma.

 Note

•	You cannot use this setting to prevent an application from archiving its own files. For instance, WordPerfect will allow you to archive files from inside the WordPerfect application even if you enter .WPD as a file type you want to prevent from being archived as described in the previous procedure.

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Managing files


Overview: Managing files
Managing files

Corel Versions gives you complete control when archiving, retrieving, and copying your files. For example, you can archive only the first and final drafts of a file without archiving the intermediate versions, or you can archive every version of the file. You can also retrieve or copy a previous version of a file to work from. Corel Versions lets you delete a file at any time, and also tracks files that have been moved or renamed through Corel Versions (not files moved or renamed through Windows Explorer). When you want to move, copy, or delete a Corel Versions archive, you must use the Corel Versions' Move, Copy, and Delete commands.

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Viewing a file's properties

The Properties dialog box for an archived file provides you with information on file size and gives the creation and modification dates of the file. You also have access to commands such as Save as, Delete, Print History, Settings, and Delete.

To view a file's properties

1.	In Windows Explorer, open the folder where the file is stored.

2.	Right-click the filename, and click Properties.

 Notes

•	The Properties tab does not appear for desktop shortcuts.

•	Some file types may have additional tabs. The information provided by those tabs is maintained by the applications that created those files.

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Archiving files

You must enable Corel Versions and set your archive location before archiving your files.

Corel Versions lets you archive a file as a temporary or permanent version. Temporary versions are replaced by newer versions when the maximum number of temporary versions for the file is reached. The number of permanent versions is unlimited and is not included when counting the total number of temporary versions.

To archive a file

1.	In Windows Explorer, open the folder where the file is stored.

2.	Right-click the filename, and click Corel Versions, Save.

3.	Do one of the following to specify a permanent or temporary version:

•	Enable the Make This Version Permanent check box to create a permanent version of the file.

•	Disable the Make This Version Permanent check box to create a temporary version of the file.

 Notes

•	If you archive a file that has been archived previously, you can type comments in the Comments box.

•	The number of temporary versions that you archive can be customized for each file.

 Tip

•	You can also archive a file using the Open or Save As dialog box in any Windows-based program, or by clicking File, Corel Versions, Archive Current through Corel applications such as WordPerfect and CorelDRAW.

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Retrieving and copying files

Corel Versions lets you retrieve a copy of archived files. You are able to work from these versions, but the files are not recognized as part of the original archive. When you want to copy a Corel Versions archive, you must copy the archive using the Corel Versions' Copy command.

When you retrieve or copy a version of a file, Corel Versions provides a new filename. The default filename is Filename(V#).EXT. For example, the third version of SAMPLE.DOC is called SAMPLE(V3).DOC.

To retrieve an archived file from the application

1.	Click File, Corel Versions, Retrieve Current.

2.	Choose the version that you want to save.

3.	Click Save As.

To retrieve a version of a file from Windows Explorer

1.	In Windows Explorer, open the folder where the file is stored.

2.	Right-click the filename, and click Corel Versions, History.

3.	Choose the version that you want to save.

4.	Click Save As.

To copy a file and its archives

1.	In Windows Explorer, open the folder where the file is stored.

2.	Right-click the filename, and click Corel Versions.

3.	Click File, Copy.

5.	Choose a folder from the Save In list box.

6.	Click Save.

 Note

•	If you have more than one archived version of a file and you want to view an older version of a file, you must save a copy of it to your hard drive so that you can open it in its native application.

 Tip

•	You can also copy a version of a file or a file and its archives using the Open or Save As dialog box in any Windows-based program.

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Deleting files

You can delete any version of a file listed in the Document History window, whether it is permanent or temporary. Corel Versions automatically deletes the oldest temporary version when the number of current temporary versions exceeds the maximum number of temporary versions. If you want to keep a particular version, enable the Permanent option for that version. When the first version of a file is permanent, the file is kept until you delete it.

To delete a file and its archives

1.	In Windows Explorer, open the folder where the file is stored.

2.	Right-click the filename, and click Corel Versions.

3.	Click File, Delete.

To delete a version of a file

1.	In Windows Explorer, open the folder where the file is stored.

2.	Right-click the filename, and click Corel Versions, History.

3.	Choose a version.

4.	Click Delete.

 Note

•	If you delete a folder, you delete all of the files it contains.

 Tip

•	You can also delete files, or versions of a file, using the Open or Save As dialog box in any Windows-based program.

 Related Topics


Moving and renaming files

Corel Versions allows you to move and rename archived files. When you want to move a Corel Versions archive, you must copy the archive using the Corel Versions' Move command.

You can move an archive between two folders and Corel Versions continues to track the changes and record user access. However, you must use the move command in Corel Versions to map the archive path. If you move an archived file without using this procedure, the archives will not be available.

To move or rename a file and its archives

1.	In Windows Explorer, open the folder where the file is stored.

2.	Right-click the filename, and click Corel Versions.

3.	Click File, Move.

4.	Type the filename and type in the Filename list box.

5.	Choose a folder from the Save In list box.

6.	Click Save.

 Tip

•	You can also move or rename files using the Open or Save As dialog box in any Windows-based program.

 Related Topics


Overview: !ALink(PRC Setting up Corel Versions;,0,"Defaultoverview",)Corel Versions dialog box
Corel Versions dialog box

Use this dialog box to enable Corel Versions and establish your initial settings. From the Corel Versions dialog box you can

•	enable Corel Versions

•	enable the file compression options

•	set the maximum number of temporary versions

•	set the location for archived files

•	specify which file types are not archived

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Document History window

Use this window to view the history list, which lists the versions, archive dates, different users, and comments entered by the user at the time the version was archived. You can print the history list, but the printout is unformatted.

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New Archive Properties dialog box
New Version Properties dialog box

This dialog box appears the first time you archive a file. There are three check box options

•	Make First Version Permanent. Check this box to preserve your first version as a permanent version. This is a useful option if the file is fairly complete, otherwise it is not necessary.

•	Use Compression. Check this box to compress your saved versions. This saves disk space, but will add to your retrieval time for larger files.

•	Save to single location. Check this box to save the archive files in a single location, which is specified in the Corel Versions dialog box. Do not check this box if you wish to archive files in the current Windows folder.

You can also set the maximum number of temporary versions. Temporary versions are replaced by newer versions when the maximum number of temporary versions for the file is reached. The number of permanent versions is unlimited and is not included when counting the total number of temporary versions.

Note

•	When the first version of a file is permanent, the file is kept until you delete it.

 Related Topics


Archive Properties dialog box
Version Properties dialog box

Use this dialog box when archiving a version of a file. You can enter a label for the version, such as final draft, and you can enter comments about the version. There is also a check box for making the archive permanent.

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Retrieve dialog box
History Version dialog box

This dialog box allows you to choose which version of a file you wish to retrieve. You are able to work from these versions, but the files are not recognized as part of the original archive.

When you retrieve a version of a file, Corel Versions provides a new filename. The default filename is Filename(V#).EXT. For example, the third version of SAMPLE.DOC is called SAMPLE(V3).DOC.

 Related Topics


Use this space to enter comments about the version being archived.


Enable this option to archive a version permanently. This will not affect the number of temporary versions.


Text highlighted in blue indicates new material that has been added to the file since the earlier version was archived.


Text highlighted in green indicates changes that have been made to the file since the earlier version was archived.


Indicates the date the current version was last saved.


Indicates the file type of the current version.


Indicates the name of the current version.


Takes the cursor to the next difference between the two files.


Indicates the date the old version was saved.


Indicates the file type of the old version.


Indicates the name of the old version.


Takes the cursor to the previous difference between the two files.


Text highlighted in red indicates material that has been deleted from the file since the earlier version was archived.


Opens the control panels settings for Corel Versions.


Displays the comments for highlighted version.


Opens a dialog box with information about which version of Corel Versions you are running, including copyright information.


This dialog box allows you to choose which version of a file you want to retrieve. You are able to work from these versions, but the files are not recognized as part of the original archive. When you retrieve a version of a file, Corel Versions provides a new filename. The default filename is Filename(V#).EXT. For example, the third version of SAMPLE.DOC is called SAMPLE(V3).DOC.


About Corel Versions

This dialog contains information about which version of Corel Versions you are running, including copyright information.


Click here to see a visual comparison of the version you have highlighted in the list above with the current version of the document.


Indicates whether or not compression has been used.


Click here to delete the version(s) you have highlighted in the list above. You will be asked to confirm your deletion.


Lists all the versions you have archived. Click the category buttons to change the sort order.


Use these controls to increase or decrease the number of temporary versions.


Indicates the number of temporary versions you can archive.


Click here to print your Document History.


Click here to retrieve the version you have highlighted in the list above.


Click here to view the version you have highlighted in the list above.


Use these controls to increase or decrease the number of temporary versions.


Indicates the number of temporary versions you will be able to archive.


Enable this option to make your first version permanent. This will not affect the number of temporary versions.


Enable this option to keep your archived files in a single location (defined in the Enable Corel Versions Dialog Box).


Enable this option to compress your files and save disk space.


Use this command to find another file through the Explorer.


Indicates the name of the file you have chosen to retrieve. You may enter a new filename or use the Browse command to find the file.


Click here to see a visual comparison of the version you have highlighted in the list above with the current version of the document.


Lists all the versions you have archived. Click the category buttons to change the sort order.


Click here to Retrieve the version you have highlighted in the list above.


Click here to View the version you have selected in the list above.


Use this button to find the directory in which you will archive your files.


Click this check box to enable Corel Versions.


Click this check box to use compression when archiving files. This will save on disk space, but may affect retrieval time for larger files.


Enter the extensions of file types you want to exclude from Corel Versions, such as programs, system files, and drivers.


Use these controls to increase or decrease the number of temporary versions.


Indicates the number of temporary versions you can archive.


Indicates the location where archived files are stored.


Click this check box to archive files in a single location.


Click here to print from the view window. Your printout will not be formatted, and will appear much like your view window.


Click here to copy selected information to the Clipboard.


Click here to set display options, including display font and file view options for text. To set options for spreadsheet and database files, click More.


Click here to set default print options, including default and header fonts, and page margins. To set layout options for spreadsheet, database, bitmap, and drawing files, click More.


Click here to set clipboard options, including formats to place on clipboard, and clipboard font, To set options for spreadsheet and database files, click More.


Click here to close the view window.


 Opens the Corel Versions dialog box.