PowerSync Help Contents
PowerSync 3.0 for Windows 95 & NT

Help Contents

Welcome to PowerSync for Windows 95 & NT

Quick Start

Using PowerSync for Windows 95 & NT

Establishing Connections

Menu Commands

On-Line Help

Trouble Shooting

Technical Support


Welcome to PowerSync
Welcome to PowerSync for Windows 95 & NT

PowerSync 3.0 for Windows 95 & NT is an intelligent file synchronization and backup program that allows you to synchronize or replicate files between PCs.

Synchronization is the process in which selected files on two different drives (hard drives or removable ZIP drives) - or in two different directories on the same drive - are made identical. Thus, after a synchronization (We call it a Sync.), the two drives will contain the same version of each selected file. If a file on one drive is more current than on the other, PowerSync will copy the most current version to the PC with the older version, replacing it. If a file is only on one PC, PowerSync will copy it to the other. After a sync, the selections on both PCs will be identical.

PowerSync 3.0 is compatible with Windows 95/NT and can be used to synchronize  or replicate directories and files between disks in the following system configurations:

A. 	Between computers over a LAN/WAN network connection

B. 	Between computers over a remote access connection

C. 	Between a docking station and portable PC

D. 	Between computers using removable disks

E. 	Between disk drives on the same computer

F. 	Two computers connected by a cable

We have designed PowerSync 3.0 to be easy to use, while providing the versatility the power user needs. PowerSync operates in the Windows 95 or NT environment. If you are used to Windows 95 or NT 4.0, you will find PowerSync 3.0 very easy.

Please read the Minimum System Requirements section to understand what's needed for PowerSync to operate effectively.

We hope you enjoy PowerSync for Windows 95 & NT  and find it useful.


Minimum System Requirements

To operate PowerSync, these minimum system requirements apply to your local system:

Local System Running PowerSync

1. 	80486 or greater IBM compatible computer

2. 	8 MB of RAM or more (16 MB min. for NT)

3. 	1 MB available hard disk space

4. 	Windows 95 or NT4.0

5. 	Mouse or compatible pointing device

6. 	One 3 1/2 inch, 1.44 MB floppy disk drive

Remote Systems Being Accessed By PowerSync

Remote systems being accessed must be usable with Windows 95/NT Explorer and you must have the ability to access remote disks and shared files through your data communications or networking software and hardware.

For information on establishing connections and configurations  click where appropriate.


Installing PS on your Hard Drive
Step 1.	Installing PowerSync on a Hard Drive

PowerSync for Windows 95/NT has a built-in installer for easy installation on your hard disk. To install PowerSync:

1. 	Put the program disk into your 3 1/2" floppy drive.

2. 	Click Start then click Run

3. 	Type in the letter designator of your 3 1/2" drive and :\setup and press the Return key.

For example, if your floppy drive is Drive A you would type in a:\setup and press return.

4. 	Follow the instructions provided in the Setup program.

When Setup is finished, the PowerSync icon will appear in a Program Group. You can now use PowerSync by clicking on its icon. Also, a file called QuickSync will be added to the PC's StartUp Program Group (you'll see its icon there). QuickSync will run at startup and is necessary for scheduled QuickSyncs to run. You'll find its icon in the Windows desktop tray in the lower right hand corner of your screen.


Before You Begin

Before using for the first time or installing the program on a hard drive you should make a backup copy. Before doing so, write-protect the program disk. When you have a backup, store the original disk safely. You will need to provide your serial number when calling for technical support or ordering upgrades. Please keep in mind that the backup copy is for your use only and transfer of this program to other parties violates the PowerSync license agreement.

Please Note that in this Help file, reference is made to screen shots of menus, dialog boxes, etc along with the Page numbers in the User Guide where you will see them.

See

Quick Start  OR

PowerSync Basics


PowerSync Basics

Task Bar Command Buttons

Directory Folder Definitions

Activity Control Buttons

Message Box

Confirmation Dialog Box

Enabling/Disabling Confirmations

Set Date & Time

Screen Terms

Tree Menu Definitions


Quick Start

This section briefly outlines what's needed to run PowerSync: the procedures for installing and using PowerSync. Since PowerSync does replace and delete data in the synchronization (sync) process, we recommend that you sync non-critical files at first.

PowerSync is easy to get up and running quickly.  This section provides a series of quick steps for installation and use.  Just follow these easy steps.

Step 1.

Install PowerSync on your local computer.

Step 2.

Connect local and remote PCs (if applicable).

Step 3.

Run PowerSync.

Step 4.

Verify correct system time and date on both PCs.

Step 5.

Select the disk drives, then

Step 6.

Select the directories containing the files to be synchronized.

Step 7.

Sync, Analyze, or Replicate Your Data


Connect Drives to Sync
Step 2. 	Connect the drives to be Sync'd.

Connect the local and remote PCs so you can access the drives on both. You can use:

remote access software,

network software,

a docking station,

removable drives

two drives on the same computer.

a cable and DCC (Win 95 only),

For details on using PowerSync for Windows 95/NT with these configurations click on the appropriate system description.


Run PowerSync
Step 3.	Run PowerSync

First, determine which files/directories you want to sync (Step 6) - and their locations (which drives they're on  - Step 5). When connecting separate PCs, the drives on the remote computer will probably show different drive letters on the local PC. (That is, drive C on the remote PC may be called drive D, E, F, etc. on the local one.)

Use the Explorer to determine which drive is which. You may wish to create distinctively named "dummy" directories on the drives you do wish to sync so that you can know which is which.

Be sure you choose the correct drives to sync.

Once you have established the needed connections and determined the drives to be sync'd, start PowerSync by double-clicking on its icon.


Verify System Clocks
Step 4.	Verify that the system clock on each PC is accurate.

Synchronization uses the times and dates (on files) derived from the system clock. It is IMPORTANT that the clocks are accurate and set to the same time and date.

Use standard PC procedures for setting the clocks or, on the local system, use the Set Date and Time command in the PowerSync Options menu.

 [NOTE: The term local system as used here is the one on which PowerSync is installed.]

Bad Dates

Please note that PowerSync considers as bad any File date before 1/1/70, or after 1/17/2038. When PowerSync encounters files outside this date-range it will stop and ask you whether to ignore those files or stop the Sync.


Select Drives to Sync
Step 5.	Select the Disk Drives.

Select the disk drives containing the files you want to sync, one in each Drive Selection Box shown below.   Note that this can be two drives on the same system or on two separate PCs - or even ONE drive with two different directories to sync.

A. 	PowerSync will display all available drives, including remote drives that are connected. (Be aware that, when using remote connection software, the drives on a remote PC will show up on the local PC with different drive letters than they show on the remote PC screen.) To display available drives click on the down arrow in the Drive Selection Box.

B. 	Click on one drive to synchronize in each Drive Selection Box. Or, if both directories to be sync'd are on the same drive, select that drive in both Drive Selection Boxes.


Select Directories to Sync
Step 6.	Select the Directories to be sync'd.

Select the directories containing the files you wish to sync, one in each Directory Window. All files to be synchronized must be closed prior to performing the synchronize. Files that are opened or active may stop the sync process and an error dialog will appear.

To select a directory, click on its Directory Folder icon. The icon will then be highlighted.


Perform a Command Function
Step 7.	Sync, Analyze, or Replicate Your Data

These functions are activated by clicking on the tool bar buttons at the top of the PowerSync screen. If a command button is grayed (ghosted) it means you are either in that function or cannot yet access that function. After you have selected the directories you can do the following:

To Synchronize

Click on Sync - PowerSync will do a default sync putting the most current version of  all selected files on both systems. Missing files will be copied over, making the selected directories exact duplicates.

To Analyze

Click on Analyze - Displays the out-of-sync files in the selected directories. Gives information on the files and allows control of the sync process.

To Replicate

Go to the Operation Menu and click on Replicate.  The selected directory on your source (left drive) will be replicated to the selected direction on your destination (right) drive.


Using PowerSync
Using PowerSync for Windows 95 & NT

Synchronizing for the First Time

Unattended Operation

Selecting Directories to Synchronize

Controlling Synchronization

Setup

Activity Buttons - Setup

Synchronizing from Setup

Analyze

Synchronizing from Analyze

Activity Buttons - Analyze

Conflicts and Their Resolution

File Conflicts

Name Conflicts

Deferred Conflict Resolution

Conflict Directories

Conflict Options

Set Conflict Dir Name

QuickSync

Options


PowerSync Messages

PowerSync will communicate with you in the following manner:

Message Box

Located at the bottom of the PowerSync screen, PowerSync uses the Message Box to advise you of your next step and provide status information. Also, the three small rectangles to its right indicate the state (On/Off) of the Caps Lock, Num Lock, and Scroll Lock functions.

Confirmation Messages

Before you start, please realize that, by the nature of the synchronization process, files will be replaced with more current versions. Older versions of files won't be recoverable except from backup media.

PowerSync will warn you before it syncs a file if the action will replace or delete data that will be non-recoverable. You will be asked to confirm that you wish to proceed. You can enable or disable (display or hide) the Confirmation messages by selecting Confirmations under the Options menu.


Sync'ing for the first time
Synchronizing for the first time

To minimize the risk of losing data as you learn to use PowerSync, we suggest:

1. 	Keep the Confirmation Messages enabled, and read them before proceeding.

2. 	Set When files conflict to Rename in the Conflict Options sub-menu under Options.

3. 	Check your system time and date on both local and remote PCs. If they are not accurate, indicating the same date and time, set them to the same date and time before proceeding.

(NOTE: If the two clocks - including date - differ, it may distort the synchronization process. That is, a file that is actually newer may appear older. In this case, you'll have to determine the most recent of each pair of files, and manually set the direction of Sync.

Be very aware of this whenever you encounter an incorrect system clock.)

4. 	Leave the name of the conflict directory as Conflict.

5. 	PowerSync will not recognize file conflicts the first time you sync files. If you don't want to replace all older versions of files with the most current versions, then set All files conflict on first sync in the Conflict Options menu. Then ALL files will be treated as if they were Conflict files.


Unattended Operation

To use PowerSync unattended, do the following:

1. 	Disable (turn off) all five Confirmations in the Options  Menu by clicking on the box next to each item. An item is disabled when the box next to it is empty (no X in it).

2. 	Set When files conflict  to Move in the Conflict Options sub-menu under Options .

These steps will disable all dialog boxes that require user intervention.


The PowerSync Screen

The PowerSync screen after the Analyze function was run will be seen on Page 7 of the User Guide with a description of screen terms.

The numbered items below correspond with those on the screen:

1.	Minimize Box	Use to minimize display screen

2	Maximize Box	Use to maximize display screen

3.	Menu Bar	Use to access pull-down menus

4.	Drive Selection Boxes	Use to select drives

5	Directory Windows	Display directory and file names

6.	Scroll Bar	Use to scroll window contents up or down

7.	Directory Icon	Identifies item as a directory

8.	File Icon	Identifies item as a file

9.	Command Buttons	Use to bring up functional screens

10.	Message Box	PowerSync messages to you shown here

11.	Activity Control Buttons   Controls sync choice such as direction, delete, ignore, move and rename

12.   Current Version Indicator	Identifies most current version of file


Selecting Drives for Synchronization
Selecting Disk Drives for Synchronization

PowerSync will attempt to display the same drive selections made the last time you used PowerSync. If this isn't possible, PowerSync will display the first available drive in each Drive Selection Box.

(PowerSync will display - in the Drive Selection Box - all available drives, including any connected remote drives. To see all available drives, click on the down arrow in the Drive Selection Box.)

If the drive displayed in a Drive Selection Box is not the drive you want to access, select the correct one by clicking on the drive you do want to access in a Drive Selection Box.

To synchronize two drives on the same computer, select one drive in the left Drive Selection Box, the other in the right Drive Selection Box.

To sync two directories on the same drive, select that drive in both Drive Selection Boxes.


Directories

The Directory Window will display the directories in the selected drive in the Drive Selection Box above it. To view all directories, navigate through the Directory Window using the window scroll bars.

Directories are displayed in tree fashion, initially expanded one level. Each folder icon indicates whether or not the directory is/can be expanded.

Directory Folder Definitions:

A folder with a   +    	= expandable

A folder icon with a     -   	= expanded

A folder icon that is blank          = cannot be expanded

Document icon        represents that the item is a file.

You can further expand or collapse a tree by double-clicking on a specific directory - in the Directory Window - or by using the Tree pull-down menu after clicking (once) on the specific directory.

A directory with other directories or documents inside is called a parent directory.

Directories or files inside a parent directory are called its children.


Tree Menu Definitions

Expand One Level Expands the selected directory one level in the tree display.

Expand Branch Expands the entire branch under the selected directory in the tree display.

Collapse Branch Collapses the entire branch under the selected directory in the tree display.

Indicate Expandable Branch Turns ON and OFF indicators showing whether or not a directory can be further expanded. Turning this Option OFF  may improve performance under the following conditions:

Where slow devices are used (e.g., slow remote access, etc.)

Where many files are on the accessed drive .


Selecting Directories for Synchronization
Selecting Directories to Synchronize

You must select at least one directory in each Directory Window before you sync. To select a directory, click on its icon. That directory, its children and all included files will then be highlighted (selected). This tells PowerSync that when you click on its button you want this change to apply to all its children.

You can select a child independent of its parent by clicking on the child's icon, but when you select a parent its children are automatically selected - although you can de-select files you don't want sync'd.

All files to be sync'd must be closed.

If you click on an activity control button between an item-pair without selecting anything, then the changes you make apply only to that item-pair.

Remember also that in the Analysis screen when you select a directory, the activity control buttons of all subdirectories will change to an X (ignore). This does not change anything. It is merely an indication that the button with an X is active, and if you click on it, its setting will then control all files within the directory.

Once you have selected directories to be sync'd, you can perform all PowerSync command functions (except Select). These functions are activated by clicking on a Command button or via the Operation menu on the menu bar.


PowerSync Command Buttons

If a command button is grayed or ghosted it means either you are already in that function or cannot yet access it. Functions available are:

Select

Brings up the Select screen. Displayed at PowerSync startup, this screen allows you to select directories to be sync'd. You cannot perform any other function until directories have been selected in each Directory Window.

Setup

Brings up the Setup screen. Displays only directories selected under Select. Allows you to set sync direction and to de-select any child directory or file you don't want sync'd, even those originally selected with the parent directory.

Analyze

Allows you to preview the directories selected in more detail than the Setup stage. Clicking on the Analyze command button causes PowerSync to compare the selected files. The Analyze screen will display only the out-of-sync files. PowerSync is then set to sync them, making all files and (parent) directories in both selections identical - a Mirror Image. This will happen if you make no changes and just click on the Sync command button.

 (That is, if a directory with files in it exists as a child only in one directory selected for sync, the child directory and files will be copied over. Empty directories are not copied.)

Sync

Activates the Sync function. PowerSync will act on the selected directories and/or files based upon your actions in the previous step(s).

Log

Brings up the Activity Log - a listing of program events including Sync and Analysis times and dates.

The amount of additional detail recorded is set under Log Options.

You may choose to record errors, warnings, or all events which includes the above plus files copied, deleted, or replaced.

Refresh

Rereads the disks and re-presents the information relative to them. Only active in Select.


Confirmation Messages

Please be aware that, by the nature of the synchronization process, files will be replaced with more current versions. Older versions won't be recoverable except from back-up media.

PowerSync will warn you before synchronizing a file if the action will replace or delete data. You will be asked to confirm your desire to proceed. To continue - meaning to continue with the Sync - click on OK. To abort the process and return to the previous screen click Cancel.

The message boxes -will appear before the PowerSync replaces or deletes a file. These warnings indicate what files will be affected.

To confirm that you want to proceed (File Delete or Replace), click on Yes for the individual file or Yes to all for everything.

To abort the process, click No.

To reverse the direction of replacement, click Reverse (in Confirm File Replace, only)

That is, in our example, Reverse will replace file

C:\TSTFILE1.DOC 10:28:94 02:58:02 PM with file

C:\TSTFILE1.DOC 10:28:94 02:44:02 PM

To abort the process and return to the previous screen click Stop.


Enabling/Disabling Confirmation Messages
Enabling and Disabling Confirmation Messages

You can enable or disable (show or hide) Confirmation messages by selecting Confirmations under the Options menu on the menu bar. Then the Confirmations selection box - shown on Page 15  - will appear.

The five Confirmation messages can be enabled or disabled independent of each other by clicking on the box next to the message description. An X in the box enables the Confirmation message; a blank box disables it.

We recommend you leave the Confirmation messages enabled as a precaution.


Set Date & Time

The accuracy of the system clocks is essential to the synchronization process. PowerSync compares the time and date of files as set by each computers clock. Make sure the clocks on both systems are set to the same date and time.

To verify or change the (local) system clock select Set Date & Time under the Options Menu. The box - shown on Page 15  - will appear:

To change the time or date shown, highlight the item to be changed. Use the up and down arrows or the keyboard to make changes.

To change time or date on the remote system use standard Windows methods.


Synchronization

When you click on the Sync command button, PowerSync begins the sync process based on:

the default settings in the Select Directories screen (Default Sync)

 or

on selections made in the Setup or Analyze screens.


Default Sync

When the Setup or Analyze screens first appear, the Activity Control Buttons are set to their defaults. These settings will apply if no changes are made in the Setup or Analyze screens. The default button settings are:

o  where a file or directory exists on both drives: the older will be replaced by the newer. 	(NOTE the newer file will be indicated as such by the diamond-shaped Current File Indicator).

o  where a file conflict exists, both files are handled according to the Conflict Options settings.

o  where a file is missing on one side:the missing file will be copied over.

If you click on the Sync button immediately after selecting directories/files in the Select screen, PowerSync will do a default sync. The result is that both drives will have the most current version of these files.


Controlling Synchronization

You can control the sync process in the Setup or Analyze screens. PowerSync will perform according to the Activity Control Buttons - located between the directory windows. If you don't change the settings, PowerSync will sync based on the default settings (a Default Sync).

To change the functions designated by the Activity Control Buttons, on a directory or file-by-file basis, click on the appropriate Activity Control Buttons. When you click on the Sync command button, PowerSync will act as set by the Activity Control Buttons.

During a sync a Progress Indicator will appear in the message box showing the percent completion.  Once the sync is complete, PowerSync will return to the screen you were in before beginning the sync.

See also:

Sync from the Setup Screen

Sync from the Analyze Screen


Setup

Clicking on the Setup Command button brings up the Setup screen  -displaying only the selected drives and directory paths.  When the Setup screen appears, the program is set to perform a default sync.

You can also control the synchronization by changing the center button settings in this screen.  You can use the center buttons to change the directions for synchronization or to ignore a specific directory.

The center buttons are displayed between the directory windows.  After highlighting the directories, clicking on the center buttons allow you to change from the default settings.


Activity Control Buttons - Setup

The Activity Control Buttons are displayed between the Directory Windows on the Setup screen. They show the activity that will take place on a file-by-file basis during a sync. PowerSync initially displays the default settings. Clicking these buttons changes the settings. Your choices are:

 setting indicates that the older version of the directory/file will be replaced with the most current version regardless of which drive it is on. This is the default setting.

 designates a one-way sync from left to right. Powersync will sync or analyze only files in the left directory window more current than their counterparts in the right window. Nothing will be synchronized (or analyzed) from right to left.

 designates a one-way sync from right to left. Powersync will sync or analyze only files in the right directory window more current than their counterpart in the left window. Nothing will be synchronized (or analyzed) from left to right.

 commands PowerSync to ignore the directory and the directories and files it contains when synchronizing. Nothing will be transferred or copied.

RIGHT MOUSE

NOTE:  in the Setup and Analysis phases you can reduce the amount of mouse clicking needed to set the Activity Control Buttons. To do this, move the mouse so the cursor is over the Activity Control Button you want to change and press the Right Mouse Button.  A menu of available choices (Left, Right, etc.) will popup (down) allowing an easy choice.


Synchronizing from the Setup Screen

If you click on the Sync button from the Setup screen, PowerSync will synchronize the selected directories and files as set by the Activity Control buttons. The program will do a default sync unless changed.


Analyze

The Analyze screen shown below  - allows you to prepare for a sync in more detail than the Setup screen. Analyze compares selected items and displays only those which are different. It displays directories and the files contained in them.

After Analyze runs, PowerSync displays only out-of-sync files (unmatched, non-identical, or conflicting time or date) and their parent directories. Files are non-identical when one has changed since they were last sync'ed; conflicting in time or date when both have changed since they were last sync'd.

 Most Recent File Version Indicator (Diamond)

The diamond indicator only appears when a file is on both drives and has a different time or date. It appears in the Directory Window on the side of the most current file (most recent time/date). This version will replace the older one (on the other drive) during a default sync.

 Missing Directories or Files

When a directory or file appears only on one drive it will be shown solid (yellow on color monitors) on the drive its on and ghosted (gray) on the drive lacking it.

 File Conflict Indicator (Triangle)

The triangle indicator appears in both Directory Windows next to conflicting files to alert you to a file conflict.


Activity Control Buttons - Analyze

PowerSync initially displays the default settings. Clicking an Activity Control Button changes the action of the next Sync on the file or directory associated with that button. Clicking on a parent directory's Button changes the settings for all child directories and/or files within the. Selections available are:

The double arrow setting indicates that the older version of files will be replaced with the most current version regardless of the drive they are on.

The right pointing arrow indicates that (during a sync) the file in the left directory window will replace the one in the right window. If a directory or file does not exist on the right it will be added.

The left pointing arrow indicates that the file in the right directory window will replace the one in the left directory window (during a sync). If a directory or file does not exist on the left it will be added.

The X button selection commands PowerSync to ignore this file when synchronizing. Nothing will be transferred or copied. NOTICE also that in the Analysis screen when you select a directory, the activity control buttons of all subdirectories will change to an X (ignore). This does not change anything. It is merely an indication that the button with an X is active, and if you click on it, its setting will then control all files within the directory.

The Delete button selection will remove the selected file from both drives. Be careful using this function because the file or directory will be non-recoverable.

The Move button appears if there is a file conflict. This setting will move each version to a Conflict Directory on the opposite drive.

The Rename button is used to resolve a conflict. It allows you to rename a file that is in conflict.

When no selection is needed the program blanks the button.


Synchronizing from the Analyze screen

If you click on the Sync button from the Analyze screen, PowerSync will sync the selected directories/files as set by the Activity Control buttons.

Unless you change these settings, PowerSync will do a default sync.

A Progress Indicator will appear in the message box showing the percent completion. When the sync process is complete, PowerSync will return to the screen you were in before you began.


Conflicts and Their Resolution

A File Conflict occurs when PowerSync finds selected files that have changed on both PCs since they were last sync'd.

PowerSync recognizes that you might lose data if these files were sync'd, so a File Conflict is noted to advise you of this and the files are not sync'd. You can either resolve the conflict or leave it in a conflict directory to be resolved later.

A Name Conflict occurs when a file and directory have the same name and, so, can't be synchronized. (Obviously, a file and a directory cannot be sync'd with each other.)

These two types of conflict are resolved differently:

File Conflicts

Name Conflicts (File and Directory)

See also:

Deferred Conflict Resolution

Conflict Directories

Conflict Options

Set Conflict Directory Name


File Conflicts

PowerSync tracks the last time a pair of directories were sync'd (in the Sync History). If a file on both sides has changed since last sync'd, this is a File Conflict, and the triangle File Conflict Indicator will show next to conflicting files.

 (Also, see Bad Dates.)

To resolve the File Conflict click on the Activity Control buttons until one of the following shows:

A.	Left or right arrow - selects the version to end up on both drives.

B. 	Delete - Deletes the file from both drives.

C. 	Rename - Allows you to change the name of a file.

If you want to keep both files (the conflict files), click on the Activity Control Button until Rename appears. During the sync, Rename causes a dialog box to appear, allowing you to rename the file.

Type in the name you want to change the file to and click on OK.


Name Conflicts (File and Directory)

You can only sync files with files, or a directory and the files it contains with another directory and the files it contains. During a sync, if PowerSync finds a file on one drive with the same name as a directory on the other drive, recognizing that you can't sync the two, it indicates a Name Conflict.

To resolve a Name Conflict, click on the related Activity Control button until one of the following shows:

Delete - Deletes the file with the same name as the directory.

Rename - Allows you to rename the file, then copies it to the other drive. You can't change the name of the directory; only the name of the file.

If Rename is set as the "When files conflict" option, then the Rename dialog will automatically appear during a sync - IF files do, in fact, conflict.

When you choose Rename, the dialog box appears:

Type in the name you want to change the file to and click on OK.

After you sync, it is advisable to review the Sync Activity Log to view conflicting files and directories and their paths so you can locate them.


Deferred Conflict Resolution

To set a conflict aside to be resolved later, click until the related Activity Control Button shows Ignore or Move. If you don't resolve file conflicts, PowerSync will advance the dates on both files, still identifying them as conflicting.

You can disable this feature under the Options menu. Select Conflict Options and de-select Advance dates on unresolved conflicts.

(NOTE: If you do so, the next time you sync these files, PowerSync won't recognize the conflict - and you could lose data.)

A.	Ignore - Will ignore these files during synchronization

B. 	Move - If you select the Move Activity Control Button, a File Conflict Directory will be created during the sync and the conflicting files will be placed in the conflict directories. PowerSync won't sync conflict files.


Conflict Directories

PowerSync will take conflicting files from each drive and copy them to the other in a conflict directory, directly under the parent directory on that side. This allows you to view conflicting files on either computer and decide which to keep.

To view conflicting files, use the Windows File Manager. PowerSync will display the conflicting files, but won't display the conflict directory it created.


QuickSync Tip (For System Administrators or Power Users)

QuickSyncs are often used to move a specific set of files from one computer to another at a pre-set time (such as a nightly backup). Further, while these backups may be scheduled from within QuickSync's built-in scheduler, they may also be scheduled and run from an external program using a command line. Normally, PowerSync will search for QuickSync files (.SNC files) in the AUTOSYNC directory - (in the PowerSync directory).

However, if you wish to hide a specific QuickSync file in a dfferent directory so as not to confuse more casual users, you may specify the full path of the QuickSync file, and QuickSync will run using that path when told to do so.


QUICKSYNC

Often when working on a project, there will be a specific set of files that you want to sync regularly. Possibly, even a two-way sync between a lap-top and desk-top, or between two (co-workers') PCs on a network, or ?

This calls for a QuickSync.

Enabled only in the Select screen, QuickSync lets you save a directory-pair and associated Options into a file to be recalled later (automatically or manually). Saved QuickSyncs can be triggered:

o  directly or through a command line,

o  by PowerSync's built-in scheduler

o  as a Windows' startup item.

When PowerSync is launched, one or more named QuickSyncs can be specified on the command line. PowerSync will then perform each specified QuickSync.

See also:

New QuickSync

Scheduling a QuickSync

Periodic QuickSync

Specific Time (QuickSync)

Setup QuickSync

Edit a QuickSync

QuickSync - the application

QuickSync Tip (For System Administrators or Power Users)


New QuickSync

Select the Directories to be sync'd on both drives. Then, Select New QuickSync under the File menu. The  New QuickSync dialog box appears.

Enter a description of up to 31 characters. This allows for sufficient info to distinguish between QuickSyncs if you have several of them saved.

The options function as described elsewhere (Options), except Schedule and Periodically.


Schedule (a QuickSync)
Schedule a QuickSync

When you select Schedule, a scheduler window appears.  The choices are:

Not Scheduled

Periodically

Selected drive becomes available

Specific Time

System Idling

Windows StartUp.


Selected drive available
Selected drive becomes available

This means:

if you are working on your local computer and connect to a network  "containing" a drive,

 AND, if you mount this drive,  which has been pre-selected for a saved QuickSync,

 AND, if this Option has been chosen as a part of that QuickSync,

THEN, the QuickSync will be triggered.


Periodic QuickSync

Brings up a scheduler window. The arrows allow you to set the period between QuickSyncs. They can be set to occur from every 5 minutes up to every 6 days, 23 hours, 55 minutes.


Specific Time - (QuickSync)

Here you can choose days of the week as well as the specific time(s) of day for the QuickSync.

Do this by clicking on the day's name, then clicking on the right-arrow between boxes. Do the same for the desired time. Notice that you can choose more than one day, more than one time.

Selecting a day or time and clicking on the right arrow button moves that time/date to the right-hand box. You may remove any day or time by selecting itand clicking on the left-directed arrow.

In all cases, click on OK when choices are correct - or click on Cancel.


Setup a QuickSync

Here you can de-select any files you don't want to sync.

The choices are the same as under Activity Control Buttons - Setup.


Edit a QuickSync

Under the File menu, this allow you to make changes to a saved QuickSync - the Setup, Schedule and all Options.

Selecting Edit QuickSync brings up the standard Windows Open box wherein you can locate and select the QuickSync file (*.SNC) to edit. When you've selected the .SNC file to edit, the Setup QuickSync dialog box will appear.


QuickSync - the application

You can run QuickSync by clicking on QuickSync under Window or by double-clicking on the QuickSync icon in the Program Manager - either in StartUp or the PowerSync program group.

To act on a QuickSync file, click (once) on its box. A QuickSync is inactive if the box next to it is empty - active if there's an X in it. Clicking - slowly - on that box will change that state: active/inactive).   Double-clicking quickly will run QuickSync.

Once a QuickSync is savedt, you may Run or Delete it (or Exit QuickSync) either under the File menu, or using the appropriate Command Button at the top of the window. You may also Run PowerSync from the File menu.


Menu Functions

PowerSync Commands

PowerSync is controlled through pull-down menus in the menu bar - as well as the Command Buttons discussed elsewhere. Menu choices are:

File Menu

Create Directory

New QuickSync

Edit QuickSync

Exit

Operation Menu

Select Directories

Setup

Analyze

Synchronize

Replicate

Tree Menu

Expand One Level

Expand Branch

Collapse Branch

Indicate Expandable Branches

 View Menu

Show Date

Show Date and Time

Show Size

Sort by Name

Sort by Date

Options Menu

Confirmations

Filter Options

Conflict Options

Set Conflict Dir name

Log Options

Set Date & Time

Select Font

Save Settings

Restore Factory Settings

Window Menu

Activity Log

Sync History

Launch QuickSync

Refresh

Help Menu

Contents

Search for help On

About PowerSync


File Menu - Create Directory
Create Directory

Enabled only in the Select screen, this command allows you to create a new directory (as a child to the one selected in the Directory) while in PowerSync. When this is chosen, with a directory selected in a Directory Window, a dialog box will appear.

Enter the name for the new directory in the space provided and click on OK.


File Menu - New QuickSync
New QuickSync

Enabled in the Select screen, this allows you to create a set of directories and files - on two drives - to be automatically sync'd later - according to Options which you can pre-set and save. When PowerSync is launched

(triggered through a command line,

by PowerSync's built-in scheduler, or

as a Windows startup item),

one or more QuickSyncs can be specified on the command line. PowerSync will perform each QuickSync on the specified set.


File Menu - Edit QuickSync
Edit QuickSync

Enabled in the Select screen, this allows you to make changes to the set (to add or subtract files from it) of directories and files in a specific (named) QuickSync. Also allows you to change any options desired.


File Menu - Exit
Exit      Ctrl+ X

Select to exit PowerSync.


Operation Menu - Select Directories
Select Directories      Ctrl+D

To bring up the Select Directories screen. This allows you to select the Directories on each side to be sync'd.


Operation Menu - Setup
Setup                       Ctrl+S

To bring up the Setup screen. Here you can set the Activity Control Buttons for Directories, child Directories, or individual files.


Operation Menu - Analyze
Analyze	 Ctrl+A

To bring up the Analyze screen. Here you can analyze a Directory-pair to see what files are out-of-date, missing, conflicting, etc.  Then you can set the Activity Control Buttons to control just what files to copy in what direction, what files to delete, rename, etc.


Operation Menu - Synchronize
Synchronize             Ctrl+C

To bring up the Synchronize screen. This screen shows you just what will happen to what files when you click on the Sync button.


Operation Menu - Replicate
Replicate	Ctrl+R

Brings up the Replicate confirmation screen.  This screen contains a warning message about deleting files and states that all files in the source directory will be copied over to the destination directory regardless of dates.

The selected files and directories on the Left will always replace those on the Right.

If you want the files which ONLY exist in the destination to be erased, check the box labeled "Delete Unmatched in Destination."

Finally, you'll see two boxes showing the Left and then the Right Directory(s) to be the objects of the Replicate function.

The Replicate function makes the destination exactly like the source - except that is, if the "Delete unmatched in destination" box is unchecked, then unmatched files will continue to exist in the destination.


Tree Menu - Expand One Level
Expand One Level

Expands the selected directory by one level in the tree display .


Tree Menu - Expand Branch
Expand Branch

Expands the entire branch under the selected directory in the tree display.


Tree Menu - Collapse Branch

Collapses the entire branch under the selected directory in the tree display.


Tree Menu - Indicate Expandable Branches

Toggles On and Off indicators showing whether a directory can/cannot be further expanded.


View Menu - Show Date
Show Date

Enabled only on the Analyze screen. Shows date file was last modified. This date appears in the Directory Window next to the file folder.

NOTE: Only one option - Show Date, Show Date and Time, Show Size - operates at a time.


View Menu - Show Date and Time

Enabled only on the Analyze screen. Shows date and time file was last modified. Date and time appear in the Directory Window next to the file folder.

NOTE: Only one option - Show Date, Show Date and Time, Show Size - operates at a time.


View Menu - Show Size
Show Size

Enabled only on the Analyze screen. Shows size of file in bytes.

NOTE: Only one option - Show Date, Show Date and Time, Show Size - operates at a time.


View Menu - Sort By Name
Sort By Name

Enabled only on the Analyze screen. This option sorts and displays the files in the Directory Windows alphabetically.


View Menu - Sort By Date
Sort By Date

Enabled only on the Analyze screen. This option sorts and displays the files in the Directory Windows by date.

Directories are shown alphabetically.


Options Menu - Confirmations
Confirmations

Please realize that, by the nature of the synchronization process, files will be replaced with more current versions. The older version of files will not be recoverable except from back-up media which you are responsible for making.

Enabling and Disabling Confirmations

You can enable or disable (show or hide) Confirmation messages by selecting Confirmations under the Options menu on the menu bar.

The confirmation selection box will appear.

The five Confirmation messages can be independently enabled or disabled by clicking on the box next to each. An X enables the message; a blank box disables it. We suggest leaving them activated, at least at first, as a precaution.

Replace or Delete

PowerSync will warn you before it synchronizes a file if the action will replace or delete data. You will be asked to OK this. A message appears:

To confirm that you want to proceed, click on OK. To abort the synchronization process and return to the previous screen, click Cancel.

A second message will appear before PowerSync replaces or deletes a file. This warning will provide information on what files will be replaced or deleted. See box shown on Page 14.

To continue, click on Yes for the individual file or Yes to all for everything.

To abort the process, click No.

To copy the OLDER file over, replacing the NEWER one, click Reverse

 (in Confirm File Replace confirmatrion box only).

To abort the process identified and return to the previous screen click Stop.


Options Menu - Set Date & Time
Set Date & Time

The accuracy of the system clocks is essential to the synchronization process. PowerSync compares the time and date of files as set by each computers clock. Make sure the clocks on both systems are set to the same date and time.

To verify or change the (local) system clock select Set Date & Time under the Options Menu. A dialog box will appear:

To change the time or date shown, highlight the item to be changed. Use the up and down arrows or the keyboard to make changes.

To change time or date on the remote system use standard Windows methods.


Options Menu - Set Conflict Dir
Set Conflict Dir Name

You can name the Conflict File Directory by accessing Options on the menu bar.

Select Set Conflict Dir and a dialog box  will appear:

Type in the name you want for the Conflict Directory (it's preset to "conflict") and click OK.


Options Menu - Log Options
Log Options

The Activity Log provides the status and sequence of all analyses and sync's performed.

This log will indicate files sync'd, warning messages, conflicts and errors that took place during synchronization.

Select the level of error messages recorded in the Activity Log using this option.

Click on the circle next to the level of message you want recorded. The solid circle enables the message, a blank circle disables the message.

When you have completed your selection, click OK.


Options Menu - Select Font
Select Font

To change the font used in PowerSync, choose Select Font under the Options Menu.

Once you have selected the desired font criteria, click OK to return to the program screen.


Options Menu - Conflict Options
Conflict Options

Displays the Conflict Options submenu.

Conflict Options include:

Advance dates on unresolved conflicts

All files conflict on first sync

Do not update sync history

When files Conflict


Options Menu - Filter Options
Filter Options

Allows you to show or hide files with specific file extensions, or to show only files found on both drives with different dates. When you select Filters a dialog box appears.

To show or hide files with a specific file extension, type the three character extension in the name box and click in the appropriate box (Show or Hide).

To Analyze or Sync only files found on both drives, and prevent showing or syncing missing files, click in the lower box placing an X there.

When finished, click OK.


Options Menu - Save Settings
Save Settings	Ctrl+T

Allows you to save the currently selected options and dialog message settings. These are:

Confirmations

Log Options

Selected Font

Conflict Options

Filter Options

These options will be saved, remaining in effect when the program is next run.


Options Menu - Restore Factory Settings
Restore Factory Settings

Restores all Option settings to the factory selected defaults.

Restore Factory Settings only restores the factory settings for the current session.

If you want to make the changes permanent, select Save Settings from the Options menu.


Advance Dates on Unresolved Conflicts

If you don't resolve file conflicts (Ignore or Move), PowerSync will advance the dates on conflicting files keeping them identified as such. Click the box to enable with an X or disable (blank box).

If you disable this function, the unresolved conflicts from this sync won't be identified the next time you sync them.

When you have completed your selections, click OK.


All Files Conflict on First Sync

Sets all files as conflict files the first time you synchronize them. PowerSync cannot identify file conflicts the first time they are synchronized.

When you have completed your selections, click OK.


Do Not Update Sync History

Disables updating of the sync history file. Used to synchronize multiple PCs with identical configurations and files.


When Files Conflict

Allows you to set the way PowerSync handles file conflicts.

Rename - Allows you to change the name of one of the files.

Move - Places the files in a Conflict Directory for later resolution.

When you have completed your selections, click OK.


Activity Log

Selecting Activity Log displays it. The Activity Log provides the status and sequence of all analyses and syncs performed. This log will indicate files sync'd, warning messages, conflicts and errors that took place during synchronization.

You can select the level of Error Messages recorded in the Activity Log using the Log Options  menu item under Options on the menu bar.


Sync History

The Sync History Log shows the directory-pairs of previous synchronizations. The history list is in chronological order, the most recent sync at the bottom.

The buttons at the bottom of the Sync History window give you these choices:

Cancel and return to the previous screen,

Done activates changes made and returns to the previous screen;

Delete allows you to delete lines from the History Log.

(NOTE: PowerSync uses this Log to check for file conflicts. If you delete a Sync History line item, PowerSync won't report a time conflict, if it exists, the next time you sync those line items.)


Launch QuickSync

The QuickSync application is launched.


Refresh
Refresh	F5

Causes PowerSync to reread the selected drives and display the results.

When changes are made to the file system with other applications, PowerSync does not reflect the changes until you refresh the drive by re-selecting the drive in the drive list box - or select Refresh from the Window menu item.

When changes are made to files while PowerSync is running, we recommend you use Refresh to refresh both sides.


Help Menu - Contents
Contents

Lists the topics showing how to use PowerSync.


Help Menu - Search for Help On
Search for help On

Brings up the Help System in Search Mode.


Help Menu - About PowerSync
About PowerSync

Provides information about PowerSync.


Establishing Connections

Between Computers Via Remote Access

Between Computers in a Network

Using a Docking Station

Using Removable Disks

Between two disks on the same computer

Between Two Win 95 Computers connected by a cable


Sync Files betw/ Cable-Connected PCs
Synchronizing Files Between Cable-Connected Windows 95 Computers

1. DCC connection Hardware Required

DCC connects the host and guest machines via.

A 4-bit LapLink-style cable

An EPC parallel cable

A null modem cable

2. Connection Software Required

Direct Cable Connect is not included in the typical install.  It must be selected from the communications section of Add/Remove Programs.

3. Making the connection

Once you have installed DCC, choose Program|Accessories to launch the aplet.  The first time you use DCC , a Wizard handles most of the setup process, although it may prompt you to carry out certain steps using other Windows 95 modules.

You must run a common network protocol on both the host and guest, and enable print and file sharing (bring up Control Panel's Networking dialog to confirm both of these criteria).  DCC asks you to specify one particular system as the host and one as the guest, although you can always change this configuration later.

You also need to define what host resources you wish to share with the guest.  To set up shared host shared resources, run the host's Explorer, highlight the directory you wish to share, select File|Properties, and move to the resulting dialog's sharing tab.  Selecting the Shared As radial button lets you specify the share name that the guest PC will see.  You should also establish drive mappings on the guest for the host's shared resources.

The DCC Wizard also lets you set up password security between the host and quest.

Once you have set up DCC properly and connected the host and guest with a parallel or serial cable, launch the connection aplet on the host and then on the guest.

4. Opening and Using PowerSync

First close all files you want to sync. Then locate PowerSync by clicking on Start|Programs|PowerSync.  Then double-click on the PowerSync icon. This launches PowerSync.  Use PowerSync as described in the User Guide.


Synchronizing Files Between Computers Via Remote Access

1. Connection Hardware

You can use PowerSync for Windows 95 & NT with any remote access connection hardware that meets PowerSync's minimum system requirements and works with Windows 95/NT compatible communications software. This includes:

 Land-line telephone

 Cellular telephone

 Wide-Area wireless RF links

 Serial Ports to connect external modems

 Necessary cabling

2. Connection Software Required

You can use PowerSync with any Windows 95/NT workstation that has compatible remote access connection software (such as for the RAS feature in Windows NT). It must allow you to run a Windows program on your local machine and provide mapped access to disks or shared directories on the remote computer. This includes most LAN Remote Access communications software.

3. Making the connection

Follow the directions for remote disk/file access in the communications software user's guide. Once the connection is made and you can access the remote disks, you are ready to use PowerSync to synchronize these computers.

4. Opening and Using PowerSync

First close all files you want to sync. Then locate PowerSync by clicking on Start|Programs|PowerSync.  Then double-click on the PowerSync icon. This launches PowerSync.  Use PowerSync as described in the User Guide.

If you are synchronizing two separate machines using remote communications you must first access the remote system utilizing your communications software. Once connected to the remote system, the drives in that system will appear in the Drive Selection Boxes as well as the drives in your local system.

5. Disconnecting

Use the standard disconnect procedures in your data communications connection software user's guide.


Synchronizing Data Between Computers in a Local Area Network
Synchronizing Data Between Computers over a LAN or WAN

1. Network Hardware Required

You can use PowerSync with any LAN hardware as long as it meets PowerSync's minimum system requirements and your network software is Windows 95 or NT compatible. This includes Peer-to-Peer and Client Server Networks.

2. Connection Software Required

You can use PowerSync with any Windows 95 or NT compatible LAN software that allows you to run a Windows program on your local machine and provides access to disks or shared directories on the remote IBM or compatible computer, including:

 Peer-to-Peer network software that is Windows 95 compatible.

 Client-Server network software which supports Windows 95 clients.

3. Making the Connection

Follow the procedures in the appropriate network software user's guide for logging on and connecting to other disks and shared directories. Once this connection is made and you have access to files on a remote PC, you are ready to use PowerSync.

4. Opening and Using PowerSync

First close all files you want to sync. Then locate PowerSync by clicking on Start|Programs|PowerSync.  Then click on the PowerSync icon. This launches PowerSync.  Use PowerSync as described in the User Guide.

5. Disconnecting

Use the procedures for quitting and logging off the network from the appropriate network software user's guide.


Synchronizing Files Using a Docking Station

1. Docking Station Requirements

You must have a notebook computer that meets the minimum requirements for PowerSync. The docking station for your desktop must contain either an internal disk drive, a  connection to an external disk drive or a connection to a network drive.

2. Docking Station Connections

An external keyboard and video monitor are usually required for normal docking station operation. Both LAN and modem connections can be accommodated as long as the notebook has the required access or network software installed.

3. Connection to the Docking Station

Follow the manufacturer's directions to plug-in the Notebook and connect the external devices.

4. Opening and Using PowerSync

First close all files you want to sync. Then locate PowerSync by clicking on Start|Programs|PowerSync.  Then click on the PowerSync icon. This launches PowerSync.  Use PowerSync as described in the User Guide.

5. Disconnecting

Use the procedures for quitting and logging off the network or modem in the appropriate Software user's guide. Follow the manufacturer's directions for unplugging the Notebook.


Synchronizing Files Using Floppy Disks
Synchronizing Files Using Removable Disks

1. Removable Disk (such as Iomega ZIP disks ) requirements

Requires  formatted disks, not write protected. (PowerSync does not detect write protected disks. If you encounter a "Sync not complete" error during synchronization, check your removable disk to ensure it is not write protected.)

2. Segmenting the synchronization

Plan to synchronize your files in segments that are smaller than the available on the removable disk.

3. Opening and Using PowerSync

First close all files you want to sync. Then locate PowerSync by clicking on Start|Programs|PowerSync.  Then click on the PowerSync icon. This launches PowerSync.  Use PowerSync as described in the User Guide.

.


Synchronizing Files on the Same Computer

1. Opening and using PowerSync

First close all files you want to sync. Then locate PowerSync by clicking on Start|Programs|PowerSync.  Then click on the PowerSync icon. This launches PowerSync.  Use PowerSync as described in the User Guide.  That is, you merely select the drive(s) containing the directories/files to be sync'ed, select the directories/files to be sync'ed and go ahead

.

Note that YOU CAN select the same drive in both Drive Selection Windows.


Technical Support

Free technical support is provided to all users for the first sixty (60) days following installation by calling 1-714-854-3322  from 9am to 5pm Pacific Time, Monday through Friday, except major holidays. Technical support is also available by accessing the LinkPro web site or emailing a question to support@linkpro.com.

Following the first 60 days, technical support is available for a small fee.

When contacting technical support, you need to identify your product by the serial number that was included with the software when it was purchased. To save time, please locate your serial number before contacting technical support.

Online Information

The latest information about updates and enhancements to PowerSync, along with news about other products and special offers can be found by accessing the LinkPro web page at http://www.linkpro.com.


On-Line Help

PowerSync’s on-line help is your main reference for operation of the program. The help file for PowerSync is a standard Windows help file.  You can open the help by clicking on the Help button or by pressing the F1 key.

On-line help will display its contents so you may select the topic of interest.  You can also search for that topic by entering key words. You can quickly find topics by using this feature.

How to use on-line help

On-line help will display its contents so you may select the topic of interest.  You can also search for that topic by entering key words.  Once a topic appears in the help screen, you will notice that there are Jumps and Pop-ups.

A jump is shown in green with solid underline.  Clicking on this Jump will take you to another topic related to the one you are viewing.

Pop-Ups are shown in green with a dotted underline.  Clicking on a Pop-up will bring up a text box with related information or definitions on top of the help topic related to the one that you are viewing.

Search Help on...

On-line Help lets you search for a topic using a keyword search under the Search for Help on.... command in the Help menu.  You can quickly find topics by using this feature.

The About Screen

In the Help menu select "About PowerSync".  Information about PowerSync is displayed including: program version, Copyright details, and licensee identification.

Readme File

Your PowerSync program group includes a Readme.txt file.  This file contains information about this version of PowerSync, along with descriptions of last-minute additions or changes to the product.  You should read this file before using this version of PowerSync.


Troubleshooting

Thank you for using PowerSync. If you have troubles or problems, check the online FAQs (Frequently Asked Questions) at http://www.linkpro.com/faq.htm or email to tech support at support@linkpro.com. However, before you do that, check out the following common problems, with their explanations and solutions.

Check Your Results

PowerSync provides two ways to easily check the results of a Sync or Backup operation.  First, you can analyze the selected directories performing a manual sync.  The Analyze screen will show you the differences between the two selections.  This can be verified using the Explorer.  Second, you can view the results of the operation in the Activity log.  To view this log, click on Activity Log in the View menu.

Common Reason for Errors

Disks that are either not available, not mapped, not loaded or out-of-space are a common cause of errors.  To check for the out-of-space condition, use the Explorer screen to display space available on each disk.

Selecting Directories for Synchronization

Remember when you click on a directory to highlight it, this selects it and all subdirectories and files within it.  This tells PowerSync that when you click on the center button associated with that directory you want the center button’s setting to apply to all +the subdirectories and files within the selected directory. If  the directory is not highlighted, then any activity control button changes you make apply only to the files within it.

Syncing Long File Names

If you are synchronizing files with long file names, then you must use PowerSync for Windows 95/NT.  However, if all files being synchronized have the DOS standard 8.3 file format, then they can be synchronized using either PowerSync for Windows 3.1 or PowerSync for Windows 95/NT.  This also means that files with long file names that have been compressed and stored on a removable disk using PowerSync for Windows 95 can not be synchronized by PowerSync for Windows 3.1.  You must use PowerSync for Windows 95/NT  to synchronize these files.