Copyright: Clip Gallery 4.0 Quick Tips


Click the Clip Art tab to find drawings and other graphics for your documents.


Click the Images tab to find photographs, bitmaps, and scanned images.


Click the Sounds tab to find sound effects and music.


Click the Motion Clips tab to view videos, animated GIFs, and other animations.


Clips are organized into subject categories. To see the clips in a category, click the category you want in the list. To display all clips in the gallery, click (All Categories). To select a clip, click it.


To insert the selected clip into your document, click Insert. To select a clip, click it.


To search for clips by keyword, category, or file type, click Find.


To select a clip, click it.


These are the keywords that have been assigned to the selected clip. If there are more keywords than you can see, click the text and then scroll to the right.

A keyword is a word that helps identify clips in the Gallery. Using the Find feature, you can type one or more keywords (or parts of them) to search for a specific clip or group of clips.

To change the keywords or add your own, click Clip Properties.


If you know the category of the clip, click the arrow to the right of the Category box, and in the list, click the category. When you click Find Now, the Clip Gallery displays all clips belonging to that category which also meet the other criteria you've specified.


In the Keywords box, type one or more keywords that are associated with the clip you're looking for.

For example, if you want to find a particular picture—or any picture—of an apple, type apple. The Clip Gallery will display any clips whose keywords begin with the word "apple." Click the other tabs to see other types of clips associated with that keyword. If you've selected Find whole words only, the Clip Gallery will only look for an exact match to what you've typed.

(Note these features work slightly differently for clips which originate in earlier Clip Gallery packages. Find whole words only is ignored for those clips, and what you're searching for can be anywhere in a keyword, not just at its start.)

If you want to find clips described by two or more keywords, type them all, separated by spaces. If you do use multiple keywords, clips have to contain all of them in order to be displayed.

For example, if you're only interested in clips containing pictures of both apples and oranges, type apples oranges. (If you haven't selected Find whole words only, you can type apple orange to the same effect.)

To repeat a recent search by keyword, click the arrow to the right of the Keywords box, and then click the one you want.


If you've selected Find whole words only, the Clip Gallery will search for clips containing the keywords you've entered in the Keywords box, looking for exact matches to those entries.

If you haven't selected Find whole words only, the Clip Gallery will search for clips whose keywords begin with the words you've entered in the Keywords box.

(Note these features work slightly differently for clips which originate in earlier Clip Gallery packages. Find whole words only is ignored for those clips, and what you're searching for can be anywhere in a keyword, not just at its start.)

For example, if you haven't selected Find whole words only and do a keyword search for cat, you'll find clips which contain the keywords cat, catalog, and cathedral. (If you have older clips as well, you'll also find scat.) If you have selected Find whole words only, you'll only find clips which contain the keyword cat, exactly (again, except for older clips).

If you've searching for multiple keywords at a time, the setting of the Find whole words only check box applies to all the keywords you've entered.


If you know the clip type of the clip, click the arrow to the right of the Clip Type box, and in the list, click the type. When you click Find Now, the Clip Gallery displays all clips of that file type which also meet the other criteria you've specified.

To repeat a recent search by clip type, click the arrow to the right of the Clip Type box, and then click the one you want.


To reset the options to their defaults, click Reset. The default for Keywords is (All Keywords); for Categories it is (All Categories); and for Clip Type it is (All Types).


When the Keywords, Categories, and Clip Type boxes contain the search criteria you want, click Find Now to find the clip.


In the Keywords box, type one or more keywords for the clip, and then click OK. For multiple keywords, type a character space or comma between each one to separate them.

A keyword is a word of your choosing that helps identify clips in the Gallery. Once you've entered one or more keywords for a clip in the Clip Properties dialog, you can use the Find feature at a later time to retrieve it, along with other clips that share the same keywords.

If the Keywords option is disabled, you cannot change the keywords for this clip. It is part of a read-only Clip Gallery database.


To add a clip to a category, select the check box next to the category.

To remove a clip from a category, clear the check box for that category. To add a new category, click New Category.

If the Categories options and the New Category button are disabled, you cannot change or add categories for this clip. It is part of a read-only Clip Gallery database.


If you do not want to add the displayed clip to the Clip Gallery, click Skip This Clip.


To add a new category, click New Category.


To add a new category, click New Category.

If the New Category button is disabled, you cannot add a new category for this clip. It is part of a read-only Clip Gallery database.


To add all the selected clips to the same categories, click the category names, and then select the Add All Clips To The Selected Categories check box.


To add clips to the Clip Gallery, click Import Clips.


To view the properties of the selected clip, or change its categories or keywords, click Clip Properties.


To add, rename, or delete categories on this tab, click Edit Categories.


To delete or rename a category, click its name, and then click Delete Category or Rename Category.


To delete a category from the selected tab, click its name, and then click Delete Category. Previews for clips existing only in the deleted category are removed from the Clip Gallery. Deleting a category does not remove the clip files from your hard disk.

If the Delete Category button is disabled, you cannot delete this category. It is part of a read-only Clip Gallery database.


To give a category a different name, click its name, and then click Rename Category.

If the Rename Category button is disabled, you cannot rename this category. It is part of a read-only Clip Gallery database.


To update the previews of clips in the Clip Gallery, click Update All.

Updating allows you to remove previews for clips that have been deleted from your hard drive, update previews of clip files that have changed, specify the new location of clip files that have been moved from one folder to another, and remove duplicate previews.


If any clips were added to the Clip Gallery from a network drive, and the Network Drives check box has a check mark, the Clip Gallery updates the previews by checking the clip files on the network. The files must be in the same location as when they were added to the Clip Gallery.


If any clips were added to the Clip Gallery from a floppy or CD-ROM drive, and the Removable Disks check box has a check mark, the Clip Gallery prompts you to insert each disk to update those previews.


While updating the previews, the Clip Gallery can't find the clip file shown in this dialog box. If the file has moved, you can specify its new location by clicking Update Location.

Then in the future, the Clip Gallery will look in the new folder for this file and any others that you moved there from the original folder.


While updating the previews, the Clip Gallery can't find the clip file shown. To skip updating the preview for this clip file, click Skip This File.


While updating the previews, the Clip Gallery can't find the clip file shown. To remove this preview and all other previews of missing clip files in the same folder from the Clip Gallery, click Remove Previews.


While updating the previews, the Clip Gallery can't find the clip file shown. To remove this preview and all other previews of missing clip files on the same disk from the Clip Gallery, click Remove Previews.


The Clip Gallery can't find this clip file. To remove its preview, click Remove Preview.


While updating the previews, the Clip Gallery can't find the clip file shown. To skip updating previews of clip files on the same disk, click Skip This Disk.


To enlarge clip previews for better viewing, select the Magnify check box.

To display previews at their normal size again, clear the Magnify check box.


To play the selected sound or motion clip, click Play.

To stop play, press ESC. You may also see a Stop icon in the player window, or the Play button might change to Stop Playing. You can also use either of these options, if available, to stop playing the clip.


To import clips from Clip Gallery Live (a special Microsoft site on the Web), click here.

To use this feature, you need access to the World Wide Web (for example, through the Microsoft Network), and a Web browser (such as Microsoft Internet Explorer).


To see the Clip Gallery 4.0 Help Contents, click Help.

To see a description of any control in a dialog box, click the "?" button in the upper-right corner of the dialog box, and then click an option.


To make your changes take effect and close the dialog box, click here.


To cancel all changes you've made and close the dialog box, click Cancel.


To close the Clip Gallery without inserting the selected clip into your document, click Close.