Introduction

The Windows Phonebook 95 is a complete, personal phonebook designed to run with Microsoft Windows 95© and Microsoft Windows NT©. Windows Phonebook 95.

It features all the common capabilities of a personal electronic phonebook, plus some more handy features that are discussed throughout this help file.

 See also: Release Notes


Release notes

Ver. 0.92: 	Fixed: Poor printer output.

Added: Quickfinder.

Ver. 0.90: 	First beta released.

 See also: Introduction


File menu

The File Menu

New: Creates an new, empty phonebook record.

Delete: Permanently deletes the selected record from the database.

Duplicate: Duplicates (copy) the selected record in a new one.

Properties: Saves the currently focused phonebook with a different file name. Note that

Save: Write the content of the phonebook to the disk. This action is automatically taken everytime you exit the program.

Print: Prints the content of the phonebook. You can control what to print using the “Options” command, located in the Tools Menu.

Exit: Merely terminates the program.

 See also: The Edit Menu


Edit menu

The Edit Menu

Dial: This option will dial the selected record. Please review the Automatic dialing system page if you are not sure about this option.

Mail Clip: This option will copy a formatted E-Mail addressing to be used with different mailing systems. Please read the Mail and Fax Clipboard operations for more informations.

Fax Clip: This option will copy a formatted Fax addressing to be used with different mailing systems. Please read the Mail and Fax Clipboard operations  for more informations.

Select All: Selects all the records in the phonebook. You can easily delete, print or change properties of more than one record at once.

Invert Selection: Turns all the records that are currently selected as unselected and vice-versa.

 See also: The View Menu


View Menu

The View Menu

The View Menu contains several commands used to organize the look of the window. Such commands include

1. Hiding or showing the toolbar, the status bar and the quick find bar.

2. Displaying the records as icons or lists.

3. Arranging and sorting the records in the phonebook.

 See also: The Tools Menu


Tools Menu

The Tools Menu

Find: Use this options to search for specific data in any field of the records. This command will search the entire database and will return the number of record matching the find request. All these records will be highlighted.

Import/Export: You can exchange data with other applications using CSV and TSV files.

Options: This options allows to configure different settings of the program, including:

1. Password

Your contacts can be password protected when you lunch the application. Optionally, you can specify that you want the password dialog to be prompt even when you restore the program from minimized state.

2. Modem

You can select the port number of your modem, the volume of the speaker and eventual prefixes that you require to get the line.

3. Formatting

Here’s where you can instruct the program about how the Mail and Fax addressind should be copied to the clipboard. The following variables are available for both Mail and Fax:

$1 (The Name field)

$2 (The Company field)

$3 (The Phone field)

$4 (The Fax field)

$5 (The E-Mail field)

$6 (The Address field)

4. Print

You can select what field should be printed with the “Print” command in the File Menu.

 See also: The Help Menu


Help menu

The Help Menu

Help topics: If you are reading this, you have probably already discovered what this  option is all about.

About: Displays copyright and version informations of the program.

 See also: The File Menu


Automatic Dialing System

The Automatic Dialing System

The Automatic Dialing System - ADS - can be used if a modem is installed in your system.

Simply highlight the record you wish to call and select the Dial command from the Edit Menu. The modem will take in and make the call.

Once the call is complete press the “Cancel” button of the Dial Dialog Box and pick up the phone.

Important note: Before attempting to dial, verify that you setup your modem correctly, using the “Options” command, located in the Tools Menu.


Mail and Fax clipboard operations

This options of Windows Phonebook 95 allows you to instruct the program about how the Mail and Fax addressing should be copied to the clipboard. The following variables are available for both Mail and Fax:

$1 (The Name field)

$2 (The Company field)

$3 (The Phone field)

$4 (The Fax field)

$5 (The E-Mail field)

$6 (The Address field)

The following are real world examples:

1. Using MCI TFS Gateway as a mail delivery system:

  EMS: Internet ($1) ($5)

That may resolve to:

  EMS: Internet (Joe Smith) (jsmith@something.com)

2. Using cc:Fax as a Fax delivery system

  $1 @ $2 FAX# $4

That may resolve to:

  Joe Smith @ Something Inc. FAX# 555,1234567