Welcome
Welcome to Post-it® Software Notes

What can you do with Post-it® Software Notes?

You can create notes from the Post-it® Note Dispenser,

from any Memoboard,

or from the Taskbar Dispenser.

Notes [image] can stick to your desktop, stick to Memoboards , or they can be embedded into documents.

Create Memoboards to organize your notes.  You can also share your memoboards with others (Office Edition only).

Put an Alarm [image] on a note to alert you at a specific time(s).

Send a note [image] from your computer directly to another computer desktop (Office Edition only).

Quickly search your notes using the Find [image] tool .

Print [image] your notes.

Customize features by setting up your own Preferences [image].

Email your notes via compatible email systems.

What's new in Version 2?


What's New in Version 2

More text allowed in notes (thousands of characters).

Rich Text Editing:  Format your text however you like.

Give Notes: Send notes from your computer directly to another. (Office Edition only.)

More Note Colors.

Share Memoboards with others. (Office Edition only.)

Put Tabs [image] on Memoboards for better note organizing.

Put a picture [image] on a note.

Special Purpose Notes:  Important Message notes are included with Version 2.  Additional special purpose notes will be added later.

Visit our website for future note types:   www.mmm.com/psnotes

Note Templates: Design and dispense notes how you want them.

Back up and restore your notes data file.

Shortcut changes for Version 1.5 users:

--The shortcut for emailing a note has been changed from Ctrl+S to Ctrl+E.

--The shortcut for opening the Alarm List has changed from Ctrl+A to Ctrl+L.


 Using Notes

For a new note: Click on a dispenser, then start typing:

(Right-click the Desktop or Memoboard dispensers for other note styles, including Important Message notes and user created templates.)

The parts of a note:

Note Menu (Alt+N)

Right-Click Menus:      Move Area         Picture Area        Text Area

Moving and copying notes  Resizing notes  Scrolling Note Contents  Rich Text Editing  Pictures in Notes  Trashing Notes	Note Color  Keep Note Always on Top  Embedding Notes in Documents  Saving notes  Note Shortcuts
See also:  Setting Alarms,  Give Note to another computer,  Emailing Notes,  Finding Notes,  Printing Notes


 Notepad

The Notepad is a note dispenser and notifier for alarms and received notes.  It also contains a slide out toolbar.

Left click the yellow area to dispense a new default note (or drag a note from the yellow area).

Right click the yellow area to choose the type of note to dispense.

Drag from the gray area to move the Notepad.

Click the button at the top right to slide out tools.

Notepad Toolbar:

  Help

  Alarm List--shows all set alarms

  Find Notes

  New Note--select new note type from list

  Show/Create Memoboards

  Options


Memoboards
 Memoboards and Tabs

Use memoboards to organize your notes.  Within a memoboard, you can have up to 12 tabs to further organize your notes.  You can have up to 50 memoboards.

Move, resize, minimize, and close memoboards like any other windows.

Drag notes into or out of memoboards or use the Move to > note menu item to send a note to any memoboard/tab.

Memoboard Toolbar:

        New Note

        Memoboard

        Print

        Options

        Help

        Trash

  Always on Top

How to...

...create a memoboard	Select New Memoboard… from the memoboard [image] button menu.
...open a memoboard	Select a memoboard/tab from the memoboard [image] button menu.
...change memoboard properties	Select Memoboard/tab properties... from the Options [image] or memoboard [image] button menus.  You can change a memoboard name, share a memoboard, or add/edit memoboard tabs.
...add and edit memoboard tabs	Select Memoboard/tab properties… from the Options [image] or memoboard [image] button menus or from memoboard tab right click menu.  You can change the name, color, and background pattern for each tab.
...move notes between tabs	Drag and drop a note on a tab.
...move tabs between memoboards	Drag and drop a tab from one memoboard to another or select Move tab to  >  from a memoboard  tab right click menu.
...share memoboards with others	Select Memoboard/tab properties… from Memoboard [image] button menu, then check Share memoboard. (See below for more information.)
...organize my notes	Select Cascade notes > from the Options [image] button.  You can sort by text, number, date, etc.
...delete a memoboard	Select Delete memoboard from the memoboard [image] button menu.  Notes from the deleted memoboard will go to the Trash.
...export a memoboard	Select Export memoboard from the Memoboard [image] button menu to save a memoboard for archiving or for importing to another computer.
See also: Alarms, Finding Notes, Printing Notes, Trash, Memoboard Shortcuts

Sharing Memoboards (Office Edition only)

You can share memoboards with anyone you can share a file with.

In the Memoboard/tab properties, check the Share memoboard option.   Then select a file for the memoboard.  Anyone with access to that location can share the memoboard with you.

(Use your operating system file sharing feature to set access levels for others on your network.  Based on these settings, other users may have to enter a password to view your shared memoboard.  The Share setting may also limit whether a user can modify the file--if a user has only read access then they will be able to see the shared memoboard and notes, but will not be able to make any changes to the notes.)

--Only the shared memoboard creator can add or modify memoboard tabs.

--Any shared users can add, modify, or trash notes (unless they have read-only access).

--New text is entered below the existing text in a note.  Existing text cannot be edited.  Your name will appear before your text entries.  (You can change the name used from the application Preferences—click the Notepad Options [image] button.)

--The Refresh [image] button will flash whenever a change is detected in the memoboard and the file is available for update.  Click the button to see the changes.

--After refreshing, a vertical line appears on the left side of any notes that have changed (click on the note to remove the bar).  Also, an asterisk * will appear to the left of any tab names that have changed notes.

If the shared memoboard file cannot be found when you refresh:

--Check to make sure you are connected to the computer/server where the file is located.

--Check to see if the file has been deleted or moved.


 Using Alarms

Setting Alarms:

Select Set alarm... from the note menu.

Select the date and time for the alarm to go off.

Click the Repeat every checkbox to specify a repeating alarm.

When an alarm comes due...

Click the red clock on the Notepad [image] or in the taskbar [image] to bring up the Alarm List.  You can also click the Alarm List button [image] on the Notepad tools or press Ctrl+L.

Alarm List

Alarms are shown in the time order they are set to go off.

--On the Alarm List you can clear, trash, or snooze alarms.

Note:  Clearing a repeating alarm will reset it to its next repeat time and reposition it in the proper place on the list.

--Trashing or Clearing (non-repeating) alarms will remove them from the list.

--Snoozing an alarm will reset it for the additional snooze time and will reposition it to its proper place on the list.

There are icons to the left of each listed note:

  	Alarm is set.

Repeating alarm.

Alarm is due.

Alarm is snoozing.

Other Alarm Options

Go to the application Preferences (from the Notepad Options [image] menu) for the following options:

Alarm sound:  Select a sound to play when an alarm goes off.  You can play any .wav file or select one of the supplied non-.wav options.  (Only the non-.wav options will appear if you do not have an enabled sound card in your computer.)

Check the Repeat sound option to have the sound repeat periodically.

Set a Default snooze time.


Give note
 Give Note (Office Edition Only)

You can place a note directly on another computer desktop on your local area network (LAN).

Note:  This feature is NOT supported for dial-up connections.

Note:  This feature only works if your LAN uses the TCPIP protocol.

Note:  You can also send the text of a note to anyone with email using the Email Note feature.

Notes can only be sent to computers that are turned on and are running Post-it® Software Notes Office Edition (Version 2).

Create and edit a note, then select  Give note to  >   from the note menu.

If you have already used this feature, the hierarchical menu will show the last several people you've given notes to.  Just select any of these people and your note will be sent.  (You'll also see a  Give back to option if you received the note from someone else.  Make sure you edit your reply message before selecting this option.)

Select the  Others...  item to send to anyone not on the list or to send to more than one person.  This brings up the Give to dialog.

Select any names from your Personal List and add them to the Give to list using the [image] button.  Or, you can double click a name to move it to the Give to list.  Then click the  Send button to send the notes now.

(If you know that the computer you want to send to is not on now, but will be soon, you can choose to send the note at a later time.)

After clicking the Send button, you'll get feedback if any notes could not be sent.  (See Preferences for feedback options.)  Note:  You can close the Sending to dialog at any time and the notes will still be sent.  You can also do any other tasks while the dialog is up.

You can add people to your Personal List by clicking the Edit list... button.  This will bring up a list of the computers on your network.  Select or type in a computer name, then click [image] to move the name to your Personal List.

From this dialog you can also create/edit a nickname for the computer, and you can create/edit groups of computers that will appear under one nickname on your list.

NOTE:  The list of computers on your network is the same as that found when you look at Network Neighborhood.   If you do not see a computer listed, it may not be connected to the network at that time.  Contact your system administrator for additional help in finding computers on the list.

Importing a Personal List

You can merge another person's Personal List with yours.  The personal list is saved in a file named PSNADDR that is kept in the same folder as the application.  If you have a copy of another person's PSNADDR file, you can merge their addresses with yours.  On the Edit List dialog, click the Import Personal List button.  Then open the PSNADDR file.  Your list will now include any new addresses from the import file.

When you receive a note...

The note will appear on your desktop.  Click the notifier on the Notepad [image] or in the taskbar [image] to expose the received note.  If you have more than one received note, the notifier will remain visible until you have exposed all received notes.

Why don’t some of my notes get sent?

--The receiver’s computer is not on.

--The receiver is not running Post-it® Software Notes Version 2.

--The receiver has unchecked the Accept notes box in the application preferences.

--You are not properly connected to your network, or your network is down.  (If you cannot access or see computers on your Network Neighborhood, contact your system administrator.)

--You attempted to send notes over a dial-up connection.

--Your LAN must be running with the TCPIP protocol and you must have an IP address.  You can set this up on any size network--contact your system administrator or network vendor. Contact Microsoft for information on setting up TCPIP on a small network. (For a 2 computer network you will need a Crossover cable and Network Adapters in each computer. You can also purchase an inexpensive TCPIP hub for a small network.)

Other Receive Options

Go to the application Preferences (from the Notepad Options [image] menu) for the following options:

--Uncheck the Accept notes checkbox if you do not want to receive notes from others.

--Select a sound to play when you receive a note.


 Finding notes

Use the Find tool to quickly find notes containing a certain text string or to list all your notes.

NOTE:  The Find tool does not find or list notes that are embedded in documents.

Click the Find [image] button on the Notepad tools or select Find Notes…  from the Memoboard Options [image] menu to bring up the Find dialog.

Type the string you want to find and click the Find notes containing button.

To list all your notes, clear the text string and then press the Find button.

Desktop notes are shown first, followed by notes grouped by Memoboards.  Notes in the Trash are listed at the end.  (Uncheck the checkbox to ignore notes in the trash.)

Click on any item in the list to see the whole note.  You can also use the up/down arrow keys to scroll through the list.

Click the  Go to note in:  button to go directly to the selected note.


 Emailing Notes

The Email Note feature allows you to mail the text part of notes to anyone accessible via your normal email system.  (Another way to send a note is to have it pop up on another user's computer--see the Give Note feature.)

Note: This feature only works with MAPI compliant email systems.

Note: Only the text from the note, not the whole note, is sent.

Set up the mail feature:

You need to set up the feature before using it:  Select Mail Setup from the options [image] menu on the Post-it® Notepad.

1.  Auto-login

To avoid entering your name and password each time you mail a note, select the Auto-login check box on the Mail Setup dialog.  Then, enter your mail system login name and password.  (If you do not know your login name, click on Add to list… Your name may appear immediately on a login dialog, or you can find it on your system address list.)  If you are using Microsoft Exchange, then you should enter your Profile name as the mail system login name (you may not need a password in this case.).

After enabling auto-login, notes are mailed without logging in each time.  Auto-login does not affect access to reading your mail or opening your mail system; it only affects the mailing of Post-it® Software Notes.

2.  Setting up a Default subject line

You can enter a default subject line (e.g., "Post-it® Note message from Pat"). You will also be able to edit the subject line each time you mail a note.

3.  Maintaining Your Personal Address List

Your personal address list is displayed each time you mail a Post-it® Note.  Whenever you mail a Post-it® Note to someone, their address will be added automatically to your Personal Address list.

You may want to take the time when getting started to set up a list of the people to whom you mail most frequently.  You can return to Mail Setup anytime to add/remove names from the list or to assign "nicknames."  (Nicknames are the names that you see on your Personal Address list.)

4. Checking addresses

If you mail a note with several addresses and one or more of them are invalid, you can check your address list to determine which addresses are invalid.  Note that the Post-it® note application cannot determine the validity of Internet or other gateway addresses.

Mailing Post-it® Notes

Select Email Note… from the Note menu.  You can also press Ctrl+E while a note is active.

If you have not enabled automatic login (see above), you will be asked to log in to the email system each time you mail a note.

Select addresses from your Personal Address list and click Send.

If you need to mail to people not already in your list, Click Add to List… to select and add them to your Personal Address list.

Click Attach Files to attach one or more files to your email.  (If you mail from a note embedded in a document, that document will automatically be added to the Attached Files list.)

Because Post-it® Software Notes are mailed using your normal email system:

--You will not be able to send notes when your email system is temporarily down or inaccessible.

--Unsuccessful email delivery and replies to your notes are reported within your email system.  Check your regular e-mail as you normally would for such information.

Note:  Messages mailed from Post-it® Software Notes may not be logged by your email system.

Email Troubleshooting

Open Wordpad.  If the Send… menu item does not appear or does not work properly, then your email system is not set up properly or it is not MAPI compliant.  (This feature only works with MAPI compliant email systems.)

If your email system is MAPI compliant, it may not be setup properly.  Go into your email and select the option for making it MAPI compliant.  (For example, in Netscape’s Preferences for Mail Servers, select “More Options” and then check “Use Netscape Messenger from MAPI-based applications”.   Other applications will have similar selections in their Options or Preferences.)


 Templates

You can create default note styles for dispensing.  These are called Template Notes.  These notes are located in the Template memoboard.

Bring up the Template memoboard by selecting Show Templates from either the memoboard or Notepad Options [image] menu.

You can copy or move any note into the Template memoboard and it will become a Template note.  You can also create a new note from the Template memoboard Note [image] button.

Set the size, color, font, text, picture you want for the note.

Go to the Note Properties and enter a name for the template note.

The template name will now appear whenever you right click a dispenser or when you click the New Note button [image] on the Notepad toolbar.  Select the name, and a note exactly like your template will be dispensed.

From the Template note’s properties, you can choose to have the note be the default note for left click dispensing.

Placeholders

If you want your name or the current date and/or time to appear when the note is dispensed, use the name, time, and date placeholders.   Select the placeholder from the Note menu and it will be inserted at the text cursor.

You can also enter a placeholder directly in the text:

Enter:	See the following on the dispensed note:
<Name>	User Name from preferences (e.g.,  John Smith)
<Time>	Dispense Time in user's time format  (e.g.,  11:45 PM)
<Date>	Dispense Date in user's short-date format  (e.g.,   10/15/99)
<Longdate>	Dispense Date in user's long-date format   (e.g.,   Monday, March 15, 1999)


 Printing notes

You can Print single notes, all of your Desktop notes, all the notes in a Memoboard or Tab, or all the notes in the Alarm or Find lists.

You can print to regular paper or to Post-it® Notes for Inkjet and Laser Printers. These Post-it® Notes are blank notes that you can use in most desktop printers.

How do I print?

Single Note:  Select Print Note... from the Note Menu.

Desktop Notes:  Select Print Desktop Notes... from the Options [image] menu on the Notepad toolbar.

Memoboard/Tab Notes:  Click the Print [image] button in the Memoboard toolbar or right-click a tab label.

Alarm List:  Click the Print [image] button on the Alarm List dialog.

Find List:  Click the Print [image] button on the Find dialog.

What can be printed?

On the Options tab of the Print dialog there is a list of items that can be printed along with the text part of the note.  This includes Alarm Settings, Note Creation Date, Pictures, etc.  Some items may be specific to special purpose notes.

You can enter a header when printing to plain paper.

Fill all notes on sheet:	When you print a single note to Post-it® Notes, a checkbox will appear allowing you to fill all un-used notes with the same note.

You can select which notes to print by clicking the Select Notes... button.

How will the notes be printed?

You can select one of several sort orders for printing.

You can choose to print all text black (this is recommended if you have very light or white text on dark colored notes.)

For printing to Post-it® Notes, you can choose to squeeze all of a note's text onto a single note (this may reduce the size of the text), to print only what fits on a single note (with full size text), or to print full size text using as many paper notes as needed to print the whole software note.

Go to the Layout tab to choose paper size (for plain paper) or layout (for printing to Post-it® Notes) and paper orientation.  Note:  New Post-it® Note layouts may be available in the future.  If you have such a product, select  <Add New Layout> from the list of layouts.  This will enable you to enter a layout code which is included with the new product.

When printing to Post-it® Notes, you can also choose which notes on a sheet to print to--check the box at the bottom left of a note to print to that note. (This only applies to the first page printed.) To check all notes, click the New sheet button.

Other Print Options:

Print Setup:  Click Print Setup to select which printer to use and which paper tray to use.  Do not use the printer Properties to change print layout, orientation, scaling, or anything else that will affect the positioning of notes on a page.  We recommend that you do not use the printer Properties option when printing to Post-it® Notes.

Print preview:  Click Print Preview to see what your printout will look like.  When printing to Post-it® Notes, if you find that printing is not aligned exactly to the Post-it® Note paper, click the Align button to adjust it.


 Preferences

Click the Notepad Options [image] button and select the Preferences... item.

General tab:

Default Note:  Select the type of note you want when you left click a dispenser.  Any of your template notes can be chosen.    (You can also set the default from a template note’s properties.)

Your name:  This name will appear on Shared Memoboards and as your name when using the Give Note feature (Office Edition only).

On exit, backup data to:  You can have a backup copy of your data made automatically each time the application exits (including when you close Windows).  Browse to select a location and name to back up your note data to.  Check the box for automatic backup.  You can also make an immediate backup by clicking the Backup data now button.  See Backing up and Restoring Notes for more information.

Show messages/startup picture (splash screen):   Check your preferences.

Alarms tab:

  Alarm Notification

Alarm sound:  Select a sound to use for alarms.  If you have a sound card, you can select any .wav file to play.  Other system sounds are available if you do not have a sound card.

Repeat sound:  Check this item to repeat the sound at the specified time interval.

Default snooze:  Enter a default snooze time.

Give Notes tab:

 Giving Notes

After sending:  You can choose to see full feedback while the note is being delivered, or you can choose to only see feedback if one or more of the recipients cannot receive your note (it may take a minute or two before the dialog will appear.)

Check the box to have your name inserted at the top of notes you give to others.  It will appear as “A note from Jane Doe”.

  Receiving Notes

Make sure the box is checked to receive notes from others.

Play sound:  Select a sound to play when you receive a note.  If you have a sound card, you can select any .wav file to play.  Other system sounds are available if you do not have a sound card.

Miscellaneous tab:

  Sounds

You can select whether you want non-notifier sounds to play (e.g., on note dispensing, trashing, etc.)  (The Alarm and Receive sounds are controlled separately.)

You can select which sounds to play using the Windows Sounds control panel.  Click the button, Select sounds, to open the control panel.  Then scroll down to find the Post-it® Software Notes section of sounds.

 Notepad Display

Choose how you want the notepad displayed:  On the desktop and/or on the task bar.

  Trash

Select trash options.  We recommend selecting the Empty trash on exit option to keep your saved notes file smaller.


Post-it® Note Trash

There are several ways to trash a note:

--Select Trash note from the Note menu.

--Type Ctrl+T to trash the currently exposed note.

--Drag a note into the Trash.

--Remove the Memoboard Tab that a note is on.

If a note has an alarm, it will be unset when the note is placed in the trash.

There are a couple of ways to see your trashed notes:

--Select Show Trash... from the Notepad Options menu.

--Click on the Trash button [image] on any memoboard.

You can drag a note out of the trash onto the desktop or into a memoboard.

Click the empty trash button [image] to clear all notes from the Trash.

Note: You cannot undo this action.

In the application preferences you can choose to empty the trash each time you exit the application.  This is recommended to keep the size of your saved notes file smaller.


  Frequently Asked Questions

How do I save my notes?  Notes are saved automatically--you don't have to do anything.  (Notes can also be manually or automatically saved to a backup file--see General Preferences.)

How much text can I fit in a note?  A note can hold about 32,000 characters.

Can I remove the Notepad from the desktop?  Yes.  There is an option in the application preferences to only show the Notepad in the taskbar.  (Select Preferences from the Notepad Tools menu.)

Why can't I find the "Give to" menu item on my notes?

--You must have the Office Edition of Post-it® Software Notes to use this feature.

--Your LAN must use the TCPIP protocol to use this feature. .

How come my "Give to" notes don't always get sent?

Click here for the answer.

I am having trouble with the email setup.  What should I do?

Click here for the answer.

Why aren't my sounds playing?

--Make sure you have Play sounds checked in your preferences.  If this checkbox is not enabled, then your computer is not currently set up to play sounds.  You may need to install a sound card or enable sounds on your system.

--Make sure you have a .wav file assigned to actions in the Sounds Control Panel.

I only have 1 tab on my memoboard--can I not display the tab label and access it by memoboard name?

Yes.  Right click the tab and go to the Tab Properties.  Then uncheck the Show Tab checkbox.

When I use a note near the bottom of my screen, the bottom of the note can auto-grow below the screen.  How can I resize it smaller without having to move the note up?

Double-click the move area (top area) of the note a couple of times.  (The first time will size the note to fit the text, the second time will make the note about 1 line high.)

Is there a way to not show the splash screen each time Post-it® Software Notes starts up?  Yes!  Uncheck the appropriate checkbox on the General tab of the application Preferences. (Click the Notepad Options [image] button and select the Preferences... item.)

On a shared memoboard, sometimes an asterisk * appears to the left of my tab names.  What does this mean?

The asterisk indicates that one or more of the notes on the tab have been changed since you refreshed.  When you have exposed all of the changed notes, the asterisk will disappear.  (A change on a note is indicated by a line running down the left side of the note.)

Is there a way to back up my notes data?

Yes. Click here for the answer.

I use the backup feature (see Preferences).  How can I restore my notes using a backup file?

Click here for the answer.

How can I make the program not start up automatically when I start Windows?  Remove the Post-it® Software Notes shortcut from the your StartUp folder.  (Right click the Start button and select Explore. Open the Programs folder, then open the StartUp folder.)

How do I uninstall Post-it® Software Notes?  First exit the application from the Notepad Options [image] button menu.  Then go to the Windows Add/Remove Programs control panel.  Select Post-it® Software Notes.

I can't find the answer to my question.  Who can I ask?  You can go to our website at www.mmm.com/psnotes  or send us an email at psnotes@mmm.com


Note Menu (Alt+N)

Note properties...

Set alarm...

Font...	Set font for selected text.

----------------------------------------

Cut	Ctrl+X

Copy	Ctrl+C

Paste	Ctrl+V

----------------------------------------

Move to           >	Move note to any memoboard/tab.

Give note to     > 	Send note to another computer. (Office Edition only)

Email note... 	Ctrl+E	Send text of note via your email.

Print note... 	Ctrl+P

----------------------------------------

Trash note	Ctrl+T


Move Area (Right click menu)

Move to        >	Move note to any memoboard/tab.

Toggle size	Sizes to note text or makes note small.

Minimize 	Makes note very small.

Always on top	Keeps note above other windows.


Picture Area (Right click menu)

Execute: <URL or file>  	Opens browser to URL or runs file.

-----------------------------

Cut picture

Copy picture

Paste picture

-----------------------------

Picture properties...


Text Area (Right click menu)

Cut	Ctrl+X

Copy	Ctrl+C

Paste	Ctrl+V

----------------------------------

Font...

Select all	Ctrl+A

Insert date/time	Ctrl+D


Note Shortcuts

When a note is active you can use the following shortcuts:

Alt+N	to display the Note Menu

Alt+R	to display the Right-Click-at-Top-of-Note menu

Ctrl+E	to email the note text via your email system

Ctrl+P	to print the note

Ctrl+D	to insert date/time at text cursor

Ctrl+T to trash the note

Ctrl+F to find other notes

Ctrl+L to show the Alarm List


Saving Notes

You never have to "save" when using Post-it® Software Notes, because everything is automatically saved.  You can specify a backup file to save your note data to in the application preferences.


Moving and Copying Notes

Move notes around by dragging from the Move Area (top) of the note.  Move them around the Desktop and between the Desktop and any of your Memoboards.  Drop a note on a Memoboard tab to stick it to that tab.

Use the Move to > item on the Note menu (or right click move area menu) to quickly drop notes into any Memoboard Tab without having to open the Memoboard.

You can also drop notes onto documents that accept OLE objects (see Embedding section).

To copy a note, hold the Control (Ctrl) key down when you drag the note.  A copy of the note will remain at its old location.


Resizing Notes

To resize a note, drag from the lower right corner or from the side and bottom edges.

Quick resizing:

You can resize a note to just fit the text:

--Select Toggle size from the Move Area right-click menu

--Or double-click the move area.

Repeating any of the above actions will shrink the note to show 1 line of text.  Repeating it again will resize to fit the text.

Minimize a note by double-clicking the Note Menu button.  You can also select the Minimize note item from the Move Area right-click menu.  Click the minimized note to restore it, or right-click to see other options (Move to  >, Restore, Always on top, Trash Note).


Pictures and Notes
 Pictures in Notes

There are several ways to put a picture (.bmp) at the top of a note:

Drag and drop a picture from another application onto a note.

Drag and drop a picture file icon onto a note.

Select a note, then Paste a previously copied picture from the clipboard.

Browse for a picture file from the Picture tab in the Note properties.

Note:  The picture will be clipped to fit into the note.

Right-click a picture on a note for editing and properties options.

Picture Properties

Select Properties from the Note Menu and go to the Picture tab:

Click the Select picture... button to insert a new picture from a file.

Click the Clear picture button to remove the picture from the note.

Enter either a URL (website address) to go to, or a command line to run, when the picture is double-clicked.

Make sure to include the complete URL:  http://www.mmm.com is OK but www.mmm.com is not.

Or you can use the Browse button to find a file to run.

Enter a short Tooltip to display when the mouse is over the picture.

Select a Picture transparency option.

Select Alignment of the picture on the note (left, center, right).


Scrolling Note Contents

When you can't see all the text in a note, a scroll control will appear at the bottom of the note:


Rich Text Editing

To set text attributes:

Select the text to be changed.

Select the Font item from the Note Menu or from the text right click menu.

Select the text attributes you want, then click OK.

Note:  Except for the Tab width setting, the font attributes you set are applied only to the currently selected text in the note.  The Tab width setting applies to the whole note.

You can also use shortcuts to change Bold (Ctrl+B), Underline (Ctrl+U), and Italic (Ctrl+I) attributes for selected text.


Note Color

To change the note color:

Select Properties from the Note Menu and click on the Note tab.

Select a note color from the drop down list.

Click OK.


Note Always on Top

You can keep a desktop note floating above all other windows:

1)  Select Properties from the Note Menu and click on the Note tab.

2)  Check Always on Top.  (This property can also be changed by right clicking the Note move area and selecting the Always on top menu item.)  If you use the Move to menu item, this property will become unchecked.


Minimize Note

A minimized note is very small:

Click a minimized note to restore it.

Right click brings up menu options.

Mouse over a minimized note shows beginning of note text.


Embedding Notes in Documents

You can embed notes into a document in applications that accept OLE objects.  This includes many popular applications designed for use in Windows® 95/98/NT.  The information below is also included in a file named  Readme2.doc  which was installed in the folder with the software.  This file contains embedded notes that you can try out (edit, move, resize them!)

Moving Notes into a Document

You can drag a note into a document.  You may also find an Insert Object menu item in your application that you can use to insert a new note.

Note:  Embedded notes cannot have set alarms.  If you try to embed a note with an alarm you will be able to keep the original note (with the alarm) and embed a copy (without an alarm) into the document.  Also, the Find Notes tool cannot find embedded notes.

A new note inserted into a document will look like this:

Items dragged into a document will show the text/picture on the note:

Editing Embedded Notes

To add/edit text in a note, just double click the note (you can try it out on the notes above).  This will activate the note so that you can type into it.  You can also use the note menu to change note properties, font, email the note, or print the note.

When you are done editing the note, click anywhere off the note and it will be deactivated.

You can resize the deactivated and activated notes independently.  So, you can have a very small deactivated view of the note in your text stream:    When you activate the note, it will appear in its activated note size.

Moving Embedded Notes

To move an embedded note, first select the deactivated note, drag it to a new location, and then drop it.  Note that you cannot move an embedded note while it is activated.

(Some applications may require you to Cut or Copy the selection and then paste it where you want it.  Also, in some applications, the deactived note size may change to the activated note size when a note is moved.)

You can drag the note to another location within your document or into another OLE compliant document.  Or you can drag it to a Post-it® Note Memoboard.  To move the note to your desktop, drop it on the Notepad.

If you drop an embedded note directly onto the Desktop it will appear as a Windows Scrap icon:

If you double click the Scrap icon, it will turn into a regular desktop note.

(In Windows NT™ 3.51, you cannot drop an embedded note directly on the desktop.)

Notes: To avoid having a note turn into a Scrap icon, just drop it into a Memoboard or on the Notepad.

If you drag a note icon over a memoboard and you get the "Can't Attach Here" [image] cursor, it means you selected (and moved) more than just the note from your document.

Some applications will keep a copy of a note that is moved out of a document.  In other words, it does a Copy instead of a Move operation.  For most of these applications, to force it to not Copy, press the SHIFT key while dropping the note.  To force other applications to Copy (rather than just move), press the CONTROL key while dropping the note.

Trashing Embedded Notes

You cannot "Trash" an activated embedded note.  You can delete it from a document by selecting the deactivated note  and using the standard "cut" function for the document application.

Note:

Under some circumstances in Microsoft® Word 97, an embedded note may disappear if you press multiple keys or type very quickly into the note.  This only occurs on notes that are in the text layer of the document.   To assure that this does not occur, set your notes to float above the text.  Select the note, then select Object from the Word 97 Format menu.  (Or right click the note and select Format Object.)  In the Position tab of the Format dialog, check Float over text.  You can also select this when you create a new note from the Insert Object menu item.


New Note

Click for new note.

Right-click to select other note styles.


Memoboard Tools Menu

Cascade               >	Organize notes by Text, Number, Date in text, Creation date, or Modification date

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Alarm list... 	Ctrl+L

Find notes... 	Ctrl+F

Import memoboard... 	Import exported notes to a memoboard.

Show templates 	Shows note templates you have created.

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Memoboard/tab properties...

Refresh shared memoboard  	(only appears for shared memoboard)

Print memoboard...

Export memoboard...

Delete memoboard

For shared memoboards, the Delete memoboard is removed and the following 2 items are included:

Remove shared memoboard

Convert to local memoboard	Copies the notes to a non-shared memoboard.


Memoboard Menu

Memoboard/tab properties...

New memoboard...

Open shared memoboard...

-------------------------------------------------

[List of memoboards/tabs]


Memoboard Tab Right Click Menu

Tab properties...	Change the tab label, color, and background pattern.

Remove tab...	Notes on the tab will go to the Trash.

Print tab notes...

Move tab to   >	Select a memoboard to move the tab to.


Memoboard Shortcuts

When a Memoboard is active you can use the following shortcuts:

Alt+O	to display the Memoboard Options menu

Alt+M	to display the Memoboard List

Ctrl+N	to create a new note

Ctrl+P	to print all (or selected) notes in the current tab

Ctrl+L	to display the Alarm List

Ctrl+F	to display the Find Notes dialog


Memoboard Always on Top

Check this to make the memoboard stay above all other windows.


Importing Notes

Select Import Notes... from the Notepad Options or Memoboard Options button.

Select an Exported note (.psn) file.

A new memoboard will be created for you.


Options
Notepad Options

Always on top	When checked, keeps Notepad on top of windows

Preferences... 	Set application preferences

Mail setup... 	Only for MAPI compliant email systems

--------------------------------

Show trash 	Shows your trashed notes

Show templates 	Shows your note templates

Import memoboard... 	Import previously exported notes

--------------------------------

Export Desktop Notes...	Export your desktop notes

Print desktop notes... 	Print your desktop notes

--------------------------------

About...	Version number, other information

Exit	Exits the application


OLE

OLE (Object Linking and Embedding) allows you to embed objects within documents.  You can embed Post-it® Software Notes into documents created by OLE compliant applications such as WordPerfect, MS Word, and MS Excel.


Backing Up and Restoring Notes

Backing up your notes data:

In the general preferences you can have your notes data automatically backed up each time you exit the application (for example, when you exit Windows).  This is especially useful if you have some or all of your files automatically backed up to a server or other device.

You can also do an immediate backup by clicking the Backup data now... button located in the General Preferences.

Restoring notes with a back up file:

1)  Exit Post-it® Software Notes.

2)  Make a copy of the back up file and rename it PSNDATA (no suffix).

3)  Move the PSNDATA file into the Post-it® Software Notes application folder (probably named PSNOTES).  Note:  This will remove the current data file--rename that file first if you wish to keep it.

4)  Restart Post-it® Software Notes.


Important Message Notes

Important Message notes are special purpose notes that look like this:

Note:  All of the text in this type of note is plain text.

You can select a common message from the Message dropdown list.  Recent messages that you enter or edit will also appear in the dropdown list.

After preparing the note, click the Give to: button to bring up the Give Note menu items and send it to someone else's computer.  (Office Edition only.)