Contents
Contents:

System Requirements

Installing and Setting Up Fax2000

First Time Test

Normal Use

Using Fax2000 With Mailing Lists

Automatic Sending

Error Messages


System Requirements

Minimum	Recommended

Windows 95/98	Windows 95/98

16MB RAM	32MB RAM

10MB Free Hard Drive Space	20MB Hard Drive Space

Internet Access(Dial up or Network)	Internet Access(Dial up or Network)

Standard Internet Mail Server(SMTP)*	Standard Internet Mail Server(SMTP)*

   *(AOL and MSN users contact CCR about alternitive mail servers)

Installing and Setting Up Fax2000

First Time Test

Normal Use

Using Fax2000 With Mailing Lists

Automatic Sending

Error Messages


Installing and Setting Up Fax2000

Installing Fax2000

1. Download Fax2000 from http://www.ccr.net or Purchase at your local retailer.

2. Double click on setup.exe on your hard drive, or on your disk.

3. Follow on screen instructions for installation.

4. When Settings screen appears, enter settings. (see below for help)

Register : Use this button to enter a Registration code for Fax2000

Note : Your system must be set to 16 bit color or greater, or Fax2000 will not operate correctly.

System Requirements

First Time Test

Normal Use

Using Fax2000 With Mailing Lists

Automatic Sending

Error Messages


Name

Your name.  This is displayed to the recipient of your message.  Example : Bob Smith.


Email

Your email address.  This is used so that the recipient of your message may reply to your 	message. Example : bsmith@company.com.


SMTP

Your outgoing mail server.  This setting tells Fax2000 where your outgoing messages should be sent to. If this setting is missing or incorrect, Fax2000 will not be able to send mail.

Example : mail.mycompany.com


Connection

How Fax2000 should connect to the Internet.  If you have a network connection, leave this set to <Use Network> , otherwise, set this to the name of your Dial-up Networking connection.

Example 1: <Use Network>

Example 2: My Connection


Request Recipts

This setting determines if Fax2000 will request receive/read receipts from your recipient. If this setting is true, and your recipient supports receipts, you will receive a message when the recipient recieves or reads your message.


Automatically Add Recipients to Address Book

If this setting is true, any new email addresses you enter into Fax2000 will automatically be added to your Fax2000 address book for later use.


Auto Clip

This setting determines how many pixels Fax2000 will automatically clip from each message.  (Default is 0)


Auto Resize

This setting determines how much Fax2000 will shrink or stretch each image before it is sent. 100% means send without modification. (Default is 100%)


First Time Test

1. Install and Setup Fax2000 as indicated in Installing and Setting Up Fax2000

2. Double click on My Computer on your desktop.

3. Double click on Printers

4. With your right mouse button, click on CCR Fax 2000

5. Select Properties

6. Press Print Test Page

7. Enter your own email address in the to field, hit enter, then hit "Send"

If you receive the mail in your normal mail program, then Fax2000 is working correctly.

System Requirements

Installing and Setting Up Fax2000

Normal Use

Using Fax2000 With Mailing Lists

Automatic Sending

Error Messages


Normal Use

1. From any program, select the Print option

2. Chose CCR Fax2000 as your printer

When the Fax2000 screen appears, do the following.

1. Enter any recipients (manually, or from Address Book)

2. Add a subject

3. Add any body text you would like

4. (Optional) Clip any excess white space

5. (Optional) Resize the image.

6. Push Send.

System Requirements

Installing and Setting Up Fax2000

First Time Test

Using Fax2000 With Mailing Lists

Automatic Sending

Error Messages


To

Enter a new recipient in this field and then add it to the recipient list via one of the following methods

1. Press Enter to add the recipient as a To: recipient

2. Press the 'Add To', 'Add CC', or 'Add BCC' to add the recipient as a To recipient, Carbon-Copy recipient, or Blind-Carbon-Copy recipient respectivly

See Also

Add Buttons

Address Book

Import List

Recipient List

To


Address Book

Open the address book by clicking on the book button next to the To Field.

Add addresses to the recipient list by double clicking on them in the Address book window.

Also, you may add recipients as CC or BCC recipients by selecting their name, then clicking the Add CC: or Add BCC: buttons.

If the "Automatically Add Recipients" Option is selected in the settings, then all recipients you send mail to will automatically be added to the Address Book

See Also

Add Buttons

Address Book

Import List

Recipient List

To


Recipient List

This list shows the current recipients of the message.

To add recipients to this list, use the To field, or the address book.

You can remove individuals from this list by using the Remove Address button, and can clear the entire list by using the Clear Entire List button

See Also

Add Buttons

Address Book

Import List

Recipient List

To


Add Buttons

Use these buttons to add recipients to the Recipient list.

CC is Carbon-Copy and BCC is Blind-Carbon-Copy

See Also

Add Buttons

Address Book

Import List

Recipient List

To


Import List

Using this button will allow you to add a pre-created list of recipients to the current message.

The list is in the format of a text file, with one recipient per line.

See Also

Add Buttons

Address Book

Import List

Recipient List

To


Remove Buttons

Use these buttons to erase the recipients list.   The Remove Address button will delete only the currently selected recipient.  The Clear Entire List button will remove all of the recipients.


Scale and Resize Buttons
Scale and Resize Controls

These controls allow you to change the images that are sent with the message.

The clip tool will remove pixels from around the image,  rather like a paper cutter.

The resize tool will shrink or stretch the image.  Not that stretching the image can result in sub-optimal quality images.

The image tha appears in the preview area is identical in all respects to what the recipient will receive.


Using Fax2000 With Mail Lists

To create a mailing list :

1. Create and save a text file that contains the addresses you want to send to.

The format of the file is plain text, with one address per line.  Files of this type can be created by notepad, or any other text editor, and should look like this :

john@mycompany.com

bob@myisp.net

tom@anothercompany.com

theboss@whitehouse.gov

To use a mailing list :

1. Print your document as normal, using Fax2000 as your selected printer

2. On the Fax2000 main screen, press the Import List button.

3. Type in the name of the file that contains the list you have previously created

4. Press the To, CC, or BCC button to add the members of the list to the message as To, CC, or BCC recipients respectively

System Requirements

Installing and Setting Up Fax2000

First Time Test

Normal Use

Automatic Sending

Error Messages


Automatic Sending

Fax2000 has the ability to automatically add recipients to a message, and sent the message without user intervention.  This is useful for regular mailings that will always be sent to the same recipients such as weekly/monthly status reports etc.

To implement this feature, create a file named f2kauto.txt in your Fax2000 directory that contains the addressees that you want to automatically send to.

When Fax2000 is run, it checks for this file, and if it is found it will automatically send the document.

System Requirements

Installing and Setting Up Fax2000

First Time Test

Normal Use

Using Fax2000 With Mailing Lists

Error Messages


Troubleshooting and Errors

Troubleshooting

Message appears completly black or garbled.

Error Messages

At least one recipient required.

Error Sending Mail - Check your SMTP setting or contact your ISP

Error Connecting to Internet, Mail not Sent.

System Requirements

Installing and Setting Up Fax2000

First Time Test

Normal Use

Using Fax2000 With Mailing Lists

Automatic Sending


At Least One Recipient Needed

You have not entered a recipient for this message.  Make sure you have somebody listed in the recipients list.

Back To Troubleshooting


Error Sending Mail - Check your SMTP setting or contact your ISP

Fax2000 is unable to access your SMTP server.  There are several possible causes for this error.

1) Typographical error in SMTP server setting.  Double check your SMTP server setting to make sure it is typed correctly

2) Not connected.  You may be disconnected from the Internet.  Check your connection and try again.

3) No DNS.  Your computer is unable to access the domain name server that 'maps' the Internet.  Contact your ISP for help with this issue.

4) SMTP down.  The SMTP server may be temporarily inaccessible.  Contact your ISP.

Back To Troubleshooting


Image appears completly black or garbled

Adjust display properties to use 16 bit color or greater.  When in 8 bit color, the system may not have enough colors to properly display images.

Back To Troubleshooting