Contents

The Clean&Zip utility allows you to delete unwanted files from a drive, cleaning up any duplicates, empty files, and other clutter that may exist.  You can select any floppy drive, hard drive, or network drive (including local drives on other people's systems if you are running a peer-to-peer network such as Windows for Workgroups) seen by your system.

This utility is very useful when you want to make room on a drive for Windows 95 or new programs and data files.  You may access the utility one of four ways:  the Clean&Zip button in the toolbar on the WIN'95 Advisor main screen, the Clean&Zip button on the Disk Space Planning screen, the Clean&Zip command in the Tools menu, or the stand-alone application in your WIN’95 Advisor Program Group.

The following help topics can help you through the use of the Clean&Zip utility:

Selecting a Drive(s) to Read (Scan)

The Main Screen

Filtering the File List

Sorting the File List

Copying Files

Moving Files

Deleting Files

Renaming Files

Zipping Files

Saving Your Clean&Zip Options

Accessing Contact Information

Exiting Clean&Zip


Selecting a Drive
Selecting a Drive(s) to Read (Scan)

When you start Clean&Zip or choose a new drive from the drive drop-down list on the main screen, you will be prompted to select the drive (A:, B:, C:, etc.) or drives to be scanned.  Multiple drives are allowed by pressing the Shift key and clicking to select a range of drives or pressing the Ctrl key and clicking to select individual drives.

The C: drive (or your first hard drive) is selected by default.  Select the drive(s) you want to scan and then click Read to start the action.  During the scan, you will see the progress thermometer provide the status of the scan in terms of a percentage of completion.

NOTE: You can end a scan at any time with the Cancel button.

See Also:

The Main Screen


Main Screen
The Main Screen

The following bitmap image contains "hotspots" that will jump to help topics for the features that correspond to the location of the mouse pointer. The mouse pointer will turn to a pointing hand when it crosses over a hotspot.

After the scan is complete, you will see a list of files found for the drive you scanned.  For every file listed, the following information is provided:

•	File -- The complete filename

•	Size -- The size (in bytes) of the file

•	Date/Time -- The creation (or last modification) date and time of the file

•	Attrib -- The assigned attribute(s) (i.e. read only, archive, hidden) for the file

•	Path -- The complete DOS directory tree where the file was found

The Main Screen contains the following elements:

File List

Clean&Zip displays a list of files on your hard drive(s) as dictated in the Filters options.  The default setting is to view "Duplicates."  When you enter this window for the first time, this list will include duplicate files on your hard drive ranked in alphanumeric order.  From this list, you can select files to be moved, deleted, or zipped.

The Filters function, accessible from the Filters button or the Options menu, allows you to "filter" the file list for more specific searches.  For more information, see Filtering the File List.

WARNING:  You should not indiscriminately delete any duplicate files unless you are absolutely sure that they are okay to remove.

If you want to save the list currently residing in Clean&Zip’s File List to a ASCII text file, select the Save Listing feature in the File menu.  A standard Windows Save As dialog opens, allowing you to choose the name and path of the file.

You can print the File List using the Print Listing button in the button bar or the Print Listing command in the File menu.

View By & Criteria Parameters

Next to the Filters button, a brief summary of the type of file list is displayed.  The View By field can be one of the following: All files listed, Duplicates, Extensions, Size, or Date.  The Criteria field further specifies the parameter in the View By field.

For example, if you chose to list by "Date Newer Than 01/01/90" in the Filters window, the View By field would display "Date" and the Criteria field would display "Newer Than 01/01/90."

The Drive Select Drop-Down List

Located in the upper right of the main screen, the drive drop-down list allows you to select a new drive to read (scan).  When you change the drive, the Select Drives dialog comes up.

The Total Files Box

The Total Files/Size fields provide the cumulative number of files and size of the File List.

The Currently Selected Box

The Selected Files/Size fields provide the cumulative number of files and size of the files that are selected.  As you select (or de-select) files, the Selected Files/Size values fluctuate.

The Zip List Box

The Archive Files/Size fields provide the cumulative number of files and size of the files selected for archiving.  As you select (or de-select) files to be zipped, the Zip Files/Size values fluctuate.

Clean&Zip Buttons

The following buttons can be found on the main Clean&Zip screen:

•	Filters -- This function allows you to filter the list of files for more specific searches.  You may define a list by choosing one of the following:  list all files, list all duplicates, list by file extension, list files that are less or greater than or equal to a size you specify, or list files that are older or newer than or equal to a date you specify.  You may also list empty directories or hidden/system files by selecting their respective check boxes.

•	View Zip List -- Clicking on this button lets you see which files are in a zip (archive) file.

•	Done -- This exits Clean&Zip.  You will receive a confirmation prompt asking if you are sure you want to leave Clean&Zip.  Answer by clicking Yes to exit.

See Also:

Copying Files

Moving Files

Deleting Files

Renaming Files

Filtering the File List

Sorting the File List

Zipping Files


Filtering the File List

The Filters button or the Filters command in the Options menu takes you to the Filters screen, where you can dictate the type of File List.

You may define a list by choosing one of the following:

•	List all files

•	List all duplicates (for a more precise list, you may specify duplicate file names with either the same date/time and/or size).  The list of duplicates will provide a list of files grouped by file name in alphabetical order.  If you select Date/Time or Size, the search will only yield duplicate files that were created at the same time or have the same number of bytes in size.

A warning prompt appears when the Duplicates option is selected that cautions against indiscriminately deleting any duplicate files unless you are absolutely sure that they are okay to remove.

•	List by file extension (multiple extensions are allowed using a delimiting semi-colon [i.e. BAK;TMP;HLP]).

•	List files that are greater than, equal to, or less than a size that you specify.  You must specify a range for your list by indicating greater than, equal to, or less than the value that you provide.  For example, if you want to search for all files over 100KB in size, then choose greater than in the pull-down list and type 100 in the field.  The default is Equal To 0 KB.

•	List files that are older than, newer than, or on a date that you specify.  You must specify a range for your list by indicating older than, newer than, or on the value that you provide.  For example, if you want to search for all files created after 01/01/90, then choose newer than in the pull-down list and type 01/01/90 in the field.

In the Date field, you must enter the date in MM/DD/YY format.  If you do not, you will receive an error message.  The default is Equal To the date specified in your CMOS memory, which should be the current date.

•	List hidden/system files and empty directories.  Hidden/system files and empty directories may be displayed by selecting these check boxes.  But these boxes are NOT selected by default because most hidden/system files and empty directories are integral to proper system operation and deleting them could have severe consequences.  We recommend extreme caution if you select either of these boxes.

NOTE: You may only select one Filter criterion at a time--you cannot combine them.

When you are done specifying the criterion for the list, click OK.


Sorting the File List

There are two ways to use the Sort By feature -- either the commands in the Sort By menu or the buttons above the File List (Name, Ext, Size, Date/Time, and Path).  If you want to re-order the list, use one of these two methods.

You may order the List of Files by one of the following parameters:  Name, Extension, Size, Date (Time), or Path (Location).

•	Sorting by Name -- Provides a list that is in alphabetical order by filename.

•	Sorting by Extension -- Provides a list that is in alphanumeric order based on a file’s extension.  For example,  VTDA.386 comes before COMMAND.COM, which comes before SYSINI.WRI.

•	Sorting by Size  -- Ranks the list from the smallest to largest file.

•	Sorting by Date -- Ranks the list from the oldest to the newest file.

•	Sorting by Path -- Gives you list starting at the highest-lettered directory and continuing to the last directory in lowest-lettered directory.  For example, if you are scanning the two drives C: (with ALDUS, TEMP, and UTIL directories) and F: (with DOS and WINDOWS directories), a path sort would order these directories in alphabetical order starting with all the files in C:, then C:\ALDUS, C:\TEMP, C:\UTIL, F:, F:\DOS, and finally F:\WINDOWS.  The files listed in each of these directories are in alphabetical order.  If there are subdirectories within your directories, they will be ordered alphabetically--just like the directories.


Copying Files

To copy files from one location to another, select the file(s) that you want to copy, then click on the Copy button in the button bar or select the Copy command from the File menu.

The Copy To screen will appear.  You must specify where you want the files copied.  Specify the proper directory in the "Directories:" box.  Use the drive drop-down list to switch drives.

The OK button initiates the copying.  The Cancel button exits the Copy To screen.  And the Network... button accesses a list of drives, including network drives, that are available to you.


Moving Files

To move files from one location to another, select the file(s) that you want to move, then click on the Move button in the button bar or select the Move command from the File menu.

The Move To screen will appear.  You must specify where you want the files moved.  Specify the proper directory in the "Directories:" box.  Use the drive drop-down list to switch drives.

The OK button initiates the move.  The Cancel button exits the Move To screen.  And the Network... button accesses a list of drives, including network drives, that are available to you.


Deleting Files

When you have selected a file(s) for deletion and clicked on the Delete button or chosen the Delete command from the File menu, Clean&Zip functions like the Window's File Manager.  You will be asked if you are sure that you want to delete the file(s).  As in File Manager, you can answer the question by selecting one of four buttons:

1.  Yes (delete the one file)

2.  Yes to All (deletes all the selected files)

3.  No (does not delete the file)

4.  Cancel (immediately ends the deletion process)

See Also:

Receiving Deletion Confirmations


Receiving Deletion Confirmations

To better safeguard you from accidentally deleting crucial files that, if deleted, would impair the functionality of an application, Windows, or your system, Clean&Zip will provide a deletion confirmation (a warning prompt) asking if you are sure you want to delete the file(s) you have selected.  Using the Confirmations command under the Options menu, you can select which files or file types (for example, all files with a SYS extension) that, if you try to delete them, a deletion confirmation would appear.

There are four categories of files that you may receive deletion confirmations for:

•	Last Duplicate Files -- This feature makes sure that if you are deleting duplicates of files and select the last copy of a file to delete, you will receive a deletion confirmation.  This way, WIN'95 Advisor never automatically deletes the last copy of a file, unless this feature is not selected.

•	Read-only, Hidden, System Files -- As the name implies, this feature issues deletion confirmations when you delete read-only, hidden, or system files.

•	Special Files -- If you click on the Special Files button, a list of files and file types, which you can append, appears.  If the Special Files check box is selected and if you delete any of the files or file types on this list, a deletion confirmation will be displayed.  Use the Save button to save your list if you update it.

•	Special Files in Special Directories -- This feature works the same way as the Special Files feature, except its focus is narrower.  Instead of issuing a deletion confirmation when you delete a Special File anywhere on your computer, this feature will only issue a deletion confirmation when you delete a special file in one of the special directories: your root (usually C:), your Windows directory (C:\WINDOWS), or your Windows system directory (C:\WINDOWS\SYSTEM).

WARNING:  If you select a range of files to delete, then select "Yes To All" in the deletion confirmation, you will NO LONGER receive deletion confirmations for the remaining duplicate files--unless a special file is among the range of files.

We recommend that you leave all four of these check boxes selected at all times.

Advanced Mode

The Advanced Mode command toggles between being in advanced mode and standard mode.  Being in advanced mode means that you will be allowed to delete critical system files, which, if deleted, may cause DOS and/or Windows to work incorrectly.  This feature is in place as a safeguard to keep you from accidently deleting files that would be devastating to lose.


Renaming Files

To rename a file or group of files, select the file(s) that you want to rename, then click on the Rename button in the button bar or select the Rename command from the File menu.

The Rename screen will appear.  If you select only one file to rename, then that file's name will appear in the "From:" box.  Type in the new name in the "To:" box, then click on OK to rename the file.

If you select multiple files, then the file in the "From:" box will be the first in the series of files to be renamed.  As with the single-file renaming, put the new name in the "To:" box, then click on OK.  The next file in the series will appear for you to rename.  This process will continue until you reach the last file in the series of files that you chose to rename.

The Skip button allows you to skip over a file that is in a series of files to be renamed.  For example, if you select ten files to be renamed, rename the first five files, then realize that you do not want to rename the sixth file, you can use the Skip button to move to the seventh file.

The Cancel button exits the Move To screen.


Zipping Files
Zipping (Archiving) Files

Clean&Zip provides an archiving feature that allows you to compress files into a single zip file, thus reducing the total amount of disk space that is occupied by those files.  The zip files created by Clean&Zip are compatible with the PKZIP and PKUNZIP utilities.  Clean&Zip can open zip files created by PKZIP.  And PKUNZIP can uncompress zip files created in Clean&Zip.

Creating a Zip File

Saving a Zip File

Opening (Viewing) a Zip File

Adding Files to a Zip File

Extracting Files from a Zip File


Creating a Zip File

To create a new zip file, select the file(s) that you want to zip from the File List.  Once that is done, click on the New Zip button in the button bar or choose the New Zip command from the Zip menu.  A dialog box will appear asking you to provide a name and location for the zip file.

Provide a name and location, then click on the OK button.  The Network button accesses network drives.

See Also:

Saving a Zip File

Opening (Viewing) a Zip File

Adding Files to a Zip File

Extracting Files from a Zip File


Saving a Zip File

Once you create a new zip file or make an alteration such as adding or extracting files, you should save the zip file.  When you click on the Save Zip button in the button bar or use the Save Zip command from the Zip menu, a compression status meter shows the progress of compression for each file going into the zip file.

When all the files are compressed, a save confirmation appears, which states the size of the zip file.  At this point, you have the option of deleting the files that you have just zipped -- to free up the disk space that those files current occupy.  To delete the files, click on the Yes button.  To leave the files, click on No.

See Also:

Creating a Zip File

Opening (Viewing) a Zip File

Adding Files to a Zip File

Extracting Files from a Zip File


Opening a Zip File
Opening (Viewing) a Zip File

You can view a zip file by either clicking on the Zip List button in the lower right of the main screen or the Open Zip button, or using the Open Zip command in the Zip menu.  If you use the Zip List button and there is not a zip file currently open, you will receive this prompt to either open an existing zip file or create a new one.

When you open an existing zip file, you will be prompted to give the name and location of the file.  After opening the zip file, a Zip List will show the individual files that comprise the file.

When viewing a Zip List, the Zip List button changes to View Drive.  This button toggles between the File List and Zip List.  Regardless of the filter set on the File List, the Zip List is always set to display All Files.

See Also:

Creating a Zip File

Saving a Zip File

Adding Files to a Zip File

Extracting Files from a Zip File


Adding Files to a Zip File

You can add files to a newly created zip file.  To do this, select the files that you want to add, then click on the Add to Zip List button in the button bar or use the Add to Zip List command in the Zip menu.

The file(s) will not be added to the zip file until you use the Save Zip command.

See Also:

Creating a Zip File

Saving a Zip File

Opening (Viewing) a Zip File

Extracting Files from a Zip File


Extracting Files from a Zip File

Unlike some zip programs that compel you to "explode" an entire zip file to access individual compressed files, Clean&Zip gives you the flexibility of being able to extract individual files from the zip file without having to explode the other files.

For example, if you need one document file from a zip file of compressed document files, you can call up the zip file using the Open Zip command, select the one document file that you want, then click on the Extract From Zip button or use the Extract From Zip command in the Zip menu.

You will be prompted to give a path (for example, C:\TEMP) where the file is to be copied.

See Also:

Creating a Zip File

Saving a Zip File

Opening (Viewing) a Zip File

Adding Files to a Zip File


Printing the File Lsit
Printing the File List

You can print the File List using the Print Listing button in the button bar or the Print Listing command in the File menu.


Getting Help

You can access detailed Help for the Clean&Zip using this button or from the Contents command in the Help menu.


Saving Your Options

You may save the Confirmations, View By, and Sort By settings by using the Save Options command in the Options menu.


Accessing Contact Information

Selecting the About command from the Help menu accesses the About screen, which includes TouchStone contact information and the version number for Clean&Zip.

Click on the OK button to exit the About screen.


Exiting Clean&Zip

Clicking on the Done button or selecting the Exit command from the File menu closes the Clean&Zip utility.  You will receive a confirmation prompt asking if you are sure you want to leave Clean&Zip.  To exit, answer by clicking on Yes.