In line with just about every other letter you print, let me say how great the Help Screen section is. I picked up a copy of the mag at Mascot while stuck waiting for a plane a few months back and, entirely due to this section, I'd subscribed before I got home to Wagga. Which leads me to my first question:
Is there a way to stop Winword's spellchecker from noticing certain duplicated words? Microsoft obviously doesn't know that you don't call Wagga Wagga, Wagga! Not to mention Gumly Gumly or Grong Grong!!
- Steven Spink
You do call Wagga Wagga Wagga. This repeated word feature is meant to stop you accidentally repeating words like the the word, and and, however there are sentences in which you legitimately repeat them, and the the and and problem isn't bad enough to warrant the annoyance of being nagged about repeating words when you want to. You might think, as I did, that all you have to do is find the custom.dic in which you store your customised spellings, and add the words or phrases you want. It's just in ASCII text format. Be sure to put the words in alphabetical order in the list. This looked like it was working but it didn't. The file was automatically edited later to remove the repeat words.
From the Microsoft Knowledge Base comes this note: you cannot instruct the Word for Windows spelling checker to ignore all instances of a repeated word. However, if the double word is one you will be using repeatedly in the document (for instance, it is a proper name such as "Bora Bora" or "Walla Walla") you can format the double word for No Proofing, define it as an AutoText entry (or in Word 2.x, a Glossary entry), and then use the AutoText (or Glossary) entry to enter the word. This prevents the repeated or double words from being flagged.
To prevent double words from being flagged, follow these steps:
In Word 6.0, type the name or words (for example, Bora Bora) in a new document. Highlight the name or words. Choose Tools--Language. Select No Proofing in the Mark Selected Text As list box. The text should still be highlighted. If it is not, select it again. Choose Edit--AutoText
In the AutoText Name field, type a short descriptive name (for example, Bora), and choose the Define button. Where you want to use the word or proper name, type the AutoText entry name (Bora) and press the <F3> key. The contents of the AutoText entry (Bora Bora) appears where you typed the AutoText entry name. This text will not be flagged during the spelling check. Also, the word will not be flagged in any other new documents you create (as long as you enter it using the AutoText entry).
- Neale Morison
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Category: Word processing
Issue: Sep 1996
Pages: 156
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How, how, how do you stop repeating errors?