Help Screen

Issue: November 1995
Section: Word processing
Pages: 174-176


Contents

Update on WordPerfect on-line support
Printing selected text in Windows word processors
Text as watermarks in WordPerfect 6.0a
Printing existing WinWord 6.0 documents
WinWord graphics don't print
Page borders in Ami Pro
Embedding graphics in Ami Pro


Update on WordPerfect on-line support

Q In a previous column you said that Novell/WordPerfect doesn't offer its own support area on CompuServe. That's hard to believe. Are you sure?

- Alan Goldman

A At the time that column was written, Novell didn't have a dedicated, company-run support area for WordPerfect products on CompuServe. All support was provided by volunteer users in the WPUSERS forum.

Since then Novell has opened CompuServe forums to support WordPerfect for Windows and DOS. To reach these new forums, type either go wpwin (Windows) or go wpdos (DOS) at any CompuServe prompt. If you have WinCIM, select Services-Go and enter wpwin or wpdos in the Go dialogue box.

Printing selected text in Windows word processors

Q Occasionally I need to print only part of a document in Word 6.0a for Windows. I'd like to be able to print just the highlighted text. Can I do this?

- Charles Emery

A You bet. Here's how to print highlighted text in the top three Windows word processors.

WinWord 6.0a: After highlighting the text, select File-Print. In the Print dialogue box, click the Selection button in the Page Range frame, then click OK.

WordPerfect 6.x: With the text highlighted, select File-Print. The Selected Text option in the Print dialogue box is already selected, so click Print to print the highlighted text.

Ami Pro 3.x: There's no direct way to handle this task in Ami Pro, but Lotus includes a macro called prnshade.smm to do the job. Highlight the text you want to print, select Tools-Macros-Playback, choose prnshade.smm from the Macros list, then click OK. If you can't find the macro, you'll have to run Ami Pro's installation program and install the included macros.

Text as watermarks in WordPerfect 6.0a

Q Is there an add-on for WordPerfect 6.0a for Windows that will let me print watermarks on my documents? I'd like words such as Draft, Confidential and Don't Copy to appear in a light shade of grey behind the text.

- E S Marcarian

A I have good news for you. You don't need to buy extra software to create watermarks in WordPerfect 6.0a. The facility is built right into the program, and comes with a wide assortment of images suitable for use as watermarks.

To start, click in the first paragraph of the page on which you want a watermark. Then follow this step-by-step guide to insert those background words.

1. Select Layout-Watermark (in WordPerfect version 6.1, select Format-Watermark).

2. Select either Watermark A or Watermark B. (There's no difference between A and B; the program includes both to give you the option of using two different watermarks in a single document.) Select Create.

3. In the feature bar that appears, select Figure (Image in version 6.1).

4. In the Insert Image dialogue box, change to the graphics directory under your main wpwin60 directory, and choose a .wpg file. To preview the image, click View. Click OK to insert the watermark. Click Close twice to get back to your document.

If the watermark you want doesn't exist, you can create it in the WP Draw program that comes with WordPerfect, then save it as a .wpg file. To access WP Draw, select Graphics-Draw from the WordPerfect main menu. See your manual or on-line help for instructions on using WP Draw.

Printing existing WinWord 6.0 documents

Q Is there any way to select WinWord 6.0 documents for printing without first loading them?

- Bob Baylor

A WinWord offers a fairly easy way to handle this job on multiple files, but it's hard to find.

Start by selecting File-Find File. You'll see either a list of files or the Search dialogue box if you haven't done a file search before. If you see the Search dialogue box, enter a file name (you can use wild cards) and a location (a directory or just a drive letter) in the Search For fields. Select the Include Subdirectories check box to search through all the subdirectories of the specified directory or across an entire drive, and click OK.

If you see a file list but haven't freshened it recently, click the Search button, then fill in the dialogue box as described to add any newly created files to the list. When a list of files appears, select the ones you want to print by holding down <Ctrl> as you click the file names. Then click Commands and select Print.

WinWord graphics don't print

Q I'm having trouble printing graphics in WinWord 2.0. When I import graphics into my files, they show up on screen, but when I try to print them on my HP LaserJet II, I get a blank box where the graphics should go. I have no problems printing these graphics in other programs. What's wrong here?

- Vera Godley

A The solution is simple, and with slight modifications it works in version 6.0 as well. At some point, you've set up WinWord for draft printing. In draft mode, the program prints the graphics as blank boxes. While this can be useful for quick printouts to check your layout, it doesn't do much good when you need to print a final version.

In version 2.0, select Tools-Options, then click the Print icon. Turn off the Draft Output option in the Printing Options frame, then click OK. In version 6.0, select Tools-Options, click the Print tab, deselect the Draft Output check box in the Printing Options frame, and click OK. WinWord will now print your graphics as you expect.

Page borders in Ami Pro

Q I'd like to add page borders to some of my Ami Pro 3.1 documents. I'm sure there's a way, but I can't seem to find the trick. Can you tell me how?

- Anita Wharton

A That's easy. Just select Page-Modify Page Layout, then click the Lines option button. Choose a line style from the Style list, then select All.

There's a trick to this, though: the default Inside setting in the Position frame puts the lines too close to your text, and the Outside setting puts the lines on the edge of the paper where they won't print at all. In most cases, the best position is Close to Inside. Select View-Full Page to see how the page will look.

Embedding graphics in Ami Pro

Q I often insert graphics in my Ami Pro 3.1 documents from a collection of clip art on a CD-ROM. But when I later retrieve a document for editing, Ami Pro doesn't display the graphics unless that disk is in the drive. This is frustrating. Is there any way, other than copying the graphics file to my hard disk, to force Ami Pro to keep the graphics with the document?

- Esther Maxwell

A By default, Ami Pro stores only a pointer to the graphics file when it saves a document. That saves disk space, but it also leads to the problem you're encountering. When you choose File-Import Picture, select Copy Image before clicking OK in the Import Picture dialogue box. Ami Pro will store the actual image in the document file itself and won't look for it on your CD-ROM drive.

The document file will be much larger than before, but it will load faster because Ami Pro won't have to convert the graphics to its own format. In addition, you'll be able to open the file on any PC with Ami Pro installed without having to take the graphics with you. I'd advise using this option only when you really need to, however, since documents with embedded graphics take up much more disk space.

- George Campbell and Neale Morison


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