Copyright: Copyright (C) 1997-1999 PhatWare (R) Corporation


About HPC Notes command

Use this command to display copyright notice, version number, and registration information of your copy of HPC Notes.

Shortcuts

Toolbar:


Click this to add the flagged word to the user dictionary and to continue spelling of the document.


Moves the selected column from the 'Available columns' list to the selected columns list.


Lists all the available email addresses. When you enter a new address into the To, Cc or Bcc field in the Send Mail dialog box it will be automatically added to this list.


Click this to setup additional options to export notes to Microsoft Outlook.


Click this to specify how the application should handle duplicate items during import operation.


Advanced Export Options dialog box

Use this dialog box to select the method for handling duplicate items when exporting notes to Microsoft Outlook and to setup the way exported notes should be shown in Microsoft Outlook.

Allow Duplicate Items to be Created

Select this option if you want to create a copy of an item even if the item already exists in the Microsoft Outlook folder.

Replace Duplicate Items with Imported

Select this option if you want to replace the items that already exist in the Microsoft Outlook folder with the exported ones.

Do Not Import Duplicate Items

Select this option if you do not want to export the notes that already exist in the Microsoft Outlook folder.

Export the Subject as the First Line

Check this option if you want to copy the note subject to the first line of the note created in Microsoft Outlook.  Microsoft Outlook displays the first line of a note to identify notes in the list.

Left, Top, Width, Height

Specify size and position of the window Microsoft Outlook should use to display the exported notes.


Advanced Import Options dialog box

Use this dialog box to select the method for handling duplicate items when importing notes.

Allow Duplicate Items to be Created

Select this option if you want to create a copy of an item even if the item already exists in the Notes database.

Replace Duplicate Items with Imported

Select this option if you want to replace items that already exist in the database with imported ones.

Do Not Import Duplicate Items

Select this option if you do not want to import items that already exist in the Notes database.


Lists the alignments available for the selected paragraph.

Left: Aligns text at the left indent.

Right: Aligns text at the right indent.

Center: Centers the text between margins.


Specifies that an item should be imported even if a matching record already exists in the Notes database.


Specifies that a note should be exported even if a matching record already exists in Microsoft Outlook.


Specifies whether the application should always generate a list of possible replacements for a misspelled word.


Arrange By Subject command
Arrange Notes commands

The commands of the Arrange Notes submenu allow you to sort notes by type, subject, creation or modification date.  The check marks are shown against the commands corresponding to the fields the database is currently sorted by.

The menu allows you to sort your database by only one field at a time.  To sort notes by more than one field, use the Options command from the View menu and the Sort Notes page of the Options dialog box.  You can also select several fields for sorting just by holding the Shift key when clicking on the column headers in the details view.

To change the sort order, choose Sort Ascending or Sort Descending command from the View menu.

Shortcuts

Keys:	by Subject	CTRL+S

by Type	CTRL+T

by Creation Date	CTRL+D

by Modification Date	CTRL+M


Arrange Notes by Creation Date
Arrange Notes commands

The commands of the Arrange Notes submenu allow you to sort notes by type, subject, creation or modification date.  The check marks are shown against the commands corresponding to the fields the database is currently sorted by.

The menu allows you to sort your database by only one field at a time.  To sort notes by more than one field, use the Options command from the Tools menu and the Sort Notes page of the Options dialog box.  You can also select several fields for sorting just by holding the Shift key when clicking on the column headers in the details view.

To change the sort order, choose Sort Ascending or Sort Descending command from the View menu.

Shortcuts

Keys:	by Subject	CTRL+S

by Type	CTRL+T

by Creation Date	CTRL+D

by Modification Date	CTRL+M


Arrange Notes by Modification Date
Arrange Notes commands

The commands of the Arrange Notes submenu allow you to sort notes by type, subject, creation or modification date.  The check marks are shown against the commands corresponding to the fields the database is currently sorted by.

The menu allows you to sort your database by only one field at a time.  To sort notes by more than one field, use the Options command from the Tools menu and the Sort Notes page of the Options dialog box.  You can also select several fields for sorting just by holding the Shift key when clicking on the column headers in the details view.

To change the sort order, choose Sort Ascending or Sort Descending command from the View menu.

Shortcuts

Keys:	by Subject	CTRL+S

by Type	CTRL+T

by Creation Date	CTRL+D

by Modification Date	CTRL+M


Arrange Notes by Type command
Arrange Notes commands

The commands of the Arrange Notes submenu allow you to sort notes by type, subject, creation or modification date.  The check marks are shown against the commands corresponding to the fields the database is currently sorted by.

The menu allows you to sort your database by only one field at a time.  To sort notes by more than one field, use the Options command from the Tools menu and the Sort Notes page of the Options dialog box.  You can also select several fields for sorting just by holding the Shift key when clicking on the column headers in the details view.

To change the sort order, choose Sort Ascending or Sort Descending command from the View menu.

Shortcuts

Keys:	by Subject	CTRL+S

by Type	CTRL+T

by Creation Date	CTRL+D

by Modification Date	CTRL+M


Check this box if you want to automatically add a new email address(es) every time when you send an email.


Lists columns that can be added to the database view.


Select this option to backup (restore) all notes databases.


Enter the comment for the backup file.


Backup Databases command

Use this command to backup one or more notes databases into a file. The simple Backup Wizard will guide you through the backup procedure.


Enter backup file name here.


Lists all available notes databases.


Check this box to protect the backup file with a password.


Enter password here.


Type in the password once again to confirm your choice.


Indicates the backup (restore) progress.


Check this box if you want to delete all existing notes before restoring.


Select this option to choose which database(s) to backup (restore).


Click this button to stop.


Backup/Restore Wizard

Backup and Restore wizards will help you to backup or restore your notes databases with just a few simple clicks. For more information see help for each wizard's dialog box.

See Also

Backup/Restore Wizard Step 1

Backup/Restore Wizard Step 2

Backup/Restore Wizard Step 3

Backup/Restore Wizard Step 4


Backup/Restore Wizard Step 1

This dialog box of the Backup/Restore Wizard allows you to enter the file name for your notes archive.

File Name

Enter the file name you want to backup your notes database to or restore databases from.

Browse

Displays the standard File Open dialog box to browse for desired file.

Delete all current notes before restoring

Check this box if you want to delete all notes databases before restoring (available in the Restore mode only).

Automatically backup all notes databases

Check this box to enable autobackup. If autobackup is enabled, HPC Notes will automatically backup all notes databases while the application shuts down on the desktop PC. You can select the autobackup frequency from the drop-down menu below. Autobackup will always use the same file name, specified in the File Name box.

Remind me to make backups frequently

If autobackup feature is disabled, HPC Notes will remind you to make a backup of your notes every 10 days. If you don't want to be reminded, uncheck this box. If autobackup is enabled, the Backup reminder message will not appear.

See Also

Backup/Restore Wizard


Backup/Restore Wizard Step 2

This dialog box of the Backup/Restore Wizard allows you to enter (view) the comment for your notes backup. You can also specify a password if you want your backup file to be password-protected.

Comment

Enter the comment (this field is read-only in the Restore mode).

Protect Archive with Password

Check this box if you want to protect your backup file with a password (available in the Backup mode only).

Enter Password

Enter the password for your backup file.

Enter Password

Enter the password again to confirm (available in the Backup mode only).

See Also

Backup/Restore Wizard


Backup/Restore Wizard Step 3

This dialog box of the Backup/Restore Wizard allows you select which databases to backup or restore..

All Notes Databases

Select this option or backup or restore all available databases.

Select Notes Databases

Select this option to be able to choose which database(s) to backup or restore from the list below.

See Also

Backup/Restore Wizard


Backup/Restore Wizard Step 4

This dialog box of the Backup/Restore Wizard displays the progress of the backup (restore) procedure.

Cancel

Click the Cancel button if you want to stop the backup (restore) procedure before completion. It is not recommended to cancel the restore procedure.

When backup (restore) is completed click Finish button to close the wizard.

See Also

Backup/Restore Wizard


Bold command

Make the selected text Bold (toggle)

Shortcuts

Toolbar:

Keys:	CTRL+B


Provides space to input the bottom margin width (in inches) for printing.


Click here to use the standard File Open dialog box to browse for files.


Displays lists of e-mail names so you can select the recipients of the message.


Click this to locate Spell Checker main dictionary file using the standard File Open dialog box.


Click this to locate Spell Checker user dictionary file using the standard File Open dialog box.


Bullet command

Inserts (removes) bullets to the selected text

Shortcuts

Toolbar:


Closes the dialog box without saving any changes.


Cancel command

The command closes the Note Editor dialog box without saving changes made to the active note.

Shortcuts

Toolbar:

Keys:	ESC


Center command

Center-justifies the selected paragraph(s)

Shortcuts

Toolbar:

Keys:	Ctrl+2


Check Spelling command

Use this command to check spelling of the contents field of the active note.  If Spell Checker finds a word that is not in the dictionary it presents the Check Word dialog box where you can correct the misspelled word, or you can add the word to the user dictionary.

(NOTE: Spelling commands are available only if the optional Spell Checker is installed)

Shortcuts

Toolbar:

Keys:	F7


Check Word dialog box

Use this dialog box to select which method should be used for handling duplicate items when exporting notes to Microsoft Outlook, and to setup the way exported notes should be shown in Microsoft Outlook.

Word not found

The field displays the misspelled word.  The list box contains a list of possible replacements for the flagged word.

Ignore

Continues spelling of the document ignoring the misspelled word.

Ignore All

Continues spelling of the document and adds the flagged word to the list of words that should not be checked within current session.

Replace

Replaces misspelled word with the word selected in the suggestions list box and continues spelling of the document.

Replace All

Replaces all occurrences of the misspelled word with the word selected in the suggestions list box.

Add

Adds the flagged word to the user dictionary and continues spelling of the document.

Suggest

Fills the suggestions list box with possible replacements of the misspelled word.

Always suggest

Check this option if you want Spell Checker to automatically fill the suggestions list box for the misspelled words.  If the option is not selected, click the Suggest button to generate a list of possible corrections.

Cancel

Closes the dialog box and stops spelling.


Clears the mapped fields.


Cancels your input and carries out the default action, such as closing the dialog box.


Collapse All
Collapse All command

Collapses all notes groups in the hierarchal notes organizer. This command is not available if the hierarchical notes organizer is disabled.

Shortcuts

Keys:	Ctrl+Alt+C


Lists all possible colors. Select the desired color for the color filter. Only notes of the selected color will appear in the list.


Color Picker

Use the color picker to set the color of the selected text. Color picker remembers the last used color, which makes it faster to apply the same color to the different parts of text.

See Also

Font dialog box


Lists the colors that can be used to display the notes you export in Microsoft Outlook.


Type in the password once again to confirm your choice.


Contents
PhatWare HPC Notes(tm) Palm OS Edition

Copyright ©  1997-2000 PhatWare ® Corporation. All right reserved.

HPC Notes Palm OS Edition is a powerful notes organizer for Palm OS-powered mobile devices and Microsoft Windows-powered desktop PCs. You can create notes providing them with type, subject, creation and modification date, which helps locate required information quickly and easily. With HPC Notes you can search for specific text in a specific field and sort notes by type, date or subject. You can protect notes from unauthorized access with a password and send e-mail messages directly from the Note Editor. Interface to the Contacts Database enables you to pick an e-mail address instead of typing it in. An intuitive, easy to understand user interface lets you start using program within minutes. HPC Notes Palm OS Edition includes the conduit that allows notes synchronization between the desktop PC and the mobile device.

How to...

Register HPC Notes

Find a note

Sort notes

Filter database view

Import notes

Export notes

Configuring notes synchronization

Microsoft IntelliMouse and Keyboard Pro Support

HPC Notes Commands

File menu

Edit menu

View menu

Tools menu

Help menu

HPC Notes Toolbars

Shortcut bar

Note Editor dialog box

This computer program is protected by copyright law and international treaties. Unauthorized reproduction or distribution of the program, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under law.

HPC Notes Palm OS Edition Version 3.05 Build 3.193.1208


Context Help

Use the Context Help command to obtain help on some portion of the Note Editor dialog box. When you choose Context Help button, the mouse pointer will change to an arrow and a question mark. Click on a toolbar button or menu item, the Help topic will be shown for the item you clicked.

Shortcut

Keys:	SHIFT+F1

Toolbar:


Check this box to copy or move all notes, otherwise only the selected notes will be moved or copied.


Copy command

Use this command to copy selected data onto the clipboard.  This command is unavailable if there is no data currently selected.

Copying data to the clipboard replaces the contents previously stored there.

Shortcuts

Toolbar:

Keys:	CTRL+C


Copy Command (Note Editor)
Copy command

Use this command to copy selected data onto the clipboard.  This command is unavailable if there is no data currently selected.

Copying data to the clipboard replaces the contents previously stored there.

Shortcuts

Toolbar:

Keys:	Ctrl+C


Lists all available notes databases except for the current one. Select which database you want to copy notes to.


Check this box to move notes (copy notes to another database then delete notes from the original database).


Copy Notes command

You can use this command an an alternative to drag and drop to copy or move one or more selected notes (or all notes) from the current database to another.

See Also

Copy Notes dialog box


Copy Notes dialog box

Copy Notes dialog box allows to copy or move one or more selected notes (or all notes) to another database.

To Database

Lists all available notes databases except for the current one. Select to which database you want to copy notes.

Move Notes

Check this box to move notes (copy notes to another database then delete notes from the original database).

All Notes

Check this box to copy or move all notes, otherwise only the selected notes will be moved or copied.


Create Copy command

Creates a copy of the selected note.

Shortcuts

Toolbar:

Keys:	CTRL+G


Create Database command

Use this command to create a new HPC Notes database.

The command calls the Create database dialog box.

To create a new database:
Enter the desired database name into Database Name  field and choose OK.. If a database with the same name already exists it will be opened.

Shortcuts

Toolbar:


Create Database dialog box

This dialog box allows you to create a new HPC Notes database.

Name

Enter the desired database name.

Group

If you want to assign a new database to a group, enter or select the desired group name.

See Also

Group Databases dialog box


Click this to create a new database. The Create Database dialog box appears and you are asked to specify a new database name.


Specifies which date field to use for the filter. Choose Created to filter by creation date. Choose Modified to filter by the date of last modification.


Provides space to input the lower boundary for the Date filter.  Click the  [image]  button to display the calendar.


Provides space to input the upper boundary for the Date filter.  Click the  [image]  button to display the calendar.


Customize command

Opens the Customize dialog box which allows you to customize the appearance of the HPC Notes main window. You can choose the style of toolbar buttons, enable or disable tooltips, create and manage several toolbars, etc.


Customize dialog box

Use this dialog box to customize the appearance of HPC Notes main window.

Toolbars page

This page allows you to manage the HPC Notes main window toolbars.

Toolbars

Lists the created toolbars. The tick-mark to the left of a toolbar name specifies whether the toolbar is  displayed in the window. Click on the toolbar check-box to enable/disable display of the toolbar.
The Menu bar item represents the application's standard menu and can not be switched-off.

Toolbar name

Displays the name of toolbar selected in the Toolbars list box and allows you to edit the toolbar name.
You cannot edit names of the application's default Menu bar and Main toolbar.

New

Click this to create a new toolbar.  The command presents a New Toolbar dialog box where you are prompted to specify the toolbar name. Type in the name and choose OK to create new toolbar.

Delete/Reset

Click this to delete an existing toolbar.
You can not delete the application's default Menu bar and Main toolbar.  Whenever either of these items are selected, the button is renamed to Reset.  Click the Reset button to return the application's default toolbar to its original default configuration.

Show tooltips

Check this option to enable tooltips for the toolbar buttons.

Cool Look

If the option is checked, a toolbar button border is displayed only when the mouse pointer is over the button.

Large Buttons

Check this option to display buttons of larger size in the toolbars.

Commands page

This page allows you to customize your toolbars.

To add a button to a toolbar:

From the Categories list, select the category of commands. The Buttons field displays buttons for all the commands in the selected category.

Click on a button in the Buttons group to display the description of the button's command.

Simply drag a button from the Buttons group and drop it onto the toolbar you want to add the command to.

To remove a button from a toolbar:

Simply drag a button from the toolbar and drop it onto the Buttons group of the Commands page.


Cut command

Use this command to remove the currently selected data from the document and put it on the clipboard.  This command is unavailable if there is no data currently selected.

Cutting data to the clipboard replaces the contents previously stored there.

Shortcuts

Toolbar:

Keys:	CTRL+X


Type in the database name.


Database Navigation bar
Shortcut bar

The Shortcut bar provides you quick access to the HPC Notes databases and available folders in the current database.

Click on the Databases label to display the list of available HPC Notes databases. Click on a database icon in the list to open the database.

Click on the Folders label to display the list of available folders in the currently open database. Click on a folder icon in the list to open the folder.


Lists the existing HPC Notes databases.


Date & Time

This command inserts the current date and time into the note body at the current cursor position. If the text block is selected it will be replaced with the date. The current system date and time settings are used to format the date and time string.

Shortcut

Keys:	Ctrl+D


Lists Date ranges that can be used for the Date filter.  Select "Custom Date" to specify arbitrary range in the Custom Dates From..To fields.


Select the default color for a new note.


Click here to select the default font for a new note.


Click this to return to the default mapping of file fields.


Select the default priority for a new note.


Click here to use the default Outlook logon profile to access Outlook personal folders when importing or exporting notes.


Select or type the default type for a new note.


Deletes one or more selected email addresses.


Delete command

Deletes selected notes from the database.

The notes are deleted permanently if the option Permanently Delete Notes is selected in the Options dialog box, otherwise the notes are moved to the deleted items folder and can be restored later.

Shortcuts

Toolbar:

Keys:	Del


Delete command (Note Editor)
Delete command

Use this command to remove currently selected data from the document.

Shortcut

Keys:	Del


Click this to delete existing database. The default Notes Database cannot be deleted.


Delete Database command

Use this command to delete an existing HPC Notes database.

The command calls the Delete database dialog box.

To delete an existing database:
Choose the Delete  button. Choose Yes  in the message box that appears, to confirm your action. If the selected database is currently in use by HPC Notes or ActiveSync, it cannot be deleted. Choose Close  when finished, to close the dialog box.

Shortcuts

Toolbar:


Delete Database dialog box

This dialog box allows you to delete an existing HPC Notes database. To get information about a particular dialog box item, click on the [image] button in the title bar and then on the desired item.


Specifies that the notes should be deleted permanently rather than moved to the "Delete Items Folder." If the option is selected, the Delete command cannot be undone.


Details command

Displays the details view of the database.

Details view shows the database as a table. The set of database fields displayed in the Details view can be defined in the Options dialog box.

Shortcuts

Toolbar:

Keys:	Alt+4


Specifies which direction to search, starting from the selected note in the database.  Choose Up to search backward, towards the first note. Choose Down to search forward, towards the last note.


Edit Menu (Note Editor)
Edit menu commands (Note Editor)

The Edit menu of the Note Editor dialog box offers the following commands:

Undo	Reverses the last editing action.
Cut	Removes the currently selected data from the document and puts it on the clipboard.
Copy	Copies selected text to the clipboard.
Paste	Insert a copy of the clipboard contents at the insertion point.
Delete	Removes the currently selected data from the document.
Select All	Selects the whole text in the note contents field.
Protect	Protect the current note with a password
Find	Finds specified text in the note body.
Replace	Replaces the specific text with a different text in the note body.


Edit menu commands

The Edit menu offers the following commands:

New Note	Opens Note Editor and creates a new note.
Edit Note	Opens the selected note in the Note Editor.
Undo	Reverses the last editing action.
Copy	Copies selected notes to the clipboard.
Create Copy	Creates a copy of the selected note.
Paste	Pastes previously copied notes from the clipboard into the database.
Delete	Deletes selected notes.
Undelete	Restores notes from the "Deleted Items" folder.
Protect	Protects the selected note(s) with a password.
Notification	Adds/Edits/Removes the notification associated with the selected note.
Find	Searches database for the notes that match the specified criteria.
Find Next	Searches for the next note that matches the criteria.


Edit Note command

Opens the selected note in the Note Editor.

Shortcuts

Toolbar:

Keys:	Enter


Email Address
Specifies the e-mail address that people should use when sending mail to you at this account. The e-mail address must be in the format name@company - for example, someone@phatware.com.


Email Address Field
Select which field you want to map as an Email Address.


You may send multiple notes in a single email as attachments. If you email a single note, the note's body becomes email body and the note subject - email subject. Check this box if you want to send a single note as an attachment also.


Select this option to disable email.


Select this option to export Email Addresses from the HPC Notes address book to a Commas-Separated Values (CSV) file. This option is disabled if the address book is empty.


Email Export File Name
Enter the file name you want to export Email addresses to. The file will be in the Comma-Separated Values (CSV) format.


Email Full Name
Select which field you want to map as a Full Name.


Select this option to import Email Addresses from the Comma-Separated Values (CSV) file. When you send email using the HPC Notes SMTP client, you will be able to select the recipient's email address from the list.


Email Import File Name
Enter the file name you want to import Email addresses from. The file must be in Comma-Separated Values (CSV) format.


Check this box to import email addresses from the Comma-Separated Values file now.


Email Name
Specifies the "friendly" name associated with your e-mail address. When you send messages, this name appears in the From box of your outgoing messages.


Click here to configure your SMTP server to send email messages.


Email Options command

Use this command to set/modify email options using Email Wizard. You can send email using Microsoft Exchange Client (Microsoft Outlook) or built-in SMTP client. You must have access to an SMTP server to be able to use HPC Notes SMTP client. If you don't want to use email capability, you may disable email support. You can also use this Email Wizard to import or export an HPC Notes address book.

See Also:

Email Wizard: Choose Email Client

Email Wizard: SMTP Server Configuration

Email Wizard: Attachments

Email Wizard: Export Email Addresses

Email Wizard: Map Fields


Select this option to use Microsoft Outlook to send emails from HPC Notes. This option is disabled if Outlook is not installed on your desktop PC.


Email Port
Specifies the port number you connect to on your outgoing mail (SMTP) server. This port number is usually 25.


Select this option to attached Notes in Rich Text Format (RTF).


Email Server
Specifies your SMTP server for outgoing messages. You can get this information from your Internet service provider or LAN administrator.


Select this option to use HPC Notes built-in SMTP client. If you select this option you will need to configure SMTP client settings.


Select this option to attach notes in the plain text format.


Email Wizard: Attachments

You may send multiple notes in a single email as attachments. Normally, if you email a single note, the note's body is used a the email body and the note subject - as email subject.

Always Send Note(s) as Attachment

Check this box to email a single note as an attachment. If this box is not checked only multiple notes will be send as attachments.

You may choose a file format for attachments.

Choose:

Plain Text (TXT)

to send note(s) in plain text format.

Rich Text (RTF)

to send note(s) in rich text format. Please note, that if a note stored in the database in a text format it will be sent as a text file, not RTF.

Import Email Addresses from the File

to import email addresses from the Comma-Separated Values file, check this box.

See Also

Email Wizard: Choose Email Client

Email Wizard: SMTP Server Configuration

Email Wizard: Import Email Addresses

Email Wizard: Export Email Addresses

Email Wizard: Map Fields


Email Wizard: Choose Email Client

Use email wizard to configure the HPC Notes email client. First, you must select email client. You may send email using Microsoft Exchange Client (Microsoft Outlook) or built-in SMTP client. You must have access to an SMTP server to be able to use HPC Notes SMTP client. If you don't want to use email capability, you may disable email support.

Select one of the following options:

Disable Email

to disable email support.

Send Email using Microsoft Outlook,

to send email messages using Microsoft Outlook or Microsoft Exchange Client (If you don't have Microsoft Outlook or Microsoft Exchange Client installed on your PC, this option is unavailable).

Send Email using HPC Notes Email Client

to send email messages using built-in SMTP client.

Import Email Addresses from the File (SMTP client)

to import email addresses from the file.

Export Email Addresses to the File (SMTP client)

to export email addresses to the file (this option is disabled if email list is empty).

Click Next or Finish button to continue. Click Close, to ignore changes and close Email Wizard.

See Also

Email Wizard: SMTP Server Configuration

Email Wizard: Attachments

Email Wizard: Import Email Addresses

Email Wizard: Export Email Addresses

Email Wizard: Map Fields


Email Wizard: Export Email Addresses

To export email addresses to a file enter the desired file name into the File Name box or click the Browse button to browse for a file. Addresses will be exported in the Comma Separated Values (CSV) format.

See Also

Email Wizard: Choose Email Client

Email Wizard: SMTP Server Configuration

Email Wizard: Attachments

Email Wizard: Import Emai Address

Email Wizard: Map Fields


Email Wizard: Import Email Addresses

To import email addresses from a file enter the file name into the File Name box or click Browse button to browse for a desired file. The file must be in the Comma Separated Values (CSV) format.

For example, you can export Contacts folder from Microsoft Outlook into CSV file using the File/Import and Export menu command and then import this file into HPC Notes using this Wizard.

See Also

Email Wizard: Choose Email Client

Email Wizard: SMTP Server Configuration

Email Wizard: Attachments

Email Wizard: Export Email Addresses

Email Wizard: Map Fields


Email Wizard: Map Fields

This dialog box is used to map custom fields. The HPC Notes address database contains two fields: Full Name and Email Address. HPC Notes reads the first line from the CSV file and interprets it as a column header. All columns names are added to the drop-down menus. Select which column you would like to map as a Full Name and which column as an Email Address and click finish. The Email wizard tries to set the default mapping if it recognizes the column names, but you can change it if needed.

Note: 	HPC Notes will validate the email addresses in this field and import only records that contain "valid" email addresses, such as somebody@phatware.com

See Also

Email Wizard: Choose Email Client

Email Wizard: SMTP Server Configuration

Email Wizard: Attachments

Email Wizard: Import Email Addresses

Email Wizard: Export Email Addresses


Email Wizard: SMTP Server Configuration

You must configure SMTP server settings to send email messages using HPC Notes SMTP client.

SMTP Server

Enter name or IP Address for your SMTP Server. You can get this information from your Internet service provider or LAN administrator.

Port Number

Enter port number for your SMTP Server. This port number is usually 25.

Name

Enter the name associated with your email address. When you send messages, this name appears in the From box of your outgoing messages.

Reply Address

Enter the email address that people should use when replying to your messages. The email address must be in the format name@domain.name, for example, someone@phatware.com.

See Also

Email Wizard: Choose Email Client

Email Wizard: Attachments

Email Wizard: Import Email Addresses

Email Wizard: Export Email Addresses

Email Wizard: Map Fields


Empty "Deleted Items" Folder command

Removes all notes from the "Deleted Items" folder.  This command cannot be undone.


Empty Database command

Use this command to delete all notes form the current database. Please note that this operation cannot be undone. Unlike the Delete Database command, the  Empty Database command will not delete the database itself.


Enable Drag and Drop
Specifies whether to use drag-and-drop operations.


Enable Formatting
Check this box to enable formatting in the note editor. You will be able to view and edit the formatted notes, however you won't be able to change format attributes. If you are using a Windows CE 1.x device, we recommend  turning the formatting option off.


Enable Tooltips in the List View
Specifies whether to show details view cell data as a tooltip, when the data does not fit the cell size.


Exit command

Use this command to end your HPC Notes session.  You can also use the Close command on the application Control menu.

Shortcuts

Mouse:	Double-click the application's Control menu button.

Keys:	ALT+F4


Expand All
Expand All command

Expands all notes groups in the hierarchal notes organizer. This command is not available if the hierarchical notes organizer is disabled.

Shortcuts

Keys:	Ctrl+Alt+E


Export command
Exporting Notes to a File or Storage

To export notes to a file or storage:

Select the Export command from the File menu or press the  [image]  button.  The system presents the Export To File or Storage dialog box.

Select the file format or storage type from the list of available formats.

Select the Put Field Name(s) in the First Record  option to save the database fields information along with notes data.

Select the Export the Selected Notes Only  option if you want to save only the selected notes to file.  Leave it blank if you want to export all notes from your database.

Select the Export Protected Notes  option to allow exporting protected notes.  Each time the application is about to save a protected note, you will be prompted to input the password and confirm export.

Choose OK.

If you selected the file format, the standard File Save  dialog box appears where you can select the file to save the notes to.

If you selected the storage type, the Export to Outlook dialog box appears.  Select a folder to export notes to and choose OK.  Choose the Advanced  button to specify additional export options.


Export command (Note Editor File menu)
Export command

Use this command to save note contents to a text file.

The command calls the standard File Save  dialog box where you can select a file to save the note contents to.

Shortcuts

Toolbar:

Keys:	CTRL+SHIFT+S


Export Folder
Lists the folders available in Microsoft Outlook.  Select a folder you want to export notes to.


Export Password
Provides space to input the password used to protect the note.


Export Protected
Specifies whether the protected notes should be exported.


Export Selected Notes
Specifies whether to export the selected notes only. If you clear this check-box, all the notes in the database are saved to file.


Export To File dialog box

This dialog box allows you to select the file format you want to export to, and also specify the export options.

Select the File or Storage to Export to

This combo-box list all the file formats and storage types the notes can be exported to.

Put the Field Name(s) in the First Record

Check this option if you want to save the Notes database fields information as the first file record.

Export the Selected Notes Only

Check this option if you want to export only the notes selected in the database view.  If the option is not selected, all records in the database will be exported to file.


Export to Outlook dialog box

Use this dialog box to select the Microsoft Outlook folder you want to export your notes to.  Select the folder from the Export Notes To list and choose OK.

The Advanced button opens the Advanced Export Options dialog box where you can specify additional export options like the size and position of the window Microsoft Outlook should use to display the notes, method of handling duplicate notes, etc.

To get information about a particular dialog box item, click on the [image] button in the title bar and then on the desired item.


Field Name
Specifies whether to save the field names in the first record of the output file. If you clear this check-box, the field names are not exported to file.


File Fields
Lists the columns identified in the selected file.


File menu commands

The File menu offers the following commands:

Database
Create	Creates a new HPC Notes database.
Open	Opens an existing HPC Notes database.
Delete	Deletes an existing HPC Notes database.
Empty	Deletes all notes from the current notes database.
Backup	Archives one or more notes databases.
Restore	Restores one or more notes databases from archive
Copy Notes	Copies or moves the selected note(s) to another database.
Import	Imports data from a file to the HPC Notes database.
Export	Saves HPC Notes database records to a file.
Print	Prints notes.
Page Setup	Opens a Page Setup dialog box where you can specify the printing area of the page.
Print Setup	Selects a printer and printer connection.
Send Email	Sends the active document through electronic mail.
Exit	Exits HPC Notes.


File menu commands (Note Editor)

The File menu of the Note Editor dialog box offers the following commands:

New Note	Creates a new note.
Save	Saves the note into a database without exiting the note editor.
Import	Imports data from a file to HPC Notes database.
Export	Saves HPC Notes database records to a file.
Send Mail...	Sends the active note through electronic mail.
Print	Prints notes.
Page Setup	Specifies page margins for printing.
Print Setup	Selects a printer and printer connection.
Color Blue Green Pink Yellow White	Changes note color to BLUE Changes note color to GREEN Changes note color to PINK Changes note color to YELLOW Changes note color to WHITE
Priority Low Normal High	Changes note priority to LOW Changes note priority to NORMAL Changes note priority to HIGH
OK	Saves the active note and closes the dialog box.
Cancel	Closes the dialog box without saving changes.


File Open dialog box

The following options allow you to specify which file to open:

File Name

Type or select the filename you want to open.  This box lists files with the extension you select, in the List Files of Type box.

List Files of Type

Select the type of file you want to open.

Drives

Select the drive in which the file you want to open is stored.

Directories

Select the directory in which the file you want to open is stored.


File Save As dialog box

The following options allow you to specify the name and location of the file you're about to save:

File Name

Type a new filename to save a document with a different name.  A filename can contain up to eight characters and an extension of up to three characters.  Application adds the extension you specify in the Save File As Type box.

Drives

Select the drive in which you want to store the document.

Directories

Select the directory in which you want to store the document.

Network...

Choose this button to connect to a network location, assigning it a new drive letter.


File Type
Lists the supported file formats and storage types. Select a format you want to import from/export to.


Filter command
Filtering database view

To display in the database view only notes matching specified criteria:

Choose the Filter command from the Tools menu or press the  [image]  button on the toolbar.  The command presents the Filter dialog box.

If you want to view only the notes that contain a certain substring in a text field (note, type, or subject):

Switch on the Use Text Filter option.

Specify the substring in the Search for the text entry field.

From the In Field combo box, select the field in which you want to search for your substring.  Select <All Fields> if you want to display notes that contain the specified substring in any of the text fields.

If you want to view only the notes with a date field value matching specified criteria:

Switch on the Use Date Filter option.

Select the Created option to apply filter to the creation date field.  Select the Modified option to apply filter to the last modification date field.

From the Dates combo box, select the range of dates.  Select the Custom Date if you want to manually input the custom range of dates.  Input the custom range in the Custom Dates From .. To fields.  Click on the  [image]  button to display a calendar.

If you want to view only the notes of the certain color:

Switch on the Use Color Filter option.

Choose the desired color from the Color list.

Click OK to apply the filter.

If you want to view only the notes of the certain priority:

Switch on the Priority Filter option.

From the Priority combo box, select the priority.

Click OK to apply the selected filters.

To display notes of a certain type only:

Click on the  [image]  button next to the filter toolbar.  The button opens a window that contains a list of all available types of notes.

Select a type you want to view.  NOTE: this action clears the filter you defined before.

Shortcuts

Toolbar:

Keys:	SHIFT+F3


Filter dialog box

Dialog box is used to specify filter that should be applied to the Notes database.  Filter allows you to list only the notes that match the specified criteria.

Text Filter

Use fields of this group to specify text filter that should be applied to the Notes database.

Use Text Filter

Specifies whether a text filter should be used.  If you clear this option, text filter is not applied to the database and the other controls of this group are disabled.

Search for the Text

Input string that should be used for the text filter.

In Field

Select a column you want to apply text filter to. Select <All Fields> to look for the filter string in all text columns

Ignore Case

Check this box for case insensitive search

Regular Expression

Check this box to use Regular Expression search.

Date Filter

Use fields of this group to specify filter that should be applied to the Date fields of the Notes database.

Use Date Filter

Specifies whether a Date filter should be used.  If you clear this option, Date filter is not applied to the database and the other controls of this group are disabled.

Dates

Lists Date ranges that can be used for the Date filter.  Select Custom Date to specify arbitrary range in the Custom Dates From..To fields.

Created/Modified radio buttons

Specifies which of the dates fields to use for the filter.  Choose Created to filter by the creation date.  Choose Modified to filter by the date of last modification.

Custom Dates From .. To

Specify the lower and upper boundary for the custom date range.  Click the  [image]  button to display a calendar.

Color Filter

Use fields of this group to specify the filter that should be applied to the Color field of the Notes database.

Use Color Filter

Specifies whether a Color filter should be used. If you clear this option, Color filter is not applied to the database and the other controls of this group are disabled.

Colors

Lists all possible colors: BLUE, GREEN, PINK, YELLOW, WHITE. Select the desired color from this list.

Priority Filter

Use fields of this group to specify filter that should be applied to the Priority field of the Notes database.

Use Priority Filter

Specifies whether a Priority filter should be used. If you clear this option, Priority filter is not applied to the database and the other controls of this group are disabled.

Priority

Lists all possible priorities: Low, Normal, High. Select the desired color from this list.

Related Topics

Regular Expression

Find Note dialog box

i


Find command

Use this command to locate text within active note contents.  The command presents the Find dialog box where you can specify the text to locate and the search options.

Shortcuts

Toolbar:

Keys:	CTRL+F


Find dialog box

Use this dialog box to specify the text you want to locate in the active note's contents, and the search options.

To get information about a particular dialog box item, click on the [image] button in the title bar and then on the desired item.


Find Next command

Searches for the next note in the database that fits the criteria specified in the Find Note dialog box.

Shortcuts

Toolbar:

Keys:	CTRL+J


Find Note
Click here to start search.


Find Note command
Searching note in the database

To find a note in the database:

Choose the Find command from the Edit menu, press CTRL+F combination of keys, or press the  [image]  button on the toolbar.  The command presents the Find Note dialog box.

In the Find What combo box, specify the text you want to locate.

From the Look In combo box, select the field in which you want to search for the specified text.  Select <All Fields> if you want to search for the text in all the text fields (note body, subject, and type).

Switch on the Ignore Case option if you do not want to distinguish between lower case and upper case characters when looking for the specified text.

Select the direction of search.

Click Find to search for the nearest occurrence of the specified text.  If the application finds an occurrence, the matching note is selected.  You can repeat the step to find the next occurrence, or you can click Close to close the dialog box.

Click Select All to select all the notes in the database.

To find the next note that matches criteria specified in the Find Note dialog box:

Choose the Find Next command from the Edit menu or press the CTRL+J key combination.

To quickly find a note with particular text,t in a column the database is currently sorted by:

Type the first letter(s) of the text you are looking for in the quick search field in the toolbar.

Shortcuts

Toolbar:

Keys:	CTRL+F


Find Note dialog box

Use this dialog to specify the string you want to find, search options, and direction.  When finished, press Find to search the records that match the specified criteria. Press Select All to select all the records in the database.

Find What

Input text you want to find.

Look In

Select a field you want to look in.  You may select <All Fields> to search for the specified text in all fields of the Notes database.

Ignore Case

Specifies whether to distinguish between lower case and upper case characters when looking for the specified pattern in the Notes database. If unchecked, finds only text that has the same pattern of upper and lower case as the text specified in the Find what field.

Direction

Specify which direction to search starting from the selected note in the database.  Choose Up to search backward, towards the first note. Choose Down to search forward, towards the last note.

Regular Expression

Check this box to use Regular Expression search.

Related Topics

Find Note command

Regular Expression Syntax


Find What
Provides space to input text you want to find.


Finish Wizard
Complete the process now, saving selections you made in previous dialogs and using default settings for the rest of the dialogs (if any).


First Indent
Specifies the number of units to indent text from the left margin of the first line. You can enter a negative number to create a hanging indent.


Font command

Use this command to change the font used to display records in your Notes database.

The command presents a Font dialog box.

Shortcuts

Toolbar:


Font dialog box

The dialog box lets you select the font to display notes in the database view.

To get information about a particular dialog box item, click on the [image] button in the title bar and then on the desired item.


Font Format command

Use this command to change the font format of the selected text. Please see Font dialog box help for more information.

Shortcut

Keys:	Alt+A


Format Bar View command

Use this command to show or hide the format bar in the Note Editor dialog box. If note formatting is disabled, the format bar is hidden and this command is unavailable.


Format menu commands
Format menu commands (Note Editor)

The Format menu of the Note Editor dialog box offers the following commands:

NOTE: Format commands are available only if formatting is enabled. See Options dialog box for more information.

Font	Changes the font formats of the selected text.
Paragraph	Changes paragraph indents, text alignment, bullet mode and other paragraph formats in the selected paragraph(s).
Tabs	Sets the position of the tab stops in the selected paragraph(s).


Found Records
A list of All the records that match the search criteria appear in this box. If no records where found this box is disabled. It is also disabled until the search is complete.


Frequently Asked Questions command

Starts Internet WEB Browser and loads the HPC Notes Frequently Asked Questions page from PhatWare's Web site.

Shortcuts

Toolbar:


General page (Options dialog box)

This page of the Options dialog box allows you to specify the most general editing and viewing options of HPC Notes application.

Hide Default Types

Check this option if you do not want to display the default types in the database view.

Show Date and Time

Check this option if you want the time to be displayed along with the date in the Modified and Created columns in Details view.

Enable Tooltips in the List View

Check this option if you want to show details view cell data as a tooltip when the data does not fit the cell size.

Single-click to open note

Check this option if you want to open notes for viewing/editing with a single mouse click in the database view.

Enable Drag and Drop

Check this option to enable Drag and Drop operations.

Lock record while editing

Check this option to lock records while editing.

Move to Deleted Items Folder

Check this option if you want the deleted notes to be moved to the Deleted Items Folder.

Permanently Delete Notes

Check this option to delete notes permanently rather than moving them to the Delete Items Folder. If the option is selected, the Delete command can not be undone.

See Also

Options dialog box


Go to Note
Click here to highlight the selected note in the main notes list.


Height
Use Left, Top, Width, and Height fields to specify the size and position of the window Microsoft Outlook will use to display your exported notes.


Help Contents command

Use this command to display the opening screen of Help.  From the opening screen, you can jump to step-by-step instructions for using HPC Notes, and various types of reference information.

Once you open Help, you can click the Contents or Index button to narrow your help search.


Help menu commands

The Help menu offers the following commands, which provide you assistance with this application:

Help Contents	Displays HPC Notes help contents.
Help Topics	Offers you an index to topics on which you can get help.
Context Help	Switches application to the context help mode.  In this mode you can click on an HPC Notes window element to display the help topic for that element.
Tip of the Day	Displays the Tip of the Day dialog box.
PhatWare on the Web	The following commands launch Internet Web Browser and load the appropriate pages from PhatWare's Web site:
Product News
Frequently Asked Questions
Online Support
PhatWare Home Page
Online Update	Runs the HPC Notes online update utility..
Register HPC Notes	Registers HPC Notes.
About HPC Notes	Displays the version number of this application.


Help Topics command

The command displays HPC Notes Help contents.

Shortcuts

Toolbar:

Key:	CTRL+H


Help Using Help Command
Context Help command

Use the Context Help command to obtain help on some portion of HPC Notes.  When you choose the Toolbar's Context Help button, the mouse pointer will change to an arrow and question mark.  Then click somewhere in the HPC Notes window, such as another Toolbar button.  The Help topic will be shown for the item you clicked.

Shortcut

Keys:	SHIFT+F1

Toolbar:


Help Wizard
Displays help for the current wizard dialog.


Hide Types
Specifies whether to hide the default types.


How To Register
Click here to run your favorite Internet Browser to access the PhatWare web page containing the latest information about software purchasing and registration.


Ignore
Click this to ignore the flagged word and continue spelling.


Ignore All
Click this to add the flagged word to the list of words that should not be checked (within the current session) and to continue spelling.


Ignore Case
Specifies whether to distinguish between lower case and upper case characters when looking for the specified pattern in the Notes database. If unchecked, finds only text that has the same pattern of upper and lower case as the text specified in the Find what field.


Ignore Case (Filter)
Specifies whether to distinguish between lower case and upper case characters when applying a text filter to the Notes database.


Ignore Internet addresses
Specifies whether Spell Checker should not flag the words that can be treated as Internet addresses or file paths.


Ignore Roman
Specifies whether Spell Checker should not flag the words that can be treated as valid Roman numbers (XXI, iv, etc.)


Ignore UPPERCASE
Specifies whether Spell Checker should not check the words that contain only characters in upper case.


Ignore Words with Numbers
Specifies whether Spell Checker should not check the words that contain numbers.


Import Color
Lists all possible colors. Choose the default color for all the new note(s) that will be created as a result of this command.


Import command

Use this command to import data from file to theHPC Notes database.

Choose the Import command from the File menu.

The command calls the Import From File or Storage dialog box.  Select the file format and choose OK.

If you select one of the supported file formats:

The standard Import from File dialog box appears where you can select the file to import notes from.  Select a file and choose Open, the application presents the Import Options dialog box.

If you select one of the storage types:

The Import from Outlook dialog box appears. You can select the storage folder and (optionally) the notes to import into the HPC Notes database.

Shortcuts

Toolbar:


Import command (Note Editor File menu)
Import command

Use this command to load note contents from a file.

The command calls the standard Open File dialog box where you can select a file to load the note contents from.

Shortcuts

Toolbar:


Import Folders
List the folders available in Microsoft Outlook.


Import From File dialog box

The dialog box lets you select the format you want to import from.

To get information about a particular dialog box item, click on the [image] button in the title bar and then on the desired item.


Import from Outlook dialog box

Use this dialog box to select the storage folder you want to import the notes from.

Outlook folder

Lists all the available folders.  Select a folder you want to import notes from.

Items

Lists all the items in the selected folder.  If the Import Selected Items Only option is specified, select the notes you want to import.

Import Selected Items Only

Check this option if you want to import only the selected items, otherwise all the items in the selected folder will be imported.

Advanced

The button opens the Advanced Import Options dialog box that allows you to specify the way to handle the duplicated items during import operation.  You can choose not to import duplicate items, replace the existing items with imported, or create duplicate items.


Import Items
Lists the items in the selected folder. If the Import Selected Items Only option is selected, mark the items you want to import from Microsoft Outlook folder.


Import Selected
Specifies whether to import the selected items only. If you clear the option, all the items are imported.


In Field
Lists database fields (columns). Select a column you want to apply a text filter to. Select <All Fields> to look for the filter string in all the text columns.


Index command
Help Topics command

Use this command to open the Help Topics dialog box.  From there,  you can click either the Contents, Index, or Find tabs to narrow your help search.


Insert menu commands

The Insert  menu of the Note Editor dialog box offers the following commands:

Date & Time	Inserts the current date and time at the current cursor location
Notification	Adds/Edits notification event


Italic command

Makes the selected text Italic (toggle)

Shortcuts

Toolbar:

Keys:	CTRL+I


Large Icons command

Displays database records as large icons with thesubject below. Icons are arranged in rows.

Shortcuts

Toolbar:

Keys:	Alt+1


Left command

Left-justifies the selected paragraph(s)

Shortcuts

Toolbar:

Keys:	CTRL+1


Left Indent
Specifies the number of units to indent text from the left margin.


Left margin
Provides space to input the left margin width (in inches) for the print page.


Left Position
Use Left, Top, Width, and Height fields to specify the size and position of the window Microsoft Outlook will use to display your exported notes.


List command

Displays database records as small icons with thesubject to the right of the icon. Icons are arranged in columns.

Shortcuts

Toolbar:

Keys:	Alt+3


Lock Record
Specifies whether the note should be locked in the database while open in Note Editor, so another application cannot modify the note.


Logon profiles
Select a logon profile to access Outlook personal folders.


Look In
Select a field you want to look in. You may select <All Fields> to search for the specified text in all fields of theNotes database.


Main Dictionary
Provides space to input a path to the Spell Checker main dictionary file.


Map Custom Fields dialog box
Import Options dialog box

The dialog box lets you specify import options and setup mapping between fields, identified in the file selected for import and Notes database fields.

File Fields

Lists all the fields identified in the selected file.

Notes Fields

Lists all the fields in the Notes database that can be filled with imported data.  The right column shows you the file fields mapped to the Notes fields.

Map Fields

Maps the field selected in the File Fields list to one selected in the Notes Fields list.

Clear Map

Clears the mapped fields.

Default Map

Restores the mapping automatically detected by the application.

Skip First (Header) Record

Check this option if the first record in your file is the header record and should not be imported into the Notes database.

Allow Duplicate Items to be Created

Select this option if you want to create a copy of an item even if the item already exists in the Notes database.

Replace Duplicate Items with Imported

Select this option if you want to replace the items that already exist in the database with the imported ones.

Do Not Import Duplicate Items

Select this option if you do not want to import the items that already exist in the Notes database.


Map Fields
Click this to associate the file column selected in the File Fields list with the database field selected in the Notes Fields list.  When importing from a file, data from the file field will be placed into the associated field of the Notes database.


Maximize command
Maximize command (System menu)

Use this command to enlarge the active window to fill theavailable space.

Shortcut

Mouse:	Click the maximize icon [image] on the title bar; or double-click the title bar.

Keys:	CTRL+F10 enlarges a document window.


Minimize Command
Minimize Command (System menu)

Use this command to reduce the HPC Notes window to an icon.

Shortcut

Mouse:	Click the minimize icon [image] on the title bar.

Keys:	ALT+F9


Modified
Specifies which of the dates fields to use for the filter.  Choose Created to filter by the creation date.  Choose Modified to filter by the date of last modification.


Move command
Move command (Control menu)

Use this command to display a four-headed arrow so you can move the active window or dialog box with the arrow keys.

Note:  This command is unavailable if you maximize the window.

Shortcut

Keys:	CTRL+F7


Move Deleted Notes to the Deleted Items Folder
Specifies that the deleted notes should be moved to the Deleted Items Folder.


Move Down
Moves the selected column one position down in the list.


Move Up
Moves the selected column one position up in the list.


New Note (Options dialog box)

This page of the Options dialog box allows you to the specify the default color and type that will be used when a new note is created.

Notify In

Check this option if you want to select the default time offset for the notification from the drop-down menu below.

Notify At

Check this option to set the default notification time of the day using the time picker below.

Notification Options

Click here to set the default notification options using the Notification Options dialog box.

Color

Select the default color for a new note.

Use Filter Color

Check this box to use the color of the current color filter (if enabled) when a new note is created.

Type

Select or enter the default type for a new note.

Use Filter Type

Check this box to use the type of the current text filter (if enabled) when a new note is created.

Priority

Select or the default priority for a new note.

Use Filter Priority

Check this box to use the priority of the current priority filter (if enabled) when a new note is created.

See Also

Options dialog box


New Note command

Creates a new note and opens it in the Note Editor.

Shortcuts

Toolbar:

Keys:	CTRL+N


New Note command (Note Editor)
New Note command

Creates a new note.  If the current active note has been previously modified, Note Editor prompts you to save the changes first.

Shortcuts

Toolbar:

Keys:	Ctrl+N


New Password
Specifies that password is required to view/edit the note.


New Password dialog box

The dialog box allows you to specify a new password to protect your notes.

Old Password

Type in the password used to protect the selected note(s).
The field is disabled if the selected note(s) is not currently protected.

New Password

Type in a new password. The symbols you type in are displayed as asterisks (*).

Confirm Password

Type in the new password once again for confirmation.


New Toolbar dialog box

Type in the name for your new toolbar in the Toolbar name field and press OK.  Press Cancel if you do not want to create new toolbar.


Next Note command

Opens the next note in the database.  If changes were made to the active note, the application prompts you to save the note.

Shortcuts

Toolbar:

Keys:	ALT+Right Arrow


Next Tip
Click this to view the next tip.


Next Wizard Page
Processes your input and carries out any default action, such as closing the wizard.


No Duplicates
Specifies that a file record that matches a record existing in the Notes database should not be imported.


No Duplicates (Export)
Specifies that notes that match records existing in the selected folder in Microsoft Outlook should not be exported.


Note Color: Blue

Use this command to change the current note color to BLUE.


Note Color: Green

Use this command to change the current note color to GREEN.


Note Color: Pink

Use this command to change the current note color to PINK.


Note Color: White

Use this command to change the current note color to WHITE.


Note Color: Yellow

Use this command to change the current note color to YELLOW.


Note Editor
Note Editor dialog box

This dialog box allows you to create a new note, view, or edit an existing note.

Note Editor fields

Type - Displays the note type.  You may select one of the existing types from the drop-down combo box, or you may input a new type.

Subject - Displays note's subject.

Date - Displays current date.  The field is always read-only.

Time - Displays current date.  The field is always read-only.

Contents - text editor that allows you to view and edit the note's contents

.

Note Editor toolbar

Note Editor format bar

Note Editor menu commands

File menu commands

Edit menu commands

View menu commands

Insert menu commands

Format menu commands

Spelling menu commands


Note Editor format bar

The format bar provides quick access to most commonly used formatting functions.

Click	To...
Font	Change the font of the selected text
Size	Change the size of the selected text
	Make the selected text Bold (toggle)
	Make the selected text Italic (toggle)
	Format the selected text with continuous underline (toggle)
	Left-justify the selected paragraph(s)
	Center-justify the selected paragraph(s)
	Right-justify the selected paragraph(s)
	Insert (remove) bullets to the selected text

See also Note Editor dialog box.


Note Editor menu
Note Editor dialog box menu

File menu commands

Edit menu commands

View menu commands

Format menu commands

Spelling menu commands


Note Editor toolbar

The toolbar is displayed across the top of the Note Editor dialog box, below the menu bar.  The toolbar provides quick mouse access to many tools used in the Note Editor dialog box.

Click	To...
	Save the note and close the Note Editor.
	Close the Note Editor without saving changes.
	Create a new note.
	Send the selected note(s) through electronic mail.
	Load note contents from a file.
	Save the current note into the database without closing the editor.
	Saves note contents to a file.
	Print the note.
	Reverse the last editing.
	Remove selected data from the note and store it on the clipboard.
	Copy the selection to the clipboard.
	Insert the contents of the clipboard at the insertion point.
	Find text string in the note contents.
	Open the previous note from the database.
	Open the next note from the database.
	Check spelling of the current note's contents.
	Get help for a particular element of the Note Editor dialog box.
See also help for Note Editor dialog box.


Lists the Notes database fields where data from a file can be imported to.


Note Preview Command

Use this command to show and hide the Note Preview, which displays the body text of the selected note as well as priority, creation, modification, and notification date and time in the preview header.


Notification command
Notification menu command

Use this command to create, edit, or remove the notification associated with the current note. You can specify at want time and at what date you want notification to occur. There could be only one notification per each note. When creating a notification other than time, you can specify notification options such as sound, text message, etc. See the Notification dialog box for more. Use the Options dialog box to set the default notification options.


Notification command (Note Editor)
Notification menu command

Use this command to create, edit, or remove the notification associated with the current note. You can specify at want time and at what date you want thenotification to occur. There could be only one notification per each note. When creating a notification other than time, you can specify notification options such as sound, text message, etc. See the Notification dialog box for more. Use the Options dialog box to set the default notification options.


Select the date when you want the notification to occur.


Click here to set the default notification options using the Notification Options dialog box.


Enter the text that you want to be displayed when the notification message appears. The note's subject or the currently selected text in the note's body automatically appears in this field when a new note is created. This field is limited to 128 characters.


Enter the time when you want the notification to occur.


Click here to modify Advanced notification options.


Check this box to set the default notification time of day using the time picker below.


Use this box to set the default notification time of day.


Check this option if you want to start the HPC Notes Notifier when Windows boots.


Click here to browse for a folder which contains sound (wav) files.


Specifies the amount of time you want to pass before the notification appears again.


Check this box if you want Notifier's icon in the Windows taskbar to flash.


Check this box if you want to select the default time offset for the notification from the drop-down menu below.


Select the default time offset for the notification.


Check this option if you want to run HPC Notes Notifier manually.


Check this box if you want a message box to pop up when a notification occurs.


Check this option if you want to run HPC Notes Notifier automatically when HPC Notes desktop module starts, and to exit when the desktop module exits.


If your desktop PC is asleep and you want to postpone the notification message to appear until a computer wakes up, check this box.


Check this box if you want to replay the same sound four times.


Check this box if you want the HPC Notes desktop module to run automatically when notification occurs.


Displays the notification again after the amount of time you select in the box to the left has passed.


Check this box if you want HPC Notes Notifier to play a sound when notification occurs.


Displays the name of the selected sound file. Select the name of the sound file from the list of available sounds you want to play when a notification appears. To open a different folder, click Browse.


Displays the text of the notification message.


Click here to close this dialog box and go the the note to which is assigned to this notification.


OK
Saves any changes you have made and closes the dialog box.


OK command

The command saves changes made to the active note and closes the Note Editor dialog box.

Shortcuts

Toolbar:

Keys:	ALT+Enter


Old Password
Type in password used to protect the note.  Each symbol you type is represented by an asterisk (*).


Online Support command

Starts the Internet WEB Browser and loads the HPC Notes Online Support page from PhatWare's web site.

Shortcuts

Toolbar:


Online Update command

Use this command to run the HPC Notes online update utility. This utility accesses PhatWare's FTP server and checks for a new software update. If a new HPC Notes update is available, Online Update will download and install it on your PC.

Note: In order to use the HPC Notes Online Update utility, your computer must be connected to Internet.


Open Database command

Use this command to open an existing HPC Notes database or to create a new database.

The command calls the Open database dialog box.

To open an existing database:
Select the database you want to open in the list and choose OK.

To create a new database:
Choose the Create New  button.  In the Create Database  dialog box, type in the name of your new database and choose OK.

To rename existing database:
Choose the Rename  button.  In the Rename Database  dialog box, type in new name for your database and choose OK.  If the selected database is currently in use by HPC Notes or ActiveSync, it cannot be renamed.

Shortcuts

Toolbar:

Keys:	CTRL+O


Open Database dialog box

This dialog box allows you to manage your HPC Notes databases.  You can create a new database and open or rename an existing database.

To get information about a particular dialog box item, click on the [image] button in the title bar and then on the desired item.


Options command

Opens the Options dialog box which allows you to customize your copy of HPC Notes.

Shortcuts

Toolbar:


Options dialog box

This dialog box allows you to customize HPC Notes.

To configure the most general view/edit options, select the General page.

To configure the default settings for a new note, select the New Note page.

To configure columns displayed in the Details view, select View Columns page.

To specify the database sorting order, select the Sort Notes page.

To configure autobackup settings, select the Autobackup page

To configure Palm OS synchronization settings, select the Palm Sync page (not available if HPC Notes conduit for Palm OS is not installed).

To specify the Outlook logon name and password and choose the default profile, select the Outlook Logon page


Oragnize by Creation Date
Organize Notes by Creation Date

You can use this command to group notes by the creation date. A group is a set of notes with the same creation date (but not time). Group notes to see related notes together, similar to an outline. You can expand or collapse the group headings to display or hide the notes they contain. You can only group notes in the detailed view mode (table).

Shortcuts

Keys:	Ctrl+1


Organize by Color
Organize Notes by Color

You can use this command to group notes by the color. A group is a set of notes with the same color. Group notes to see related notes together, similar to an outline. You can expand or collapse the group headings to display or hide the notes they contain. You can only group notes in the detailed view mode (table).

Shortcuts

Keys:	Ctrl+4


Organize by Modification Date
Organize Notes by Modification Date

You can use this command to group notes by the modification date. A group is a set of notes with the same modification date (but not time). Group notes to see related notes together, similar to an outline. You can expand or collapse the group headings to display or hide the notes they contain. You can only group notes in the detailed view mode (table).

Shortcuts

Keys:	Ctrl+2


Organize by Priority
Organize Notes by Priority

You can use this command to group notes by the priority. A group is a set of notes with the same priority. Group notes to see related notes together, similar to an outline. You can expand or collapse the group headings to display or hide the notes they contain. You can only group notes in the detailed view mode (table).

Shortcuts

Keys:	Ctrl+5


Organize command

Organizes notes by Type, Color, Priority, Creation or Modification date.


Organize Disable
Disable Notes Organizer

Use this menu command to disable the notes organizer, i.e. switches back to the detailed view (table).

Shortcuts

Keys:	Ctrl+0


Orgznise by Type
Organize Notes by Type

You can use this command to group notes by the type. A group is a set of notes with the same type. Group notes to see related notes together, similar to an outline. You can expand or collapse the group headings to display or hide the notes they contain. You can only group notes in the detailed view mode (table).

Shortcuts

Keys:	Ctrl+3


Outlook Logon page (Options dialog box)

Using this page of the Options dialog box you can choose a user logon profile to access Microsoft Outlook personal folders. It may be useful if you have more than one user profile with different folders and settings. This profile is used to access personal folders when performing an import or an export operations.

Use the default Outlook profile to logon

Select this option to use the default Outlook logon profile to access Outlook personal folders when importing or exporting notes.

Always prompt for Outlook profile to logon

Select this option to be able to choose a logon profile every time when accessing Outlook personal folders. (You must have more then one logon profile).

Use the following Outlook profile to logon

Select this option to choose  a logon profile that will be used every time when you access Outlook personal folders.

Profile Name

Choose  a logon profile to access Outlook personal folders. This field is available when Use the following Outlook profile to logon option is selected.

Password

Enter the password for the selected logon profile (if any). This field is available when Use the following Outlook profile to logon option is selected.

See Also

Options dialog box


Page Setup command

Use this command to specify page margins for printing. This command presents a Page Setup dialog box.


Page Setup command (main)
Page Setup command

Use this command to specify page margins for printing. This command presents a Page Setup dialog box.


Page Setup dialog box

The following options allow you to specify the printing area of the page.

(The widths you specify in this dialog box are in inches.)

Top

Input the width of  the top margin.

Bottom

Input the width of the bottom margin.

Left

Input the width of the left margin.

Right

Input the width of the right margin.

Print Note Header

Check this box to print the note's subject, type, creation date, and modification date on every page in the page header area.

Print Page Number

Check this box to print the page number


PalmPilot Export
Click here to export notes from the selected database to the Palm device.


Palm Sync page (Options dialog box)

Use this dialog box to enable, disable, and configure HPC Notes conduit for Palm.

Enable Synchronization with Palm

Check this box to enable notes synchronization with your Palm device. After installing HPC Notes synchronization is enabled, however you can disable it if needed, by unchecking box.

Synchronize Notes

If selected, notes of the selected database will be synchronized with the Palm device. By default, HPC Notes database will be synchronized with your mobile device. If you want to select a different database, click the Advanced button, then in the Advanced Options dialog box click the Database button.

Import Notes from Handheld

If selected, notes will be imported from your palm devices into the selected database. Before importing, all the existing notes will be removed from the selected database. Make a backup or copy notes to another database if you want to save them.

Export Notes to Handheld

If selected, notes will be exported from the selected database to your palm device. Before exporting, all the existing notes will be removed from your mobile device.

Do Nothing

If selected, notes will not be synchronized.

Advanced

Displays the Advanced Options dialog box. This dialog box allows you to choose which HPC Notes database to synchronize as well as some other synchronization options.

Notes	If you use IntelliSync, the HPC Notes conduit may become disabled after changing IntelliSync synchronization settings. If that occurs, use this dialog box to enable the HPC Notes conduit.

After enabling or disabling the HPC Notes conduit, you must restart the HotSync manager for changes to take effect.

See Also

Options dialog box

Advanced Options dialog box


PalmPilot Export/Import
Check this box to enable notes synchronization between the desktop PC and the Palm device.


PalmPilot Import
Click here to import PalmPilot's MemoPad notes into active notes database.


PalmPilot Nothing
Click here to disable HPC Notes synchronization.


PamlPilot Advanced Options
Click here to modify notes synchronization options.


Paragraph dialog box

The dialog box lets you change paragraph indents, text alignment, bullet mode and other paragraph formats in the selected paragraph(s).

To get information about a particular dialog box item, click on the [image] button in the title bar and then on the desired item.


Paragraph Format command

Use this command to change paragraph indents, text alignment, bullets mode, and other paragraph formats in the selected paragraph(s). For more information see help for Paragraph dialog box.

Shortcut

Keys:	ALT+P


Password
Type in the password required to open protected note.


Paste command

Use this command to insert a copy of the clipboard contents at the insertion point.  This command is unavailable if the clipboard is empty.

Shortcuts

Toolbar:

Keys:	CTRL+V


Paste command (Note Editor)
Paste command

Use this command to insert a copy of the clipboard contents at the insertion point.  This command is unavailable if the clipboard is empty.

Shortcuts

Toolbar:

Keys:	Ctrl+V


Pattern Search
Check this box if you what to use Regular Expression search.


PhatWare Home Page

Starts the Internet WEB Browser and loads the PhatWare Home Page page from PhatWare's Web site.

Shortcuts

Toolbar:


Previous Note command

Opens the previous note in the database.  If changes were made to the active note, the application prompts you to save the note.

Shortcuts

Toolbar:

Keys:	ALT+Left Arrow


Previous Wizard Page
Go to the previous dialog.


Print command

Use this command to print the active note.  This command presents a Print dialog box, where you may specify the number of copies, the destination printer, and other printer setup options.  If the command is called from HPC Notes main window, you may also choose between printing the selected notes or printing all the notes in the database.

Shortcuts

Toolbar:

Keys:	CTRL+P


Print command (Note Editor File menu)
Print command

Use this command to print the active note.  This command presents a Print dialog box, where you may specify the number of copies, the destination printer, and other printer setup options.  If the command is called from HPC Notes main window, you may also choose between printing the selected notes or printing all the notes in the database.

Shortcuts

Toolbar:

Keys:	Ctrl+P


Print dialog box

The following options allow you to specify how the document should be printed:

Printer

This is the active printer and printer connection.  Choose the Setup option to change the printer and printer connection.

Setup

Displays a Print Setup dialog box, so  you can select a printer and printer connection.

Print Range

Specify the pages you want to print:

All	Prints the entire document.
Selection	Prints the currently selected text.
Pages	Prints the range of pages you specify in the From and To boxes.
Copies

Specify the number of copies you want to print for the above page range.

Collate Copies

Prints copies in page number order, instead of separated multiple copies of each page.

Print Quality

Select the quality of printing.  Generally, lower quality printing takes less time to produce.


Print Header
Check this box to print note's subject, type, creation date, and modification date on every page in the page header area.


Print Page Number
Check this box to print the page number.


Print Progress Dialog
Print Progress dialog box

The Printing dialog box is shown while the application sends output to the printer.  The page number indicates printing progress.

To abort printing, choose Cancel.


Print Setup command

Use this command to select a printer and a printer connection.  This command presents a Print Setup dialog box, where you specify the printer and its connection.

Shortcuts

Toolbar:


Print Setup command (Note Editor)
Print Setup command

Use this command to select a printer and a printer connection.  This command presents a Print Setup dialog box, where you specify the printer and its connection.


Print Setup dialog box

The following options allow you to select the destination printer and its connection.

Printer

Select the printer you want to use.  Choose the Default Printer; or choose the Specific Printer option and select one of the currently installed printers shown in the box.  You install printers and configure ports using the Windows Control Panel.

Orientation

Choose Portrait or Landscape.

Paper Size

Select the size of paper that the document is to be printed on.

Paper Source

Some printers offer multiple trays for different paper sources.  Specify the tray here.

Options

Displays a dialog box where you can make additional choices about printing, specific to the type of printer you have selected.

Network...

Choose this button to connect to a network location, assigning it a new drive letter.


Priority Filter
Lists all possible priorities. Select the desired priority for the priority filter. Only notes of the selected priority will appear in the list.


Priority High
Note Priority: High

Use this command to set the priority of the current note to High. If you have notes with different priorities, you can group notes with the same priority using Tools/Organize Notes by Priority command in the main menu.


Priority Low
Note Priority: Low

Use this command to set the priority of the current note to Low. If you have notes with different priorities, you can group notes with the same priority using Tools/Organize Notes by Priority command in the main menu.


Priority Normal
Note Priority: Normal

Use this command to set the priority of the current note to Normal. If you have notes with different priorities, you can group notes with the same priority using Tools/Organize Notes by Priority command in the main menu.


Product News command

Starts the Internet WEB Browser and loads the HPC Notes Product News page from PhatWare's Web site.

Shortcuts

Toolbar:


Profile password
Enter the password for the selected logon profile (if any).


Prompt for logon profile
Click here to be able to choose a logon profile every time when accessing Outlook personal folders. (You must have more then one logon profile.)


Protect command

Protects the active note with a password.  The New Password dialog box appears where you can specify the password to protect the note.


Protect Note command

Protects the selected note(s) with a password.  The New Password dialog box appears where you are prompted to specify the password to protect the note(s).

Shortcuts

Toolbar:


Quick Search

Typing in this field automatically selects the first note that matches the text you input.  When you click on a column header, the column name appears in the quick search field indicating that a search will be performed in this column.


Refresh command

Reloads the Notes database and refreshes the view.

Shortcuts

Toolbar:

Keys:	F5


Register HPC Notes

Use Help/Register command to register the software. It displays the Register HPC Notes dialog box.

To find out how to register and buy HPC Notes, please visit our web site at http://www.phatware.com/howtobuy.html.

You also can click on the How To Register button, which will display this page in your default Internet Browser.

To get information about a particular dialog box item, click on the [?] button in the title bar and then on the desired item.


Registration Code
Provides a space to enter the software registration code. You will receive this code once you purchase HPC Notes software. This information is required for registration.


Registration Company
Provides a space to enter your company name. This field is optional but highly recommended if you’re registering the software for business use.


Registration Name
Provides a space to enter the name of the registered user of HPC Notes. This information is required for registration.


Syntax of Regular Expressions

Regular expressions have a syntax in which a few characters are special constructs and the rest are ordinary. An ordinary character is a simple regular expression which matches that character and nothing else. The special characters are $, ^, ., *, +, ?, [, ] and \. Any other character appearing in a regular expression is ordinary, unless a \ precedes it.

For example, f is not a special character, so it is ordinary, and therefore f is a regular expression that matches the string f and no other string. (It does not match the string ff.) Likewise, o is a regular expression that matches only o.

Any two regular expressions a and b can be concatenated. The result is a regular expression which matches a string if a matches some amount of the beginning of that string and b matches the rest of the string.

As a simple example, we can concatenate the regular expressions f and o to get the regular expression fo, which matches only the string fo. Still trivial.

Note: for Unix compatibility, special characters are treated as ordinary ones if they are in contexts where their special meanings make no sense. For example, *foo treats * as ordinary since there is no preceding expression on which the * can act. It is poor practice to depend on this behavior; better to quote the special character anyway, regardless of where is appears.

. (dot)	is a special character that matches anything except a new line. Using concatenation, we can make regular expressions like a.b which matches any three-character string which begins with a and ends with b.
*	is not a construct by itself; it is a suffix, which means the preceding regular expression is to be repeated as many times as possible. In fo*, the * applies to the o, so fo* matches f followed by any number of o's. The case of zero o's is allowed: fo* does match f. * always applies to the smallest possible preceding expression. Thus, fo* has a repeating o, not a repeating fo. The matcher processes a * construct by matching, immediately, as many repetitions as can be found. Then it continues with the rest of the pattern. If that fails, backtracking occurs, discarding some of the matches of the *'d construct in case that makes it possible to match the rest of the pattern. For example, matching c[ad]*ar against the string caddaar, the [ad]* first matches `addaa', but this does not allow the next a in the pattern to match. So the last of the matches of [ad] is undone and the following a is tried again. Now it succeeds.
+	+ is like * except that at least one match for the preceding pattern is required for +. Thus, c[ad]+r does not match cr but does match anything else that c[ad]*r would match.
?	? is like * except that it allows either zero or one match for the preceding pattern. Thus, c[ad]?r matches cr or car or cdr, and nothing else.
[ ... ]	[ begins a character set, which is terminated by a ]. In the simplest case, the characters between the two form the set. Thus, [ad] matches either a or d, [ad]* matches any string of a's and d's (including the empty string), from which it follows that c[ad]*r matches car, etc. Character ranges can also be included in a character set, by writing two characters with a - between them. Thus, [a-z] matches any lower-case letter. Ranges may be intermixed freely with individual characters, as in [a-z$%.], which matches any lower case letter or $, % or period. Note that the usual special characters are not special any more inside a character set. A completely different set of special characters exists inside character sets: ], - and ^. To include a ] in a character set, you must make it the first character. For example, []a] matches ] or a. To include a -, you must use it in a context where it cannot possibly indicate a range: that is, as the first character, or immediately after a range.
[^ ... ]	[^ begins a complement character set, which matches any character except the ones specified. Thus, [^a-z0-9A-Z] matches all characters except letters and digits. ^ is not special in a character set unless it is the first character. The character following the ^ is treated as if it were first (it may be a - or a ]).
^	is a special character that matches the empty string, but only if at the beginning of a line in the text being matched. Otherwise it fails to match anything. Thus, ^foo matches a foo which occurs at the beginning of a line.
$	is similar to ^ but matches only at the end of a line. Thus, xx*$ matches a string of one or more x's at the end of a line.
\	has two functions: it quotes the above special characters (including \), and it introduces additional special constructs. Because \ quotes special characters, \$ is a regular expression which matches only $, and \[ is a regular expression which matches only [, and so on. For the most part, \ followed by any character matches only that character. However, there are several exceptions: characters which, when preceded by \, are special constructs. Such characters are always ordinary when encountered on their own. No new special characters will ever be defined. All extensions to the regular expression syntax are made by defining new two-character constructs that begin with \.
\|	specifies an alternative. Two regular expressions a and b with \| in between form an expression that matches anything that either a or b will match. Thus, foo\|bar matches either foo or bar but no other string. \| applies to the largest possible surrounding expressions. Only a surrounding \( ... \) grouping can limit the grouping power of \|. Full backtracking capability exists when multiple \|'s are used.
\( ... \)	is a grouping construct that serves three purposes: To enclose a set of \| alternatives for other operations. Thus, \(foo\|bar\)x matches either foox or barx.   To enclose a complicated expression for the postfix * to operate on. Thus, ba\(na\)* matches bananana', etc., with any (zero or more) number of na's. To mark a matched substring for future reference. This last application is not a consequence of the idea of a parenthetical grouping; it is a separate feature which happens to be assigned as a second meaning to the same \( ... \) construct because there is no conflict in practice between the two meanings. Here is an explanation of this feature: \digit. After the end of a \( ... \)' construct, the matcher remembers the beginning and end of the text matched by that construct. Then, later on in the regular expression, you can use \ followed by digit to mean match the same text matched the digit'th time by the \( ... \) construct. The \( ... \) constructs are numbered in order of commencement in the regular expression. The strings matching the first nine \( ... \) constructs appearing in a regular expression are assigned numbers 1 through 9 in order of their beginnings. \1 through \9 may be used to refer to the text matched by the corresponding \( ... \) construct. For example, \(.*\)\1 matches any string that is composed of two identical halves. The \(.*\) matches the first half, which may be anything, but the \1 that follows must match the same exact text.
\b	matches the empty string, but only if it is at the beginning or end of a word. Thus, \bfoo\b matches any occurrence of foo as a separate word. \bball\(s\|\)\b matches ball or balls as a separate word.
\B	matches the empty string, provided it is not at the beginning or end of a word.
\<	matches the empty string, but only if it is at the beginning of a word.
\>	matches the empty string, but only if it is at the end of a word.
\w	matches any word-constituent character.
\W	matches any character that is not a word-constituent.

Related Topics

Filter dialog box

Find Note dialog box


Clears all the tab stops listed in the Tab Stop Position box.


Remove column
Removes the selected column from the list.


Remove Notification
Click here to remove the current notification.


Removes the tab stop selected in the Tab Stop Position box.


Rename
Click this to rename the existing database. The Rename Database dialog box appears where you are asked to specify a new database name. The default Notes Database cannot be renamed.


Replace
Click this to replace a misspelled word with the word in the Replace With edit box, and to continue spelling of the document.


Click this to replace all occurrences of the misspelled word with the word in the Replace With edit box, and to continue spelling of the document.


Replace command

The command allows you to find and replace occurrences of the specified string within the contents of a note.  The command presents the Replace dialog box.

In the Find what field, type in the text you want to replace.

Type in the replacement text in the Replace with field.

Check the Match whole word only option if you want to find only the whole words and not search inside longer words.  Check the Match case option if you want to find only the words that have the same pattern of uppercase and lowercase letters as the text you specified in the Find what field.

Press Find Next to find the next occurrence of the specified text.

Press Replace to replace the highlighted text with the text from the Replace with field, and search for the next occurrence of the Find What text.

Press Replace All to replace all instances of the specified text within the contents of a note.


Replace dialog

The dialog box lets you specify search text, replace text, and the search options.  To get information about a particular dialog box item, click on the [image] button in the title bar and then on the desired item.


Replace Duplicates
Specifies that the file records should replace matching records in the Notes database.


Replace Duplicates (Export)
Specifies that the notes should replace matching records in Microsoft Outlook.


Restore command

Use this command to return the active window to its size and position before you chose the Maximize or Minimize command.


Restore Databases command

Use this command to restore one or more notes databases from a file. The simple Restore Wizard will guide you through the restore procedure.


Right command

Right-justifies the selected paragraph(s)

Shortcuts

Toolbar:

Keys:	CTRL+3


Right Indent
Specifies the number of units to indent text from the right margin.


Right margin
Provides space to input the right margin width (in inches) for the print page.


Right Word
Provides space to input a replacement of the misspelled word. You can either type in the replacement or select it from the suggested list of possible replacements.


Save Note

Use this command to save note into a database without exiting the note editor.

Shortcuts

Toolbar:

Keys:	Ctrl+S


Search Again
Click this button to search for a different text. Find Note dialog box will be displayed.


Search In All Databases
Check this box if you want to search for the specified text in all notes databases. When search is complete, the Found Records dialog box will appear with a list of all found records. You can then jump  to one of these records.


Select All
Selects all the records in the open Notes database.


Select All command

Selects the whole text in the note contents editor.

Shortcuts

Keys:	Ctrl+A


Select logon profile
Click here to select a logon profile that will be used every time when you access Outlook personal folders.


Send Attachments
Lists all attachments (if any).


Send Bcc
Type the email address(es) of the people you want to send a copy of the messages to. You may type one or more email addresses separated by a semicolon. For example, info@phatware.com; sales@phatware.com.


Send Body
Type your message here.


Send Button
Click here to send email.


Send Cc
Type the email address(es) of the people you want to send a copy of the messages to. You may type one or more email addresses separated by semicolon. For example, info@phatware.com; sales@phatware.com.


Send command
Send Mail command

Use this command to send the active note through electronic mail.  This command presents a mail window with the subject and contents from your active note (The appearance of the mail window depends on your mail application).  You may fill out the To: field, Subject: field, etc. When finished, click the Send  button to send the message.

Shortcuts

Toolbar:


Send command (Note Editor File menu)
Send Mail command

Use this command to send the active note through electronic mail.  This command presents a mail window with the subject and contents from your active note (The appearance of the mail window depends on your mail application installed).  You may fill out the To: field, Subject: field, etc. When finished, you may click the Send  button to send the message.

Shortcuts

Toolbar:

Keys:	Ctrl+M


Send Subject
Type a subject of the topic of the message.


Send To
Type the email address(es) of the people you want to send the messages to. You may type one or more email addresses separated by semicolon. For example, info@phatware.com; sales@phatware.com.


Set Tab
Saves the tab stop you typed in the Tab Stop Position box.


Shortcut bar
Shortcut Bar command

Use this command to hide or display the Shortcut bar which gives you quick access to the list of available HPC Notes databases, and to the folders in the currently open database.


Show Date and Time
Specifies whether the time is displayed along with the date in the Modified and Created columns in Details view.


Show Deleted Items/Show Notes Folder command

Toggles between Deleted Items Folder view and Notes Folder view.  You can also use the shortcut bar to switch between the folders.

Shortcuts

Toolbar:


Single-click to Open Note
Specifies whether to enable opening notes in the Note Editor with a single mouse click in the database view.


Size command

Use this command to display a four-headed arrow so you can size the active window with the arrow keys.

After the pointer changes to the four-headed arrow:

1.     Press one of the DIRECTION keys (left, right, up, or down arrow key) to move the pointer to the border you want to move.

2.     Press a DIRECTION key to move the border.

3.     Press ENTER when the window is the size you want.

Note:  This command is unavailable if you maximize the window.

Shortcut

Mouse:	Drag the size bars at the corners or edges of the window.


Skip All
Click this button to skip the current note as well as all the following protected notes.


Skip Header
Specifies that the first record in the file should be treated as a header and should not be imported to the Notes database.


Skip Note
Click this to skip the note. Click Skip All to skip all the protected notes.


Small Icons command

Displays database records as small icons with the subject to the right of the icon. Icons are arranged in rows.

Shortcuts

Toolbar:

Keys:	Alt+2


Sort Ascending command

Sorts notes in ascending order.  The notes are sorted by the column(s) previously selected for sorting.

To select column(s) for sorting you can:

Click the column header in the Details view. To select more then one column hold the Shift key pressed when clicking the column header.

Choose the Options command and use the Sort Notes page of the Options dialog box to select the columns.

Choose a column name from the View/Arrange Notes menu.

Shortcuts

Toolbar:

Key:	Ctrl+A


Sort Descending command

Sorts notes in descending order.  The notes are sorted by the column(s) previously selected for sorting.

To select column(s) for sorting you can:

Click the column header in the Details view. To select more then one column hold the Shift key pressed when clicking the column header.

Choose the Options command and use the Sort Notes page of the Options dialog box to select the columns.

Choose a column name from the View/Arrange Notes menu.

Shortcuts

Toolbar:

Key:	Ctrl+B


Sort Notes page (Options dialog box)

Using this page of the Options dialog box you can specify the columns that should be used to sort notes in the database. The columns you select for sorting are used in all the views even if the view does not show the column.

Available Columns

This field lists all the fields that can be used for sorting notes in the Notes database.

Sort Order

Lists the columns that are used for sorting notes in the database.

The order of columns in this list defines the order in which the columns are used for sorting. To change the order use the Up/Down buttons.

>>

Click this button to add the selected column to the Sort Order list.

<<

Click this button to remove the selected column from the Sort Order list.

Click this button to move the selected column one position up in the Sort Order list.

Click this button to move the selected column one position down in the Sort Order list.

See Also

Options dialog box


Sorting notes

To sort notes in the database with a mouse (Details view only):

Click on the header of the field you want to sort the database by.  The arrow icon shows you the order of sorting:
 - for descending order,
 - for ascending order.

To change the order of sorting, click on the same header once again.  Clicking on the header of a column the database is sorted by changes the sort order.

To sort notes in the database with a command:

From the  Arrange Notes submenu of the View menu, select a command which corresponds to a field you want to sort by.

To change the order of sorting, choose Sort Ascending or Sort Descending commands from the View menu.

or:

Select the Options command from the Tools Menu.  This presents the Options dialog box.

Switch to the Sort Notes page of the dialog box.

In the Available Columns list, double click on a field you want to sort by (or select the field and click the >> button) to add it to the list of fields used for sorting.  Double click on a field in the Sort Order list (or select the field and click the << button) to remove the field from Sort Order list.

Use the  [image]  and  [image]  buttons to change the order in which the fields are used for sorting.

To sort notes in the database with a keyboard:

To sort by Type press CTRL+T.

To sort by Subject press CTRL+S.

To sort by Creation Date press CTRL+D.

To sort by Modification Date press CTRL+M.

To sort in ascending order press CTRL+A.

To sort in descending order press CTRL+B.


Spell Checker Options dialog box

Use this dialog box to setup Spell Checker options and select main and user dictionary files.

Always Suggest Corrections

Check this option if you want Spell Checker to automatically fill the suggestions list box for misspelled words.

Ignore words in UPPERCASE

Check this option if you do not want Spell Checker to check words that contain only characters in upper case.

Ignore Internet And File Addresses

Check this option if you do not want Spell Checker to flag the words that can be treated as Internet addresses or file paths.

Ignore Words With Numbers

Check this option if you do not want Spell Checker to check words that contain numbers.

Ignore Roman Numbers

Check this option if you do not want Spell Checker to flag the words that can be treated as valid Roman numbers.

English Dictionary

Specify the complete path to the Spell Checker main dictionary file.  Click the browse button to locate the path using the standard File Open dialog box.

User Dictionary

Specify the complete path to the Spell Checker user dictionary file.  Click the browse button to locate the path using the standard File Open dialog box.


Spell Options command

Use this command to setup options of the Spell Checker and select main and user dictionaries files.  The command presents the Options dialog box.

(NOTE: Spelling commands are available only if the optional Spell Checker is installed)


Spelling menu commands

The Spelling menu of the Note Editor dialog box offers the following commands:

(NOTE: Spelling commands are available only if the optional Spell Checker is installed)

Check Spelling	Checks spelling in the active note contents field.
Options	Opens the Options dialog box which allows you to setup the Spell Checker options.


Displays the statistics information for the selected note, such as number of paragraphs, words, characters, etc.


The date and the time when the selected note was created.


Statistics menu command

Displays the statistics information such as number of words, characters, etc. about the selected note.


Statistics menu command (Note Editor)
Statistics menu command

Displays the statistics information such as number of words, characters, etc. in the selected note.


The date and the time when the selected note was last modified.


If the user notification is assigned to the note, displays the date and time when the notification event will occur.


The priority of the selected note.


The type (category) of the selected note.


Status Bar

The status bar is displayed at the bottom of the HPC Notes main window or Note Editor dialog box.  To display or hide the status bar, use the Status Bar command in the View  menu.

The left area of the status bar describes actions of menu items as you use the arrow keys to navigate through menus.  This area similarly shows messages that describe the actions of toolbar buttons as you move the mouse pointer over them.

The next three fields display the following information:

Total number of notes in the current folder

Number of filtered notes if filter is applied, otherwise "Filter: off"

Number of selected notes

The right areas of the status bar indicate which of the following keys are latched down:

Indicator	Description

CAP	The Caps Lock key is latched down.

NUM	The NUM Lock key is latched down.


Status Bar command

Use this command to display and hide the Status Bar, which describes the action to be executed by the selected menu item or depressed toolbar button, and current database information.  A check mark appears next to the menu item when the Status Bar is displayed.

See Status Bar for help on using the status bar.


Store As Text
Check this box to store the note as a plain text. If note has been previously formatted all format attributes will be lost. If you are using Windows CE 1.x device we recommend to use plain text notes.


Click here to insert bullets to the selected line(s).


Click here to leave the style untouched.


Style: Normal
Click here to remove bullets from the selected line(s).


Subject
Provides space to input a subject for the active note.


Subject in First Line
Specifies whether a note's subject should be used as the  first line of the note exported to Microsoft Outlook.  Microsoft Outlook displays the first line of a note to identify notes in the list.


Suggest
Click this to fill the suggestions list box with possible replacements of the misspelled word.


Suggestions
Lists all the possible replacements of the misspelled word.  Double-click on a word in the list to replace the flagged word with the selected one.


Switch View command

Switches notes view mode: Small Icons, Large Icons, List or Detailed View.


Lists the position of each tab stop in this paragraph. To delete a tab stop, click the one you want to delete, and then click Clear.


Tabs dialog box

The dialog box lets you set the position of tab stops in the selected paragraph(s).

To get information about a particular dialog box item, click on the [image] button in the title bar and then on the desired item.


Tabs Format command

Use this command to set the position of tab stops in the selected paragraph(s). For more information see help for Tabs dialog box.

Shortcut

Keys:	CTRL+T


Provides space to input a string that should be used for the text filter.


Specifies whether the Tip Of The Day dialog box is displayed at HPC Notes startup.


Tip of the Day command

The command displays the Tip of the Day dialog box.  Use this command to learn more about HPC Notes.


Toolbar
HPC Notes Toolbars

HPC Notes toolbars provide quick mouse access to many tools used in HPC Notes.

To customize the contents of the toolbars, hide or display toolbars, or create new toolbars, use the Customize command from the Tools menu.

To change the location of a toolbar with the mouse.  When dragging a toolbar, the rectangle is displayed indicating the position of the toolbar.  Release the mouse button to move the toolbar to the displayed position.

Click	To...
	Create a new notes database.
	Open an existing or creates a new database.
	Delete an existing notes database.
	Import data from a file or Microsoft ® Outlook into the Notes database.
	Export notes to a file or Microsoft ® Outlook
	Print the selected note(s).
	Setup page for printing.
	Send the selected note(s) through electronic mail.
	Create a new note.
	Open the selected note for editing.
	Undo the last action.
	Copy the selection to the clipboard.
	Create a copy of the selected notes.
	Insert the contents of the clipboard at the insertion point.
	Delete the selected notes.
	Protect the selected note(s) with a password.
	Find a note  that matches the specified criteria.
	Finds the next note that matches the specified criteria.
	Sort notes in ascending order.
	Sort notes in descending order.
	Display 'large icons' view of the database.
	Display 'small icons' view of the database.
	Display list view of the database.
	Display details view of the database.
	Reload database and redraws the view.
	Switch between Notes folder and Deleted Items folder.
	Modify the current filter settings.
	Change HPC Notes options.
	Display help for the particular element of the screen.
	List Help Topics
	Open the PhatWare home page.
	Display the copyright notice and version number of your copy of HPC Notes.


Toolbar command

Use this command to display and hide the HPC Notes main window Toolbars include buttons for some of the most common commands in HPC Notes.  This command presents a Toolbars dialog box where you can select the toolbars you want to display, create a new toolbar, or customize existing toolbars.

A check mark appears next to the menu item when the default "Main" Toolbar is displayed.

See Toolbar for help on using the toolbar.


Toolbars dialog box

This dialog box allows you to manage HPC Notes main window toolbars.

Toolbars

Lists the created toolbars. The tick-mark to the left of a toolbar name, specifies whether the toolbar is  displayed in the window. Click on the toolbar check-box to enable/disable display of the toolbar.
The Menu bar item represents the application's standard menu and can not be switched-off.

Toolbar name

Displays the name of toolbar selected in the Toolbars list box and allows you to edit the toolbar name.
You can not edit names of the application's default Menu bar and Main toolbar.

New

Click this to create a new toolbar.  The command presents a New Toolbar dialog box where you are prompted to specify the toolbar name. Type in the name and choose OK to create new toolbar.

Customize

Opens the Customize dialog box which allows you to customize the appearance of the HPC Notes main window. You can choose the style of toolbar buttons, enable or disable tooltips, create and manage several toolbars, etc.

Delete/Reset

Click this to delete an existing toolbar.
You can not delete the application's default Menu bar and Main toolbar.  Whenever either of these items are selected, the button is renamed to Reset.  Click the Reset button to return the application's default toolbar to it's original default configuration.

Show tooltips

Check this option to enable tooltips for the toolbars buttons.

Cool Look

If the option is checked, a toolbar button border is displayed only when the mouse pointer is over the button.

Large Buttons

Check this option to display buttons of larger size in the toolbars.


Tools menu commands

The Tools menu offers the following commands:

Filter	Applies filter to the Notes database.
Organize notes by Creation Date by Modification Date by Type by Color by Priority Expand All Collapse All Disable	Organizes notes in detailed view by type, color, priority, modification date, or creation date.  Disable command switches back to the regular detailed view.
Empty "Deleted Items" Folder	Changes font used to display database.
Customize	Opens the Customize dialog box where you can setup the appearance of HPC Notes main window.
Options	Displays the Options dialog box where you can setup general options, select columns to be displayed in Details view, and select fields used for sorting notes in the database.
Email Options	Sets/Modifies email client options.


Use Left, Top, Width, and Height fields to specify the size and position of the window Microsoft Outlook will use to display your exported notes.


Provides space to input the top margin width (in inches) for the print page.


Undelete command

Restores selected note(s) from the Deleted Items folder.

Delete command moves the notes to the Deleted Items folder if the option Permanently Delete Notes is not selected in the Options dialog box.


Underline command

Formats the selected text with continuous underline (toggle)

Shortcuts

Toolbar:

Keys:	CTRL+U


Undo
Undo command

Use this command to reverse the last editing action, if possible.

Shortcuts

Toolbar:

Keys:	CTRL+Z or

ALT-BACKSPACE


Undo command

Use this command to reverse the last editing action, if possible.

Shortcuts

Toolbar:

Keys:	CTRL+Z or

ALT-BACKSPACE


Specifies which direction to search, starting from the selected note in the database.  Choose Up to search backward, towards the first note. Choose Down to search forward, towards the last note.


Specifies whether a Color Filter should be used.


Specifies whether a Date Filter should be used.


Check this box to use the color of the current color filter (if enabled) when a new note is created.


Check this box to use the priority of the current priority filter (if enabled) when a new note is created.


Check this box to use the type of the current text filter (if enabled) when a new note is created.


Specifies whether a Priority Filter should be used.


Specifies whether a Text Filter should be used.


Specifies whether to use the first line as a note subject.


Provides space to input a path to the Spell Checker user dictionary file.


Lists columns currently displayed in your database view and the order in which they appear.


View Columns page (Options dialog box)

Using this page of the Options dialog box you can select the columns you want to display in the Details view.

(To display the database in the Details view, choose the Details command from the View menu.)

Available Columns

This field lists all the fields that can be displayed in the Details view of the Notes database.

View Columns

Lists the columns that are displayed in the Details view.

The order of columns in this list defines the order in which the columns are displayed in the Details view. The topmost column in the list is the leftmost column in the Details view. To change the order use the Up/Down buttons.

>>

Click this button to add the selected column to the list of displayed columns.

<<

Click this button to remove the selected column from the list of displayed columns.

Click this button to move the selected column one position up in the View Columns list.

Click this button to move the selected column one position down in the View Columns list.

See Also

Options dialog box


View Deleted Items Folder command
Show Deleted Items Folder command

Toggles between the Deleted Items Folder view and Notes Folder view.  You can also use the shortcut bar to switch between the folders.

Shortcuts

Toolbar:


View menu (Note Editor)
View menu commands (Note Editor)

The View  menu of the Note Editor dialog box offers the following commands:

Toolbar	Shows or hides the toolbar
Format Bar	Shows or hides the format bar
Statistics	Displays the statistics information such as number of words, characters, etc.
Next Note	Opens the next note from the database.
Previous Note	Opens the previous note from the database.


View menu commands

The View menu offers the following commands:

Toolbar	Opens the dialog box that allows you to manage HPC Notes main window toolbars.
Status Bar	Shows or hides the status bar.
Shortcut Bar	Shows or hides the Shortcut bar
Note Preview	Shows or hides the note preview window.
Show Deleted Items	Toggles between Deleted Items Folder view and Notes Folder view.
Statistics	Displays the statistics information such as number of words, characters, etc. about the selected note.
Large Icons	Displays notes as large icons.
Small Icons	Displays notes as small icons.
List	Displays notes in a list.
Details	Displays database in Details view.
Arrange Notes	Opens pop-up menu where you can select field to use for sorting.
Sort Ascending	Sorts notes in ascending order.
Sort Descending	Sorts notes in descending order.
Refresh	Reloads database and refreshes the database view.


View Toolbar command

Use this command to display and hide the the toolbar of the Note Editor dialog box.


Use Left, Top, Width, and Height fields to specify the size and position of the window Microsoft Outlook will use to display your exported notes.


Displays the word that was not found in Spell Checker dictionaries.


Quick Search Box

To use a Quick Search:

If you are looking for a specific note, you can also use the Quick Search feature by pressing Ctrl+Q keys or by tapping on the Quick Search box in the toolbar.

Type a few characters of the information represented in the sorted column (Quick Search box in the toolbar indicates which column is being searched).

The note list scrolls to the entry that matches the character(s) you typed.

For example, if the list is sorted by subject, type Gat, and the list will scroll to "Gateway 2000 order".


Send Priority
Select priority for your email message: Normal, High, or Low.


Group List
List all existing groups of HPC Notes databases. To create a new database group type a group name in the edit box on top of the list.


Name List
Lists all available databases. To assign a database to a group, select the desired database and group and click OK.


Group Databases dialog box

Use this dialog box to assign HPC Notes database to a group

Name

Select the desired database name.

Group

Enter or select the desired group name. To remove a database from a group, select  <Unassigned>.

See Also

Create Database dialog box


Group command
Group Databases command

Use this command to assign HPC Notes database to a group.

See Also

Group Databases dialog box


Advanced Options dialog box (Palm Sync)

Use this dialog box to modify notes synchronization options.

Export Protected Notes

If this box is checked protected notes that match the specified password will be synchronized with the Palm Device. To specify a password, click the Password button on the right of this box. Protected notes will be marked as Private on the mobile device.

Password

Click this button to specify a password for exported notes. Only notes that match this password will be exported to the mobile device.

Import Private Notes

Check this box to import private notes from the mobile device. Private notes will be protected on the desktop PC. Click the Set Default Password button, to specify the default password for all private notes.

Set Default Password

Click this button to set the default password for all private notes.

Database

Click this button to select which HPC Notes database to synchronize with the mobile device.

See Also

Palm Sync Options dilaog box


Click here to enable full synchronization of HPC Notes with the Palm device.


Provides a space for you to type the name of the autobackup file. You can also click the Browse button to browse for a desired file.


Select how often you want to make an automatic backup of your notes databases. Autobackup occurs while HPC Notes application shuts down on the desktop PC.


Check this box to enable autobackup. If autobackup is enabled, HPC Notes will automatically backup all notes databases while the application shuts down on the desktop PC. You can select the autobackup frequency from the drop-down menu below. Autobackup will always use the same file name, specified in the File Name box.


If autobackup feature is disabled, HPC Notes will remind you to make a backup of your notes every 10 days. If you don't want to be reminded, uncheck this box. If autobackup is enabled, the Backup reminder message will not appear.


Autobackup page
Autobackup page (Options dialog box)

This page of the Options dialog box allows you to configure autobackup settings.

Automatically backup all notes databases

Check this box to enable autobackup. If autobackup is enabled, HPC Notes will automatically backup all notes databases while the application shuts down on the desktop PC. You can select the autobackup frequency from the drop-down menu below. Autobackup will always use the same file name, specified in the File Name box.

File Name

Provides a space for you to type the name of the autobackup file. You can also click the Browse button to browse for a desired file.

Browse

Click this button to browse for the desired file.

Remind me to make backups frequently

If autobackup feature is disabled, HPC Notes will remind you to make a backup of your notes every 10 days. If you don't want to be reminded, uncheck this box. If autobackup is enabled, the Backup reminder message will not appear.

See Also

Options dialog box


Microsoft IntelliMouse and Keyboard Pro Support

HPC Notes provides a support for some special features of Microsoft IntelliMouse, Internet Keyboard, Internet Keyboard Pro, and Natural Keyboard Pro on the desktop PC.

Microsoft IntelliMouse

Use the Scrolling Wheel to scroll the notes list and text in the note editor and preview pane.

Use the Navigation Buttons (not available on all IntelliMouse devices) to navigate notes

If the HPC Notes main window is active the Navigation Buttons will select the previous (back button) or the next (forward button) note in the notes list.

If the Note Editor dialog is active the Navigation Buttons will act as View/Previous Note (back button) and View/Net Note (forward button) menu commands.

Microsoft Internet (Natural) Keyboard Pro

HPC Notes supports the following Internet navigation buttons:

Back button

If the HPC Notes main window is active selects the previous note in the notes list.

If the Note Editor dialog is active loads the previous note into the editor.

Forward button

If the HPC Notes main window is active selects the next note in the notes list.

If the Note Editor dialog is active loads the next note into the editor.

Stop button

If the HPC Notes main window is active closes this dialog box.

If the Note Editor dialog is active exits the program.

Refresh button

Refreshes the notes list in the HPC Notes main window.

Note 	This functionality requires that Microsoft Internet Keyboard and Microsoft IntelliMouse devices are properly installed and configured on your system. It may not be available on all supported operating systems.