1

First Steps with Bibliographix   Installing the Program Run the Program Search Record Add a New Record Cite a Reference Compile an Appendix Bibliography Output Stand-Alone Bibliographies This chapter gives you a first broad overview about the features of Bibliographix and how this program may make your life a bit easier. As a new user you may not be familiar with the terminology of Bibliographix. Read the glossary for details.

To install Bibliographix at your computer, you need the file bgbasic.exe you can download from the homepage www.Bibliographix.com. This program will install Bibliographix at your computer. Installing is very simple. You don't need to select anything or set any options. You can accept the default path the program offers. If you do so, installation will take place in your \programs directory which is a good place for this program.

Bibliographix is small enough to completly install. For this reason, you don't meet any "minimum install" options like in Word or Excel. If you want to remove Bibliographix from your system later you can use the uninstall program from the control panel (section "Software").

1.2 Run the Program for the first Time

After you have installed Bibliographix, you can start the program from the taskbar in Windows. A new group "Bibliographix" should now be part of the taskbar.

When you start Bibliographix for the first time, the database sample evolution will be opened and the style American Economic Review will be used. You can change these settings. Bibliographix comes with a lot of predefined styles. Unfortunately there are literally thousands of styles so that it is not possible to provide a complete set of bibliography styles. Don't worry if your favourite style is not among the preset styles. With Bibliographix you can easily define your own style. How to do this is described in detail in Chapter 4: Bibliography Styles.

Opening this database, all records of this database are displayed in Bibliographix. Your Bibliographix windows should look like this:

If your Bibliographix window does not look like this, click at the search icon.

If you click at a record in the list, it will be displayed formatted according to the currently selected bibliography style in the display on top of the list.
 

The following sections will describe the major functions of Bibliographix using these settings. For this reason we suggest that you select the files mentioned. Of course you may change these settings later.

1.3 Search Record

Bibliographix offers you a fast and easy access to the contents of a database. You don't need to learn a query language to start a search but can define a query with a few mouse clicks.

Assume you want to search the database for the article The Market for 'Lemons': Quality Uncertainty and the Market Mechanism by George A. Akerlof. Frankly, the sample database is small enough so that you will either view this record at first sight or you may just scroll down to find it. In very small databases, scrolling is the fastest access to your data. This will change rather quickly. With larger databases, you need some support to quickly access your data. This support is described below.

The search dialog is located above the table of records and looks like this:

Select the first field to search (author is set as default), enter the fragment (try "ak") and hit the return key or click the go! button.The matching records will be displayed now.

 
Bibliographix has a layout preview. If you click at a record listed, it will be displayed formatted according to the current bibliography style. 

Bibliographix offers a powerful input form to enter new records. Assume you want to add the following publication to your database:
 

George A. Akerlof and  Hajime Miyazaki (1980) "The implicit contract theory of unemployment meets the wage billargument", Review of Economic Studies 1980, 321-338

To do so, select New Record from the menu Edit or click the New icon. The input form will pop up. Now select one of the supported publication types from the tab list. In this case, journal article applies.

Since not all database fields are needed for every publication type, those needed have a white background. Fields not needed are grey. They are accessible though. You can write or cut/copy/paste data.

For a journal article there are nine important fields. Other publication types may have more or less fields. You can fill out all fields but don't need to. Using the data listed above, you can fill out the fields

1. Author (Akerlof, George A.; Miyazaki; Hajime),
2. Title (The implicit contract theory of unemploymentmeets the wage bill argument),
3. Journal (Review of Economic Studies),
4. Pages (321-338) and
5. Year (1980)

In case that you don't have the information about the journal number and issue, leave these fields blank.

Please make sure that you enter the names in the correct syntax:
 

Family Name, First Name Initial; Family Name, First Name Initial.

It is important that you stick to this syntax. Otherwise Bibliographix will not be able to reformat a person's name. This is a very important issue since many bibliography styles differ in the way they handle names.

If you click the Save icon now, the new record will be added to your database. You can check out this new record by clicking the Search icon and browse to the Akerlof-Records. The new record should be displayed now.
 

1.5 Cite a Reference in a Manuscript

A very powerful feature of Bibliographix is the ability to insert so called temporary in-text-citations into your word processor manuscripts. These citations are "ugly" tags that are later used to identify the literature cited in the manuscript. The "ugly" citations will be replaced by "pretty" ones and the information received will be used to automatically append a complete bibliography at the end of the manuscript.

Assume you want to cite the "lemons-article" by Akerlof in the manuscript Social Sciences and Biology.rtf that comes with Bibliographix and is located in the /sample database subdirectory of Bibliographix. To do so, open the file with your word processor. This file is a small dummy text that already contains several temporary citations.
 

Place the cursor where you want the in-text-citation to appear in your word processor. Switch to Bibliographix, select the respective record and click at the Citation icon. Now go back to your word processor and select Paste from Clipboard in the Edit menu of your word processor (labels may vary slightly in different word processors. Now some text like
 

[1 - Akerlof 1970 The Market for 'Lemo...]

should appear in your manuscript. The square brackets include the record ID, the author's name, the publication year and a fragment of the title. This is a so called temporary citation. This "ugly" citation will be replaced by a "pretty" citation in your final manuscript. This tag stores the information, that the Akerlof article is used in the manuscript. When you later compile a bibliography for this manuscript this tag is formatted according to your settings and a fully formatted reference is appended to the manuscript.

 
Thus inserting a citation takes three steps

1. select the record in Bibliographix
2. copy the temporary in-text-citation from Bibliographix into the clipboard
3. paste the temporary in-text-citation from the clipboard into your word processor.

If you use Bibliographix a lot, these steps can be combined. Select the Word Processor tab in Tools-Options in Bibliographix. You can select several word processors there.

Should you later decide that the citation you've inserted previously is superfluous, simply remove the temporary citation in square brackets, including the brackets. That is all you have to do.

To do so, first save and close your manuscript. Please make sure that your manuscript is in RTF-Format. Bibliographix can only digest RTF files. By default, Word, for instance saves files in the proprietary DOC format. Bibliographix cannot digest this format. The reason is that every major word processor has its own proprietary format but also supports the RTF format, which has been designed by Microsoft to make document exchange between different word processors easier - which it really does.

Please also make sure that the manuscript is not used by another application when you compile. Since every file can only be opened once, this would give an error message.

Having saved and closed your manuscript in your word processor, switch to Bibliographix and perform the following steps

1. select Compile Bibliography from the menu Bibliography or click the Compile-Icon.
2. A dialog will pop up that gives you the option to select between Stand-Alone Bibliography and Appendix Bibliography. The latter is what you want.
3. Now click the Select Manuscript button. This will pop up a file select box where you can select the manuscript.
4. If you now click the Start button, Bibliographix will compile the manuscript according to the current settings.

Assume you want to output a list that contains all publications by Akerlof. Click the Search icon and define a query for "Akerlof". To output the displayed list, click Bibliography- Create Bibliography or click the Compile icon. The dialog that pops up features the (already familiar) tabs Appendix Bibliography and Stand-Alone Bibliography. You want the latter since you only want to output the current query. This tab gives you the option either to output the entire database in a single list or to output the query only. You want to do the latter. Select this option and click the Start button. Now Bibliographix will ask you for the file name in which to output the result. Enter a file name and click OK to start creating the list.

 

This feature is only available in the Light and Pro Version of Bibliographix. With the Basic version you can output the database as a whole.
 
 

1.8 Summary

The first chapter took you on a short trip through Bibliographix. You've learned how to search your database, how to create a new record, how to cite a record and how to compile an appendix bibliography.

 

 

Both query just differ in the sequence of the last two items. As Bibliographix read from left to right, query 1 will output all Akerlof-records as well as all records either having "lemons" in the title or being published in 2000. Query 2 will also output all Akerlof-records but in addition only those that are published in 2000 in combination with "lemons" in the title.

The search dialog has a back-forward function that you can use to access previous queries. Click at an arrow button to recall a query. The display will show the current result. This means that not the old result is displayed, but the old query definition is recalled and the query is started again. Changes applied meanwhile will then be displayed.

2.2 Taglist

A very intuitive way to build up a bibliography is to manually select (or "tag") records. You can tag every record displayed by clicking in the record's first column (titled with an "x"). In case you do, an "x" will appear in the first column, telling that this record is tagged. These tags are saved with the database and available in future sessions.

You can handle these tagged records in the search dialog. If you select the option display tagged only only the tagged records will be displayed. To dispose previous tags, you may click the button labeled untag all. Use these functions to create very special manually collected bibliographies.

These taglist features are not available in Bibliographix Basic but only in the more powerful Light and Pro versions of Bibliographix.
 

2.3 Invert Query

 

In addition you may forward your query to an internet search engine. Click the button labeled WWW to do so. The result will be displayed in the Bibliographix built-in internet browser. Of course you need to be connected to the internet to contact the search engine. To select a search engine, go to Tools-Options in the Bibliographix menu and click the WWW tab.

 

2.5 Case Sensitive Queries

All queries in Bibliographix follow these two rules:

1. If you enter a fragment with a leading lowercase character, the uppercase alternative will also be considered a match. If you enter "ak" as fragment in the author field, Akerlof will be a match as well as Brubaker.
2. If you enter a fragment with a leading uppercase character, the lowercase alternative will not be included in the search. Thus "Ak" will only yield Akerlof but not Brubaker.

2.6 Duplicates

When you build up a database it will frequently happen, that you enter the same data twice. In this case you will have two different records with the same contents. To find these so called duplicates, select Edit - Search Duplicates from the menu. If you select it, the record list will be sorted by title and scroll to the first pair of records that share the same authors, same title and same publication year. If these three items are identical, it is reasonable enough to assume a duplicate. It might still be the case that the two items are two different publications. For this reason, the two suspected duplicates are only displayed and not removed automatically.

3.1 Add a New Record

 
To add a record that is almost similar to an existing record in the database, typewriting can be reduced by using the command Edit ñ Clone Record. This command will create a duplicate entry window of the selected record and can be edited arrordingly.

When you type in the author, journal, publisher and keyword field, Bibliographix will look for similar entries in the database and will display suggestions. To accept them, hit return. This feature is not available in the Basic version.
 

3.2 Select Publication Type

Before typing the relevant information you first need to select the respective publication type (like journal article, book chapter etc.).

Some fields like author, title and year are essential. If an essential field is missing, Bibliographix will notify you. After the input is finished, the new record can be saved by clicking the Save icon. This will append the new record to your database and will take you (back) to the search display. You may now browse to the new record.

Some remarks regarding edited volumes as publication types. This type refers not to a chapter in an edited book with many different authors of chapters but rather to the entire collection. This edited volume does not have an author but rather editors only. As the presence of an author is vital to Bibliographix, the input into the editor field is copied to the author field but not regarded in future formatting.

You should be extra careful upon entering person's names. Author's names are those items in a Bibliographix records that need to be formatted most flexibly. For this reason it is essential to stick to the syntax Bibliographix expects here. Use the format
 

Akerlof, George A.

i.e. Family name,First Name Initial. If a publication features several authors, separate them with a ";" like
 

Akerlof, George A.; Yellen, Janet M..

If a publication has a large number of authors so that you know that co-authors will get abbreviated anyway, you may skip them by entering a "..." as final author. So the example above would turn into
 

Akerlof, George A.; Yellen, Janet M.; ...

We strongly recommend though to enter at least three authors since in many cases co-authors starting with no. four are abbreviated.

If you enter the name of an organisation as an author's name you can enter it in the original syntax. Please note though that ";" and "," are interpreted as separators between authors and first/family name respectively and must be omitted.

Multi word family names are entered like this:
 

von Neumann, John

If you enter a person's name, Bibliographix searches the database for matching authors and displays a suggestion. To accept it, hit return. This feature is not available in the Basic version.

 

3.4 Mixed Formatting of Titles

You may frequently enter publications that have a mixed formatting in a field, typically the title. For instance, Biologists prefer to set a species name in the title in italic. A possible solution to this could be to attach direct formatting options to the field. You would then manually switch on and off italic and enter a title in the following format:
 

Tasty Recepies for Melanochromis Auratus. Try them out before they are extinct.

This is a good solution as long as you never have to use a bibliography style that is all italic. For this reason, Bibliographix uses a different, more flexible solution: If a word starts with an underscore, it is formatted in italic - except if the entire field is italic. In this case, italic is switched off for this word. You would then enter the title like this:
 

Tasty Recepies for _Melanochromis _Auratus. Try them out before they are extinct.

and the output would look like
 

Tasty Recepies for Melanochromis Auratus. Try them out before they are extinct. or Tasty Recepies for Melanochromis Auratus. Try them out before they are extinct.

In addition you can set parts of strings as sub- or superscript. This is important for chemical formulas for instance. As the database fields are plain texts, sub- or superscript are only available by a workaround.You can format sub- or superscript by directly entering the RTF control codes. To receive H₂0 enter H{\sub 2}O. To receive r² enter r{\super 2. Of course you can sub- or superscript strings of any length.

 

3.5 Link Files

The attachment field in the input/edit maks gives you the option to link an external file to a record. This can be a file on your local harddisk or network or a file in the internet.

To use this feature, the only contents of the notes field has to be the filename and -path or the www-adress respectively.

Examples:

c:\data\results.xls	executes the excel file at your harddsik
http://www.bibliographix.com	surfs to the Bibliographix homepage

Bibliographix recognises local files by the ':\' after the drive letter and www pages by 'http://'

You execute the link by clicking at the file name in the "Appendix" column in the search dialog.

This feature is only available in the Pro-Version

 

The regular case will be that you once add a record to your database and later never make changes to it, since the information you've entered does not change. Every now and then you will find out that you have misspelled a detail in a previously entered record. To apply changes to a record, you need to edit it by double clicking it. The input form will pop up again. You can now apply changes to the record and save it like a new record you just created from scratch. Save your changes by clicking the Save icon. This takes you back to the search dialog.

Every record has a unique ID. If you accidentally remove a record the ID will not be applied to any new record you create. Thus even if you type in the data again from scratch, a different ID will be applied. The reason is simple. Imagine you remove ID 17 from your database. If a manuscript has a citation of this record it would be unwise to apply ID17 to any new record in this database since the old citation ID17 would now be mapped to a totally different new ID 17. Bibliographix wouldn't notice and you probably would not notice too. The resulting bibliography would be incorrect. Removing ID17 for all times from your database at least gives an error when you compile since there is no ID 17 anymore. So we decided we needed to make removing a record a bit more of a nuisance to prevent you from accidents.
 

3.8 Spelling Checker

Bibliographix comes with a built-in spelling checker. You can access this function via Tools-Options and the Spelling Checker tab. You can use the spell checker in two modi:

1. Spell check after entering will spell check the current record in the input form if you click the Save icon. If you uncheck this option, the spell checker is inactive
2. Spell Check whole database will spell check every record if you click the Start button. The text that is currently spellchecked will be displayed in the text field of the tab.

If a word in your database cannot be identified, a dialog will be displayed like the one you may know from Microsoft Word. You can decide how to handle this case. The spell checker does not check the entire record but only those fields that make sense. For instance the author's names are skipped since it makes little sense to include all person's names in a dictionary. Bibliographix comes with English and German dictionaries. You can find them in the \languages subdirectory of the Bibliographix directory.

If you spell check the entire database this may take a while. To cancel, click the cancel button in the spell check dialog. In this case only the spell check of the last record will be cancelled. Changes already applied are saved.

The spell check dialog offers a variety of options. You may skip certain strings in spell checking like WWW-pages. Even more important is the dictionary. You can select a main dictionary and additional user dictionaries. Words unknown hitherto will be saved in a user dictionary.

Please note that this function is only available in the Pro-Version.
 
 
 
 

4

Bibliography Styles What is a Bibliography Style? Select a Bibliography Style Create a Bibliography Style

In-text-citations may look like
 

Akerlof (1970), (Akerlof 1970), Akerlof 1970 or numeric as [a number].

There are literally hundreds of different bibliography styles. It seems to be that every journal and institution has the ambition to create his own style here. Because there are so many combinations to create a single style, it is almost impossible to predefine them all. Therefore, Bibliographix provided an opportunity to create and save your own style(s) with a user selectable name.

The bottom line of Bibliographix displays the name of the currently selected bibliography style.
 

4.2 Select an Existing Bibliography Style

You will find several bibliography styles in the /styles subdirectory of your Bibliographix directory. To select one of these preset styles, select Bibliography-Select/Edit Bibliography Style from the menu or click at the StyleEdit icon..Click the button load style in the dialog that pops up to select a different style. You may also select a style from the list on the right hand side of the window. This list displays all styles found in the \styles subdirectory of Bibliographix.

Installing Bibliographix only stalls a small fraction of all available bibliography styles. The reason is, that probably 99% of the styles are not interesting to your and would only fill your harddisk. If you clic a the button Load Style from WWW homepage the Internet style archive will be displayed. It contains all currently available styles. Click at an item in the list to download it to your computer. Of course you need to be connected to the internet to do so.

4.3 Creating a New Bibliography Style

The upper part of the dialog displays a sample from the current database. Below this you can enter the author's and editor's name formats. In addition you can define how multiple authors and editors are to be separated. If you need blanks here, enter them. Bibliographix distinguishes between "middle" and "last" authors. The reason is, that some bibliography styles want a different separator for middle and last authors like

A, B, C and D

In this example, B and C are "middle" authors and D is the last author, not separated by a comma but by an "and". If you need the format

A, B, C, D

simply also enter a comma for the last author's separator. In addition you may choose to switch first and family name of any middle or last author. The following example shows the flexibility of this approach:

Cox, John C., Stephen A. Ross & Mark Rubinstein

Cox comes in the "regular" format "family name first, first names not abbreviated". The separator between first and middle author is ",". Middle authors have switched names, so the rule for middle authors is "first names first and not abbreviated". The separator in front of the last author is an "&". So middle and last authors also have different separators.

Please note that the "&" as separator of the last author "overrules" the setting for middle authors. Thus a publication by just two authors would be formatted as

Cox, John C. & Mark Rubinstein

You may also define an "et al. rule" how to handle co authors if the total number of authors exceeds a given number. If you always want all co-authors to be mentioned, set the number to 999. We suppose this is a safe number. Should you meet a publication with more than 999 authors, please notify us, so we may nominate them for the "Ig Nobel" price.

The middle part off the tab displays the various publication types you can define. You may remember that there are a lot more than the types displayed here (book, book chapter, journal article and edited volume). While the first three types are obvious, the last one may not. Edited volume refers to a whole book issued by an editor with chapters written by different authors. So an edited volume is one hierarchical level above the book chapter. In some sciences, only chapters are cited while other sciences also refer to the entire volume.

 
Bibliographix takes advantage of the fact that in most cases only these three styles matter. For instance, only few styles already have a rule how to handle web sites. If they do, you will find out that they are handled like books. So there is little need to set the formatting for web sites as you can use the book formatting commands for web sites too.

 

5.1 Output Whole Database

 

5.2 Output Tagged Records

 

Assume you want to cite a record from your database in your RTF manuscript. To do so, first open the manuscript and place the cursor right at the spot where the in-text-citation should be placed. Switch to Bibliographix and select the respective record by clicking at it. Now click the Cite icon or select Citation - Copy Temporary Citation from the menu. If you have switched on the remote control as described above, a temporary in-text-citation will appear in your word processor. If you haven't done so, paste it from the clipboard.

A temporary in-text-citation can be inserted anywhere in a text. You can insert it in the main text body, in a foot- or endnote.

This temporary citation may look like this:
 

[1 - Akerlof 1970 The Market for Lemo...]

Inside the square brackets you will find the record ID, the author's name, publication year and a part of the title. This so called temporary in-text-citation is just a tag that informs Bibliographix that you want an in-text-citation of a certain publication right here. This "ugly" citation will later be replaced by a "pretty" one, according to the users settings.

If you find this temporary citation too longish, you can vote for a shorter format under Tools - Options at the tab Miscellaneous if you check the short temporary citation option. You can mix both formats in one manuscript.

In most cases, temporary in-text-citations are part of a sentence. Thus you probably want a trailing blank. If you use Microsoft Word, this trailing blank may be swallowed. Here is what to do to save it from beeing swallowed.

1. Select Tools - Options in Microsoft Word
2. Click at the Edit tab
3. The option Smart Copy and Paste is checked. Uncheck it.

What happens if you have cited a record and later remove this record from your database? When you compile the final document with "pretty" in-text-citations and appendix, Bibliographix is not able to find a record with the ID still to be found in your manuscript. The ID of a removed record will never be assigned again to another new record. All links to this removed record will yield an error message. This also holds if you exactly re-enter a record once deleted. The ID will be different.

If you use several databases, you need to make sure that you only cite from one database ina certain manuscript. Why is this? Even when you cite from various databases in a single manuscript, Bibliographix only draws back on the currently opened database. Temporary in-text-citations that relate do a different database are linked to the record with the same ID in the current database. The result will be incorrect.

6.3 Underline Temporary In-Text-Citations

If you select Tools - Extra from the menu you will find the option underline temporary citations at the miscellaneous tab. If you select this option, all temporary in-text-citations are underlined. This makes it easier to find the citations at your screen or printout. The underlining is preserved after formatting the manuscript. So you may have to select the whole manuscript text and remove all underlinings.

 

6.4 Skip Names in In-Text-Citations

In the humanities, a widespread tradition in citing references is to include in-text-citations very smoothly into the main text body. This means that instead of a citation like

(...) the groundbreaking work of Akerlof (1970) for the first time analyses (...)

with an in-text-citation rather interrupting the flow of text, something more in the line of

(...) the groundbreaking work of Akerlof dating back to 1970 for the first time analyses (...)

Bibliographix gives you the option to create such "smooth" in-text-citations. If you enter a temporary in-text-citation like

[17 - Akerlof 1970 The Market for 'Lemo...].

you can add the command "_N" between the ID number and the parenthesis. In this case only the year will be printed. To receive the "smooth" result mentioned above, you have to enter

(...) the groundbreaking work of Akerlof dating back to  [17 _N- Akerlof 1970 The Market for 'Lemo...] for the first time analyses (...)

Please note that the name in this case is not altered by Bibliographix since it is located outside the square brackets. If you make a mistake here and enter

(...) the groundbreaking work of Smith and Wesson dating back to  [17 _N- Akerlof 1970 The Market for 'Lemo...] for the first time analyses (...)

Smith and Wesson get the credit for Akerlof's work and are not listed in the references where you will only find Akerlof. Thus be careful using the "_N" command.

6.5 Multiple In-Text-Citations

A little hint: If you want numerical in-text-citations in your final manuscript, you may cite multiple references in sequence. You want them to be enclosed by a single pair of brackets, not individual pairs of brackets.
 

What you don't want is"... as [1], [2] and [3] have shown...", but rather "... as [1, 2 and 3] have shown..."

You can yield this result following these steps:

1. Always separate in-text-citations identically, for instance by "comma bland"
2. Compile the manuscript
3. Replace all "], [" by ", " in your word processor.

You can edit the....compiled.rtf file just like any file. If you like, you may save it as DOC file again. Please note that this compiled version is now "dead" to Bibliographix. It cannot map the pretty in-text-citations to records in its database anymore since the ID has been removed. If you happen to apply major changes to your manuscript after compiling, it is a good idea not to edit your compiled file but rather the original file and then recompile it. If you apply changes to the already compiled version, Bibliographix is of no more use and even worse, if you happen to recompile the original manuscript, all changes in your old compiled file are overwritten and lost.

The last used database is automatically opened when Bibliographix is started. You find the name of the database in the bottom line of Bibliographix. To switch to a different database, select File - Open Database from the menu and enter path and filename of the database in the fileselect box that pops up.

7.4 Create a Backup of Your Database

You probably already had this unpleasant experience: Working on a manuscript, your word processor or the entire compuer crashed and your file was damaged. Hopefully you had a backup not too old so the loss of time and effort was not too big. This risk of data loss comes with every application and thus also with a database. Saving is the weak spot of every database: If your system crashes or you pull out the plug while the database is saved, the database maybe destroyed. If you don't have a recent backup you have a problem.

If you select File-Create Database Backup from the menu a copy of the database with an additional "backup" in the file name is stored in the current directory. If you have not backuped your data for a while, Bibliographix will remind you.

To transfer a database from one computer to another, it is not sufficient to copy the your_file_name.db file. You also need to copy all files with the respective file name, like your_file_name.px and so forth. These files are all found in the same directory A Bibliographix database consists of several files. If you copy only part of the files, the database will not run.

 

7.5 Recover Database

Note: If you have been a good boy/girl and always backuped your database, you will hopefully never have to read further.

In addition to make backups of your database, Bibliographix gives you the option to recover corrupt databases, if possible. Use Recover on the File - Data Exchange tab.

In many cases, corrupt databases are still readable but you cannot add new records to it. A typical error message for this is "invalid key".

You can now select a second (preferrably new and empty) database in which to copy all records of the corrupted database. What is the difference to the copy all command described previously?

If you use copy all the records will simply be appended to the second database. This is the method of choice with the Light version. Things are a bit different. If you already have inserted temporary in-text-citations into your manuscripts, certain records are linked to certain ID-numbers. If you now simply append records, chances are close to unity that the new database will assign different ID-numbers to the records. This is not what you want. Preserving the old ID-numbers is exactly what recover does.

First the program retrieves the highes ID-number in the damaged database and creates as many new records. Then step by step all records in the damaged database are copied to the matching record in the new database that has the same ID-number. Records deleted previously in the damaged database are skipped. These records show up with the author "dummy" in the new database and can be removed later.

This means that if there are already records in the second database, these records are overwritten if there is a record in the damaged database with the same ID-number. For this reason Bibliographix pops up a warning and gives you the option to cancel.

This command is intended to be the last chance to recover your data. Don't rely on it but frequently backup your data. As this command is only of added value in the Pro version, it is not available in the Light and Basic version.

7.6 Importing Data

• Online Databases and other Bibliography Software: Bibliographix has a separate very powerful import module for other formats. Details are described in the appendix.

 

8.1 Language

You can change the language of Bibliographix's user interface. Currently English and German are supported.You can change languages any time. You don't need to install new files or download something additional from the internet - just labels and help texts change language. The new language will be applied after a restart of the program. To select it, go to the miscellaneous tab in Tools-Options.

8.2 Word Processor

To insert a temporary in-text-citation into your manuscript, Bibliographix employs the clipboard. Some word processors give the option to be remotely controlled. In this case you can skip the pasting from the clipboard in your word processor. To do so, select Tools - Options - Miscellaneous and select your word processor.

Some remarks on the supported word processors
 
 

Microsoft Word	Does not yield problems. Microsoft sticks to its own RTF-Format
StarWriter	RTF-support is imperfect. StarWriter swallows formulas after saving a document in RTF format and opening it again
WordPro	WordPro slightly deviates from the RTF standards. An RTF file created with WordPro will only compile correctly if WordPro is selected as word processor. The "insert citation" command does not automatically empty the clipboard into the document.
Word Perfect	WordPerfect slightly deviates from the RTF standards. An RTF file created with WordPerfect will only compile correctly if WordPerfect is selected as word processor. The "insert citation" command does not automatically empty the clipboard into the document.
other	The "insert citation" command does not automatically empty the clipboard into the document.

To change the ouput font, select Tools - Options - Miscellaneous.

 

If you surf the internet, you will find quite a few literature database programs that are freeware. They cover only the very basic Bibliographix needs, and (sad but true) in many cases not even these. We've met more than one desperate user of such a program with his data stuck in a program that turned out to be insufficient. We earned quite a bit of money (this was hard earning) by programming quick and dirty conversion filters for these users.

If you are a "low-end" user, you will find, that Bibliographix Basic covers your needs and maybe a little more - and all this is free of charge.
 

Our "philosophy" with the Basic version is this: At the low-end, we cannot reasonably expect you to pay a lot of money for a piece of software. Maybe we could charge you $5, which might be your willingness to pay, but administration costs would probably exceed this figure.

If you use the Basic version and find out, that your needs actually are not that basic, you are welcome to update to amore powerful version. If you already know that your needs exceed the Basic version, it is still a good idea to play around with the Basic version to check out if the more powerful versions are useful to you. This might also be important to you as our method of distribution does not allow for a "money-back-guarantee".
 

 

 

10.3 Bibliographix Pro

Our pricing policy with the Pro version is, that (telling from our own experience) as budgets in science are often very tight, the program should be priced so low that in worst case it should still be affordable to your private budget. The price of the Pro version is US $ 75.

When you order Bibliographix Pro you will receive a user code to turn the Basic version you can download from www.Bibliographix.net into the Pro version. You don't need to re-install Bibliographix. In order to keep the price as low as possible, you will not receive a printed manual or a CD.
 

To order the program online, click here

10.4 Some Remarks on Pay-In-Advance-Schemes

All Bibliographix payment modi have in common that you pay in advance. You will receive the registration code after your paymentarrived and you don't have some sort of 30-day-money-back guarantee. As a rule of thumb, you should think twice before you accept this kind of making business. If you pay in advance, there might be a risk that you pay and get cheated.

There are good reasons though, why this scheme makes sense for you and for us and why we use this scheme:

• There is little incentive for us to cheat.When you purchase Bibliographix, the only thing you will receive is an Email with the registration code. You will not receive disks or printed manuals. So there is not much meat in there, tempting to cheat you, since there is no physical good delivered to you.
• There is no additional effort to control and enforce payment: This does not mean that you are expected to cheat, hoping to get away with not paying, but rather means that some administrations tend to be quite slow in transferring money and even slower if nobody nags them to proceed. This is maybe true for your administration too. To control payments implies costs that are not generated in a pay-in-advance scheme.
• Once you have received the registration code, there is nothing you could physically return. Once you know the registration code you cannot "undo" this knowledge. Thus a 30-day-money-back-guarantee like on television does not make sense in this setting. For this reason it is important for you, to get a good impression of what you are buying since you cannot return the software. For this reason, we offer the free Basic verion that is only restricted in database size and incompletedata export. It is a good idea to test the software before you buy it, since the both of us want to have happy customers.

11

Glossary

As a novice user to a literature processor, you may not be familiar with the terminology. Find the most important items below.
 

term	explanation	example
in-text-citation	a tag in your text that links to an item in your bibliography	... as Akerlof (1970) pointed out ...
temporary in-text-citation	a temporary tag used by Bibliographix to take a note of cited records. Is replaced later by a "regular" in-text-citation	... as [2 - Akerlof 1970 The Market for 'Lemo...] pointed out
bibliography style	formatting rules to be applied to items in your bibliography.	Akerlof GA; The Market for 'Lemons': Quality Uncertainty and the Market Mechanism. Quarterly Journal of Economics 1970;222: 488-500.
reference	a formatted item in your bibliography	Akerlof GA; The Market for 'Lemons': Quality Uncertainty and the Market Mechanism. Quarterly Journal of Economics 1970;222: 488-500.
bibliography	a list of references
appendix bibliography	a bibliography that consits of a complete list of all items cited in a paper
stand alone bibliography	a bibliography that consists of manually collected items

 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

12

Index

If you click at an item in the index below, the respective page in the manual will pop up.
 

Basic version  Bibliographica  Bibliography style  Bibliography as appendix  Bibliography with tagged records  Bibliography from query  BibTeX  compile Database, new  Database backup  Database structure  E-Mail  Endnote  Export

Help  HTML  Import  Installation  Language  Light Version  Medline  Microsoft Word  Network  Person's names  Prices  PowerSearch ProCite  Pro Version

Record enter  Record copy  Record delete  Record move  Refer Register  Spelling checker  Search duplicates  Taglist  Update  Word  Word processor