Connection Tab

Provides options for specifying how your personal computer is connected to your postoffice.

Enter The Path To Your Postoffice

Type the network location of your postoffice. For example, if the postoffice is located in a shared directory named MAILDATA on a server named POST (which you have assigned to drive M), type M:\POST\MAILDATA. If you don't know the path to your postoffice, see your administrator or click Browse.

Choose How This Service Should Connect To The Postoffice

Click the type of connection to your postoffice.

Local Area Network

Connects your computer to your postoffice by using a local area network (LAN) connection. You can compose mail and deliver it to and from your postoffice.

Remote Using A Modem And Dial-Up Networking

Connects your computer to your postoffice by using a modem. You can compose mail and send it to your Outbox at any time, and then send and receive mail when you connect to your postoffice.

Offline

Creates no connection to your postoffice. You can compose and send mail to your Outbox when your postoffice is not available, such as when you are traveling. You cannot send or receive mail to your postoffice while offline.


Delivery Tab

Provides options for specifying how you transfer mail between your Inbox and your postoffice.

Enable Incoming Mail

Delivers mail from your postoffice to your Inbox.

Enable Outgoing Mail

Sends mail to your postoffice.

Enable Delivery To

Click Address Types to stop delivery of certain types of mail.

Check For New Items Every N Minutes

Sets the time interval for mail delivery.

Immediate Notification

Notifies you of the arrival of mail and notifies the recipient of your mail's arrival if the box is checked. You must have NETBIOS for this feature to work. For more information about NETBIOS, see your administrator.


Address Types Dialog Box

Enables you to specify which types of mail you want sent to the postoffice.

Only Send Mail To These Address Types

Click the types of mail you want to send to the postoffice. For example, if you want to send your fax messages by another information service, you would click all address types except fax.

To send a type of message, click the check box for the address type. To prevent a type of message from being sent, clear the check box for the address type.


LAN Configuration Tab

Provides options for specifying whether to use mail headers for selecting the mail you want to receive and whether to use a local copy of the Address Book. This dialog box applies only when you have a LAN connection.

Use Remote Preview

Displays mail headers rather than downloading mail. Use Remote Preview from the Tools menu in mail.

Use Local Copy

Uses a local copy of the Address Book (an Address Book that is stored on your computer) rather than the Address Book on your postoffice. Update the local Address Book with Download Address Book on the Tools menu.


Remote Configuration Tab

Provides options for specifying whether to use mail headers for selecting the mail you want to receive and whether to use a local copy of the Address Book. This dialog box only applies only when you have a remote access connection through Dial-Up Networking and a modem.

Use Remote Preview

Displays mail headers rather than downloading mail. Use Remote Preview from the Tools menu in Mail.

Use Local Copy

Uses a local copy of the Address Book (an Address Book that is stored on your computer) rather than the Address Book on your postoffice.


Logon: Postoffice Information Dialog Box

Provides options for access information. This dialog box appears only when you start Microsoft Exchange and need to specify how to access your postoffice. For example, it appears if you did not include your password in your profile. If you do not know any of the following information, see your administrator.

Postoffice Path

Type the network location of your postoffice. To search for your postoffice, click Browse.

Mailbox Name

Type the name of your mailbox.

Mailbox Password

Type your password.

Remember This

Keeps track of your password so that you don't have to type it each time you start mail.


Remote Scheduled Sessions Dialog Box

Provides options for scheduling sessions for connecting with your postoffice. You can schedule sessions to start at a specific time interval (such as every 30 minutes), once at a specific time, or on a weekly basis at a specific time. You can schedule up to 16 sessions.

Add

Adds a new scheduled session.

Change

Changes the selected session.

Delete

Deletes a session.


Add or Change Schedule Sessions dialog box
Add or Change Schedule Sessions

Provides options for specifying the profile to use for the session, and adding or changing the session.

Weekly On

Schedules a session on a weekly basis at a specific time. Select the check box of each day to be included in the session. Then type the hour and minute when the session starts, including AM or PM. You can also scroll through the list to select a new setting.

Once At

Schedules a session once at a specific time. Type the hour and minute, including AM or PM. Then type the month, day, and year. You can also scroll through the list to select a new setting.

Every

Schedules a session at a specific time interval. Type the hours and/or minutes that make up the interval. You can also scroll through the list to select a new setting.


Connect To Server Dialog Box

Provides options to start sessions as required if you are using a remote access connection. Your preferences for delivering mail to and from your postoffice are defined in your profile. Change the delivery options for a particular session by using this dialog box.

Send Messages

Sends mail from your Outbox to your postoffice.

Receive Messages

Delivers mail from your postoffice. If you initiated this session from the Headers dialog box, you will receive the mail that you selected. Otherwise, you will receive all new mail.

Update View Of Message Headers In Inbox

Copies headers from your postoffice if you initiated this session from the Headers dialog box.

Update Address Book lists

Copies the current Address Book list from your postoffice.

Disconnect After All Of The Above

Ends the session after all the options you selected have been completed. Specify the profile you want to use for this session.


Update Address List dialog box
Download Address Book Dialog Box

Lets you specify whether you want to use a local copy of the Address Book in your profile. If you select this option, you need to update your local Address Book as required. This dialog box appears when you click Download Address Book on the Remote Viewer. If you have a LAN connection, the size of each address list is shown; if you have a remote access connection, the time to copy each list is shown.


Log Tab

Enables you to keep a log file (or history) of the events that occur during a remote session.

Maintain A Log Of Session Events

Records events, such as logging on and off and error messages, in a log file.

Specify The Location Of The Session Log

Type the name of the log file and the location where you want to store it. Saves the log file as a text file. To search for a log file, click Browse.


Dial-Up Networking Tab

Provides options for defining sessions if you are using remote access services (Dial-Up Networking).

Use The Following Dial-Up Networking Connection

Click the Dial-Up Networking connection you want to use.

Add Entry

Adds more types of connections to the list.

Edit Entry

Edits an existing entry.

Confirm The Dial-Up Networking Connection Before Starting A Session

Verifies the Dial-Up Networking session.

Never Confirm

Does not confirm the Dial-Up Networking connection.

Confirm On First Session And After Errors

Confirms when you first connect and if errors occur.

Always Confirm

Confirms each time you log on.


Logon Tab

Lets you specify access information for your postoffice. If you do not know any of the following information, see your administrator.

Mailbox Name

Type the name of your mailbox.

Mailbox Password

Type your password. For security, the password is not displayed when you type it.

When Logging On, Automatically Enter Password

Keeps track of your password so that you don't have to type it each time you start mail.

Change Mailbox Password

Click this to change your password.


Change Mailbox Password Dialog Box

Lets you change your mailbox password.

Old Password

Type your current password.

New Password

Type your new password.

Verify New Password

Type your new password again.


Remote Session Tab

Provides options for specifying when messages are delivered if you have a Dial-up Networking (remote session) connection.

You indicate which default connection to use and whether you want to be prompted for a different connection or use the same connection each session. You can also add entries into the list of connections.

Automatically Start A Dial-Up Networking Session

Starts a Dial-Up Networking session.

When This Provider Is Started

Starts a session as soon as you start Microsoft Exchange. The session continues until you quit Microsoft Exchange.

When The Provider Checks For New Items

Starts a session every time you check for new messages. The session ends after you have received the messages from your mailbox.

Automatically Terminate A Dial-Up Networking Session

Specifies how you end a Dial-Up Networking session.

After Retrieving Mail Headers

Ends a Dial-Up Networking session after you receive the headers from your postoffice. Use Remote Preview on the Tools menu in Microsoft Exchange to view the headers and choose the ones you want to read.

After Sending And Receiving Mail

Ends a Dial-Up Networking session after you receive mail from and send mail to your postoffice.

When You Exit

Ends a Dial-Up Networking session when you quit Microsoft Exchange.

Schedule Item Delivery

Schedules a session for connecting with your postoffice.


A remote session is the period of time that you are connected to your postoffice through a modem. Remote sessions can be scheduled or started as required.


Overview of Microsoft Exchange
Overview

Microsoft Exchange gives you the ability to communicate with a number of electronic mail systems, including Microsoft Mail. You can use Microsoft Exchange to gain access to your mailbox if it is in a postoffice created by:

Microsoft Mail for PC Networks version 3.0 or later

Microsoft Windows for Workgroups version 3.1 or later

Microsoft Windows NT version 1.1 or later

When you start Microsoft Exchange for the first time, a wizard helps you create your profile. A profile contains default settings for how messages are delivered to and from your mailbox.

If you have used Microsoft Mail before, you can also use the wizard to move the messages in your message file to your Microsoft Exchange mailbox.

How you work with mail will determine whether you need more than one profile. If you use one computer, typically you have one profile that specifies a mailbox located on your computer or possibly on a network server. You may also want to store your mailbox on your computer if you have a dockable computer, if you frequently work in locations where the postoffice is unavailable, or if your message delivery is slow.

If you work on more than one computer and you use different information services on each, you need to create separate profiles listing the information services.

If you share a computer with another person, each person must have his or her own profile.


Changing your Microsoft Mail settings
To change your Microsoft Mail settings

Select how you want to edit your profile.

To specify how you are connected to your postoffice, click the Connection tab.

To set preferences for delivering messages, click the Delivery tab.

To set preferences for a LAN connection, click the LAN Configuration tab.

To set preferences for a remote access connection, click the Remote Configuration tab.

To maintain the security of your postoffice, click the Logon tab.

To set preferences for starting and ending remote access sessions, click the Remote Session tab.

To set preferences for a remote connection with Dial-Up Networking and a modem, click the Dial-Up Networking tab.

To maintain a log of events during a Dial-Up Networking session, click the Log tab.


Changing your postoffice connection
To change your postoffice connection

1	Go to the Microsoft Mail Service dialog box.

2	Click the Connection tab.

3	In the postoffice path box, type the network location of your postoffice--for example, M:\\servername\computername. If you are not sure what the network location is, ask your mail administrator.

4	Click the type of connection you have to your postoffice.

See Also

Connection Tab


Changing the time interval for mail delivery
To change the time interval for mail delivery

1	Go to the Microsoft Mail Service dialog box.

2	Click the Delivery tab.

3	In the Check For New Items Every N Minute(s) box, type the time interval for checking incoming items.

See Also

Delivery Tab


Changing logon options
To change logon options

1	Go to the Microsoft Mail Service dialog box.

2	Click the Logon tab.

3	In the Name box, type your mailbox name. If you don't know it, see your administrator.

4	In the Password box, type your password.

5	To bypass having to type your password each time you log on, click When Logging On, Automatically Enter Password.

6	To change your password, click Change Mailbox Password.

See Also

Logon Tab


To set up a Dial-Up Network connection
To set up a Dial-Up Networking connection

1	Go to the Microsoft Mail Service dialog box.

2	Click the Dial-Up Networking tab.

3	In the list, click your Dial-Up Networking connection.

4	To add an entry, click Add.

5	To change an existing entry, click Edit.

See Also

Dial-Up Networking Tab


Previewing headers before downloading mail
To preview headers before downloading mail

1	Go to the Microsoft Mail Service dialog box.

2	On either the LAN Configuration tab or the Remote Configuration tab, click the Use Remote Preview check box.

3	On the Tools menu in Microsoft Exchange, click Remote Preview.

See Also

LAN Configuration Tab

Remote Configuration Tab


To set options for only sending or only receiving mail

1	Go to the Microsoft Mail Service dialog box.

2	Click the Delivery tab.

3	To stop messages from being delivered to your postoffice, clear the Enable Incoming Items check box. To receive messages, click the check box.

4	To stop messages from being sent from your postoffice, clear the Enable Outgoing Items check box. To send messages, click the check box.

5	To suspend delivery to certain address types, click Address Types. Then click the check box of each address type that you want to disable.

See Also

Delivery Tab


To change your password

1	Go to the Microsoft Mail Service dialog box.

2	On the Logon tab, click Change Mailbox Password.


Receiving notification of high-priority messages
To receive notification when high-priority messages arrive

1	Go to the Microsoft Mail Service dialog box.

2	On the Delivery tab, click the Immediate Notification check box.

See Also

Delivery Tab


Recording session events in a log file
To record session events in a log file

1	Go to the Microsoft Mail Service dialog box.

2	On the Log tab, click the Maintain A Log Of Session Events check box.

3	Type the location and name of the log file. To look for a path, click Browse.

See Also

Log Tab


Starting a remote session
To start a remote session

1	On the Tools menu in Microsoft Exchange, click Remote Previewer.

2	Click Connect.

3	In Remote Previewer, click Tools, and then Connect.

4	If the Connect To Server dialog box appears, click the check box of each option that you want to include in this session, and click the Dial-Link option that you want to use.

See Also

Connect to Server Dialog Box


Ending a remote session
To end a remote session

1	On the Tools menu in Microsoft Exchange, click Remote Preview.

2	Click tools, and then Disconnect.


Specifying when to start and end remote sessions
To schedule when to start and end remote sessions

1	Go to the Microsoft Mail Service dialog box.

2	Click the Remote Session tab.

3	Click the way you want to start sessions.

4	Click the way you want to end sessions.

5	If you want to add specific days and times to the remote schedule, click Schedule Mail Delivery.

Tip

To view remote sessions, scroll through the list of scheduled sessions.

See Also

Remote Configuration Tab


Automating logon
To automate logon

1	Go to the Microsoft Mail Service dialog box.

2	Click the Logon tab.

3	In the Mailbox Password box, type your password.

4	Click the When Logging On, Automatically Enter Password check box.


Updating a local address book
To update a local Address Book

1	On the Tools menu in Microsoft Exchange, click Download Address Book.

2	In the Connect Now dialog box, click the Update Address Lists check box.

3	Click the profile to use for this session.

4	On the Remote Configuration tab or the LAN Configuration tab, click the Use Local Copy check box.

See Also

Connect To Server Dialog Box


Working offline
To work offline

1	Go to the Microsoft Mail Service dialog box.

2	On the Connection tab, click Offline.

Note

You cannot send messages to or receive them from your postoffice until you are connected to your postoffice by LAN or Dial-Up Networking again.


Sending a fax by modem from your computer
To send a fax by modem from your computer

1	Go to the Microsoft Mail Service dialog box.

2	On the Delivery tab, make sure the Enable Outgoing Mail check box is checked.

3	To specify which types of messages to send, click Address Types. Then clear the check box for the fax address type.

4	When you want to send a message to a fax address, click the Tools menu in Microsoft Exchange, and then click Address Book. For the name of the gateway, click Fax, and then click OK.


File that contains essential information, called information services, used by messaging applications. This information includes the location of your Inbox, Outbox, and address lists, and the information stores available to you for storing and retrieving messages and files.

Generally, you can use a single profile for messaging applications. There may be times, however, when you require different configurations. For example, working offline with no connection to your network may require a different configuration than when you work online. In this case, you can create additional profiles.


File that contains your mail messages. This file has an .MMF extension (for example, JOEM.MMF).


Information Service

A utility that enables messaging applications to do one or a combination of the following:

Send and receive items, such as messages and files.

Store items in an information store.

Obtain user address and directory information.

A profile contains the set of information services that you use while logged on to messaging applications.


To get to the Microsoft Mail Service dialog box from Microsoft Exchange

1	On the Tools menu, click Microsoft Exchange Options.

2	On the Services tab, double-click Microsoft Mail Service.


Contents
Microsoft Mail Service

  Overview

  Working with mail

  Working with mail remotely


Contents (Expanded)
Microsoft Mail Service

  Overview

  Overview

  Changing your Microsoft Mail settings

  Working with mail

  Changing your postoffice connection

  Changing logon options

  Automating logon

  Changing your password

  Receiving notification when high-priority messages arrive

  Changing the time interval for mail delivery

  Setting options for only sending or only receiving mail

  Sending a fax by modem from your computer

  Working Offline

  Working with mail remotely

  Setting up a Dial-Up Networking connection

  Starting a remote session

  Ending a remote session

  Scheduling when to start and end remote sessions

  Setting options to only send or only receive mail

  Previewing headers before downloading mail

  Recording session events in a log file

  Updating a local Address Book


  Overview

  Overview

  Changing your Microsoft Mail settings


  Working with mail

  Changing your postoffice connection

  Changing logon options

  Automating logon

  Changing your password

  Receiving notification when high-priority messages arrive

  Changing the time interval for mail delivery

  Setting options for only sending or only receiving mail

  Sending a fax by modem from your computer

  Working Offline


  Working with mail remotely

  Setting up a Dial-Up Networking connection

  Starting a remote session

  Ending a remote session

  Scheduling when to start and end remote sessions

  Setting options to only send or only receive mail

  Previewing headers before downloading mail

  Recording session events in a log file

  Updating a local Address Book