VIII. PRINT/DISPLAY OPTIONS It is the print options that take `beyond the functions of just circulation and turn it into a powerful management tool for accurately recording patterns of check-outs and aiding with collection development. Some of the print routines are for housekeeping tasks; e.g., generating late notices and bills. Others produce statistical reports of use in relation to collection size. In addition to the statistics by LC or Dewey divisions (the latter by 100's, 10's, or 1's) which are automatically kept, you can designate 254 more Category Types whose titles may be listed and circulation totals may be tallied. The explanations and tutorials for this section will be brief since each printout is reproduced on a page near the explanation. In addition, you should print a sample of each of the print options. The brief tutorials in this section are not numbered. Instead, they are set off by asterisks and labeled "Examples." They will give the information that will enable you to respond to the screen prompts. You will learn about the print routines while you actually are printing. 1.``Patron's Transactions 2.``Mailing Notices 3.``Lists 4.``Reports 5.``School Printouts 6.``Date Slips 7.``Return To Main Menu Enter Option # The choices on the Print Menu are divided by use rather than by kind of printout. For example, overdue notices are found both in the Mailing Notices and the School Printouts. The Mailing Notices would meet the needs of a college or public library as well as schools. The School Printouts were designed specifically with educational institutions in mind. Given your circumstances, you will probably find that you use some printouts and never use others. Always make sure that the printer is connected and turned on before trying to print out any lists, notices, or reports. Telling the program to print when it cannot may cause the program to freeze up. If this happens you should simply turn on the printer. You will also be reminded before each printing to be sure the printhead is aligned with the top of the form. Generally speaking, printing can be paused by hitting @Return! or can be aborted by pressing @Esc!. If you have caused the printing to pause, pressing @Return! a second time reactivates the printer from the point where you paused. After you press @Esc! the printing does not stop immediately; it finds the next convenient stopping place, often the end of the next page. During the Demo/Tutorial, you may wish to exit printing routines early by pressing @Esc! once you have an idea how the printout looks. Wherever you see "Follett Library Software" on these printouts, the name of your library will appear when you use the hard disk system you have purchased. PATRON TRANSACTIONS This choice will print all books currently checked out to a specific person and also any reserves or fines for the patron. This is very useful if someone is leaving the area and you wish to present a formal notice of materials owed. When asked whether you want a printout, respond with a `Y` for "Yes," then type or scan the patron number. If that patron has current transactions, you will be asked to turn on the printer, set the paper to top of form, and press @Return!. The individual's record will then be printed. When the printing is finished, you may press any key to return to the screen for entering another person's barcode number. +*+ Follett Library Software +*+ Transactions for patron:``Maria SaundersTitleDue Date Call# Author $ Cannery row 04/16/86 Fic Steinbeck $ 6.95 Flowers for Algernon04/08/86 Fic Keyes $ 3.95 On heroes and hero worship 398.2 Carlyle $ 2.95 Thunder of the gods04/16/86 293 Hosford ***** Example ***** From the Main Menu, select Option 4: PRINT/DISPLAY OPTIONS. Press @Return! when asked for a password. Because the print programs are on the Demo.Print disk, you will be asked to flip to it in drive 1, and press @Return!. Choose:``1``Patron's Transactions. Reply:``Y``to the printout. Type:` `@Return! for the barcode number of the patron. Press @Return! to begin the printing. When the printing is finished, press @Esc! three times to return to the Print Menu. ************************* 1.``Print Overdue Notices 2.``Print Bill Notices 3.``Print Reserve Notices 4.``Print Expired Card Notices 5.``Return To Print Menu Enter Option # MAILING NOTICES The notices printed as Mailing Notices are in a format that can easily be sent through the mail. If you want to send them to the home address and have included the full address of the patron in the patron record, when asked "Address To Special Location (Y/N)?" respond with an 'N.' If you used only the short form (Name, Special Location, and School Year) or if you entered both a Special Location and a Street Address but prefer to distribute this printing through the homeroom (or other Special Location), when asked "Address To Special Location (Y/N)?" respond with a 'Y.' You will notice that the program prints one Mailing Notice to an 8 1/2" x 11" sheet of fanfold paper. The notice is divided into three parts by dotted lines. If you fold it on these lines, the addresses will show through in a standard #9 double-windowed envelope (FOLLETT product No. 75006). +*+ Follett Library Software +*+ OVERDUE NOTICE: 04/02/86 - - - - - - - - - - - - - - - - - - - - - - Dear Jim Noland: According to our records, you still have the library item/s listed below. We would appreciate an immediate return of the item/s, or payment if lost. If you have any questions please call 455-1100. --`````--`````--`````--`````--`````--`````--`````--`````--`````-- `````--`````--`````--`````--`````--`````--`````-- Call# Auth/Fine:Due Date: Price: Japan yesterday and today915.2 DownsMar 21, 1986 1.95 Nutrition and physical fitness613 Bogart Mar 21, 1986 --`````--`````--`````--`````--`````--`````--`````--`````--`````-- `````--`````--`````--`````--`````--`````--`````-- Follett Library Software 4506 Northwest Hwy. Crystal Lake, IL 60014 Parents of: Jim Noland 2657 Kentworth Way Pleasant Hill, CA 94523 PRINT OVERDUE NOTICES and PRINT BILL NOTICES The procedures for printing Mailing Notices for overdues and for bills are identical. Only the heading and the first two lines of the message are different. Your first and possibly your second mailing should be in the form of an overdue notice. Succeeding mailings would then be bill notices; they are similar to "final" notices. In the System Setup section, you will learn how to customize the messages if you would prefer different wordings. On these two Mailing Notices a person's overdues or bills (including fines) are placed on one notice. After selecting one of these options, you will be asked several questions: 1) Are you using a special form (the Trans-O-Gram`form which is available from FOLLETT)? Respond with a 'Y' or an 'N'. 2) Next you are asked whether the notices should be addressed to "Special Location" rather than "Address." Again, respond with a 'Y' or an 'N.' 3) Then you will be asked to indicate the range of dates for which you would like overdues or bills. In most cases this would be one or two weeks, perhaps a month. Finally the printer must be turned on, the paper set to top of form, and @Return! pressed. The printing will then begin. ***** Example ***** Choose:``2``Mailing Notices from the Print Menu. Select: Option 1 for notices or Option 2 for bills Reply:``N``to the special form. Reply:``N``to the Special Location. Date Range:` @Return! ` 04/01/86` @Return!. Answer``Y``to affirm the range, and press @Return! to begin the printing. ************************* NOTICE DATE: 04/02/86 +*+ Follett Library Software +*+ TITLE RESERVE NOTICE - - - - - - - - - - - - - - - - - - - - - - Dear Edith Fenton: The book you placed on reserve, In the day of the dinosaurs, has been returned and is now ready. Please come to the library as soon as possible to pick up your book. --`````--`````--`````--`````--`````--`````--`````--`````--`````-- `````--`````--`````--`````--`````--`````--`````-- --`````--`````--`````--`````--`````--`````--`````--`````--`````-- `````--`````--`````--`````--`````--`````--`````-- Follett Library Software 4506 Northwest Hwy. Crystal Lake, IL 60014 Parents of: Edith Fenton 1462 Grand Blvd. Pleasant Hill, CA 94523 PRINT RESERVE NOTICES The system does not ask you for a date range when you select this menu option. It automatically prints a reserve notice for each reserved item that has been returned to the library for which no notice has yet been sent. If the person does not come after the first notice, there is no provision for further notices. They are printed one to a page with fold lines so that they fit into a windowed envelope. Later you will learn how to edit the text of this message from the System Setup Menu. ***** Example ***** Choose:``3``to Print Reserve Notices. Reply:``N``to the Special Location. Press @Return! to begin the printing. ************************* NOTICE DATE: 04/02/86 +*+ Follett Library Software +*+ LIBRARY CARD RENEWAL NOTICE - - - - - - - - - - - - - - - - - - - - - - - - - - - - Dear Rafaela Taylor: Your library card is scheduled to expire in Mar 1986. Please come into the library before this date if you want to renew your library card. If you have any questions please call 455-1100. --`````--`````--`````--`````--`````--`````--`````--`````--`````-- `````--`````--`````--`````--`````--`````--`````-- --`````--`````--`````--`````--`````--`````--`````--`````--`````-- `````--`````--`````--`````--`````--`````--`````-- Follett Library Software 4506 Northwest Hwy. Crystal Lake, IL 60014 Parents of: Rafaela Taylor 1416 Grand Blvd. Pleasant Hill, CA 94523 PRINT EXPIRED CARD NOTICES This routine would be used primarily by public libraries to inform their patrons that their library cards are about to expire and to request that they come in and renew them. This is an excellent tool for purging the files of patrons who have moved away. The screen will ask you for a month and a year. It will then check the patron files and send a letter to all those patrons whose Card Expiration Date matches the date you put in. Again, you can edit the text of this message from the System Setup Menu. ***** Example ***** Choose:``4``to Print Expired Card Notices. Reply:``N``to`the Special Location. Enter:``03/86``@Return! as the Search Date. Press @Return! to begin the printing. When printing is done, press @Esc! to return to the Print Menu. ************************* LISTS There are seven kinds of lists possible from this routine, as well as the printing of Rolodex cards. 1.``Print Fine List By Last Name 2.``Print Expired Card List 3.``Print Title List 4.``Print Patron List 5.``Print Reserve List 6.``Print Rolodex Cards 7.``Print Faculty Overdue List 8.``Print Overdue List By Last Name 9.``Return To Print Menu Enter Option # On Lists and Reports the date of the "Last Report" is often displayed on a line beneath Today's Date. This is the last date on which you used the System Setup Menu's Option 4: UPDATE LAST REPORT DATE. This feature will be explained in the System Setup section. PRINT FINE LIST BY LAST NAME This is an alphabetical list of all patrons who currently owe fines. (There is a similar option in School Printouts. However, staff members are not included in the School Printouts listing.) This list is helpful if patrons do not pay their fines at the circulation desk. Their names can be checked off this list wherever they pay and then the list can be brought over to the computer at a convenient time to clear all paid fines at one time. ***** Example ***** Choose:``3``to select Lists. Select:``1``to Print Fine List By Last Name. Press @Return! to begin the printing. ************************* +*+ Follett Library Software +*+ *** FINE LIST *** Today's Date: Apr 2, 1986 NAME (TITLE)BC#DUE DATE RETURNED FINE Chapman, Mary12 More Basic computer games 151 03/14/86 $ 0.65 Edwards, Eric15 Treasure island 18403/18/86 $ 0.20 Isaacs, Tina24 A farewell to arms 153 03/21/86 $ 0.40 Iverson, Daniel25 The dolphin smile 186 03/26/86 $ 0.25 Kaylor, Brandy 28 Edgar Allan Poe stories 164 03/10/86 $ 0.25 Zwick, Lori 48 The good earth 175 02/07/86 $ 1.00 +*+ Follett Library Software +*+ *** EXPIRED CARD LIST *** Today's Date: Apr 2, 1986 Last Report : Oct 10, 1985Page # 1 PATRON NAMESPECIAL LOC.I.D. NUMBER BC#EXPYR TC# Gilmour, Deborah215/221 21 88 S 0 Taylor, Rafaela 42 42 88S 0 PRINT EXPIRED CARD LIST On this list the system will print the names of all patrons whose cards have expired. If the patrons do not respond to the notice` that their cards will soon expire, you can refer to this list` when using the Update/Remove Patrons option to delete them from the system. ***** Example ***** Choose:``2``to Print Expired Card List. Press @Return! to begin the printing. ************************* +*+ Follett Library Software +*+ *** TITLE LIST *** Today's Date: Apr 2, 1986 Last Report: Oct 10, 1985 TITLE TY1 TY2 CALL/AUTH PRICE BC LST DATE C LR# TC# Accidents will happen 621.48 Env 18700/00/00 0 Animal farm Fic Orwell $ 4.25154 R23 The art of Ernest Hemingwa 813.5 Atki 191 R1 1 Cannery row Fic Steinb$ 6.95 174 R34 Cannery row Fic Steinb$ 6.95 193 R12 Chicano Cruz Fic Cox$ 3.20 176 R00 A Christmas carol Fic Dicken $ 2.50 172 R00 The day of the jackal Fic Forsyt $ 7.95 192 R00 The dolphin smile 599.5 Devi $ 7.95 186 R12 Dr. Atkins diet revolution 613.2 Atki $ 6.95 152 R00 Edgar Allan Poe stories SC Poe $ 3.97 164 R00 Enchantment of America : M 975.2 Carr $ 2.30 156 R00 A farewell to arms Fic Heming $ 4.50 153 R12 A farewell to arms Fic Heming $ 2.70 189 R00 Farm boy Fic Gorsli $ 2.75 159 R00 The fifth column Fic Heming $ 1.25 199 R00 Flowers for Algernon Fic Keyes $ 3.95 173 R23 Flying : principles of fli 629.132 Ca $ 2.50 185 R12 Gideon's trumpet Fic Lewis $ 1.95 183 R00 The good earth Fic Buck $ 2.50 175 R00 I know what you did last s Fic Duncan $ 4.25 182 R00 In the day of the dinosaur 568 Andrew $ 1.95 161 R12 Japan yesterday and today 915.2 Down $ 1.95 157 R12 Life long ago, the story o 560 Fenton $ 6.00 178 R00 Mia alone Fic Beckma $ 4.25 162 R00 A micro handbook for small 025 Cos $19.50201 R00 Mirror, mirror on the wall 613.2 Haus $ 2.15 169 R12 Modern American secret age 364.13 Arm $ 3.50 181 R00 More Basic computer games 001.64 Ahl $ 8.95 151 R13 The nibbling diet 613.2 Engl $ 7.95 177 R00 Nutrition 612.39 Cha $ 6.50 166 R00 Nutrition and physical fit 613 Bogart $ 6.00 155 R12 On heroes and hero worship 398.2 Carl $ 2.95 195 R11 The outsiders Fic Hinton $ 1.75 180 R12 The population bomb 301.3 Ehrl $ 2.55 167 R02 PRINT TITLE LIST This choice will print a complete list of all books in the system in alphabetical order by title. If you wish to exit the printing before it has reached the end of the list, you may. The program will continue to the end of that page and then stop. When you return, you will have the option of continuing where you left off or starting at the beginning again. The title list prints the following columns: Title Type 1 & Type 2:` These are the Category Types (2-255) in which you may place your books in order to generate reports by Category Type. Call Number/Author Price BC#:` The item's barcode number LST Date:` This is the due date of the book the last time it was checked out. C:` Circulation Period. If nothing was entered in this field in the bibliographic record, it was recorded as an "R" or regular Circulation Period. LR#:` The number of circulations since the Last Report Date was reset. TC#:` The total circulation for this item since the system was begun. This number will continue to increment as long as `is being used. ***** Example ***** Choose:``3``to Print Title List. Press @Return! to begin the printing. ************************* +*+ Follett Library Software +*+ *** PATRON LIST *** Today's Date: Apr 2, 1986 Last Report: Oct 10, 1985 PATRON NAMESPECIAL LOC.I.D NUMBER BC#EXPYRT * Bindery *3 3 00/0000 0 * Lost Books *1 1 00/0000 1 * Paid Books *2 2 00/0000 0 * Special #1 *4 4 00/0000 0 * In Library Use *5 5 00/0000 0 Adams, Ms.117/17 7 00 F 0 Butterfield, Barrie123/18 8 88 S 0 Byrnes, Mark101/19 9 89 S 2 Caldwell, Theresa R.209/411 11 86 S 0 Chapman, Mary 107/212 12 87 S 3 Corbett, Tabitha203/110 10 88 S 0 Denton, Kerry HOME 13 13 89 S 0 Dirks, Rebecca L. 103/314 14 86 S 2 Edwards, Eric 105/115 15 87 S 6 Evans, Steven 204/116 16 88 S 2 Fenton, Edith 215/317 17 89 S 0 Ford, Jaime 111/218 18 86 S 0 Garrison, Chris 213/119 19 87 S 1 Gilmour, Deborah 215/221 21 88 S 0 Granger, Bryan 20 20 89 S 0 Haney, Jimmy 103/122 22 86 S 0 Hernandez, Lynette 101/123 23 87 S 0 Isaacs, Tina 125/124 24 88 S 2 Iverson, Daniel 208/425 25 89 S 2 Johnson, Mr. 112/326 26 00 F 2 Julian, Juan 122/227 27 87 S 0 Kaylor, Brandy 110/228 28 88 S 0 Keating, Damon 208/229 29 89 S 0 Lacy, John 101/130 30 86 S 2 Larson, April 122/131 31 87 S 0 Majors, Douglas M.105/132 32 88 S 0 May, Carrie 210/449 49 89 S 0 Noland, Jim 213/533 33 86 S 4 Noland, Vashti 213/36 6 87 0 0 O'Shea, Lisa 108/534 34 87 S 0 PRINT PATRON LIST When you select this option, you will be asked whether you wish to print only Restricted Patrons. If you say 'Yes,' the list will show only the Restricted Patrons-- those for whom you have entered a Patron Type of '0' (zero). If you say 'No,' the result will be a list in alphabetical order by last name of all patrons in the system. As with the title list, the printing may be interrupted. You may resume the printing where you left off or start at the beginning. On either patron list, the following columns are printed: Patron Name Special Location:` Usually a room location in schools. ID#:` A secondary number of your choosing (e.g., Social Security Number). If you put nothing in this field when originally entering information about the patron, the barcode number is repeated here. BC#:` Barcode Number Exp:` Card Expiration Date Yr:` School Year T:` Type (student, faculty, or restricted borrower) TC#:` Total circulation for this patron ***** Example ***** Choose:``4``to Print Patron List. Print a list of restricted patrons. Then print a list of all patrons. ************************* PRINT RESERVE LIST This choice will print a list of all the items that are on reserve. After selecting this option, you will be asked whether you wish the list to be sorted by title or by patron. You will probably want to print both as they serve different purposes. (Neither list is alphabetical; they are in "transaction order.") A collection of the lists sorted by title is a valuable purchasing tool since the list points out collection shortages. Most of the titles listed will be candidates for consideration for additional copies. The list by patron can be kept at the desk or on the same shelf where the books being held are placed. A glance at the list will tell you which of the books are being held for the patron who is inquiring, and the last column will say "RDY" if the book is on that shelf. ***** Example ***** Choose:``5``to Print Reserve List. Print a list of reserves arranged by title. Then print a list of reserves arranged by patron. ************************* +*+ Follett Library Software +*+ *** RESERVE LIST *** Today's Date: Apr 2, 1986 Last Report: Oct 10, 1985 TITLE EXP DATE RDY Cannery row (193) Ford, Jaime05/30/86 In the day of the dinosaurs (161)Fenton, Edith RDY Nutrition and physical fitness (155)Haney, Jimmy 05/15/86 Majors, Douglas M.05/30/86 Mirror, mirror on the wall (169)Saunders, Maria 05/15/86 PRINT ROLODEX CARDS This option prints patron Names, School Years, and Barcode #'s on continuous 4" X 2 1/6" Rolodex card stock (FOLLETT catalog No. 75031). When working with the hard disk program, you will be asked whether you wish to print the Rolodex cards from floppy disks or from the hard disk. If you are printing directly from the hard disk, you are asked whether you wish to print cards for one graduation year. Then you are asked to enter the starting and ending barcode numbers for the cards you wish to print at this time. Finally, you are reminded to turn on the printer, have the Rolodex stock set at top of form, and press @Return! to start the printing. ***** Example ***** Choose:``6``to Print Rolodex Cards. Answer:``N``to printing by year. Barcode numbers:``6` @Return!` @Return!. Press @Return! to begin the printing. Though you will be printing on paper, you will get an idea of the card format. ************************* <3/ql,,56/sp,40>Noland, Vashti (87) 6 PRINT FACULTY OVERDUE LIST This option prints a list of all overdue books checked out to patrons who are coded as being F (Faculty) in the patron entry field labeled "Type of Patron." (These items are omitted from the overdue lists printed in the School Printouts' list options.) Returned items for which fines are owed are also shown. This list is arranged alphabetically by surname. It considers any item overdue that is due prior to Today's Date (or the Grace Period's Overdue Date if you use a Grace Period). ***** Example ***** Choose:``7` to Print Faculty Overdue List. Press @Return! to begin the printing. ************************* +*+ Follett Library Software +*+ FACULTY OVERDUE LIST Today's Date: Apr 2, 1986 NAME (TITLE)BC#DUE DATE RET/CALL#FINE/PRICE Johnson, Mr.26 The sound and the fury 15803/14/86 $ 3.65 Wonder book and Tanglewood 17903/14/86 $ 4.50 PRINT OVERDUE LIST BY LAST NAME This option prints a list of items that are overdue as of the date entered as Today's Date when entering the system (or as of the Grace Period's Overdue Date if you use a Grace Period). The list is alphabetical by surname, and it includes both faculty and regular patrons. You will be asked whether you wish to include fines on the list and whether you wish to have phone numbers printed on the list. ***** Example ***** Choose:``8``to Print Overdue List By Last Name. Answer:``N``to including fines. Answer:``Y``to printing phone numbers. Press @Return! to begin the printing. When the printing is finished, press @Esc! to return to the Print Menu. ************************* +*+ Follett Library Software +*+ ** OVERDUE LIST ** Today's Date: Apr 2, 1986 NAME (TITLE)BC#DUE DATE PRICE Byrnes, Mark9 296-0440 Why people act that way 18803/14/86 $ 5.95 Poverty 20003/14/86 $ 2.50 Johnson, Mr. 26241-2334 The sound and the fury 158 03/14/86 $ 3.65 Wonder book and Tanglewood 179 03/14/86 $ 4.50 Noland, Jim33984-1785 Japan yesterday and today 157 03/21/86 $ 1.95 Nutrition and physical fitness 155 03/21/86 $ 6.00 REPORTS The reports you can generate with can provide you with a powerful management tool. It is possible to display the pattern of use on a daily basis, cumulative totals since the last report, or totals since the system was first begun. On the hard disk with 30,000-65,000 volumes and 8,000-15,000 patrons, some of these reports can be produced instantly. Others will take forty minutes or more to generate depending on the number of items on the disk. Some of them, therefore, were designed only for periodic reporting. In many libraries this will be the first time a statistical look at circulation will be possible. 1.``Print/Display Dewey Report 2.``Print/Display Other Categories 3.``Print/Display Free Bar Codes 4.``Print Used Bar Codes 5.``Display System Status 6.``Return To Print Menu Enter Option # PRINT/DISPLAY DEWEY (OR LC) REPORT The Dewey (or LC) Division report will produce both numerical counts of circulation and a comparison of each division to the total collection. The report includes three time periods: total circulation since the system was begun, total circulation since the last formal report date, and circulation for that day. The Dewey report can be generated by 100's, by 10's, and by 1's. This means that you can look at how your 900's circulated, or your 970's, or your 973's. This report is followed by a circulation report on the five Special Call # Abbreviations; e.g., FIC, REF, SC. The is the classification range. The second column shows a number followed by a percentage. The number is the total number of items circulated from that Dewey division. The percentage shows how that number reflects a percentage of total circulation. In the printout that follows, there were three circulations of the two books in 001-099 and that represented 6.25% of the total circulation. The shows the number of circulations since you changed the date shown as the Last Report Date. When you first begin using your own `system, this column will be the same as the second column. But, you will probably decide to set the collection counts for this column back to zero after the end of the year (which is done by updating the Last Report Date in System Setup Options after printing the statistical reports for the year). At that point column two continues to increment, but column three starts over at zero. This allows you to compare circulation year by year. The fourth column shows daily circulation by actual count and by percentage of total circulation. If you need this information on a daily basis, you will want to print this report each day. The shows the actual number of books in that division and what percentage of the collection that represents. You will notice that the Setup Menu's Option 5: ADD/UPDATE COLLECTION COUNTS allows you to manually set the item counts. They are, of course, set automatically as you enter books into each division. But this means that this column would not be accurate until you barcoded and entered all the books in your collection into the computer. By manually setting the collection number of items in each division (from a hand count of your shelf list cards), you can keep these statistics accurate even if you're barcoding the collection on the run. ***** Example ***** Choose:``4` Reports. Select:``1` Print/Display Dewey Report. `3` for a printout by Dewey 100's. Press @Return! to begin the printing. ************************* +*+ Follett Library Software +*+ *** DEWEY REPORT BY 100's *** Today's Date: Apr 2,1986 Last Report : Oct 10,1985 RANGE: TOTAL CIRCULATIONS: SINCE LAST REPORT: TODAY: COLLECTION% 3 1 0 2( 3.85%) 1 1 0 2( 3.85%) 3 3 1 2( 3.85%) 6 2 1 5( 9.62%) 0 0 0 0( 0.00%) 4 2 0 3( 5.77%) 6 3 0 8(15.38%) 0 0 0 0( 0.00%) 1 1 1 1( 1.92%) 2 1 0 5( 9.62%) FIC20 12 2 22(42.31%) REF0 0 0 0( 0.00%) SC2 1 0 2( 3.85%) NP0 0 0 0( 0.00%) ( 0.00%)0 0 0( 0.00%) OTHER0 0 0 0( 0.00%) TOTAL CIRCULATION= 48TOTAL COLLECTION= 52 PRINT/DISPLAY OTHER CATEGORIES These reports will allow you to look at circulation in other ways than Dewey divisions. They will also print total circulation since the system was begun, circulation since the last report, and percent of the total collection. 1.``Category Report 2.``Report By Number Of Circulations 3.``Report By Category Number 4.``Report By Call# Author 5.``Return To Report Menu Enter Option # +*+ Follett Library Software +*+ *** CATEGORY REPORT *** Today's Date: Apr 2, 1986 Last Report : Oct 10, 1985 :``#``:``CATEGORY NAME :``TOTAL CIRCULATION``: S.L.R.:``COLLECTION%``: 1 Temporary Items0 0 0 ( 0.00%) 2Special Funding9 4 (14.81%)9(17.31%) 3Mathematics2 0 ( 0.00%)1 ( 1.92%) 4Nutrition and Diet5 2 ( 7.41%)4 (7.69%) 5Computer Software0 0 ( 0.00%)1 ( 1.92%) ( 0.00%)0 ( 0.00%)0 ( 0.00%) ( 0.00%)0 ( 0.00%)0 ( 0.00%) ( 0.00%)0 ( 0.00%)0 ( 0.00%) Category Report When entering the bibliographic information about the books in your collection, there were two fields on each item's data entry screen for Category Types. You may use these fields to tag books precisely for these reports. There are 254 possible Category Types which you may use, plus one (#1) that automatically uses to categorize Temporary Items. The Category Types that have been designated in this Demo/Tutorial are shown on the report printed on the opposite page. Imagine that money from Special Funding bought books on the subject of the Civil War. By tagging those books with Category Type 2 and Category Type 4 and using Boolean logic, you will be able to trace through the year how these new purchases circulated. The remaining 249 Category Types have not been named in the Demo/Tutorial. The printed list will show them blank. ***** Example ***** Choose:``2``to Print/Display Other Categories. Select:``1``Category Report. Press @Return! to begin the printing. Press @Esc! to stop the printing at any time. ************************* +*+ Follett Library Software +*+ *** CATEGORY REPORT *** ( Search On Total Circulations: 3-10 ) Today's Date: Apr 2, 1986 Last Report : Oct 10, 1985 TITLE CALL#/AUTH PRICE TY1 TY2 LR# Animal farmFic Orwell 154 R23 Cannery row Fic Steinb 174 R34 Flowers for AlgernonFic Keyes$ 3.95 173 R23 More Basic computer games001.64 Ahl$ 8.95 151 R13 Report by Number of Circulations This report prints the titles of all books circulated in a specific numeric range, either in total circulation or since the last report. It allows you, for example, to see all the books that have been checked out more than five times. This is very helpful when you are preparing an order for additional copies of popular books. The screen will ask you for a range: Search by Number of Circulations Enter Circulation Range: ____ - ____ Entering "5 - 15" will search for all books with at least 5 circulations but less than 16. If you want only those that circulated twice, you would enter "2 - 2". It is more likely that you would want to see a range than a specific number. To print a list of books that have never been checked out, enter "0 - 0". Next you will be asked whether the circulation range you have entered refers to the number of circulations in total or the number of circulations since the last report. ***** Example ***** Select:``4``Reports. Choose:``2``to Print/Display Other Categories. Choose:``2``Report By Number Of Circulations. Answer:``3` `10` @Return! for the number of circulations. Answer:``1``to search on total circulations. Press @Return! to begin the printing. ************************* +*+ Follett Library Software +*+ *** CATEGORY REPORT *** ( Search On Types: Special Funding OR Special Funding ) Today's Date: Apr 2, 1986 Last Report : Oct 10, 1985 TITLE CALL#/AUTHPRICE TY1 TY2 LR# Accidents will happen 621.48 Env 187 R00 The dolphin smile 599.5 Devi 186 R12 Dr. Atkins diet revolution613.2 Atki$ 6.95 152 R00 Flying : principles of flight629.132 Ca $ 2.50185 R12 In the day of the dinosaurs568 Andrew$ 1.95 161 R12 Life long ago, the story of fossils 560 Fenton $ 6.00178 R00 Mirror, mirror on the wall 613.2 Haus $ 2.15169 R12 Nutrition 612.39 Cha $ 6.50166 R00 Nutrition and physical fitness 613 Bogart $ 6.00155 R12 Report by Category Number This report will list the circulation figures by specific Category Types. You may search on a single type; e.g., Special Funding, or on two Category Types simultaneously. Reports on two types allow a Boolean relationship (And, Or, or Not) between the two. First you are asked whether you wish to search on 1 or 2 Category Types. Then you are asked to enter the number/s of the type/s to be searched. If you are searching by two numbers, you are asked which Boolean connecting term applies: "not," "or," or "and." The name/s you assigned to the number/s is/are then displayed (as well as the Boolean term, if applicable), and you are asked to confirm your selection with a 'Y' or 'N.' The searching and printing will be begun as soon as you press @Return! to indicate that the printer is ready. ***** Example ***** Choose:``3``for the Report By Category Number. Answer:``1``for the number of categories. Answer:``2``@Return! for the category number. Answer:``Y``to confirm the category. Press @Return! to begin the printing. ************************* Report by Call# Author This report will print the circulation figures on a specific call number or author. It will search on partial matches. The report can be done on Dewey (or LC) numbers, the five Special Call # Abbreviations, or even a specific author of a fiction book. ***** Example ***** Choose:``4``for the Report By Call# Author. Answer:` ` @Return!``Hemingway` @Return! for the range. Press @Return! to begin the printing. When the printing is finished, press @Esc! to return to the Print Menu. ************************* +*+ Follett Library Software +*+ *** CATEGORY REPORT *** ( Search On Call# Author : FIC HEMINGWAY ) Today's Date: Apr 2, 1986 Last Report : Oct 10, 1985 TITLE CALL#/AUTH PRICE TY1 TY2 LR# A farewell to arms Fic Heming 153 R12 A farewell to armsFic Heming 189 R00 The fifth columnFic Heming$ 1.25 199 R00 PRINT/DISPLAY FREE BARCODES This report helps you keep track of which barcodes are not yet assigned or have become free. At the beginning, all barcode numbers are free. After a time, when patrons have moved away or titles have been withdrawn from the system, these lists will be useful tools for reassigning empty numbers to new patrons and books. After you select this option, you are asked whether you want a list of free barcode numbers for patrons or titles. Then you are asked the number at which you wish to start and whether you would like a printed list of the barcode numbers. On the hard disk, patrons' barcode numbers go from 1 to 8,000 or 15,000; and titles are from 1 to 30,000 or 65,000. On the Demo/Tutorial, patron barcode numbers go from 1 to 128, titles from 1 to 250. You may press @Esc! at any time to abort the listing. ***** Example ***** Choose:``3``Print/Display Free Bar Codes. a list of free patron barcodes beginning at 6. a list of free title barcodes beginning at 151. Press @Esc! to return to the Report Menu. ************************* +*+ Follett Library Software +*+ PATRON FREE BAR CODE LIST 53 54 55 56 57 58 59 60 61 62 63 64656667 68697071 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 ( 101-128 Are all blank) +*+ Follett Library Software +*+ TITLE Used Bar Code List :``BC# : :``CALL# AUTHOR : 151More Basic computer games001.64 Ahl 152Dr. Atkins diet revolution613.2 Atkins 153A farewell to arms Fic Hemingway 154Animal farm Fic Orwell 155Nutrition and physical fitness613 Bogart 156Enchantment of America : Maryland975.2 Car 157Japan yesterday and today915.2 Downs 158The sound and the fury Fic Faulkner 159Farm boy Fic Gorsline 160The snows of Kilimanjaro and other stories SC Hemingway 161In the day of the dinosaurs568 Andrews 162Mia alone Fic Beckman 163The Vikings 914.8 Horizon 164Edgar Allan Poe stories SC Poe 165Practical shop math made easy684.08 Burke 166Nutrition 612.39 Chaney 167The population bomb 301.3 Ehrlich 168Three famous short novelsFic Faulkner 169Mirror, mirror on the wall613.2 Hauser 170That was then, this is nowFic Hinton 171Sounder Fic Armstrong 172A Christmas carol Fic Dickens 173Flowers for Algernon Fic Keyes 174Cannery Row Fic Steinbeck 175The good earth Fic Buck 176Chicano Cruz Fic Cox 177The nibbling diet 613.2 Englebardt 178Life long ago, the story of fossils560 Fenton 179Wonder book and Tanglewood292 Hawthorne 180The outsiders Fic Hinton 181Modern American secret agents364.13 Army 182I know what you did last summer Fic Duncan 183Gideon's trumpet Fic Lewis 184Treasure Island Fic Stevenson 185Flying : principles of flight 629.132 Caidin PRINT/DISPLAY USED BARCODES These used barcode lists provide printed lists of your patrons or titles in barcode number order. If you select this option you will be asked whether you wish to list titles or patrons, and what barcode number you want the list to begin with. ***** Example ***** Choose:``4``Print Used Bar Codes. Print a list of used barcodes for titles beginning at 151. Print a list of used barcodes for patrons beginning at 1. ************************* DISPLAY SYSTEM STATUS This is a "state-of-the-library" report, listing total number of books in the system, total out, etc. "Circulations Today" turns back to '0' when you exit the system. To receive a printed copy of this report, when it is displayed on the screen press @Control! ``D` on the Apple or the Shift and @PRT SCN! keys on the IBM PC. CIRCULATION PLUS** Print Out Status ** Today's Date: Apr 2, 1986 Total Circulations 48 Since Last Report 27 Circulations Today5 Total Books Out 15 No. Of Overdue Books6 Titles 52 Highest: 202 Patrons52 Highest: 52 5 Fines6 Amount: 2.75 Press Any Key To Return To The Menu: For your information: If you delete items or patrons from the barcode numbers shown on the report as the highest barcode numbers used, the report will not reflect the change until a Weekly Backup has been done. (The Weekly Backup is inoperative on the Demo/Tutorial.) If you are required to keep a record of each day's total circulation, you should make a practice of printing this report each day before exiting the system. ***** Example ***** <2/ql,,24/sp,6>Choose:``5``to Display System Status. Press @Control!``D` (Apple) or the Shift Key and @PRT SCN! key (IBM) to print this screen. Press @Esc! to return to the Print Menu. ************************* SCHOOL PRINTOUTS These printouts are similar to the other lists and notices already produced. The formats, however, have been specifically designed for a school setting. Lists, overdue notices, or bills can be selected from the School Print Menu. The School Printouts are based on the popular "Overdue Writer" program. 1.``Print Lists 2.``Print Overdues 3.``Print Bills 4.``Return To Print Menu Enter Option # The same steps are followed in requesting any of the School Printouts. First, you must decide how you want the notices (overdues, lists, or bills) sorted. You may choose to sort by last name or by room location. CIRCULATION PLUS*** Print Lists *** 1.``Sort By Last Name 2.``Sort By Special Location 3.``Return To Print Menu Enter Option # Second, you may select a specific group of check-outs to notify. The notices, lists, or bills may include overdues and/or fines and/or overnights. CIRCULATION PLUS*** Print Lists *** 1.``Overdues and Fines 2.``Overdues and Overnights 3.``Overdues Only 4.``Overnights Only 5.``Fines Only 6.``Return To Print Menu Enter Option # Third, you will determine the range of dates for which the printouts will be done. This option is a powerful one. It allows you to determine what is to be considered overdue for this printing. It gives you the capability of printing a list of everything checked out (by asking for everything due between 00/00/00 and 99/99/99). The School Printout options will include up to 500 transactions in one printing. If the dates you enter encompass a period for which more` than 500 transactions are included, you will have to choose dates closer together. If your total overdue items exceed 500, adjust the dates so that you are requesting a printing of no more than 500 at one time use the Mailing Notices or Lists options, School Printouts. They will list all items or print all notices; however, they cannot be printed in Special Location or Surname order. CIRCULATION PLUS*** Print Lists *** If the total number of Overdues/Fines within the date range you select is greater than 500 then the system will print the first 500 only. (Refer To The Manual) Enter The Date Range (MM/DD/YY - MM/DD/YY) ? 03/01/86 - 04/01/86 Is This Range Correct? (Y/N) ------------------------------------------- Date Range -- Overdue/Fine Listing: 04/02/86 -- 03/01/86 - 04/01/86 ------------------------------------------- +*+ Follett Library Software +*+ NAME:BC#:LOCATION:CALL#/FINE: DUE DATE: RETURNED: ======================================== Byrnes, Mark9101/1 131.34 Freeman03/14/86 Why people act that way (188) PRICE: 5.95 Byrnes, Mark9101/1 339.4 Hunter 03/14/86 Poverty (200) PRICE: 2.50 Chapman, Mary12107/2 $ 0.65 03/14/86 04/02/86 More Basic computer games (151) PRICE: 8.95 Edwards, Eric15105/1 $ 0.20 03/18/86 03/28/86 Treasure Island (184) PRICE: 3.50 Isaacs, Tina24 125/1 $ 0.40 03/21/86 04/02/86 A farewell to arms (153) PRICE: 4.50 Iverson, Daniel25 208/4 $ 0.25 03/26/86 04/02/86 The dolphin smile (186) PRICE: 7.95 Kaylor, Brandy 28 110/2 $ 0.25 03/10/86 03/17/86 Edgar Allan Poe stories (164)PRICE: 3.97 *Noland, Jim33 213/5 613 Bogart 03/21/86 Nutrition and physical fitness (155) PRICE: 6.00 Noland, Jim33 213/5 915.2 Downs 03/21/86 Japan yesterday and today (157) PRICE: 1.95 SCHOOL LISTS To print lists of overdue items, select Option 1. Option 2 prints individual notices only. On overdue lists, titles will be displayed or omitted (for "right to privacy" reasons) according to the directions entered on your Change System Options screen. After selecting the list option, you will be asked whether you wish to limit the list by year. If you respond positively to that question, a place will be provided for typing the year you wish to have listed. (This option allows a list of overdues and fines for all members of a graduating class.) An asterisk ( * ) preceding the patron name indicates that the overdue item is reserved for another borrower. ***** Example ***** From the Print Menu select``5``School Printouts. Select``1``Print Lists. Answer``N``to selecting by year. Sort by``1``Last Name. Select ``1``Overdues and Fines. For the date range, enter @Return! to @Return!. Answer``Y``to affirm the range. After the sorting, you will be required to press @Return! to begin the printing. ************************* +*+ Follett Library Software +*+ FIRST OVERDUE NOTICE: 04/02/86 Copy #1 NAME: Byrnes, Mark ** BC# 9 ** LOCATION: 101/1 TITLE: Why people act that way OVERDUE SINCE: 03/14/86 CALL# AUTHOR : 131.34 Freeman TITLE NUMBER: 188 =================== PLEASE RETURN ITEM TO LIBRARY =================== ======================== BILL: 04/02/86 +*+ Follett Library Software +*+ ------------------------------------------------------------------ COPY #1 NAME: Chapman, Mary (12) LOCATION: 107/2 TITLE: More Basic computer games CALL# AUTHOR : 001.64 Ahl TITLE I.D. # : 151 OVERDUE SINCE: 03/14/86 DATE RETURNED: 04/02/86 FINE $ 0.65 ======================== PLEASE RETURN THIS ITEM TO THE LIBRARY AND/OR PAY THE AMOUNT SHOWN ABOVE ======================== SCHOOL OVERDUES AND BILLS You can edit the messages printed on school overdues and bills from the System Setup Menu. One notice is printed for each item. School overdues and bills are always printed four to a page. They are then cut into sections for distribution. After the searching has been completed, you will be asked how many copies of each notice you wish to have printed. You may select a number between 1 and 5. Next you are asked whether these notices should be labeled First, Second, Third, or Fourth Notices or have No Notice Number. Once you have made this selection, you will be instructed to check your printer and paper and press @Return! to begin the printing. ***** Example ***** From the School Print Menu select``2``to Print Overdues. Type a``1``to sort by last name. Type a``1``to select Overdues and Fines. Enter a date range of @Return! to @Return!. Type a``Y``to indicate that the dates are correct. After the sorting, type a``1``for the number of copies. Type a``1``to select first notices. Press @Return! to start the printing. Next, select``3`, Print Bills. Use the same options you just used when printing overdues. (You will be asked which number to place on a bill: First, Second, etc.) When the printing is finished, press @Esc! to return to the Print Menu. ************************* ``Apr 16``-``Apr 16``-``Apr 16``-``Apr 16``-``Apr 16``-``Apr 16``- `Apr 16``-``Apr 16 Date Due`` Date Due`` Date Due`` Date Due`` Date Due`` Date Due`` Date Due`` Date Due - - -- - - ``Apr 16``-``Apr 16``-``Apr 16``-``Apr 16``-``Apr 16``-``Apr 16``- `Apr 16``-``Apr 16 Date Due`` Date Due`` Date Due`` Date Due`` Date Due`` Date Due`` Date Due`` Date Due - - -- - - ``Apr 16``-``Apr 16``-``Apr 16``-``Apr 16``-``Apr 16``-``Apr 16``- `Apr 16``-``Apr 16 Date Due`` Date Due`` Date Due`` Date Due`` Date Due`` Date Due`` Date Due`` Date Due DATE SLIPS This choice prints small due date slips that can be cut up and then slipped into the pocket of the book at check-out time. Twenty-four due date slips are printed to a page. You may choose which due date slips to print and how many. If you select Option 6, the date printed will be exactly as you enter it. Six spaces are available allowing for three characters of the month name, one space, then 2 digits for the day: Jun 10. Print Date Slips For: 1.``Regular Circulation Date 2.``Overnight Circulation Date 3.``Special Circulation Date 2 4.``Special Circulation Date 3 5.``Special Circulation Date 4 6.``Other Date 7.``Exit To Print Menu Enter Option: ***** Example ***** From the Print Menu, select``6``to print Date Slips. Select``1``for Regular Circulation Date. Type``1``@Return! for one sheet of date due slips. When the printing is finished, press @Esc! to return to the Main Menu. You will be asked to flip back to the Demo.Program in drive 1. *************************