Using Item View

 

The Item View window opens when you choose Add Items to List from the Items menu. You can also open the Item View window by double-clicking an item or by selecting an item and picking Properties from the Edit menu.

 

The Item View window displays a list of all the columns that are currently showing in your list so you can enter new information for each column. In addition, an area for entering Notes is always present at the bottom.

 

For most column types, simply click in a field or tab to it and enter the new information.

 

Category columns also provide a drop-down list so you can choose from the existing Category Values if you like. Categories can be used to sort the items on your list. Categories are not case-sensitive: Hardware is the same as HARDWARE or hardware.

 

Each Checkbox, Flag and Yes/No column can be updated by clicking on its icon to toggle its state. You can also tab to these fields and press the space bar to toggle the state.

 

Each Three State column can be updated by clicking on its icon to cycle through its three states. You can also tab to the field and press the space bar to change the state.

 

Date columns provide a Date Picker control to allow setting their values. The checkbox at the left end can be left unchecked to indicate no date/time should be displayed. For Date Only and Date and Time columns, the button at the right end will display a Month View window that allows you to pick a date rather than typing one in. For Time Only columns, the Up/Down control at the right end allows you to adjust the time up or down by clicking rather than typing in a new time.

 

Linked columns also provide a button that will display a dialog to allow you to choose a file to link to. To enter a URL rather than a file name simply type in the URL or paste it into the field from the clipboard. All URLs must begin with the proper prefix (http://, ftp:// or file://) in order to be recognized as a URL rather than a file name.

 

Please note that if a date or number column is configured to display a calculated value then the current value will be displayed but you will not be able to enter in a value. This is because the result of the calculation is always displayed. As you update other fields the calculated fields will be updated to reflect the calculated value. Similarly, Date columns set to the AutoDate/Time form cannot be updated directly, but will automatically update to the current time when any other field is changed.

 

Remember that the Item View window only displays the columns you have configured to show in your list. If you want to enter data into different columns, go to the Columns Tab of the List Properties window to change which columns are showing.

 

The Item View window also allows you to change an item’s highlight color and indent level.

When you’re done entering a new item’s information you can click OK to save the item and exit the Item View window. If you click New Item instead the item will be saved but the Item View window will remain open and all fields will be cleared to allow you to enter another new item. The Next and Previous buttons can be used move to the next or previous item in the list (as it is currently displayed). Any new information or changes you make will automatically be saved when you push OK, New Item, Next or Previous. If you have entered changes that have not been saved when you press the Close button, Item View will ask if you want to save the changes.

 

Note that Item View only shows items that are not filtered.

 

Item View Tips