You can edit the items on any of your lists at any time using either the Item View window, or by editing them directly right on your screen.
Item View Window
Double-click any item in your list, or select any item and pick the Properties menu pick or button to display the Item View window. Use this window to change any of the values for your list items. See Using Item View for more information about the Item View window.
Direct Editing
You can also edit any of your list items directly without using the Item View window. When you click in any text, number or date field of a currently selected item, that field will become editable. You can use the mouse or keyboard to edit the field or enter new text. Category fields will provide a drop down list of values to choose from and date fields will provide a calendar drop down. A Notes field containing multiple lines of text will expand to provide a multiple-line editing area large enough to edit the whole field.
While you are Direct Editing a field, you can use the Enter key to close Direct Editing and save your changes or you can use the Escape key to discard your changes. You can also close Direct Editing by clicking outside the field with the mouse. The tab key may be used to close the current field and open the next field for Direct Editing (shift-tab will open the previous field). If you are Direct Editing the last field in the last item in your list and you use the tab key, a new item will be inserted into the list and the first field of the new item will be opened for Direct Editing.
Direct Editing can also be invoked on the currently selected item by pressing the space bar. The last field Direct Edited or the last field clicked on will be opened for Direct Editing when the space bar is pressed.
The left and right arrow keys can be used to change the focus to individual fields in an item. When an item is first selected, the entire item will be enclosed by the focus rectangle (a light, dotted outline of the item). The arrow keys will move the focus rectangle to individual fields. The field that has the focus when you push the space bar will be opened for Direct Editing. If a Checkbox or Flag field has the focus, you can use the space bar to check or uncheck the field.
If you have selected Show Notes Pane from the View menu, you can also directly edit the Notes field that is currently showing in the Notes Pane.
See also: Using the Keyboard
You can move list items up or down with the arrow buttons in the command bar or the Move Up and Move Down picks in the Items menu. You can drag items to a new position using the mouse. You can also use the clipboard Cut and Paste features to change the position of list items.
List items can only be repositioned when no temporary sort has been applied (See Sorting Your Lists ). Use the Remove Sorting pick on the View menu to remove any temporary sorting or filtering and allow you to change the order of list items.
If the list is sorted and you’d like to automatically reposition all items using the current sort order, select Reorder List from the Tools menu. You will not be able to return to the original order by picking Remove Sorting, but you will be able to reposition individual items. If you have checked the Reorder After Sorting option in the Settings Tab of the List Properties window, the new sort order will be made permanent automatically whenever you sort.
Note that when you paste items into the list, they will be pasted following the currently selected item. If the list has a temporary sort applied, pasted items will appear in the list in their sorted position.