You can use the picks on ListPro’s Edit, View, Items, and Tools menus to customize your lists’ appearance and functionality.
ListPro's View settings allow you to select just how you want to see your list.
List on Left puts the List Items pane on the left side and the List Hierarchy pane on the right.
Show Status Bar shows or hides the status bar on the bottom of your screen, which tells you how many items are on the list and how many have been checked and flagged. To control whether you want indented items included in the number of checked items, flagged items and total items that is displayed in the status bar, use the List Properties Window.
Show Notes Pane shows or hides the Notes Pane at the bottom of the screen. This pane shows the Notes field for the currently selected item. Note that the contents of the Notes field is always shown in this pane, even if it is not selected in the Columns tab of the List Properties window. You can also edit the Notes field directly in this pane.
Show Only Flagged Items builds a new view of the list containing only those items you've flagged on your list. This is useful for flagging certain items that you need, or that are ready to do, and then displaying only those you need to act on. When this option is in effect, the Flag column does not appear in the display.
Don't Show Checked Items will hide all items you've checked on your list. This gives you a clearer picture of which items are still left to be done. This option does leave the Checkbox column in the list display so you can continue to check items.
Sort By allows you to pick the column or columns to sort by. You can always pick Order Number, even if the order numbers aren’t showing, to put the list in its unsorted original order. If order numbers are showing, you can pick Item (or whatever name the Item field has, if it has been renamed) to sort alphabetically by the Item field. This is useful since clicking the Item column header when order numbers are showing will sort the list by order number. All column names will appear in the submenu even if the corresponding field isn’t currently being displayed in the list, allowing you to still sort by these fields. Picking any other column name to sort by that column is the same as clicking on the column’s header.
Note that when you sort a list, an item’s subitems will follow their parent item to its new position in the list. Therefore, it may look like items are out of order if you look only at the column you've sorted by. These items will be subitems of a correctly positioned item.
Filter opens the Filter dialog box. This dialog box allows you to filter your list items by Category, by Notes or by both. You can either select or type in a category string to match in the category field and you can enter a string to match in the Notes field. Only those items which match the entered Category or Notes string will be displayed in the list.
Note that when you filter a list, a parent item will be displayed if any of its subitems match the filter, even if the parent itself does not match. In addition, if a parent item matches the filter, all of its subitems will be displayed, regardless of whether they match the filter or not. Therefore, you may see items in a filtered list that do not themselves match the filter criteria. These items will be displayed in gray text.
Category Autofilter will automatically filter the list using the Category of the currently selected item. Only those items which have the same Category as the selected item will be displayed. Remember that Categories are not case-sensitive: Hardware is the same as HARDWARE or hardware.
Remove Sorting will remove any sorting that you've done by clicking any of the list's column headers. If the Show Item Number option is being used, the numbers will be in order when sorting is removed. Note that this function is only available if the Reorder After Sort option is off (See Sorting Your Lists ). Also, you must use this option before you can move (reposition) list items if your list was sorted.
Remove Filters will remove any filters that you applied using the Filters dialog box or the Category Autofilter menu pick.
The Items menu also contains these functions to help you use your list items.
Delete Checked Items will delete all the items in the list that currently have the Checkbox field checked. If you are using the list as a To Do list, this is an easy way to get rid of all the items you have checked as complete.
Check Selected Items will check the Checkbox field for all items that are currently selected.
The Tools menu provides these functions to help you customize and use your lists:
The Find on the Tools menu will open the Find dialog box, which allows you to enter a string to search for. When you enter a string and push the Find Next button, the next item which contains the search string in any field will be selected. (Except as described below, the item will be selected only once, even if it contains more than one copy of the search string.) The list will scroll to the selected item, if necessary. You can leave the Find window open while you do other things with the list, if you wish.
If the Notes Pane is currently being displayed, individual matches within the Notes field will be highlighted there. If not, the item with the note will be highlighted to show one match, even if the value you're searching for appears more than once in the note.
If you check the Search All Lists box, ListPro will search all lists in the file for a match, otherwise it will search only the currently open list.
If you choose Show Only Filtered Matches, only items that match a list's current filter will be found.
If you choose Remove Filters First, any matches found in items that are not currently being displayed will cause the current filter to be removed when the search begins. If no matches are found in a list, the filter will be replaced (left on).
When searching for a date, be sure to enter the date in the same format ListPro is displaying dates.
Display Total will show the total of the values in the Amounts field or any Number field you have added. You will be able to display subtotals by Units, Category or any Category field you have added. You can total all items, or only flagged or checked items.
Also, you can use Compact List File on the File menu to make your list file smaller, if you've deleted a lot of items or lists.
Fonts on the Edit menu allows you to change the fonts for each column in your list.
See also: