Use ListPro for any kind of list: instructions, tasks, shopping. It's especially useful for steps in a process you do frequently, but that doesn't recur at regular intervals, for example, releasing a new product. Special features for shopping lists create another very useful way to use ListPro. Ordered lists combined with Notes give you a way to record detailed instructions. Resetting your list lets you easily use lists over and over. Categories and Notes let you group items in many ways.
Use ListPro as a powerful, multi-level Notes organizer. Use list items as your note titles, and put your notes into the Notes field for each item. Then organize the notes into lists, folder and list files, just the way you want them.
Use ListPro as an outliner by turning on the Show Item Number option (in List Properties).
You can easily move lists between files using the Clipboard. Just select a list in one file, copy it, and paste it into another file. You can have ListPro running more than once to make this even easier. You can also use the clipboard to move items between lists. See Using the Clipboard.
You can sort the items in your lists by any column, just by clicking the column header.
Use the Notes Pane to see and edit longer notes, or add information to items. You don’t need to have the Note column selected for display in the list – the Notes pane will show this information for the selected list item.
To quickly enter information into lists, select only the columns you’ll be entering the information for to be displayed. You can always choose to show other columns later, but they’ll be out of the way for information entry.
To easily copy or paste just the information you want, hide some columns using the List Properties window, use your clipboard, then show the columns again. If you first move all columns that you want displayed before the ones that are turned off, it’s even easier to turn them back on. See Using the Clipboard for more information.
Use the user-defined Yes/No fields to make your to-do list into a useful table. For example, if you need to do a multi-step cleanup on several different computers, you can make each step a list item and each computer a flag column. Then you can easily mark each step as it’s complete for each machine. This is also useful for releasing several products, testing on several platforms, etc.
Note that Categories do not have to be just one word. For example, if you have a list of items you need to pick up, and are using Category for where to get them, you might be able to get batteries at either a drugstore or a hardware store. You could make an additional Category column, or just put drugs,hardware in your main Category column. Then, if you Filter your list by either drugs or hardware, batteries will appear. You can also add your own Category columns, and have separate columns for the different categories instead.
Make your lists more readable by changing the fonts in each column. Choose Don't Show Checked Items to hide items you've checked, if you only want to see what you still need to do.
Check Ilium Software’s website for new sample and useful lists.
A simple way to make it easy to tell which items in a list have been completed is to set a different color for checked items. Open the List Properties window and go to the Color tab. Press the Change button next to “Color for Checked Items” and choose a new color. Setting checked items to a gray color is a good choice because it makes the completed items look like disabled choices.
Use the Make Backup pick from the File menu to easily make a backup of the current ListPro file. It’s a good idea to do this regularly, especially if you’re using File Synchronization to synchronize with a mobile device. You never know when you might want to retrieve something you deleted accidentally.
To start ListPro with a specific List open double-click on the List file in Windows Explorer.
New lists that you create can have the columns, fonts and settings you'd like -- just make the appropriate changes to the lists in the Templates file.
Highlight your most important items in Item View or by right-clicking on a list item.
You can directly manipulate lists simply by dragging items, column headers and list names.
See Using the Keyboard for helpful information on keyboard shortcuts.