You can add items to your list using either the Item View Window, or insert them directly on your screen.
Item View Window
You'll see the Item View window when you choose the Add Item to List menu pick or button. The Item View window allows you to enter information for one or more new list items. See Using Item View for more information.
Inserting New Items Directly
You can insert a new item directly into the list by picking Insert New Item from the Items menu. The first field in the list will be opened for direct editing, so you can immediately start typing the item information into the field. Use the tab key to go to the remaining fields in the item and fill in their data.
If you use the tab key while direct editing the last field of the last item in your list, another new item will be inserted following the item and the first field will again be opened for direct editing. You can use the tab key to enter data for fields and insert new items continuously until you’ve entered all the new items you need.
Items will be added to your list following the currently selected item. If the list has a temporary sort applied (see Sorting Your Lists ), items will still be added following the currently selected item, but they will be positioned according to the current sort order.
You can use the Remove Sorting pick on the View menu to remove any temporary sorting and allow you to control the order of list items with the arrow tools, the Move Item Up and Move Item Down menu picks or by dragging items to new positions.
If you’ve sorted the list and would like to make the sorted order permanent, you can pick Reorder List from the Tools menu. If you do this, you won’t be able to use Remove Sorting to return to the original order, but you can then use the arrow tools and drag and drop to rearrange the items. If you have checked the Reorder After Sorting option in the Settings Tab of the List Properties window, the new sort order will be made permanent automatically whenever you sort.