Selecting Your Document's Original Layout and Output Format

The AutoOCR toolbar contains separate Original Layout and Output Format drop-down lists. The Manual toolbar contains one button for both the Original Layout and Output Format commands.

Original Layout

Select a setting that best describes how your original document looks in the Original Layout drop-down list. This setting is used when OmniPage Pro automatically creates zones on the page.

The Original Layout drop-down list contains the following options:

Select Single Column to have OmniPage Pro automatically draw and order zones for pages with one column of text or graphics, such as memos or letters.

Select Multiple Column to have OmniPage Pro automatically draw and order zones for pages with more than one column of text or graphics, such as newspaper and magazine articles.

Select Spreadsheet to have OmniPage Pro automatically draw and order zones for pages with tables or spreadsheets.

Select Mixed Page to have OmniPage Pro automatically draw and order zones for pages with a combination of text, tables or spreadsheets, and graphics, in one or more columns.

Select a zone template to create zones on page images using that template. Zone templates are identified by the word Template in front of their names. Zone templates appear in the drop-down list only if you have created one or more zone templates. See Creating Zone Templates for more information.

TIP: If you are processing a batch of documents with varied formats, select Mixed Page.


Output Format

Select a setting that specifies how much of the original formatting you want to retain in your recognized document. This setting is used when OmniPage Pro performs OCR.

The Output Format drop-down list contains the following items:

Select Remove Formatting to strip all formatting. Recognized text will be in one font and font size. Any graphics will be placed at the bottom of the page.

TIP: Click Font Matching on the OCR tab of the Options dialog box to select the recognized text font.

Select Retain Font & Paragraph to retain font characteristics and some paragraph formatting. This does not retain graphic positioning or side-by-side column layouts. Any graphics will be placed at the bottom of the page.

Select Retain Flowing Columns to retain font characteristics, some paragraph formatting, graphic positioning, and side-by-side column layouts.

Select True Page to retain the original appearance of the page as much as possible. This setting uses frames to preserve the look of a page.

NOTE: A document's formatting also depends on the file type that you select when you save it. For example, documents saved in text-only format do not retain any formatting other than spaces and line returns.