EasySpreadsheet has the useful feature of being able to save and retrieve Adobe-compatible PDF files.
When you save a document as a PDF file, the document is automatically converted into a generic Windows printer file, which is then automatically converted into an Adobe-compatible PDF file.
You can view your saved PDF file in EasySpreadsheet, or any other Adobe-compatible program.
To save a spreadsheet as a PDF File:
Go to the File1 menu, and select Save as PDF file.
A Save Sheet window will appear. Notice that PDF (*.pdf) is selected in the Save as type box.
Type a name in the File name box, and then click Save.
Adjusting Features of the PDF Export Filter
Each time you save a document as a PDF file, a dialog box pops up that allows you change any of the properties of your file. You do not need to change any of the properties if you don't want, but can simply click OK to use the defaults.
Document paper size: What is the paper size of your document? The default is Letter size (8 1/2-11 inches), but if you use a different size paper such as A4, please click this setting.
Orientation of your document: The default is Portrait orientation, but if you are saving a Landscape document, you should click this setting.
Embed fonts in PDF file: This default setting embeds all fonts into the PDF file which is being created. This allows all users, regardless of the fonts they have on their computer, to view your document as you intended it. However, embedding fonts takes up memory space, and results in a larger file. (Note: Arial, Times New Roman and special licensed fonts are not embedded, the former for reasons of the universality, and the latter for licensing reasons.)
Image compression: Images take up lots of memory space. Compression reduces the size of an image, and thus the resulting PDF file that is produced. The default compression works well as long as most images in your document are 256 colors or less. 256 color compression is a type of compression that automatically calculates the 256 most used colors in an image, and uses these colors to effect a generally lossless compress, but is slow. JPEG compression is a bit lossy, but produces very good results with real-life photographs.
Watermark: If you select a watermark, then the text you enter in the watermark box will be displayed in the background of every page of the PDF file you create.
PDF Installation Notes
There may be a series of text messages reporting various status codes during installation. Ignore them - this is normal.
If you check your printer selections, the PDF Export Filter in EasyWord will have set up a printer called 'PDF Compatible Printer Driver' - this is normal.
Windows NT & 2000: You will need Administrator (or at least printer) privileges in order for EasyWord to set up the necessary printer driver. If you don't have Administrator privileges, ask your system administrator to give you privileges that allow you to set up your own printer.
Windows95/NT: Some configurations of Windows95 or NT may not allow successful operation of the PDF Export Filter. This may range from simply not creating the file to causing a print (or program) failure.
Note: If there are any problems in normal printing caused by the PDF Export Filter, please go to the Tools drop-down menu, and un-install the PDF Export Filter. You can install it again, should you wish, by either going to the Tools drop-down menu, or automatically by simply trying to save a file in PDF format. If the PDF Export Filter does not work properly under your configuration of Windows95/NT, consider upgrading your version of Windows.
Error Message: "You must install a printer before printing this document"
This error message may occur if no printer is installed on your computer or else the printer does not use the LPT1 port.