Backing Up to Floppy Disks

Step 1

When you start EasyOffice Backup, you will be asked if you want to you back up or restore your files. Choose Backup files.

If you want to use a setting file, you can do so here. Check off Load settings from 'setting file'. See Using Setting Files for help.

Click Next to continue.

 

Step 2

You will be asked which types of EasyOffice data files you want to back up. By default, it will back up all the EasyOffice data files.

Un-check the data files you do NOT want to back up. If you are backing up onto floppy disks (which have limited storage capacity), you should un-check any data files you do not need backed up. For example, you may have 10MB of presentation files, which you currently do not need to back up. In this case, un-check Easy Presentation so you do not need a half-dozen extra floppies to back up its data files.

Click Next.

 

Step 3

You will be asked if you want to back up any other files or folders. Check off the folders and files you want to back up. This step is optional.

Click Next.

 

Step 4

You will be asked if you want to back up all files, or only files that were changed within a certain time period (within the last week, month, 3 months, or year). Again, remember that if you are backing up onto floppy disks which have limited storage space, only back up what you really need to. If you make backups every week, then you really only need to back up the files that changed in the last week. If you have not made backups for a month, then you should select those files that were changed in the last month. If you are not sure what backups you have made, you can, of course, simply choose to back up all the files.

Click Next.

 

Step 5

EasyOffice Backup will tell you the size of the files and folders that you have selected to back up. If this size seems too large (for example, you only have a limited number of floppy disks to use as backups), then click Back and re-select the files and folders you want backed up.

EasyOffice Backup also asks where you want your data backed up.

Below, note that you have the option to zip your backup files, and to zip and password-protect your backup files. If you are backing up onto multiple floppy disks, you should choose to zip your backup so that the files can be spanned across the disks. (If you do not, this option will be chosen for you automatically. If you force a backup of this size onto multiple floppy disks without zip-spanning, you will receive a message that backup onto floppies is not possible, and instead, all files have been consolidated in the folder c:\EasyBackup.)

Click Next.

 

Step 6

You will be asked to specify a name for the zip file. If you chose to backup onto floppy disks, a default name of a:\EasyBackup.zip will be chosen for you. You can use this name, unless you want to use a specific, unique name.

Click Next.

 

Step 7

You will then be asked to specify a setting file name. Essentially all the settings of this backup session (what types of files were backed up, where, and how) will be saved in the setting file. It is useful to have a setting file so that the next time you do a backup, you do not have to go through each step.

The default setting file name, which will be selected for you if you do not have one, is EasyBackup.sav. The default directory where setting files are saved to is typically c:\EasyBackup or a:\EasyBackup.

Note: The setting file MUST be saved with the backup, so that the backup can later be restored. However, if the setting file is saved to drive a:, as in the case of a backup to floppy disks, then a copy of the setting file will be placed in c:\EasyBackup automatically, so that you can use the setting file without retrieving it from the floppy disk.

If you do not want to specify and save a setting file, click Skip this step... I don't want to specify a 'setting file'.

 

Step 7..continued

Now that all the settings have been specified, the backup will start to run. In this case, if you chose to backup your files onto multiple floppy disks, you will see a small message box asking you insert the first floppy disk. Click OK. You will see a message "Backup is now running.... Please wait" and graphical bars showing the backup in progress.

 

Step 8

After all the files have been copied to floppy disks, you will see a message, "Your data files have been successfully backed up to A:"

 

Step 9

You will see a message here about your backup and/or how to restore these files in the future, etc.

Click End to close the EasyOffice Backup program. Click Home to restart the program.