Saving and Exporting Files > Exporting files > Using Extensis Portfolio (Macintosh)

 

Using Extensis Portfolio (Macintosh)

FreeHand supports Extensis Portfolio, a program that can catalog thousands of graphics in a single database and provide instant visual access to the cataloged items. You can add keywords to your document for use in cataloging graphics.

To prepare a FreeHand document for Extensis Portfolio catalog, add keywords and descriptive text to the document using the Portfolio Info command. Then you select the Include a Portfolio Preview option in the Export dialog box on exporting the document; for instructions, see Exporting files.

An Extensis Portfolio preview is created as a vector PICT file by default. You can also can use a bitmap preview, and specify the preview size, using Preferences.

To include a bitmap thumbnail preview for use by Extensis Portfolio:

1

Choose Edit > Preferences. Click Export.

2

In the Preferences dialog box, select Include Portfolio Preview to include a thumbnail bitmap preview used by Extensis Portfolio for browsing and selecting art from a Portfolio catalog.

3

Enter a preview size as a percentage of the original's size.

4

Click OK to close the Preferences dialog box.

To add or edit document keywords for use by Extensis Portfolio:

1

Choose View > Portfolio Info.

2

In the Keywords text box, assign keywords of 31 characters or less, separated by commas. You can assign up to 200 keywords to a document. For the greatest usefulness, follow these guidelines:

Use well-defined keywords and apply them consistently throughout an Extensis Portfolio catalog.

Use multiple keywords for each document.

Use general and specific keywords for each document.

3

In the Description text box, enter information about the document, up to 254 characters long.

4

Click OK.

To set the size of the Portfolio preview:

1

Choose Edit > Preferences.

2

Click Export.

3

Select Bitmap PICT Previews and Include Portfolio Preview.

4

Enter a value or use the slider to set a Bitmap Portfolio Preview size.

5

Click OK.