To keep your context-sensitive Help topics in good working order, frequently contact your developer about changes in the application. Find out which map files have been updated so you can replace the ones in your project with the latest copies.
Follow these guidelines when updating map files:
Talk to your developer and identify the map files that have changed as a result of changes in the application. Be sure to find out exactly what changes were made so you know what kind of changes you need to make to your context-sensitive Help topics.
If the map files use the same names as existing ones in your project, all you have to do is copy the new files into your project folder. (Since the map file uses the same name as one already in the project, replace the file using the Windows Explorer.) If you work with a document management tool such as SourceSafe, your map files are automatically updated each time you get new copies.
If you are updating map files for text-only topics, the updated file cannot use a different name because it must be identical to the .TXT file.
If the map files you need to replace use different names than the ones used previously, make sure they use the same topic IDs or your aliases will not be saved. Be sure to remove the obsolete map file and import the new file when your project is open so RoboHELP can track the changes (removing files and importing new ones) in the Project Manager.
It's important that you remove obsolete map files because it's possible they could contain map numbers that are used in the updated files. Duplicate map numbers can cause context-sensitive Help topics to not work properly.
If the updated map files contain map numbers and topic IDs for new components in the application, you will need to create new text-only topics or window-level topics and aliases. Talk to your developer about the new context-sensitive topics you need to create.
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