reference.htmlTEXTR*chf~*F*F8 URL Manager Pro Reference

Reference

Elements of the URL Manager Pro interface

The main elements of a Bookmark file (a URL Manager Pro document window) comprises (from top to bottom) the Toolbar, the Header line, the scrollable display of Bookmark and folder icons and the URL line.

The URL Manager Pro Toolbar
The URL Manager Pro Toolbar offers you quick access to your most important Internet applications and access to the main features of URL Manager Pro.

It is possible to hide the Toolbar in Preferences. On Mac OS X, you can use the Toolbar button in the window title bar to toggle the toolbar on and off. See below for a screenshot of the Mac OS X Toolbar icon.

The URL Manager Pro Toolbar comprises the following buttons:

WWW
The WWW button launches your Web browser.

Email
The Email button launches your email program.

Home
The Home button launches your Web browser and opens your Home Page.

Sort
The Sort button sorts selected Bookmarks and Bookmark folders. When you click on it, a popup menu is displayed, offering you four sorting criteria.

You can sort by:

You can remove sorting order by selecting the fifth option. Sorting selections:

If no Bookmarks or folders are selected, all top-level items are sorted. If a folder is selected, only its contents will be sorted. If two or more Bookmarks are selected, only those items are sorted.

Tip: You can set the sort attribute of a folder using the folder Contextual Menu (Control-Click).

Tip: If you enable the preference Automatically Sort Folders, the contents of a folder will always be sorted when its folder sort attribute is set. This applies in the case a bookmark is added via Add Bookmark from the Shared Menus. The added bookmark is added in its sorted position.

Find
The Find button displays the Find Window which enables you to search for a string of text.

It offers three options:

If the text is found in a Bookmark, you can click one of the following buttons:

Or you can continue the search by pressing Find Again ( G).

Info
The Info button displays the Get Info Window, where you can view and modify the details of a Bookmark. For more information about the Get Info Window, see Get Info Window.

Faves
The Favorites button opens the Favorites Window. The Favorites Window is a place where you can store a small number of frequently used Bookmarks.

Pref
The Preferences button opens the Preferences Window. For information about configuring URL Manager Pro, see Preferences.

Save
The Save button saves the current Bookmark file to disk. The position of windows and status of folders (open/closed) is also saved to disk when the option Remember Position and Size is enabled in Preferences.

Finder
The Finder button switches you to the Finder.

The URL Manager Pro Header line
The URL Manager Pro Header line, which is directly under the Toolbar, displays some useful information about the current Bookmark file. It also provides you access to the URL Manager Pro Cabinet popup menu. It is shown on the left-hand side of the Name label.

Black diamond

On the left-hand side of the Cabinet popup menu, a small black diamond is displayed when the contents of the current document have been changed and not yet saved. When only the window position of the Bookmark file has moved, a small hollow diamond is displayed.

Tip: Clicking the black diamond will save your Bookmark file.

Note: If Auto Save is turned on, the diamond will disappear each time Auto Save saves any changes to disk.

Cabinet popup menu

On the right-hand side of the black diamond is the Cabinet popup menu. The bookmarks file(s) you put into the Cabinet folder will appear as menu items on the Cabinet popup menu. The Cabinet folder must be in a well-defined location. More information in Preferences. Select a menu item of the Cabinet popup menu to open that Bookmark file.

The last item of interest on the header line is the items number on the right-hand side. This is the number of Bookmark icons and folders displayed in the current window. It does not include icons and folders contained in closed folders. If you open a folder, this number will be augmented to reflect the actual number of items on view.

The URL Manager Pro URL Line
At the bottom of the URL Manager Pro file window, the URL Line is displayed. This displays the full URL of the currently selected Bookmark.

Tip Even when the URL Manager Pro bookmark window smal horizontally, you can still view the entire URL of a Bookmark by selecting an URL with the mouse and viewing this line.

The URL Manager Pro Document Window
URL Manager Pro displays Bookmark icons in a convenient, easy-to-navigate hierarchical structure. A URL Manager Pro document window is also called a Bookmark file window.

Bookmark Icons
In the URL Manager Pro document window, a URL is represented by a Bookmark icon. To the icon's right, its name or title and the address of the URL are displayed.

To select a Bookmark, you click once on its icon.

To edit its name or title, click once on its text.

To edit its URL, click once on its text.

Use TAB to move from the name field to the URL field

Use ENTER to stop editing

The standard Mac text editing commands (Undo, Cut, Copy, and Paste) can be used in editing these two texts.

Note: Edit URLs with caution. An error will make a URL unusable.

When a Note has been entered for a Bookmark, a Note icon is displayed on the left-hand side of the URL.

Tip: Enable Balloon Help with the Help menu and move your mouse pointer over the Note icon. The Note will be displayed in a Balloon Window.

When the attribute Non Anonymous Access has been enabled for a Bookmark, a Lock icon is displayed on the left-hand side of the URL. For more information see Get Info Window

Folder Icons
A folder contains Bookmarks. A triangle (actually, a disclosure triangle) indicates whether a folder is open or closed.

This triangle can also be used to open and close a folder by clicking on it once. You can also open and close a folder by double clicking the folder icon.

Tip: Option-Click on the triangle displays or closes the whole hierarchy of the enclosing folders.

When you set the Bookmark attribute Lock URL in the Get Info Window, a small Lock icon is displayed left of the Bookmark icon.

Bookmark/Folder/Document Contextual Menu
If you press the Control key and click on a Bookmark or folder, the Bookmark or Folder Contextual Menu will be displayed. These menus contain a number of useful commands for manipulating Bookmarks and folders. Control click on white space display the Document Contextial menu.

Tip: Users with large monitors in particular will find the Bookmark and Folder Contextual Menus an extremely efficient way to manipulate Bookmarks and folders, since it saves having to move the mouse pointer to the menu bar for many common operations.

See Contextual Menus for additional information about these commands.

The URL Manager Pro Menu Commands

The Command (Cmd) key is indicated on the keyboard with the cloverleaf icon.

File menu

The File menu contains the following commands:

New
The New command creates an empty Bookmark file (a URL Manager Pro document). When you save it for the first time, you will be prompted for a distinctive filename.

Open,  O
The Open command provides you with a file selection dialog with which you can open an existing Bookmark file from on your hard disk or from a floppy disk.

Open Recent
The Open Recent submenu lists the ten last files opened.

Quick Open
The Quick Open submenu lists the files found in two folders: Startup Items and Cabinet. For more information see: Special Features. Quick Open is a convenient way to open frequently used files without going through the file selection dialog.

Close,  W
The Close command closes the currently active Bookmark file. If you have modified it, you will be prompted to save changes before closing it.

Save,  S
The Save command writes the currently active Bookmark file to disk. Functio- nally equivalent to the Save button on the Toolbar.

Save As
The Save As command enables you save the currently active Bookmark file under a different name.

Revert to Saved
The Revert to Saved command enables you retrieve the previously saved version of the currently active Bookmark file as stored on disk. Use this command to undo changes you have made to the currently active Bookmark file.

Grab All
The Grab All command displays a submenu displaying the following Grab All options: Web Page, Email Message and News Article.

Web Page
URL Manager Pro will extract all URLs from the current Web page in your preferred Web browser.

Email Message
URL Manager Pro will extract all URLs from current email message.

Tip: You can use this option to extract all the URLs from an email E-Zine article (TidBits, for example).

Note: The applications Eudora, Outlook Express, Mailsmith and Claris Emailer 2 support this command.

News Article URL Manager Pro will extract all URLs from current news article.

Tip: You can use this option to extract all the URLs from a News article (Info-Mac Digest, for example). URL Manager Pro has special code to read all the Info-Mac relative URLs and save them as FTP Bookmarks.

Note: Only the application YA NewsWatcher supports this command.

Tip: The Grab All is also found in the Diamond Shared Menu in your Internet application.

Get from Browser
The Get From Browser command imports your browser's favorites or bookmarks and displays it has a new URL Manager Pro bookmark file. The sub menu lists all browsers URL Manager Pro currently supports. URL Manager Pro knows about the default location of these files. However, if you have a browser bookmark file which is not in its default location, you can use the last command of the sub menu, i.e. Select Bookmark File.

Save to Browser
The Save to Browser command exports the current open URL Manager Pro document as a Bookmark file to your browser. The sub menu lists all browsers URL Manager Pro currently supports.

Import
The Import submenu displays a submenu displaying the following Import options:

Scan Text
The Scan Text command displays a file selection dialog with which you can select a text file to open. URL Manager Pro will scan this file for URLs and display them in a new Bookmark window. The name of this Bookmark file will be assigned the name of the text file.

Scan Clipboard
The Scan Clipboard command scans text copied to the Clipboard. It will display the URLs it finds in an untitled Bookmark file.

Import Tab Delimited
The command displays a file selection dialog where you can select a tab delimited text file to open. The format that URL Manager Pro accepts for a tab delimited text file is: [name] TAB [url] TAB [description] CR

Tip: The tab-delimited format is a useful way of importing URLs from a database such as FileMaker Pro.

Eudora Address Book
The Eudora Address Book command imports the Eudora Address Book and displays email addresses as a new Bookmark file. The name of this Bookmark file will be assigned the name Eudora Import. Each email address will be represented by an email Bookmark icon. Its name will be the Eudora Nickname. The Notes field in Eudora will be converted to a Note field in URL Manager Pro.

Entourage Address Book
The Entourage Address Book command imports the Entourage Address Book and displays email addresses as a new Bookmark file.

Note: Eudora or Entourage must be running for this command to function.

Tip: To import Claris Emailer Address Groups, use Drag & Drop: drag an Address Group and drop it onto the URL Manager icon in the Helper Dock or an active URL Manager document window.

Navigator Address Book
The Navigator Address Book command imports the Navigator Address Book and displays email addresses as a new Bookmark file.

Outlook Express Address Book
The OE Address Book command imports the OE Address Book and displays email addresses as a new Bookmark file.

Export
The Export menu item is a submenu giving you four Export options.

Export As Text
If you want to export your bookmarks to a database, such as FileMaker Pro, choose Export As Text. If you select a folder, only the folder will be exported. The format of the exported text file is: [name] TAB [url] TAB [description] CR

Export As HTML
Exports your Bookmark file to HTML format. If you select a folder, only the folder will be exported.

Note: This format is the same format as the format Web browsers use for their Bookmark files.

Tip: You can use this command to bring over your Bookmark file to a Windows PC. You should save the file with a .html extension in the filename.

Export As Aliases
This commands exports your mailto: bookmarks to a UNIX format, i.e.:
alias name email address

Export Email Addresses
If you only want to export your mailto: bookmarks (email addresses) choose Export Email Addresses.

Remote
Using the Remote command, you can store a Bookmark file in a central location and retrieve it at a remote site when you need it. This command facilitates using URL Manager Pro on multiple computers in different locations.

To use Remote, you will need to have access to an FTP server. You will also need to have read/write access to a given subdirectory.

Tip: The Remote command is useful if, for example, you use URL Manager Pro on both your office and your home computers. Rather than transfer your URL Manager document between your two computers by floppy disk, you can simply pick up the document using Remote at the beginning of your session. If you update your file, you use Remote to replace it again at the end of your session.

Note: We recommend that you do not store your Bookmark files in public or anonymous FTP directories. Some of your documents may contain confidential information, such as passwords (this is not the case when you have Apple's Keychain installed). If you use the Remote command, store your documents in a password- protected FTP directory.

Note: The remote command is not designed for concurrent users, unless files are used strictly on a read-only basis. URL Manager Pro cannot merge changes made to multiple copies of a Bookmark file. The Remote command displays a submenu displaying the following Remote options:

  Get
The Get command downloads your Bookmark file from your FTP server to your computer. The Bookmark file must have been stored in MacBinary II format. The name of the file to get and the address of your FTP server are configured using the Remote Preferences command (see below).
  Save
The Save command uploads your Bookmark file from your computer to your FTP server. It uses MacBinary II format to store the file. The name of the file will be the name of the Bookmark window plus a '.bin' extension, which will be added automatically. The address of your FTP server is configured using the Remote Preferences command (see below).
  Save As
The Save As command uploads your Bookmark file from your computer to your FTP server in several formats.

Note: URL Manager Pro uses Fetch, Interarchy or NetFinder to do the actual file transfer. Either one of these programs must be installed on your system for the Remote commands to work.

Tip: When Fetch is used to upload your Bookmark file, URL Manager Pro sets the upload mode in Fetch to MacBinary II.

Remote Preferences
With the Remote Preferences command, you can configure the Remote commands. You will need to specify an FTP site and a valid filename. Add your FTP site to the FTPs set in the Favorites Window. The bookmark should specify a directory, so please end the path with a slash ('/').

The filename is the name of the MacBinary II file at the remote FTP site and is used for the Get command. Do not add a filename extension. URL Manager Pro will do this automatically.

For the actual FTP operation, you can use Interarchy, Fetch or NetFinder.

Tip: To have Remote Preferences displayed, hold down the Option key when choosing either Get or Save.

Note: If you add or delete entries from the FTPs set in the Favorites window, you need to choose the Remote Preferences command again. Select your default FTP server in the popup menu. This will ensure that the Save and Get command will use the right FTP server.

Index File
The command uses Sherlock to index the current open Bookmark file. The section Sherlock has more information about this command.

Environment Info
The Environment Info command displays technical information about URL Manager Pro. This includes the path and size of the current document, the size of all documents open and free memory.

Note: Under most circumstances, URL Manager Pro's default memory allocation of 2048 Kb is sufficient. If you have files of many thousands of Bookmarks, you may find you run low on memory. To allocate more memory to URL Manager Pro (Mac OS 9 only):

Quit URL Manager Pro,

Go to the Finder and select the URL Manager Pro icon,

Select the Get Info command on the File menu.

Under Memory, you can increase URL Manager Pro's memory allocation.

Page Setup
The Page Setup command displays the standard Page Setup dialog box that is appropriate to your printer. On Mac OS X printing is not yet supported.

Print,  P
The Print command allows you to print the currently active Bookmark file. Printing in colour is supported. On Mac OS X printing is not yet supported.

Note: Several options in the Preferences Window influence the way the printout will look.

Quit,  Q
The Quit command allows you to exit URL Manager Pro. If any documents are open and changes have not been saved, you will be prompted to saves changes first.

Edit menu

The Edit menu has the following commands:

Undo,  Z
Undo the most recent change. Only works for text editing commands.

Cut,  X
Move the currently selected Bookmark or text to the Clipboard

Copy,  C
Copy the currently selected Bookmark or text to the Clipboard.

Paste,  V
Paste the contents of the Clipboard at the cursor location.

Clear
Delete currently selected Bookmark or text.

Select All,  A
Select all Bookmarks in the currently active document window.

Edit Bookmark
The Edit Bookmark command highlights the title of the currently selected Bookmark icon. You can use the standard Macintosh editing features to edit this text. Press the Enter key when you are finished.

Tip: You can also edit a Bookmark simply by clicking on its name.

Edit Favorites,  T
The Favorites command opens the Favorites Window. The Favorites Window is a place where you can store a small number of frequently used Bookmarks.

Find,  F
The Find command displays the Find Window. With it, you can search in your Bookmarks for a string of text. It offers three options:

Find Again,  G
The Find Again command repeats previous Find operation. It bypasses the Find Window command.

Find on Disk,  F
This command uses the Sherlock engine to search your Bookmarks folder or hard disk for words in Bookmark files. Use the command Index Bookmarks below to index them. If you want to search your whole hard disk, you must have indexed it with Sherlock. Your Bookmarks folder you can index with the menu command below.

Index Bookmarks
This command uses the Sherlock engine to index all your Bookmark files in this folder:
~/Documents/Bookmarks/.

Delete Duplicates,  D
The Delete Duplicates command searches for and deletes all duplicate URLs. It compares the actual URLs, not the names you've assigned them as Bookmarks. There is no Undo for this command. However, if you do accidentally delete a Bookmark with Delete Duplicates, the Revert To Saved command in the File menu will restore all changes made since you last saved the Bookmark file.

Tip: If you want to view duplicate Bookmarks before deleting them, use the Find Duplicates command in the Cleanup submenu on the Bookmarks menu.

Preferences
The Preferences command opens the Preferences Window This command is functionally equivalent to the Pref button on the Toolbar.

Bookmarks menu

The Bookmarks menu has the following commands:

New Bookmark,  N
The New Bookmark command adds a new Bookmark after the currently selected Bookmark in the URL Manager Pro document window. If no Bookmark folder is currently selected, it will be added at the bottom of the list of Bookmarks.

The new Bookmark will be called "Untitled" and the URL will contain only the default protocol, http:// Its name will be selected and highlighted, prompting you to give it a more meaningful name.

Add Bookmark
The Add Bookmark command is greyed-out on the Bookmarks menu unless a closed folder is selected in the URL Manager Pro document window. If this is the case, you can select the Add Bookmark command, and a new Bookmark will be added to the currently selected closed folder. This folder will be opened and the new Bookmark will be selected. The new Bookmark will be called "Untitled" and the URL will contain only the default protocol, http:// Its name will be selected and highlighted, prompting you to give it a more meaningful name.

New Folder,  N
The New Folder command adds a new folder after the currently selected Bookmark in the URL Manager Pro document window. If no Bookmark is currently selected, it will be added at the bottom of the list of Bookmarks.

Insert Separator
The Insert Separator command adds a divider line underneath the currently selected Bookmark.

Separators are useful when you are arranging large collections of Bookmarks. The separators you define in a Bookmark file are also displayed in Shared Menus.

Get Info,  I
The Get Info command displays the Get Info Window where you can view and modify the details of a Bookmark.

Add Web Page,  K
The Add Web Page command creates a Bookmark in your Bookmark file of the current Web page in your preferred Web browser. If multiple windows are open in your browser, the page in the topmost browser window is saved. By default, it is placed after the selected Bookmark or folder, otherwise in your Drop Basket folder.

Add As Query
The Add as Query command is similar to the Add Web Page command above, except that the URL will be saved as a Query Bookmark. By default, it is placed after the selected Bookmark or folder, otherwise in your Drop Basket folder.

Open in Helper
The Open in Helper command opens a Bookmark in the appropriate Internet application for its type, based on its protocol. See also URLs Explained. You can configure Internet application assignments in the Preferences Window.

Open in Browser,  O
The Open in Browser command opens a Bookmark in your Web browser, regardless of its type.

Tip: This command is useful, for example, for opening FTP sites in your Web browser. Many FTP sites have Web interfaces, but some do not. You might find it easier to navigate an FTP site using a Web browser than using an FTP program.

Sort
The Sort command sorts selected Bookmarks and Bookmark folders. When you select the Sort command, a Drop-Down menu is displayed, offering you four sorting criteria. You can sort by:

You can remove sorting order by selecting the fifth option. If no Bookmarks or folders are selected, all top-level items are sorted. If a folder is selected, only its contents will be sorted. If two or more Bookmarks are selected, only those items are sorted.

Label
The Label command allows you to change the colour of Bookmarks and folders, provided, of course, you have a colour monitor.

Tip: By arranging, sorting, and labelling your Bookmarks with color, you will be able to manage very large collections with ease. Use color to indicate the status or priority of a Bookmarked Web page.

Clean Up
The Clean Up command displays a submenu with the following commands:

Validate
With the Validate command, you can check whether the URLs of your Bookmarks are still valid.

When URL Manager Pro is finished validating Bookmarks, each Bookmark icon will have one of the following small marks next to it. Possible results are:

If URL Manager Pro discovers that the URL of a Bookmark has moved, it will update the URL automatically.

Note: If you want do not want the URL to be changed in any way, enable the Lock URL attribute via the Get Info Window.

These marks are saved when you close the Bookmark file.

Note: Currently URL Manager Pro does not validate FTP URLs.

Find Duplicates
The Find Duplicates command searches your Bookmark file for duplicate URLs. If it finds duplicate URLs, it places two small vertical red bars (||) next to the Bookmark icon. See the picture above. You can view the duplicates and then manually delete them one by one if you want, or you can use the Delete command (see below) to delete (or move) all duplicates.

Delete
The Delete command displays the Delete Window, which lets you specify which Bookmarks to delete or move. You can delete all broken links, those with unknown status and all duplicates. Instead of deleting them, you may decide to only move them to a special folder named Waste Basket. For more information, see the section Delete Window.

Show Marks
The Show Marks toggle command determines whether small marks are shown left of Bookmark icons. When the menu item is checked (), marks are shown. If the menu item is not checked, no marks are shown. The marks display the results of the last Validate URLs command.

Clear Marks
The Clear Marks command removes the marks added by the Validate URLs command. It restores all results to their zero values.

Edit in BBEdit,  J
The Edit In BBEdit command opens the current Web page in the HTML editor BBEdit. For more information about BBEdit, see the web site of Bare Bones Software.

Tip: Using BBEdit, you can view, modify, and save changes to HTML and CGI script files stored remotely. By storing the URLs of these files in URL Manager Pro and editing them with BBEdit, you have a powerful tool at your disposal for the maintenance of Web sites.

For example, I have this bookmark of my main Home Page:

http://www.url-manager.com/usr/home/alco/public_html/index.html

The user ID and password for the site are in the Keychain and when I select this bookmark and choose the Edit in BBEdit command, Interarchy is launched and the file index.html is subsequently opened in BBEdit for editing. When I am finished editing, choosing Save from BBEdit's File menu saves the file back to the web server.

Get Web Site
The Get Website command allows you to retrieve all the Web pages from a web site or a directory on a web site. The file transfer is done using Interarchy, which must be installed on your computer.

Outline menu

The Outline menu has the following commands.

Expand
The Expand command opens the currently selected folder and all its subfolders.

Expand All,  ]
The Expand All command opens all folders and all subfolders in a Bookmark file.

Collapse
The Collapse command closes the currently selected folder and all its subfolders.

Collapse All,  [
The Collapse All command closes all folders and all subfolders in a Bookmark file.

Move Left,  L
The Move Left command moves the currently selected Bookmark or folder up a folder level (i.e., left)

Move Right,  R
The Move Left command moves the currently selected Bookmark or folder down a folder level (i.e., right).

Move Up,  U
The Move Up command moves the currently selected Bookmark or folder one position higher (i.e., right). If you are at the top of a folder, it will move the item up to the folder above.

Move Down,  D
The Move Down command moves the currently selected Bookmark or folder one position higher (i.e., right). If you are at the bottom of a folder, it will move the item up to the folder below.

Tip: All the Move commands can be duplicated using Drag & Drop with the mouse. In addition, Drag & Drop also functions on multiple selections.

Show in Dock - Mac OS X only
The Show in Dock command is only active when you have a folder selected. If you select a folder and use the Show in Dock command, URL Manager Pro will create a Mac OS X Dock Menu out of the contents of this folder, including all subfolders and Bookmarks in subfolders. This Dock Menu will be displayed in all applications.

The Dock Menu you create will have the name of the top-level folder. When you use the Show in Dock command on a folder, its icon will change - indicating it is a Dock Menu folder.

Tip: You can also turn a folder into a Dock Menu by Dragging & Dropping it on to the icon of your Web browser in the Helper Dock.

Don't Show in Dock - Mac OS X only
The Don't Show in Dock command enables you to turn off the Dock Menu of a folder. Its menu will be removed from the Dock.

Put Whole Document in Dock - Mac OS X only
To define the entire currently active Bookmark file as a Dock Menu, select the Put Whole Document in Dock menu command.

Explore menu

The Explore menu contains the Bookmarks found on the Explore tab of the Favorites Window (see Favorites Window). Selecting a Bookmark from this menu is functionally equivalent to selecting a Bookmark from the Explore tab of the Favorites Window or selecting a Bookmark from the Explore menu on the Diamond Shared menu in your Web browser.

Window Menu

The Window menu contains the following commands.

Helper Dock,  H
The Help Dock command shows or hides the Helper Dock.

HTML Editor,  E
The HTML Editor command launches your HTML Editor. This application is defined on the General tab in the Preferences Window.

Email,  M
The email command launches your email program. This application is defined in on the Internet page in the Preferences Notebook.

WWW,  B
The WWW command launches your Web browser program. This application is defined in on the Internet page in the Preferences Notebook.

History,  H
The History command displays or hides the History Window.

Displayed below the Separator line on the Windows menu are the names of all currently open Bookmark files.

Support menu

About Shortcuts
This command shows an overview of some often-used shortcuts.

About Internet Config
This command tells more about Internet Config. This is the application to configure your Internet preferences. On Mac OS 8.5 and higher, you can use the Internet Control Panel.

What's New
This commands loads the 'What's New' Web page of the URL Manager Pro Web site into your current open browser window.

Discussion List
Use this command to subscribe to the mailing list of URL Manager Pro. It will prompt you for your name and email address and subscribe you automatically.

FAQ
This commands loads the 'Frequently Asked Questions' Web page of the URL Manager Pro Web site into your current open browser window.

Customer Support - Registered Versions Only
This command creates a new Message Window in your email application addressed to the Customer Support email address of URL Manager Pro. Please enter a subject in the subject line of the message and type the question or problem in the body of the message. This menu command is only available after you have registered and paid for URL Manager Pro.

Contextual Menus

Contextual Menus are another advanced feature of Mac OS 8 and higher, which URL Manager Pro takes advantage of. Contextual Menus are displayed by Control-Click.

Note: To Control Click an object, hold down the Control key and click it with the mouse pointer.

To display the Bookmark Contextual Menu, Control-Click a bookmark icon.

To display the Folder Contextual Menu, Control-Click a folder icon.

To display the Document Contextual Menu, Control-Click 'white space'.

Bookmark Contextual Menu
The Bookmark Contextual Menu offers the following commands:

Open Bookmark(s)
The Open Bookmark(s) command opens the currently selected Bookmarks in their respective Internet applications. For example, a Web page Bookmark will be opened in your browser, an email Bookmark will be opened in you email program, etc.

Tip: To select multiple contiguous Bookmarks, hold the Shift key while selecting them.

Tip: To select multiple non-contiguous Bookmarks, hold the Command key while selecting them.

Open in New Window
The Open in New Window command opens the selected Bookmark in a new Browser Window, rather than opening it in the currently active one.

Open in Browser
The Open in Browser command opens the selected Bookmark in one of the listed Web browsers, regardless of its type.

Note: The Open in Browser command overrides the protocol of the Bookmark, technically speaking.

Tip: The Open in Browser command allows you to override the default Web browser setting defined in the Preferences Window.

Sort Bookmarks
The Sort command sorts the currently selected Bookmarks.

Copy to Clipboard
Copy to Clipboard command copies the URLs of the currently selected Bookmarks to the Mac Clipboard. The format of the URL is can be configured in the Preferences Window.

Email Bookmark(s) To
The Mail Bookmark(s) command allows you to send the URLs of currently selected Bookmarks to an individual listed on the command's submenu. These are Bookmarks of email addresses found the Friends tab of your Favorites Window.

Email Bookmark(s) opens a new message in your Email program allowing you to view and modify the message before you send it.

Email Document To
The Email Document To command opens a new message window in your email program and appends the current URL Manager Pro Bookmark file as an attachment. If you have the StuffIt Engine in your Extensions folder, URL Manager Pro will automatically stuff the file.

Save Bookmark...
The Save Bookmark command lets you save a Bookmark as a URL to disk. It creates an old-fashioned Netscape Bookmark URL.

Note: It is preferred you Drag and Drop a Bookmark to the Finder Desktop. This creates a modern Mac OS Internet Location file.

Get Info...
The Get Info displays the Get Info Window.

Label
The Label allows you to color one or more Bookmarks.

Folder Contextual Menu
The Folder Contextual Menu offers a subset of the Bookmark Contextual Menu commands. In addition, it includes:

Sort
The Sort command sorts the selected folder. When you select it, a submenu is displayed, offering you four sorting criteria. You can sort by:

You can remove sorting order by selecting the fifth option: No Order
Show In Dock/Don't Show in Dock
Show in Dock defines this folder of bookmarks to appear as a popup menu on the URL Manager Pro icon in the Mac OS X Dock.

Open in New Windows
The Open as New Windows command opens all the Bookmarks in a folder in new windows in their respective applications.

Note: Be careful with this command. If you use it on a folder with many Bookmarks, you find you do not have sufficient resources to open all the documents.

Document Contextual Menu

Sort Document
The Sort command sorts the whole document.

Index Document
The Index commands uses the Sherlock engine to index this document.

Put whole document in dock
With the Shared as Menu command, you can individually select URL folders to share. To share all the folders of your Bookmark file automatically, enable the Share Whole Document option.

Note: This is a very powerful feature only available in Mac OS X.

Email Document To
The Email Document To command opens a new message window in your email program and appends the current URL Manager Pro Bookmark file as an attachment. If you have the StuffIt Engine in your Extensions folder, URL Manager Pro will automatically compress the file.

You can email to an individual listed on the command's submenu. These are Bookmarks of email addresses found the Friends tab of your Favorites Window.

Environment Info
The Environment Info command displays technical information about URL Manager Pro. This includes the path and size of the current Bookmark file, the size of all files open, and free memory.

Special Features

URL Manager Pro has a number of special features and capabilities, which are not covered in the Command Reference. They are described below.

The Cabinet folder

The Cabinet feature gives you quick access to your Bookmark files. It helps you skip the File Open dialog boxes and open your Bookmark files much more quickly.

When URL Manager Pro is launched, it looks for a folder or alias called Cabinet in these locations:

Below an example of how it should look like on Mac OS X:

If URL Manager Pro finds a folder named Cabinet in this location, it will display the names of the Bookmark files and aliases found in this folder in the Cabinet popup menu, which is accessed on the Bookmark file Status Line. Clicking on the little triangle button will show you can Cabinet popup menu.

Note: the Bookmark files in the Cabinet folder will also be displayed in the Cabinet submenu of the Diamond Shared Menu in your Internet applications.

Note: for backward compatibility on Mac OS 9, URL Manager Pro will also look in the URL Manager Pro folder for a folder named Cabinet.

The Startup Items folder
When URL Manager Pro is launched, it loads all Bookmark files (and aliases to Bookmark files) found inside the Startup Items folder. It looks for a folder or alias called Startup Items in these locations:

Please look at the large image above (explaining the Cabinet folder) to understand it fully.

You can also use the more simple preference 'Select Startup Bookmark file...' from Preferences, if you want to have a startup bookmark file.

Tip: You can temporarily deactivate the Startup Items folder in the Preferences Window.

Tip: Use the Startup Items folder for Bookmark files you want to have loaded at all times. Use the Cabinet folder for Bookmark files you only need to occasionally access.

Note: for backward compatibility on Mac OS 9, URL Manager Pro will also look in the URL Manager Pro folder for a folder named Startup Items.

Auto Start URL Manager Pro with your browser
You can configure URL Manager Pro in such a way so that it automatically opens when you launch your browser. Choose the Preferences command from the Diamond menu. Click the At Startup tab. Enable the 'Automatically launch URL Manager Pro' checkbox and use the Select button to specify which version of the URL Manager Pro application you actually want to be launched.

CMM Plug-in (Mac OS X and Mac OS 9/8)
Included with URL Manager Pro is a Contextual Menu Manager (CMM) plug-in for Internet Explorer 4.01 or higher, Eudora Pro 4.1 or higher, Claris Emailer 2.0v3, Outlook Express, and BBEdit.

You will find it in the Add-Ons folder in the URL Manager Pro folder. This folder contains the plug-in, called Add Bookmark, and a Read Me file. To install the CMM plug-in, please read the CMM plug-in Home Page.

The CMM plug-in adds the command Add Link to URL Manager Pro to the Contextual Menu of Internet Explorer and iCab when you Control-Click a hypertext link.

Tip: The Contextual Menu can also be activated by selecting one or more Bookmarks in the Favorites window of Explorer and pressing Control-Click.

In addition, the CMM plug-in adds the command Add URL to URL Manager Pro to the Contextual Menu (accessed by Control-Click) of Eudora, Claris Emailer, Outlook Express and BBEdit. In fact, it will do this in any application that supports the Contextual Menu Manager.

Sherlock
URL Manager Pro can tap the power of Sherlock to search your hard disk for words in Bookmark files. The commands Index File from the File menu and Find on Disk and Index Bookmarks from the Edit menu are all Sherlock related.

By default, URL Manager Pro will assume that all your URL Manager documents (Bookmark files) are located in the Bookmarks folder in your Documents folder. See the Cabinet and Startup Items folder in the above parapgraphs for more information about the Bookmarks folder. You can then choose the Index Bookmarks from the Edit menu to index your Bookmark files quickly and conveniently.

The Find on Disk command will search your Bookmarks folder for the words you enter in the Find on Disk dialog.

You can, however, search your whole hard disk if you need to. In that case, enable the option 'Search All Online Volumes' in the Find On Disk dialog.

To index your current Bookmark file, choose Index File from the File menu. Choose Index Bookmarks from the Edit to index all the files of the Bookmarks folder (including the 'Cabinet' and 'Startup Items' folders).

Note: You need to index the volume (hard disk) you want to search using the Find By Content section of the Sherlock program (in the Apple menu or Applications folder).

With Mac OS 8.6 or higher, you can also index Bookmarks folder in the Finder. While holding down the Control key, select the Bookmarks folder in the Finder. Now choose the Index selection... command from the Contextual Menu.

When using Sherlock to find keywords (you do not need to, because you can use the Find on Disk command in the Edit menu of URL Manager Pro, but I want to mention it for completeness) and it finds Bookmark files containing your query, choose Open Item from Sherlock's File menu or type  O. URL Manager Pro will open the Bookmark file and select the first bookmark that matches the query. Type  G (Find Again) to find the next bookmark.

The Keychain
URL Manager Pro supports the Keychain feature of Mac OS 9 and higher. The Keychain provides a central secure database for storing passwords and the like. This information can be accessed by Keychain-enabled applications.

URL Manager Pro is a Keychain-enabled application. You will be able, for example, to open password-protected Web pages for which the user ID and password are stored in the Keychain. URL Manager Pro will retrieve the user ID and password in Keychain automatically. You will also be able to save user ID and password information to Keychain via URL Manager Pro.

To enable the Keychain support, switch on the Non Anonymous Access attribute in the Get Info Window of a Bookmark for a Web page that is password-protected. It will 'tell' URL Manager Pro to look up the user ID and password in the Keychain, whenever you try to access this bookmark. With the Add/Edit button, labeled Keychain, near the small Keychain icon in the lefthand side of the Get Info Window, you can edit and change the user ID and password for the Bookmark.

Mac OS X Dock Menus
New in Mac OS X is the Dock, a application launch pad. URL Manager Pro is Dock-aware. Under Mac OS X, URL Manager Pro has an additional command in the Outline menu: Show in Dock (or Don't Show in Dock, when this command has been activated).

By default, all of your bookmark folders and subfolders are visible when you click on the URL Manager Pro icon in the Dock. You can select a Bookmark and it will be loaded in the currently active application, such as your Web browser. This gives you complete access to all of your URL Manager Pro data from within your Internet applications.

You can choose just to make a individual folders available via the Dock. Select a folder in the URL Manager Pro main window and use the command Show in Dock. Only this folder and its subfolders will be visible in Dock. This command can be used on multiple folders.

To temporarily override the individual 'sharing' of folder, you can use the command Put whole document in Dock from the Outline menu. The will again 'share' the whole document as one large popup menu on the Dock.

Note: The Show in Dock command is also available from the Folder Contextual menu.

Note: The Put whole document in Dock command is also available from the Document Contextual menu.


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