Creating and using collections in navigation or links view


    A collection is a custom set of one or more files that you select. After creating a collection, you can perform various file-management tasks on the files in the collection, such as deleting or duplicating. Because you can select all of the files by selecting the collection name, you can perform these tasks on the files quickly.

    When you create a collection in navigation or links view, you identify each collection by a unique name, and you can use different spotlight colors for each collection. To display the files in a set, you can spotlight the collection in the navigation view. (See Spotlighting page groupings and collections in navigation view.) You can start with an empty collection and add pages to it, or start with the pages and make them a collection all at once.

    Collections you create in navigation or links view are saved in the Collections tab of the site window.

    Note: You can also create a collection by saving query, find/replace, or syntax check results, or by dragging or copying files from the site window into the Collections tab of the site window. (See Using collections.)

    Illustration of using spotlights in a collection of pages with these callouts: A. Spotlight B. Collection of pages
    Using spotlights in a collection of pages A. Spotlight B. Collection of pages

To create an empty collection in navigation or links view:

  1. Choose Create Collection from the context menu in the Navigation or Links view.
  2. Enter a name for the collection in the text box.
  3. Make sure the Add Selection option is not selected, and then click OK.

To create a collection from a selection of pages in navigation or links view:

  1. Select one or more pages in the navigation view or links view.
  2. Choose Create Collection from the context menu.
  3. Enter a name for the collection in the text box.
  4. To add the selected pages to the collection, make sure the Add Selection option is selected.
  5. To spotlight the collection, select Spotlight Collection.
  6. Click OK.

To add pages to a collection or delete pages from a collection in navigation or links view:

  1. Select one or more pages in the navigation view or links view.
  2. Choose Toggle Collection from the context menu.
  3. Do one of the following:
    • To add the page(s) to a collection, choose an unchecked collection from the Toggle Collection submenu.
    • To delete the page(s) from a collection, choose a checked collection.

To select the pages of a collection in navigation or links view:

  1. Choose Reselect Collection from the context menu.
  2. Choose the collection from the Reselect Collection submenu.

To reveal a collection page in the Collections tab of the site window:

  1. Select one or more pages in the navigation view or links view.
  2. Choose Reveal in Collections from the context menu.

To rename or delete a collection:

  1. Select the collection in the Collections tab of the site window and do one of the following:
    • To rename the collection, select it and type a new name in the Collection Inspector.
    • To delete the collection, select it and choose Delete from the context menu.

To apply a command to a collection in navigation or links view:

  1. Choose Reselect Collection from the context menu.
  2. Choose the collection from the Reselect Collection submenu.
  3. Apply the command to the selection.