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Adding legal disclaimers


MAILsweeper has an automated message editing facility (AME). This facility allows a message to be modified during delivery, by adding the contents of a text file to the body of the message. It can be configured to modify both incoming and outgoing messages, and text can be prepended or appended to the message body.

This facility could be used, for example, to append a legal disclaimer at the end of each message leaving your company, to `renounce' the message contents as the view or opinion of the company. Alternatively, it could be used to prepend your company address.

The following example shows how MAILsweeper can be configured to append a legal disclaimer to every message leaving your company.

In AUTHFILE.TXT:

RESPONSE allow 
RESPONSE allow_out PRIORITY 1
RESPONSE isjunkmail PRIORITY 1
RESPONSE copyadministrator PRIORITY 1
RESPONSE deny PRIORITY 2

FROM *@*
 TO *@* allow          ; Allow everything

FROM *@company.com 
 TO *@* allow_out      ;add text to outgoing mail

FINISH                 ; End of rules

A new AMUcheck rule is defined. This rule states that the <Response> generated by AMUcheck for any outgoing message (*@*) from anyone at your company (*@company.com) is allow_out.

A RESPONSE statement is also listed in the first section of the file, to define the allow_out <Response>.

In VALIDATE.CFG:

[AMU]
AuthFile=C:\MSW\CONFIG\AUTHFILE.TXT
If=allow_out,direction=out,allow

The <Response> generated by AMUcheck is checked, using the If directive. If it is allow_out an attribute called direction is created, with a value out.

The <Response> is then reset to allow. This is the actual <Response> generated by AMUcheck. It allows the message to be delivered normally1, assuming that no higher priority <Response> is generated by one of the plug-in validator instances.

In MIMESWP.CFG:

[Disposal]
allow=Clean

The allow <Response> has an entry in the [Disposal] configuration section. Assuming that allow is the highest priority <Response> generated by validation, the message is given a final disposition of Clean.

The Clean disposition has a corresponding configuration section in the same file.

[Clean]
Edit=MessageOut
Deliver=

This configuration section controls the disposal actions taken.

The configuration section lists an Edit directive as one of its actions. The value of the Edit directive is the name of an editing configuration section. In this example, the editing configuration section is called MessageOut.

The Deliver directive is used to deliver the message onwards to its intended recipients.1

The editing configuration section controls the editing actions taken.

[MessageOut]
PerformIf=direction==out
AppendToBody=C:\MSW\CONFIG\disclaim.txt

The value of the direction attribute is checked, as set in the [AMU] configuration section (see the previous page).

If the direction attribute has the value out then the editing actions are performed and the contents of the file specified by the AppendToBody directive are added to the end of the message body. In this example the file is called disclaim.txt.

The message, complete with added text, is then delivered onwards to its intended recipients.

You could also add text to the beginning of every outgoing message, for example, your company address. This is achieved by including a PrependToBody directive in the configuration section.

For example:

[MessageOut]
PerformIf=direction==out
PrependToBody=C:\MSW\CONFIG\header.txt
AppendToBody=C:\MSW\CONFIG\disclaim.txt

This example will add the contents of header.txt to the beginning of the message body.

See the section on the Edit directive, page 7-34, for more details. Also the Disposal section on page 7-22.

For Lotus Notes and Exchange restrictions see page 7-35.

 



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1 With the added facility of text editing.

msw.support@mimesweeper.com

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