Using the Graph Data windowYou use the Graph Data window to organize the data for your graph. You can enter graph data manually or import it from another application. Whichever method you use, the data must be arranged in a specific order to generate the desired results. For more information on how to organize data in the Graph Data window, see About organizing graph data. The Graph Data window stays open until you close it. This allows you to easily switch between editing graph data and working on the artboard. ![]() Graph data window A. Entry text box B. Import data C. Transpose row/column D. Switch x/y E. Cell style F. Revert G. Apply Displaying the Graph Data window The Graph Data window appears automatically when you use a graph tool. To display the Graph Data window for an existing graph, select the entire graph with the Selection tool, and then choose Object > Graph > Data. Manually entering data into cells Select a cell in the worksheet, and enter the data in the text box at the top of the window. When you're done, press Tab to input the data and select the next cell in the same row; press Enter or Return to input the data and select the next cell in the same column; use the arrow keys to move from cell to cell; or simply click another cell to select it. Importing data into cells If you first save data as a tab delimited text file from another application, you can import the data into the Graph Data window. You can also cut and paste data from a spreadsheet application such as Lotus® 1-2-3 or Microsoft Excel using your computer's cut and paste commands. Important: When importing text files, each cell must be separated by a tab, and each row must be separated by a paragraph return. The data can only contain decimal points or decimal commas; otherwise, the data is not plotted. For example, enter 732000, not 732,000. To import data from a text file, click the cell that will be the top-left cell of the data that you import. Then click the Import Data button To copy and paste data from another application, open the application and file containing the data you want to copy, select the data, and choose Edit > Copy to copy the data to the Clipboard. In Illustrator's Graph Data window, click the cell that will be the top-left cell of the data you paste, and choose Edit > Paste. Editing data in cells Select the cell or cells you want to edit. Then use the Cut or Copy commands to move data to the Clipboard, the Paste command to move data from the Clipboard into the selected cells, the Clear command to erase data from a cell, and the Delete key to delete data from a cell. Transposing data in cells If you accidentally enter graph data backward (that is, in rows instead of columns, or vice versa), click the Transpose button ![]() Before and after transposing graph data Switching the x and y axes of scatter graphs Click the Switch X/Y button ![]() Before and after switching the graph axes Adjusting the width of columns Click the Cell Style button Alternately, you can adjust the width of columns by dragging. Position the pointer at the edge of the column you want to adjust. The pointer changes to a double arrow ![]() Adjusting the width of columns Adjusting decimal precision in cells Click the Cell Style button, enter a value between 0 and 10 in the Number of Decimals text box, and click OK. The default is 2. With the default settings, the number 4 entered in a cell appears in the Graph Data window box as 4.00; the number 1.55823 entered in a cell displays as 1.56. Regenerating the graph Click the Apply button Reverting the graph data Click the Revert button Minimizing the Graph Data window Click the minimize box on the title bar to hide the body of the window and display only the title bar; click again to redisplay the window. Closing the Graph Data window Click the close box on the title bar. A dialog box appears giving you a choice of regenerating the graph with the current data or closing the window without regenerating. |