Running a Flash Report

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  Step 1
  Start TCM4000 and click on the Tables icon that you will see on the TCM4000 taskbar. Once the new table has opened click on the text 'click here to enter a Flash-Report'. See image below
     Flash Reports


Step 2
  The 'Edit cell Flash-Report' screen will appear. From the first drop list select either a count of, sum of, average is, highest is or lowest is and from the second drop list select either companies, contacts, families or assets

     Flash Report Criteria

Next select the index field that that you want a report on, such as Town and in the box to the right enter the name of the town you want the field to match. When you have finished click on the 'OK' button.

Note: The '...where' drop list will show only the fields that are indexed within TCM4000. To add a field to the index list select setup from the TCM4000 File menu and click on 'Administrative & Database'. When the Administrative & Database screen appears select the indexing option, when the indexing screen is shown click on the '+' button to add the field name that you require to the indexing list. Once you have done this click on the 'Rebuild' button and when the 'Rebuild indexes' box appears select the index that you have just added to the list and then click the 'Start' button.


Step 3
  After a short while the results of the Flash Report will appear in the cell.
Drill down Once the results of the Flash Report have appeared you can see the details of the items that matched the criteria that you had set by doing a drill down. To do a drill down into the data single click with the right mouse button on the table cell showing the results figure and select 'Drill down' from the menu. See image to left.

A progress bar will appear and after a short while the list of companies or contacts that matched the criteria you set will appear at the bottom of the Tables screen. To see the details for any of the items in the list just click on the contact or company name.
The information in the drill down can be saved as a TCM4000 table file so that you can view the information at any time. To save the file as a TCM4000 table click on the 'Save this drill-down information as a TCM Table' text that you will find at the end of the drill down list. See image below
Save to table

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