To create a new mailing list

  1. From the File menu A list of available commands and actions in Publisher. Menu names are displayed in the menu bar at the top of the Publisher window., select Mail Merge AddressBook. AddressBook appears.

  2. Click on the Add button to add a record to the mailing list A set of records with information, such as name address, telephone numbers, for the people/companies you would send mail merged documents to.. The text boxes on the tab cards become active, ready for you to add the information.

  3. Type the information about the company or person into the text boxes on the Home, Work and Notes tab cards. The name of the person or company appears under the relevant letter in the records window on the left-hand side.

  4. Click on Add to add each new record to your mailing list.

  5. From the File menu, select Save As. The Save As dialog box A window used to supply information to Publisher. appears. Select the disk drive and folder Part of a structure for organizing your files on a disk. A folder can contain files and other folders called sub-folders. where you want to save your mailing list.

  6. In the File name box, type the name you want to give the mailing list.

  7. Click on Save. You return to AddressBook.

  8. Click on Close to close AddressBook.

Notes:

To create a new mailing list once you have AddressBook open, select New from the File menu. A blank mailing list appears in AddressBook.

To close a mailing list, but keep AddressBook open, select Close from the File menu.