To print mail merge documents

  1. Create your mail merge The combination of a standard document, such as a letter, and a data source containing the details of a mailing list. Insert mail merge fields into your document that will automatically pick up the appropriate information from the mailing list e.g. a person’s name and address. document.

  2. From the File menu A list of available commands and actions in Publisher. Menu names are displayed in the menu bar at the top of the Publisher window., select Print. The Print dialog box A window used to supply information to Publisher. appears.

  3. Select the General tab.

  4. In the Mail Merge Selection group box, select whether you want to print only the record currently selected in the document The combination of text and pictures. Also called a Publisher DTP file., all records in the mailing list A set of records with information, such as name address, telephone numbers, for the people/companies you would send mail merged documents to. or the records selected in AddressBook.

  5. If you want to print selected records, click on Mailing List to display AddressBook and select the records you want to print.

  6. Click on Close to return to the Print dialog box.

  7. Make any other selections you want for printing.

  8. Click on Print.