To browse through the records in a mail merge field

  1. Insert your mail merge The combination of a standard document, such as a letter, and a data source containing the details of a mailing list. Insert mail merge fields into your document that will automatically pick up the appropriate information from the mailing list e.g. a person’s name and address. field(s) in your document The combination of text and pictures. Also called a Publisher DTP file..

  2. In the Mail Merge Tools, click on one of the following arrows:

    Move First - to move to the first record in the mailing list A set of records with information, such as name address, telephone numbers, for the people/companies you would send mail merged documents to. so that it is displayed in your mail merge fields.

    Move Previous - to move to the previous record in the mailing list so that it is displayed in your mail mergefields.

    Move Next - to move to the next record in the mailing list so that it is displayed in your mail merge fields.

    Move Last - to move to the last record in the mailing list so that it is displayed in your mail merge fields.

Note:

If you cannot see the Mail Merge Tools, right-click on the toolbar and select Mail Merge Tools from the shortcut menu that appears.

Tools:

First Item In ListPrevious Item In ListNext Item In ListLast Item In List