From the File menu A list of available commands and actions in Publisher. Menu names are displayed in the menu bar at the top of the Publisher window., select Mail Merge AddressBook. AddressBook appears.
Open the mailing list A set of records with information, such as name address, telephone numbers, for the people/companies you would send mail merged documents to. you want to select the records in. The records appear under the relevant letter in the records window on the right-hand side.
Click on the + next to a letter to reveal the record entries under it.
Click on the check box A small square box on a dialog box that can be selected or cleared. A check box represents an option that you can turn on or off. next to the record to select it. The record is selected when the box is checked.
Note:
To deselect a record, click on the check box again to remove the check mark.